REVISED BOF Budget Hearing Agenda & Backup Documents

FIFTEEN ROPE FERRY ROAD
PHONE: 860-442-0553,
WATERFORD, CT 06385-2886
www.waterfordctorg,
BOARD OF FINANCE
AGENDA
Waterford Town Hall Monday, March 11, 2024
Budget Hearing Town Hall, 7:00 p.m.
REVISED 3-6-24
1 Call to Order
2. Public Comment
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7. 10108 ~Legal Department
8. 10147 - information Technology
9. 10122 - Emergency Management
10. 10133 Public Health & Nursing
1. Adjournment
Glenn Patterson, Chairman.

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The Town’s Human Resources function has the responsibility to coordinate the personnel actions
in the Town in such a manner as to provide the community with efficient, economical service and
aid in staffing the general government of the town with qualified, productive personnel (Code of
Ordinances, Waterford, Connecticut 2.116.30).
Our Mission
Our mission in Human Resources is to provide the Town’s citizens with quality, cost-effective
services in the areas of recruitment, retention, labor relations, training, safety and administration
of all benefits and employment policies of the Town. Our goal is to provide the above services
with integrity and efficiency in all of our interactions in a work environment that is characterized
by fairness, open communication, personal accountability, trust and mutual respect. The Town
of Waterford recruits, hires, compensates, trains and promotes persons on the basis of
qualifications for the work to which they will be assigned. The Town is committed to ensuring
that applicants are employed and employees are treated fairly during employment without
regard to race, color, sex, sexual orientation, gender identity or expression, national origin,
ancestry, religion, age, veteran status, physical or intellectual disability, marital status, present
or past history of mental disorder, learning disability or any other characteristic protected by
federal, state or local law. All employment-related policies, procedures and actions are designed
to comply with applicable faws.
Looking Back:
During FY 2023, the Human Resources Department posted and/or advertised 57 open positions,
resulting in 17 promotions, 28 new fulltime hires, and 12 new part-time hires. In addition, the
Department processed 97 seasonal new/re-hires consisting of 41 employees for the Recreation
& Parks Department playground program and beach staff and 56 employees for the Youth &
Family Services’ Camp DASH program.
Recruitment by Fiscal Year
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PRO EL
OCEE ROTO
The Human Resources Department also processed 31 retirements/resignations in FY 2023,
including the following positions that had employees who served the Town of Waterford for over
20 years:
Office Coordinator I (Rec & Park Dept): 48 years of service
Fire Marshal: 38 years of service
Traffic Device Control Technician: 33 years of service
Refuse Truck Driver: 32 years of service
Mechanic: 30 years of service
Firefighter: 28 years of service
Public Safety Dispatcher II: 26 years of service
Lieutenant (Police Dept.): 25 years of service
Public Safety Dispatcher I: 25 years of service
Clerk/Typist Ill (Public Works): 25 years of service
Deputy Town Clerk: 24 years of service
Director of Recreation & Parks: 23 years of service
Refuse Truck Driver: 20 years of service
Director of Utilities: 20 years of service
ed
Turnover by Fiscal Year
35
30
Bas
Bs
E10= = |
Fy 2023 Fy 2022 Frz01
Retirements = Resignations
As positions became open due to retirements or resignations or for any newly created positions,
the Human Resources Director, along with labor counsel and the union (if applicable), reviewed
job descriptions to ensure the duties of the position and the minimum qualifications were
accurately reflected. During FY 2023, the Human Resources Director presented 12 revised job
descriptions to the Personnel Review Board (PRB), which is the governing body that must approve
any new or revised job descriptions before they become effective.

(CES DEPARTM
In regards to collective bargaining, the Town of Waterford settled three contracts during FY 2023:
1, United Public Service Employees Union (UPSEU) Waterford Public Safety Dispatchers
Collective Bargaining Agreement for July 1, 2022 — June 30, 2026 was ratified by the
Representative Town Meeting (RTM) on October 3, 2022.
2. Local 1303-037 of Council #4, American Federation of State, County, and Municipal
Employees (AFSCME) Collective Bargaining Agreement for July 1, 2022 — June 30, 2026
was ratified by the RTM on November 14, 2022.
3. United Public Service Employees Union/Connecticut Organization for Public Safety
Division (UPSEU/COPS) Waterford Police Union Collective Bargaining Agreement for July
1, 2022 — June 30, 2026 was ratified by the RTM on November 14, 2022.
Negotiations began in FY 2023 with the Local 818 of Council #4, American Federation of State,
County, and Municipal Employees (AFSCME), General Government Administrators (GGA) Union.
This collective bargaining agreement is expected to be settled in FY 2024.
Looking Forward:
For FY 2025, the Human Resources Department anticipates another year of active recruiting
based on the trends over the last three years. As the competition to hire and retain talented
employees continues to increase, the Town will continue to work on cultivating a positive culture
and positive employee experience along with ensuring the Town’s leaders and managers are
receiving the support and training they need to effectively lead their teams.
In regards to collective bargaining, the Town of Waterford and the Waterford Professional
Firefighters Association, Union Local 4629 International Association of Firefighters, AFL-CIO, will
start negotiations for a successor contract in FY 2024, with an anticipated settlement in FY 2025.
The current Firefighter contract ends June 30, 2024.

