Board of Finance - Minutes - 08/09/2023

FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
PHONE: 860-442-0553
www.waterfordct.org
RECEIVED FoR REC
STERFORD, OF
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Board of Finance Wednesday, August 9, 2023
Regular Meeting , Waterford Town Hall - 7:00 pm
Present: John Sheehan, Kevin Petchark, Robert Tuneski, Ronald Fedor (arrived at 7:33 pm), and
Elected:
Absent:
Staff:
David Peabody
Robert J. Brule, Pat Fedor, Chairperson Board of Education, Abbas Danesh, Treasurer
Chairman Glenn Patterson and Joe Filipetti
Thomas Giard, Superintendent of Schools; Kim Allen, Director of Finance; Maryelien .
McConnell, Recording Secretary.
Establishment of a quorum and call to order:
A quorum was established and the regular meeting of the Board of Finance was called to
order at 7:00 pm on August 9, 2023.
Public Comment: none.
Approval and acceptance of minutes:
Motion by Dave Peabody and seconded by Robert Tuneski to correct the vote of item
#8 from 0-0-0 to 6-0-0.
Vote: 4-0-0 Motion: Passed
Motion by Dave Peabody and seconded by Robert Tuneski to approve the minutes of
the Board of Finance Meeting on July 19, 2023.
Vote: 4-0-0 Motion: Passed

Motion by Robert Tuneski and seconded by David Peabody to move items #7 and #8 in front of
the Board of Education Teacher Negotiations Discussion.
Vote: 4-0-0 Motion: Passed
4,
5.
Executive session pursuant to Connecticut General Statues Section 1-200(6)(B) for the
purpose of discussion strategy related to pending employment (FMLA) litigation, Peterson
vs. Town of Waterford.
A statement by John Sheehan was read regarding the process of the Executive Session
before we went into Executive Session.
| hereby move that members of the Board of Finance, First Selectman Rober Brule,
Town Attorneys Nicholas Kepple and Rob Avena, Town Labor Attorney Kristi Kelly,
and defense counsel, Attorney Andrew Glass, go into executive session pursuant to
Connecticut Genera Statutes Section 1-200(6) (B) for the purpose of discussing
strategy related to pending employment (FMLA) litigation, Peterson v. Town of
Waterford.
Motion by Robert Tuneski and seconded by Kevin Petchark to go into Executive Session at
7:03 pm.
Motion by Robert Tuneski and seconded by Kevin Petchark to adjourn the Executive Session
at 7:16 pm
No votes or actions were taken.
To act and consider upon a motion approving a request by the Board of Selectman
authorizing the expenditure of $75,000 from Contingency Line 10121-59010 to resolve
pending employment (FMLA) litigation, Peterson vs. Town of Waterford.
Motion by David Peabody and seconded by Robert Tuneski to approve the expenditure of
$75,000 from Contingency Line 10121-59010 to Legal Claims Miscellaneous line #10108-
52560. .
Vote: 4-0-0 Motion: Passed
Board of Education Teacher Negotiation Discussion.
Thomas Giard and Pat Fedor discussed what they believe will be happening with the teacher
negotiations. The first meeting is scheduled for August 28, 2023. This will be more of an
informal meeting for the first meeting. These meetings can tend to go very long. The Board
of Finance still has not appointed a liaison for the negotiations. The board will need to
appoint someone at the next meeting. John Sheehan stated that he would do it again if no
one else would do it.

