Oswegatchie Fire Station Building Committee

FIFTEEN ROPE FERRY ROAD WATERFORD, CT 06385-2886
AGENDA
OSWEGATCHIE FIRE STATION BUILDING COMMITTEE
Tuesday Aug 1, 2023
Oswegatchie Fire Station
2" Floor Meeting Room
6:30 PM
1. Call to order
2. Pledge of Allegiance
3. Public Comment
4. Opening Remarks
5. Review and approval of meeting minutes, July 18"
6. Jon Mullen- Director of Planning, The Future of Waterford
7. Status of Draft RFP
8. Review / Discussion of Needs Assessment Process
a. Review of T. Olynciw Submittal with Potential Action
9. Schedule Review
10. New Business, Follow-on Actions
11. Adjournment

Linda Finnegan
From: Linda Finnegan
Sent: Tuesday, July 25, 2023 7:09 AM
To: ‘Robert Tuneski'
Subject: FW: AGENDA ITEMS FOR THE NEXT MEETING
Attachments: Scan_20230720 (2).pdf
Good Morning Bob -
| just received and am forwarding Ted Olynciw’s email regarding items to add to the agenda.
Thank you.
Respectfully,
Linda Finnegan
Office Coordinator
fire Services
204 Boston Post Road
Waterford, CT 06385
860-440-0544
From: Ted Olynciw <tedolynciw@yahoo.com>
Sent: Monday, July 24, 2023 11:43 PM
To: Linda Finnegan <lfinnegan@waterfordct.org>
Subject: AGENDA ITEMS FOR THE NEXT MEETING
LINDA,
Kindly attach this email, with the attachment, to the agenda for the next meeting.
1.Questioner dated 7/7/23 and revised 7/21/23 - see attached
2.Discuss and take action to request the Purchasing Dept. to do a RFP for a Phase | Environmental
Study
on the property that will be turned over to the Town for the construction of a new Fire House. This
document
should be a must before the Town closes on this property. Kindly check with our Town Attorney to
verify this.
Comments regarding the proposed RFP handed to us at the 7/18/23. | realize that this was only a
draft.
1

a. | do not see a address for the new fire house.
b. No proposed square footage of the building is noted. We need to provide the bidders with the size
of the
project. Some firms have only designed smaller project whereas we want to attract firms who have
done
larger projects.
c. Where will the RFP be advertised besides the Town's website?
d. In the 2nd paragraph we talk about "Ideally, the building committee would like to use the existing
drawings as a basis for updating design development and ultimately, for construction documents”.
This is like telling an artist to complete an uncompleted painting which was not completed by the
original artist. | do not believe that this is realistic. | believe that we should provide each firm a
complete file, USB Drive, including the HVAC drawing at the pre-bid meeting on what the previous
architect provided and let them make the decision to use this info or not.
e.In this 2nd paragraph we are also telling the architect that we will be hiring a program manager.
There is no reason to provide this information to the bidders.
f. Section |I.A. We are telling the bidders to "update the existing design”. | would think that the new
firm selected should be allowed to develop their own creative concept based on what we furnish
them. Hopefully we will be providing each bidder answers to all the questions in the questioner which
needs to be addressed by this committee before we have pre-bid meeting. We can also just not give
’ the bidders a summary of our answer to the questioner and only give it to the firm we sellect.
g Do we have an A-1 survey of the property that could be included in the package?
h. Para II.B. This statement calls for the firms to provide info on 5 fire house they designed. There
may be firms
that designed fire house over the past 20 years. | would rather ask for fire house project they
completed or
are in construction or are in design during the past 5 years.
i. Para. IIl.A.1 Here again we are telling the bidders to use update the existing drawing,
j. Para. lI.A.3 To this list the add Civil Engineering should be added.
k. Para IIl.A.4 How is the Architect to communicate to the news media and update citizens on the
project
progress?
|. Para. III.D.2. | thought that we were going to hire a Owner's Rep. or Clerk of the Works and not rely
on the
Architect to be the owners rep.
m. .Format of Proposal - Section III | do not understand this paragraph. Again we are saying that we
will pay to
update the existing drawings but will not compensate for any schematic / design development
redesign the

Architect chooses to make / present, regardless of its acceptance (or not) by the Owner. Are we
not going to hear the comments from the chosen Architect whether or nor the existing drawing
are workable.. We have
not at this stage agreed upon addressed the questioner. We have not yet determined the size of
the
community / emergency shelter space. The largest room we now show on the existing plans
allows for
40-50 seats. Meanwhile the proposed site plan shows parking spaces for the seating for 222.
o. Selection Criteria - Should we add that the awarding of the contract will be to the lowest qualified
bidder?
p. Fee Proposal - Request for Proposal # XXXX
Phase | - | do not understand "from $ to $ , hot to exceed $ ‘ fee is based on
total of hours"
Phase II | do not understand what we are asking?
HPB - | do not understand what we are asking?
q The Candidate
As stated "the Candidate has examined the actual conditions, requirements and specifications".
What specifications?
r. There was a discussion at the last meeting regarding whether or not certain work should or should
not be , ,
included in the scope of work to be done by the Civil Engineering Group, such as boring, traffic
study, A-2
survey, if we do not have a signed & stamped drawing, etc. Will we bid this work separately?
s. Additional Criteria - It may be difficult for an A & E firm to "promise to set aside a portion of the
contract for
legitimate small contractors and minority business enterprises (see CGS31-9e)". There are only 3
firms
involved in the design, the Architect, the MEP Engineer and the Civil Engineer.
Thank you,
Ted Olynciw, Member