BUDGET JUSTIFICATION
51110 — ADMINISTRATION $96,819
Human Resources Director
51210 - CLERI INI $59,969
Administrative Assistant
51910 — FRINGE BENEFITS $11,995
51920 —FICA: 7.65% of taxable wages of $156,788 = $11,995
GRAND TOTAL 51000 SERIES $168,783
52010 - ADVERTISING $4,400
Indeed: $300/post x 10 postings = $3,000
CCM: $150/post x 4 postings = $600
Newspaper: $400 x 2 postings = $800
Expended FY23 Expended FY22 Expended FY21 Expended FY20
$1,661 $2,341 $2,522 $5,841
52020 ~ POSTAGE 
$904
20 pieces per week @ $0.66 $686.40
50 certified notifications @ $4.35 $217.50
Expended FY23 Expended FY22 Expended FY21 Expended FY20
$514 $558 $694 $808
52030 — PROFESSIONAL FEES $75,000
Legal fees in regards to collective bargaining, union grievances, policy
review, wage and hour, leave compliance, ADA, employee discipline/
termination
Expended FY23_| _ Expended FY22 Expended FY24 Expended FY20
$68,772 $120,695 $68,525 $53,177

Professional Fee Breakdown by Fiscal Year
{$140,000.00
{$120,000.00
$100,000.00
H $80,000.00
© 550,000.00
© $40,000.00
$20,00000 |
FY 2023 Fy2022 Fy 2021
General Labor Negotiations SHH Claims
‘$2040 — SERVICE CONTRACTS AND REPAIRS $1,467
Color copies ($20/month) $ 240.00
Lease fee for copier ($77.23/month) $ 927.00
C Copier overage fees ($25/month) $ 300.00
Expended FY23 Expended FY22 Expended FY21 Expended FY20
$1,167 $1,268 $1,293 $2,063
52050 — DUES, CONFERENCES, EDUCATION $885
HR Specialist Monthly Newsletter $211.00
‘SHRM annual dues for Director $244.00
CT Business & Industry Assoc. (CBIA) Yearly HR Conference $250.00
Human Resource Leadership Assoc (HRLA) Workshops $180.00
$45 x 4 workshops
Expended FY23 Expended FY22 Expended FY21 Expended FY20
$420 $503 i] $418 $420
‘52070 ~ REIMBURSABLE TOWN EXPENSES $250
Refreshments for interview panels, workshops
Expended FY23 Expended FY22 Expended FY21 Expended FY20
$o $99 $245 $o
i

FY 2025
HUMAN I
52080 ~ TELEPHONE $495
Cell phone expense for Director - $41.25/month
Expended FY23 Expended FY22 ExpendedFY21__| _Expended FY20_|
7 es eT $0 a |
52300 ~ TRAINING $6,470
Local GovU on-line training for OSHA required trainings $5,270
and other required industry trainings for Town employees
(200 users @ $26.35/user). (see attached contract)
Trainings for Department Heads in areas such as leadership, $1,200
supervision, sexual harassment, diversity and cultural
competence.
Expended FY23 Expended FY22 Expended FY21 Expended FY20
$2,765 $195 $0 $50
52570 ~ EMPLOYEE ASSISTANCE PROGRAM $4,500
This program provides diagnostic assessment, counseling and referrals
for employees and their families. Three sessions are free of charge.
Additional sessions can be covered by employee's health insurance.
Supervisory referrals are a useful management option as well. Cost is
based on 191 full-time employees @ $23.56 per person. (see attached
backup letter regarding price increase)
Expended FY23 Expended FY22 Expended FY21 Expended FY20
$2,119 $1,991 $1,991 $1,991
53020 ~ OTHER SUPPLIES $1,050
Safety and risk management materials $500.00
Drug and Alcohol Clearinghouse Yearly CDL queries: $ 50.00
40 queries x $1.25/query
Office supplies to include labels, pocket folders, index $500.00
cards, badge sleeves, lanyards
Expended FY23 Expended FY22 Expended FY21 Expended FY20
$899 $128 $751 $632
GRAND TOTAL 
$264,204