7. To consider and act on a request from Kim Allen, Director of Finance, for an FY23 Out of
Series Transfer as follows:
Line | Org. Object | Object Approved Current Amount Amount Revised
No. | Code Code Description Budget Budget Increase Decrease | Budget
Amount Amount Amount
1 10107 | 51920 | FICA 35,439.00 | (1,232.92) | 1,300.00 67.08
2 10107 | 52020 | POSTAGE 4,090.00 (254.35) 300.00 45.65
3 10107 | 52080 | TELEPHONE 14,839.00 (2,584.78) 3,000.00 415.22
4 10107 | 52040 | SERVICE 24,749.00 (13,137.13) | 13,200.00 62.87
CONTRACTS
5 10107 | 51210 | CLERICAL & 131,166.00 | 6,567.14 (2,560.00) | 4,007.14
TECHNICAL
6 10107 | 51110 | ADMINISTRATION ; 372,538.00 27,943.67 (13,500.00) | 14,443.67
7 10107 | 52050 | DUES, 6,423.00 785.11 (700.00) 85.11
CONFERENCES,
EDUCATION
& 10107 {| 51810 | OVERTIME 2,494.00 751.23 (700.00) 51.23
9 10107 | 52010 | ADVERTISING 500.00 346.32 (340.00) 6.32
TOTAL 17,800.00 (17,800.00)
Motion by David Peabody and seconded by Kevin Petchark to approve the Out of Series
transfer in the amount of $17,800.
Vote: 4-0-0
Motion: Passed
8. To consider and act on a request from Kim Allen, Finance Director, on behalf of Fire Services
for an FY23 Out of Series Transfer as follows:
Line | Org. Object | Object Approved Current Amount Amount Revised
No. | Code | Code Description Budget Budget increase Decrease Budget
Amount Amount Amount
1 10101 | 52080 | (BOS) 480.00 (24.32) 30.00 5.68
Telephone
2 10101 | 53090 | (BOS) Fuels& | 1,700.00 (101.60) 105.00 3.40
Lubricants
3 10102 | 51920 | (ROV)FICA 5,233.00 (5.83) 6.00 0.17
4 10102 | 53020 | (ROV) Other 9,753.00 (765.60) 770.00 4.40
Supplies
5 10103 | 52030 | (BOF) 69,098.00 {| (19.31) 20.00 0.69
Professional
Fees
6 10104 | 51110 | (Assessor} 107,736.00 | (3,140.88) | 3,200.00 59.12
Administration
7 10104 | 53200 | (Assessor) 447.00 (1,364.00) | 1,400.00 36.00
Pricing Books
8 10105 | 52020 | (BAA) Postage | 154.00 (14.20) 15.00 0.80
9 10106 | 51010 | (Tax Collector) | 86,286.00 | (1,304.55) | 1,350.00 45.45
Elected
—_ Officials

10 10106 | 51210 | (Tax Collector) | 80,820.00 (2,784.05) | 2,800.00 15.95
Technical &
Clerical
11 10106 | 52020 | (Tax Collector) | 6,294.00 (532.44) 550.00 17.56
Postage
12 10106 | 52030 | (Tax Collector) | 21,199.00 (38.65) 40.00 1.35
Professional
Fees
13 10122 | 51110 | (EOC) 78,611.00 (2,077.67) | 2,100.00 22.33
Administration
14 10123 | 51810 | (Fire) 238,280.00 | (734.72) 750.00 15.28
Overtime
15 10123 | 52020 | (Fire) Postage | 320.00 (3.97) 5.00 1.03
16 10123 | 52377 | (Fire) 18,886.00 (51.76) 55.00 3.24
Breathing
Apparatus
17 10123 | 54202 | (Fire) 500.00 (4.79) 5.00 0.21
Equipment ~
Fire Invest
18 10130 | 51210 | (DPW) Clerical | 161,780.00 | (495.69} 500.00 4.31
& Technical
19 10130 | 53090 | (DPW) Fuels & | 200,000. 109,312. 110,000.00 219,312.11
Lubricants
20 10132 | 52075 | Ledge Light 148,126.00 | (0.44) 1.00 0.56
21 10107 | 51920 | (Finance) FICA | 35,439.00 (1,222.77) | 1,300.00 77,23
22 10107 | 52020 | {Finance} 4,090.00 (214.77) 225.00 10.23
Postage
23 10107 | 52030 | (Finance} 52,000.00 (6,653.12} | 6,700.00 46.88
Professional
Fees
24 10107 | 52040 | (Finance) 24,749.00 (9.26) 10.00 0.74
Service
Contracts
25 10107 | 53010 | (Finance) 32,000.00 (1,347.43) | 1,400.00 52.57
Office Supplies
26 10108 | 52030 | (Legal) 260,000.00 (64,654.56) | 65,000.00 345.44
Professional
Fees
27 10109 | 51010 | (Town Clk) 92,707.00 (683.50) 700.00 16.50
Elected
Officials
28 10111 | 51810 | (Bldg Maint) 0.00 (79.43) 80.00 0.27
Overtime
29 10111 | 52040 | (Bidg Maint) 241,570.00 | (3,127.09) | 3,200.00 72.91
Service
Contracts
30 10111 | 52090 | (Bld Maint) 130,000.00 | (747.37) 750.00 2.63
Fuel Oil
31 10111 | 52110 | (Bidg Maint) 20,725.00 (607.06) 610.00 2.94
Water
32 10118 | 53010 | (Building) 1,200.00 (4.36) 5.00 0.64
Office Supplies
33 10135 | 53010 | (Seniors) 50.77 (34.04) 35.00 0.96
Office Supplies
34 10137 | 51110 | (R&P) 202,499.00 | (28,716.17) | 29,000.00 283.83
Administration