OSWEGATCHIE FIRE HOUSE JULY 7, 2023
QUESTIONEEER
|
A
B
D
E
F
1
]QUESTIONS
YES
j|NO
MAYBE
|NEED
{WANT
|REMARKS
2
3
|1
STORY
4
|2
STORY
5
|FLAT
ROOF
6
{PITCHED
ROOF
7
|HEATING
FUEL
-OIL
8
|HEATING
FUEL
-
PROPANE
9
MASONRY
&
STEEL
STRUCTURE
10
|PRE-ENGINEEREED
STRUCTURE
11
|GREEN
HOUSE
DESIGN
12
USING
THE
BUILDING
AS
AN
EMERGENCY
SHELTER
13
|BOAT
STORAGE -
INSIDE
THE
FIRE
HOUSE.
14
[BOAT
STORAGE-
OUTSIDE
IN
A
SHED
OR
BARN
15
NUMBER
OF
THRU
BAYS-3
|
16
|NUMBER
OF
THRU
BAYS-4
17
[NUMBER
OF
THRU
BAYS-5
18
SOLAR
PANELS
19
|GEAR
WASHER
-1
20
|GEAR
WASHER
-2
21
|HEATED
APRON
22
|FIRE
SPRINKLER
SYSTEM
23
|HEATED
CONCRETE
FLOOR
IN
TRUCK
BAYS
24
[A/C
FOR
THE
TRUCK
BAYS
25
[POSITIVE
PRESSURE
IN
DAYROOM
TO
PREVENT
26
CONTAMINATION
FROM
GEAR
ROOM
27
|BURIED
FUEL
TANK
FOR
VEHICLES
29
ICOMMON
BUNK
ROOM
30
|SOUNDPROOF
BUNK
ROOMS
31
LOCKER
ROOMS
FOR
WOMEN
&
MEN
WITH
BATHROOM
32
SHOWERS
&
LOCKERS
33
|JANITOR
CLOSET

OSWEGATCHIE FIRE HOUSE JULY 7, 2023
QUESTIONEEER
A
|
8B
Cc
D
E
F
34
_
YES
(NO
MAYBE
[NEED
[WANT
|REMARKS
35
,
40 |SEPARATE MECHANICAL ROOM
41 {SEPARATE SPRINKLER ROOM
43 | OUTDOOR EQUIPMENT STORAGE- INSIDE
46 |DRYING TOWER FOR HOSES
47 \OPERABLE PARTITION IN TRAINING ROOM
50
CONSIDER
MASONRY
WALLS
52
|ENTRY
DOORS-
STOREFRONT
53 [KEY PAD ENTRY - ALL EXTERIOR DOORS
55 [EQUIPMENT IN TRUCK BAY- EXHAUST, COMPRESSOR
56
WASHING
EQUIP.
58
59
60
61
62
63
64
65
66 {ITEMS TO CONSIDER/ INFORMATION/COMMENTS

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QUESTIONER
JULY
7,
2023
REVISED
JULY
21,2023
INCLUDES
ALL
DATA
COLLECTED
TO
DATE
BY
THE
COMMITTEE
B
C
D
E
F
G
QUESTIONS
YES
NO
MAYBE
NEED
WANT
REMARKS
1
STORY
2
STORY
FLAT ROOF
PITCHED ROOF
HEATING
FUEEL
~OIL
HEATING
FUEL
-
PROPANE
Of OOrTM oH Pure |G] py
—
oS
m—
—_—.
GREEN
HOUSE
DESIGN
—
iN
USING
THE
BUILDING
AS
AN
EMERGENCY
SHELTER
NUMBER OF THRU BAYS-5
SOLAR
PANELS
DECON
SHOWER
GEAR
WASHER
-1
GEAR
WASHER
-2
HEATED
APRON
HEATED:CONCRETE
FLOOR
IN
TRUCK
BAYS
POSITIVE
PRESSURE
IN
DAYROOM
TO
PREVENT
COMMON BUNK ROOM
LOCKER
ROOMS
FOR
WOMEN
&
MEN
WITH
BATHROOM
-