C
—
LEXIPOL
‘SUBSCRIPTION PLATFORM AGREEMENT
Customer Name: Town of Waterford (CT)
Customer Address: 15 Rope Ferry Rd
Waterford, Connecticut 63852
Attention: Director Christine Walters
Lexipot's Address: 2611 Internet Boulevard, Suite 100
Frisco, Texas 75034
Prepared By: Anali Walls
Expiration Date: 41/2024
Contract & Proposal Valid Through: 7/1/2024 - 6/30/2025
SS SS ES IE TST PY SITE
Signature:
C Print Name:
Title:
Date Signed:
UNIT PRIC DISC (%) EXTENDED
a0
[200 | LocalGovu Full Library Per User USD 5,270.00
ToTAL: | USD 5,270.00
The foregoing pricing has been prorated for the benefit of Agency and Agency therefore agrees that
they will waive the right to cancel this agreement until the end of the first renewal period.
‘The above subscription services, and when applicable, implementation services, shall be invoiced by Lexipol upon the
‘execution of this Agreement.
Discount Notes
15% Travelers members discount


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BUDGET FUNCTION
The Department of Finance was created by Town of Waterford Ordinance 2.12.010 to manage
the centralized financial functions of the town. These functions include processing and
recording financial transactions such as payroll, accounts payable, accounts receivable,
disbursements, receipts and revenue.
Major responsibilities include debt management, cash management and investment funds,
Pension administration, central purchasing and all accounting functions including expenditure
and revenue transactions.
The department also provides financial advice and recommendations to the Board of
Selectmen, the Board of Finance, the Representative Town Meeting, and other town boards,
commissions and departments.
Connecticut Statutes Chapter 112 (Municipal Finance) outlines state regulations pertaining to
how the finance department invests, expends and reports on town finances.
Information Technology
On October 30, 2022, Town Ordinance 2.12.020 was amended to add the Director of Finance's
management of the town’s technology functions to ensure standardization, security, and
functionality across town services and departments.
The Information Technology functions include:
* provide support, security, and maintenance of town-wide IT functions
© maintaining user access across multiple systems to specific resources such (i.e. email)
* analyzing and continually addressing cyber security concerns
¢ maintaining all town technology equipment
The department has three positions, an IT Manager, a Systems Engineer, and a PC Technician.
All information technology staff, supplies, and other expenditures are budgeted under
department account 10147.

FINANCE DEPARTMENT REVIEW
FY23/24 Highlights
v
v
v
AN
aN
Completed the implementation of a new timekeeping system (from KRONOS to ADP)
Successfully integrated the Police Department POS scheduling system with payroll
Completed the integration of Volunteer Firefighters and Poll Workers into ADP Payroll
system
Completed a MUNIS financial system upgrade
Set up new systems to accept credit card for town departments (Town Clerk, Police
Department, Senior Services, Planning & Zoning and Recreation & Park Beach Gate)
Successfully completed the Town's annual audit without any management issues
Staff Certifications Received:
© Certified Connecticut Municipal Officer (Director)
© Certified Grant Administrator (Accountant |)
By The Numbers
Total number of Accounts Payable Checks cut in FY23 ~ 4,825
Total number of bids distributed in FY23 - 26
Total number of purchase orders opened - 614
New Hires Payroll Setup Up ~ 207
Terminations Processed - 111
Total number of payroll checks issued
© Average Weekly - 495 checks/direct deposits
© Peak (Summer) Times ~ 577 checks/direct deposits
Number of Grants managed ~ 19 ($657,984.12 received)

BUDGET SUMMARY
The total FY25 budget request is $7671,761 which is an increase of $14,040 (1.88%) over fiscal
year 2024, The primary changes are in personnel costs, professional fees and dues,
conferences and education.
PERSONNEL COSTS
51010 — ELECTED OFFICIALS
Elected Official raises calculated following the NUMP approved increases.
51110 — ADMINISTRATION
Raises for GGA personnel per negotiated contract. NUMP salary increases approved by
RTM on 12/4/2023.
51210 ~ CLERICAL/TECHNICAL
Raises for 1303 personnel per negotiated contract.
51810 — OVERTIME (no changes from FY24)
51910 — FRINGE BENEFITS
Benefits provided per negotiated contracts
51920 -FICA
Increase follows increase in salaries.
SERVICES
52010 — ADVERTISING (no change over FY24).
52020 - POSTAGE
Budget based on projected FY24 actuals.
52030 — PROFESSIONAL FEES
Budget based on projected FY24 actuals with no expected changes in FY25.