35 10137 | 51610 | (R&P) Parks 393,147.00 (27,658.64) | 28,000.00 341.36
Maintenance
36 10137 | 51620 | (R&P) 292,088.00 (87,639.83 | 88,000.00 360.17
Recreation
Programs
37 10137 | 51810 | (R&) Overtime | 27,264.00 (3,434.08) | 3,400.00 (34.08)
38 10137 | 51920 | (R&P) FICA 81,163.00 (2,021.88) | 2,100.00 78.12
39 10137 | 52110 | (R&P) Water 4,604.00 (323.31) 325.00 1.69
40 10137 | 52120 | (R&P) Sewer 5,635.00 (49.00) 50.00 1.00
41 10137 | 52420 | (R&) Maintof | 82,642.00 (5,621.73) | 5,700.00 78.27
Property
42 10137 | 53020 | (R&P) Other 24,136.00 (302.22) 305.00 2.78
Supplies
43 10137 | 53080 | (R&P) 39,500.00 (5,192.67) | 5,200.00 7.33
Maintenance
Vehicles
44 10137 | 53090 | (R&P) Fuels & 19,316.00 (884.35) 890.00 5.65
Lubricants
45 10145 | 51110 | (HR) 92,250.00 (128.86) 130.00 1.14
Administration
46 10145 | 51210 | (HR) Clerical & | 63,785.00 (241.85) 250.00 8.15
Technical
47 10112 | 52200 | (Insurance) 698,805.00 187,695.00 (185,000.00) | 2,695.11
Workers’
Comp
48 10112 | 52251 | (insurance} 3,460,000. 96,865.01 (95,000.00) 1,865.01
Healthcare
49 10116 | 54940 | (Retirement) 4,511,388. | 48,670.20 (45,000.00) | 3,670.20
Pension
(MERS)
50 10118 | 51120 | (BLDG) 139,632.00 | 43,366.81 (42,067.00) | 1,299.81
Inspection
TOTAL 367,067.00 (367,067.00)
9. New business: No new business.
Vote: 5-0-0
10. Old Business:
Motion: Passed
Motion to defer all Old Business until the next Board of Finance meeting.
Motion by Robert Tuneski and seconded by David Peabody to approve the Out of Series
transfer in the amount of $367,067.

11. Liaison Reports:
Robert Tuneski — The Utility Commission has done what we need to do in several
departments across town. They have extra parts in stock in case there is a malfunction with
a pump station. Since they have these extra parts on hand they can fix a problem without
having to come to the board and ask for a huge amount of money to purchase the parts. As
an example, the IT Department needing a new phone system for the town. If we had spare
partsWe need to run the town with more of a business mindset when spending the tax
payers’ money.
12. Correspondence:
a. FY Animal Control Fund Balance.
b. Treasurer’s Quarterly Report ending 6/30/2023.
13. Adjournment:
Motion by Ronaid Fedor and seconded by David Peabody to adjourn the regular meeting
_ of the Board of Finance at 8:01 pm.
Respectfully submitted,
What Nagel Niall €
/ ohn Sheehan, Clerk aryeltn McConnell, Recording Secretary