OSWEGATCHIE FIRE HOUSE
QUESTIONER
JULY 7, 2023
REVISED JULY 21,2023
INCLUDES. ALL DATA COLLECTED TO DATE BY THE COMMITTEE
A
B
C
D E F —G
34
SHOWERS & LOCKERS
YES
NO
NEED WANT [REMARKS
35
JANITOR CLOSET
36
FILE
STORAGE
ROOM
37
38
PHASE 1 ENVIRONMENTAL STUDY
39
PRE-DEMOLITION INSPECTION REPORT OF EXISTING
40
SOIL BORINGS
41
ENTRY DOOR FOR THE PUBLIC- ACCESS TO HALL
42
SEPARATE MECHANICAL ROOM
43
SEPARATE SPRINKLER ROOM
AA
45
OUTDOOR EQUIPMENT STORAGE-INSIDE
46
OUTDOOR EQUIPMENT STORAGE- OUTSIDE IN SHED
47
DISPATCHER
48
DRYING TOWER FOR HOSES
AG.
fond
OPERABLE-PARTITION.-IN-TRAINING-ROOM-——
50
FLOOR DRAIN IN TRUCK BAY- NEED OIL SEPERATOR
511
WATERPROOF WALLS IN TRUCK BAY FOR WASHING EQP.
52
CONSIDER MASONRY WALLS
53
WINDOWS - ALUMINUM
54
ENTRY DOORS- STOREFRONT
55
KEY PAD ENTRY - ALL EXTERIOR. DOORS
56
FOB ENTRY PAD
57
VESTIBULE AT MAIN ENTRY
58
EQUIPMENT IN TRUCK BAY- EXHAUST, COMPRESSOR
59
WASHING EQUIP.
60
INTERIOR DOORS - HOLLOW METAL DOORS & FRAMES
61
EMERGENCY LOCKDOWN
62
MORE NATURAL LIGHTING
63
SKYLIGHTS IN BAYS
64
HYDROGEN OR ELECTRIC POWERED VEHICLES
65
66
ITEMS TO CONSIDER/ INFORMATION/COMMENTS

OSWEGATCHIE FIRE HOUSE JULY 7, 2023 INCLUDES ALL DATA COLLECTED TO DATE BY THE COMMITTEE
A | B | c | pb | « F G
67 |1. If we are going to have a gathering room and use it for an emergency shelter or event gathering plaplace we jhave to determine the max
68| number of persons we would allow at any onetime. | | | |
69 |2. Would it make sensé to enlarge the training room to accommodate item 1 above.on the Ist floor
70 |3 The parking spaces required is based not on the use of thele building or the square footage of the |building but only on the seating
71| capacity which is I parking spot per 3-seats. |
72.|3. It is much more economical to build a 2 story building than.a one story building
73 |4.Aestetics has to be considered. What does the surrounding building look like. Would a fliflat roof | building be more pleasing than
74| apitched roof building. | |
75 |5. A Phase | environmental survey is necessary if the Town ijis going to own the property.
76 |6. Will need to submit our site plan as soon as we have determined the footprint of the building. Need Conservation. and Planning &
77| Zoning approval which could take 2-3 months. [Meeting with the Town Planner is required before submitting to P & Z.
78 |7. Soil borings are required in order to design the foundation
79 |8. Has the old septic tank been filled in? |
80 |9 If we are thinking about a real large hall we could provide this.on the 2nd floor but would need an elevator.
81 |10. The pesent proposed site plan show 74 parking spaces wwhich |allows _| seating for 222.
82-|14,-WE-NEED-2-WATER-LINES, ONE-FOR-DOMESTIC-&-ONE-FOR-THE FIRE-SPRINKLER SYSTEM scene
83 |12. WE OBVIOUSLY NEED THE FOLLOWING ROOMS BUT THE QUESTION IN THE SIZE OF EACH ROOM
84 KITCHEN , ac
85 DAY ROOM- SEAT 8 AT A TABLE & 9 IN FRONT OF TV
87 CHIEF'S ROOM- TABLE & SEATING FOR 8 PLUS DESK A
88 4 TALL FILING CABINETS
89 FILE STORAGE
90 TRAINING ROOM - SEATING FOR 40-50
91 GEAR ROOM - MIN. OF 25 LOCKERS
92 LAUNDRY ROOM: 2 EACH
93 ADDITIONAL STORAGE SPACE.
94} STORAGE FOR PAPER GOODS, CLEANING SUPPLIES
95| HOSE & SCUBA STORAGE
96 |13. BAY DOOR - WIDTH & HEIGHT- 14’ X 14° ?
97 |14. GENERATOR- LOCATED OUTSIDE
98 |15. GENERATOR - LOCATED OUTSIDE
99 |15. NUMBER OF HVAC ZONES

OSWEGATCHIE FIRE HOUSE JULY 7, 2023 INCLUDES ALL DATA COLLECTED TO DATE BY THE COMMITTEE
QUESTIONER REVISED JULY 21,2023 .
A B C D E F G
100/16. HOW MANY BATHRTOOMS - PRESENT PLAN SHOWS 5