© 52040 — SERVICE CONTRACTS & REPAIR
Requested FY25 budget includes a new lease to replace our paper cutter in the print
shop but does show an overall decrease to reflect changes in the town-wide printer
contract.
@ 52050 — DUES, CONFERENCES & EDUCATION
FY25 budget request includes funding for staff training, conference attendance and
education reimbursement per negotiated union contracts.
* 52070 ~ REIMBURSEABLE EXPENSE (no changes from FY24)
© 52080 - TELEPHONE
Request is based on FY24 projected actuals.
MATERIALS & SUPPLIES
53010 — OFFICE SUPPLIES
There is an increase over FY24 that is based on actual town-wide expenditures.
Equipment
¢ 54060 — OFFICE QUIPMENT & FURNISHINGS
There are no expected needs for FY25.
@

EXPENDITURE HISTORY
EXPENDITURE HISTORY
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Town of Waterford PrintShop Budget Request #1 - July 2024
Challenge CHAMP 185 Hydraulic Paper Cutter - $24,015* - Purchase (with Second Blade,
Foot Pedal Clamping and 1 Year Extended Warranty) or $507.92* - 60 Month Lease (with
Second Blade, Foot Pedal Clamping and 1 Year Extended Warranty)
“Pricing is provided for budgetary purposes and is subject to change.
The Town PrintShop would like to replace our current Challenge Model 20 Paper Cutter with
the new Challenge CHAMP 185 Paper Cutter. The current paper cutter, Challenge Model
20, based on the serial number, #937, was built in 1986. The unit is no longer supported
by Challenge, meaning parts may no longer be available. The Model 20, is also pre-ANSI
865.3-2001 Paper Cutter Safety Standard. Although the cutter has been a reliable piece of
equipment, it has had a few service issues come up in the past few years, and there may be a
time soon when it breaks down and a Service Tech will not be able to get the parts needed to
keep it operational. The paper cutter is a major part of the PrintShop, and is used often.
The new Challenge Champ 185 Paper Cutter, is the direct replacement for the Model 20. This
cutter would meet the current safety standards, and unlike our current cutter, comes with a
hydraulic clamp. The hydraulic clamp automatically comes down to hold the paper in place
while cutting, and releases when the cut is finished. The current clamping system requires the
operator to manually tighten and release the clamp, which could create inconsistent paper
sizes.
(__ Inzmy 30+ years experience in the printing industry, | have used several diferent Challenge
paper cutter models, and never had any trouble with reliability. | feel confident with a purchase
of the Challenge 185 Paper Cutter, that could last for the next 37+ years.
- Bert Monton, Town Printer


Challenge CHAMP 185 Pro 18.5” Hydraulic Paper Cutter
Cut hard stocks with Challenge CHAMP 185 18.5" Hydraulic Paper Cutter w/
Pro Light Beam. This powerful machine can cut stock up to 19 inches thick
with its hydraulic power. Thick cold rolled steel weldment frame can
accurately cut piles of hard stocks up to 3.25 inches high. Holding the stock
in place during the cutting cycle is a 2,350 Ib. of clamp force. For precision, a
red LED optical cut line-light indicator shines a thin line of light onto the
stack of material to be cut, indicating where the cut will be made. As
standard, the machine comes with one HHS knife, three cutting sticks, wood
jogging aid, tool kit, knife change holder assembly, and operator's manual as
standard. Proudly manufactured in Michigan, USA.
Key Benefits/Features:
* Hydraulic power cutting and clamping
* Maximum cut 19"/ minimum cut .75” (or 1.75” with false clamp plate).
* Maintenance free Red LED optical cut line-light indicator.
* Narrow footprint allows machine to roll through a 36” doorway
( + Built-in "lock out" power switch
- Strong 2,350 Ibs. of clamp force — holds stock in place during the cut cycle
+ Adjustable clamp pressure
+ Cuts full stacks and thick stocks accurately
+ Heavy-duty welded frame
+ Power cable fits standard 120V outlet
+ Micro adjustment backgauge knob
* One HHS knife, three cutting sticks, wood jogging aid, tool kit, knife
change holder assembly, and operators manual included.
* 120 volt 1-phase power / optional 220 volt motor.
+ 1-year manufacturer's warranty.
+ CEand UL/cUL certification pending.
Manufactured in the USA.
Programmable "Pro" Model:
+ 7.1" color touch screen controller
+ 99 program capacity/99 cuts per program
+ Automatic false clamp plate detection
Cc
RICOH
imagine. change.


Proposal for
Challenge Champ 185 Pro Paper Cutter
PREPARED BY:
Karen Stirlen
Production Systems Specialist
Phone: (860) 884-1753
Email: Karen Stirlen@ricoh-usa.com
Meghan Roscoe
Account Manager
Phone: 203-233-1634
Email: Meghan.Roscoe@ricoh-usa.com
Date: November 27, 2023
PREPARED FOR:
Town of Waterford
Waterford, CT
RICOH
imagine. change.


Budgetary Pricing
Budgetary Pricing for Future Purchase/Lease:
Challenge CHAMP 185 Pro Series, Installation/Training
Purchase:
Challenge CHAMP 185 Pro Cutter $20,395
Optional Accessories
Foot Pedal Clamping $ 495
Inlaid Carbon Alloy Knife $ 325
60 Month Lease:
Challenge CHAMP 185 Pro Cutter S$ 430.54
Optional Accessories
Foot Pedal Clamping $ 11.03
Inlaid Carbon Alloy Knife S$ uae24y
Optional - Extended Warranty — 1 yr (after Manufacturers Warranty)
Purchase Price $ 2,800
60 Month Lease S$ s59rids
C
Pricing is provided for budgetary purposes and is
subject to change!!
RICOH
imagine. change.


Town of Waterford PrintShop Budget Request #2 - July 2024
C XANTE X-98 UV Inkjet Flatbed Printer - $2402.32* - 60 Month Lease
(with 5 Year Extended Warranty)
“Pricing is provided for budgetary purposes and is subject to change.
The XANTE X-98 UV Inkjet Flatbed Printer would be able to print 55” x 98", and up to 3” thick
on a wide variety of media, including PVC plastic, styrene, wood, aluminum, metal, acrylics,
ceramics, fabric, leather composites, paperboard, foamboard, glass, carpet, and tile. This
printer would be able to print white ink on color materials, making details within the images
stand out that would otherwise be lost in the background. With the XANTE X-98 UV Inkjet
Flatbed Printer, the Town PrintShop would have the ability to meet the increasing request for
weather resistant signage.
Possible uses:
> Community Informational Signage > Glass or Acrylic Signs
> Community Event Signage > Safety Signs
> Community Announcement Signage > Election Polling Signs (Registar’s Office)
> Student ID Cards > Display Maps
> ADA-Compliant Braille Signs > Awards/Certificates
> Reuseable Temporary Event Parking Signs > Certificate/Presentation Folders
C » Photo-Realistic Signs > Plaques
> Name Plates > Lawn Signs
> Presentation Boards > Trail Map Signs
> Interior and Exterior Building Signs Office Décor
v
Baseballs and Golf Balls (Event Memorabilia or Fundraising)
‘The XANTE X-98 UV Inkjet Flatbed Printer comes with UV Unlimited Decal feature. The UV
Decal Feature allows us to print directly onto adhesive material and stick it to virtually any
surface including glass, metal, cups, containers, plastics, sporting goods, industrial equipment,
and more. Since the UV Unlimited system utilizes UV-cured ink, the results are durable and
can be applied to objects of any shape.
Possible uses for the UV Unlimited Decal feature:
> Seals and Logos for Town and B.O.E. Vehicles and Equipment
> — Hardhats and Other PPE
(ne Decals (Event Memorabilia or Fundraising)
> — Mugs (Event Memorabilia or Fundraising)


4’ 10"
sais
Larger 55°x98” Full Bleed!
CAN FIT THROUGH
ANY DOORWAY!
PRINT ON VIRTUALLY ANY MEDIA!
CMYK + WWW AdobesPDF
UP TO 2880 DPI RESOLUTION juv4
PHOTO-REALISTIC COLOR Utra-Wide Gamut Eco-UV inks
12-UP SIGN PRODUCTION
PRINT ON MEDIA UP TO 3 INCHES TALL by pl ened
. EU: +31 (0) 26.319.3210
POWERFUL DUAL LED LAMPS 2.)
OWERFUL DUAL Queue yante.com


The ECO-UV Printer More Versatile Than Ever
Designed for high-volume, large sign production,
the X-98 is also more photo-realistic. Speed and
quality are not sacrificed. Whether it’s long-life
outdoor signage or indoor photo-realistic UV prints,
the X-98 can do it all. The 55°x98” full bleed bed
is large enough and small enough for your shop.
Large flatbed printers designed for signage and graphics print at high speeds, but are limited by substrate thickness.
‘Small format printers designed for specialty items print at slower speeds and are limited by substrate length and width.
The Xanté family of X-UV Printers do
It’s the best of both worlds.
Signage ¢ Manufacturing © Specialty Items ¢ Industrial
< Ns i — —
Ron Bray
251.334.4363
MAH. 2ND x SND)


Welcome to iQueue Prepress Software
.
C @ I Uu e Uu e Xante builds on its innovative workflow software
‘Adobe® PostScript® 3"/PDF Workflow with powerful team-based productivity in iQueue 14.
Si b B ibliont: C. low. UW hl ‘True server-client operation enhances your workflow
to optimize the talents and time of everyone involved
in production, Take advantage of your entire team of IT
specialists, designers, and printer
operators to simplify prepress
tasks such as job sharing and
job cost estimating, file editing
tools, patented Right-ON® Spot
Color Matching and much more,
Create attention-grabbing
iQueue features include:
» FullyIndependent CMYK Controls
displays with Vivid HD-UV ink.
‘And, with instant curing, your
+ PANTONE® Color Library
on Right-ON© Spot Color Matching i |) cstomess wi appreciate the
+ Full Imposition and Tiling — /_ fast, durable results.
+ QR Code Generator
+ PDF-Out AND SO MUCH MORE!
Edit Job Images ‘|
sbrightaess


Applications/ Rigid Media
PVC plastic, styrene, wood, aluminum, metal, acrylics, coroplast, ceramics,
Cars, leather, composites, paperboard, foamboard, glass, carpet, tile and
ore
RICOH
imagine. change.


SPECIFICATIONS
PRINTING CAPABILITIES
Imaging area: 55" x 98" (139.7cm x 248om)
Max. media size: 85" x 98" (139.7cm x 248m)
Min. media size: SxS"
Max. print height: 3" (7.62cm)
Print colors: CMYK + WWW
Resolution: 720/1080/1440/2160/2880 DPI Resolutions
UV lamp: Dual LED, low heat curing lamps
INK AND MEDIA
Ink type: UV, 500 mL bottles per color
‘The maximum sheff life is 1 (one) year from Date of Manufacture (DoM}. Once opened,
the shelf life is 2 (two) months or 1 (one) year from DoM, whichever comes first.
Media types: PVC plastic, styrene, wood, aluminum, metal, acrylics, coroplast, ceramics, fabric,
leather composites, paperboard, foamboard, glass, carpet, tile and more
PRINTER CONNECTIVITY _1-Gigabit Ethemet
PREPRESS SOFTWARE
‘anté Queue Workflow: ‘Adobe® PostScript® 3"/PDF Workflow, independent CMYK Density Control,
Spot Color Matching, Imposition, Digital File Editing, Variable Printing, and much more
WEIGHTS, DIMENSIONS
Dimensions: 185°L x 95'W x 5O'H (843 x 242 x 127m)
Net/Gross weight: 1166Ibs (530kg)
Power supply: 110v or 220v 50-60hz
WORKING CONDITION
Operating temperature: 22-26°C (68°F - 78°F)
Relative hu ‘50-80RH


Logistics, Installation, Training,
Supplies & Consumables — Ala Carte Cost (Sample)
Logistics
° The Xante X Series products are delivered by Ricoh Logistics Delivery Team
Install & Training provided by Xante
Ricoh/Xante Schedules Installation and Training — 2 days on-site
All Service and Warranty support is provided by Xante
C ° Xante Technical Support & Service. Monday - Friday - 7 AM-6 PM
Supplies and Consumables (ala carte)
Inks
(200-100447 Cyan VHDIUV Ink 500m $122.00
200-100448 Magenta VHD/UV Ink 500mi $122.00
{200-100449 ‘Yellow VHDIUV ink 500m! $122.00
200-100450 Black VHD/UV Ink 500m $122.00
(200-100451 ‘White VHD/UV Ink 500mt $122.00
200-100452 Cleaner VHD/UV ink 500mi $74.00
Consumables
'200-100439 Pulita 3000 UV Cleaning Solution $31.00
200-100454-MOD X55 / X98 Epson i3200 Printhead $1,680.00
*32-100033 Luer Lock Syringe $3.00
X32-100032-50PK Foam Cleaning Swabs — 50pack $16.00
[x55-100033-ASSY X65 / X98 Damper and Cip Assy $22.00
X55-100020 X55 / X98 Cap Top 
$22.00
'16-1006045 Wiper & Holder Assembly $10.00,
(009016 Ink Absorbent Cotton Pad mm. $3.00
22-100304 Jig (golf, baseball, & credit card) $112.00
imagine. change.


Proposal for Digital Production
UV Flat Bed Printer Solutions
PREPARED BY:
Karen Stirien
Production Solution Specialist
Phone: (860) 884-1753
Email: Karen.Stirlen@ricoh-usa.com
Meghan Roscoe
Account Manager
Phone: 203-233-1634
Email: Meghan Roscoe@ricoh-usa,com
DATE: August 8, 2023
RICOH
imagine. change.
PREPARED FOR:
Town of Waterford
Waterford, CT
RICOH
imagine. change.


Xante X-98 UV Flat Bed Printer - What’s Included
} Xante X98 UV Flatbed Printer with 4 Printheads w/Stand
2 (1/2) liters each CMYK,
6 (4) liters White,
1 (%) liter Maintenance Cleaner
Foam Cleaning Swabs — 50 pack
Luer Lock Syringe
C Jig (golf, baseball, & credit card)
Xante i-Queue RIP Workflow Software —- NOTE: Requires Windows PC
UV Unlimited Transfer System Startup Bundle
One Year X-98 RightCare Service Warranty & Phone Support
Standard Freight and Delivery included.
Xante On-Site 2 day Installation and Training
Xante X-98 UV Flat Bed Printer
* 60 Month FMV Lease $1,831.29
Optional:
¢ Extended Warranty 4 yrs for total of 5 years $ 571.03
A video walk through of your facility will be required to determine any
special rigging requirements/costs prior to installation.
Any additional special rigging costs would be the customer’s responsibilities.
Cc
imagine. change.


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BUDGET FUNCTION
The Retirement Commission is charged with the management of the retirement program for
the Town. This budget represents the Commission's estimate of the employer cost required
to fund our retirement plans on an actuarially sound basis.
The Retirement Commission voted to appoint an Investment Manager in April 2016 for
both the pension trust and the OPEB trust fund. The trusts were set up in February 2017
and were funded for the first time in FY2018.

BUDGET SUMMARY
‘The proposed FY25 budget of $7,760,257 is 10.08% higher than FY24. The main driver of
this increase is the State’s decision to significantly increase employer contribution rates in
an effort to stem the burgeoning CMERS pension debt which has tripled in the past six years.
51930 HEART/HYPERTENSION BENEFITS
‘The Town is currently paying benefits to three individuals (one widow of a former police officer, one
widow of a former firefighter, and one retired fire services employee) in accordance with judgments of
the workers’ compensation commission based upon Connecticut State Statute. In addition, the Town
pays for treatment medications for several active police officers. A cost of living adjustment (COLA) is
Provided annually in October based on information provided by our actuary firm, Hooker & Holcombe.
1940 PI BUTI
Overall Budget is up by 12.80%. All general employees, police, and firefighters are covered
by MERF B, a State administered plan. Employees who retired prior to the Town joining
the MERF system are covered by the Town administered plan.
The employer contribution rates for MERF B for fiscal year 2025 have not been released to
date. Rates used are based on expected rates for FY24 received from the State of
Connecticut Retirement Division. Payroll has been estimated based on 2023-2024
Projected payroll using staffing levels as of November 2023. The employee contribution
rate for fiscal year 2024-2025 is 4.75% of payroll and is provided for informational
purposes only.
The proposed budget includes an administrative assessment fee for all active and retired
employees of $130.00 per member. The 2024-2025 administrative fee of $81,120 is based
on 342 active participants and 282 retirees.

BUDGET SUMMARY (continued)
The Public Employees Retirement System Fund (PERS) currently has 6 active participants.
Effective fiscal year 2004, the RTM approved a change in benefit allowing for a minimum
pension of $6,000 annually and offered a one-time $5,000 bonus. An annual increase
linked to the CPI-U was approved with a cap of five (5%) percent per year. The June 30,
2023 Actuarial Valuation Report performed by Hooker & Holcombe, Inc. indicated that
based upon the current population and the approved changes to the plan, the fund will
carry an unfunded liability of $163,286 in FY2025.
$1945 RETIREE HEALTH BENEFITS
Overall Budget is up 8.98%. The main driver for the increase is actual monthly cost to the Town for
Retirees under 65. The Town currently has steen(16) retirees who receive post-retirement
healthcare benefits. In addition, there are another 30 employees inthe Over 65 classification that
receive post-employment healthcare benefits. The current GGA contract allows for a buy-out of
accrued sick time hours in excess of 1,400 per year for deposit into a Health Retirement Account to
be used by the employee for medical costs incurred following retirement.
The cost of the third party administration of the HRA has been included in the line item. The annual
Cost of this excess, sick time accrual is included in the respective employee's department budget.
Ef EMPLOYMENT BENE!
The Governmental Accounting Standards Board (GASB) issued a Statement 45 requiring the cost of
Other Post-Employment Benefits (OPEB) to be recognized in the year earned (when the employee is
working) rather than when paid (when the employee retires). In addition, the Statement also
requires the recording of a liability (implicit rate subsidy) for those retirees that remain on the
‘Town's plan at their own cost. Since the cost of similar benefits for these employees would be
Breater if the retiree was not part of the group, the statement requires the recording of the liability
for the difference. The effective date of Statement 45 was July 1, 2006,
On December 1, 2014,the RTM approved the establishment of a trust fund to account for the OPEB
contributions. The Retirement Commission is responsible for the oversight and recommended
funding of the OPEB Trust and appointed an investment Manager in April 2016 for both the pension
trust and the OPEB trust fund.

OWN O}
BUDGET SUMMARY (continued)
Proposed Budget for Fiscal Year 2025 contains an increase of 10.08%.
As of the July 1, 2022, actuarial OPEB valuation, the Town's Unfunded Actuarial Accrued Liability is
$20,868,668. The annual required contribution (ARC) for FY2025 is $2,516,833. This contribution is
funded in the annual budgets of the Retirement Commission and Insurance Budgets as follows:
Trust Contribution (10116-51949) 1,434,481
Retiree Health Benefits (10116-51945) 429,140
Over 65 - fully insured (10112-52251) 653,212
2,516,833

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Stare of
Connecricur RETIREMENT SERVICES DIVISION
OFFICE ae STATE COMPTROLLER
165 Capicol Ave.
Rerimesenr Services Harrford, CT 06106
Drviston
March 3, 2023
Ms. Christy Gregg
Director of HR
Town of Waterford
15 Rope Ferry Road
Waterford, CT 06385
cgregg@waterfordctorg
RE: Waterford Local 1303 152-B
Dear Ms. Gregg:
‘The purpose of this letter is to advise you of the costs for the above referenced unit to participate in the Connecticut Municipal
Employees Retirement System (CMERS) for the fiscal year beginning July 1, 2023. The State of Connecticut Retirement
Commission has authorized the contributions rates below to be effective for the July 1, 2023 to June 30, 2024 fiscal year.
‘© Monthly contribution payments, as a percentage of payroll, will be as follows:
Normal Cost 7.50%
Unfunded Accrued Liability 12.07%
Total 19.57%
* As stated in the Retirement Services Division letter dated June 25, 2019, Public Act No. 19-124 includes an increase
in employee contributions to MERS in each of the six subsequent fiscal years. Therefore, effective July 1, 2023, the
employee contribution rates for members covered by Social Security will increase from 4.25% to 4.75%. Please note
that the employee contribution rate for wages above the Social Security Wage Base is 7.50%.
© There is
10 annual amor
payment for prior service.
* The CMERS administrative charge is $18,200. This charge is based on $130 per active and retired member. Our most
recent files show 69 active members and 71 retired members.
The State Employees Retirement Commission approved the above total contribution rate of 19.57% at its February 16, 2023
meeting. A copy of the June 30, 2022 actuarial valuation report can be found on the Office of the State Comptroller's website
at htpsi/vw.ose ct gow'rbsd/reports/index html
If you have any questions regarding the information provided in this letter, please contact Rudolph Nelson, a CMERS staff
member, at (860)702-3502.
Very tly yous,
‘THE CONNECTICUT MUNICIPAL EMPLOYEES RETIREMENT SYSTEM.
S29
John Herrington, Director
Retirement Services Division

Stare of
Connecricur RETIREMENT SeRVICES DIVISION
OFFICE fae STATE COMPTROLLER
165 Capitol Ave.
Revmenent SERVICES Hareford, CT 06106
Drviston
‘March 3, 2023
Ms. Christy Gregg
Director of HR
Waterford Fire Department
15 Rope Ferry Road
Waterford, CT 06385
cgregg@waterfordet.org
RE: Waterford Fire 152-F
Dear Ms. Gregg:
‘The purpose ofthis leter is to advise you of the costs for the above referenced unit to participate in the Connecticut Municipal
Employees Retirement System (CMERS) for the fiscal year beginning July 1, 2023. The State of Connecticut Retirement
Commission has authorized the contributions rates below to be effective for the July 1, 2023 to June 30, 2024 fiscal year.
‘+ Monthly contribution payments, as a percentage of payroll, will be as follows:
Normal Cost 10.73%
Unfunded Accrued Liability 14.96%
Total 25.69%
‘* As stated in the Retirement Services Division letter dated June 25, 2019, Public Act No. 19-124 includes an increase
in employee contributions to MERS in each of the six subsequent fiscal years. Therefore, effective July 1, 2023, the
employee contribution rates for members covered by Social Security will increase from 4.25% to 4.75%. Please note
that the employee contribution rate for wages above the Social Security Wage Base is 7.50%.
'* There is no annual amortization payment for prior service.
* The CMERS administrative charge is $2,470. This charge is based on $130 per active and retired member. Our most
recent files show 12 active members and 7 retired members.
‘The State Employees Retirement Commission approved the above total contribution rate of 25.69% at its February 16, 2023
meeting. A copy of the June 30, 2022 actuarial valuation ‘Teport can be found on the Office of the State Comptroller's website
at htips//www.ose.t gov/tbsd/repors/index him}
Af you have any questions regarding the information provided in this leter, please contact Rudolph Nelson, a CMERS staff
‘member, at (860)702-3502,
Very truly yours,
‘THE CONNECTICUT MUNICIPAL EMPLOYEES RETIREMENT SYSTEM
PSPSPS
John Herrington, Director
Retirement Services Division

Stare of
Connecricur RerinemeNT Services Division
OFFICE oa STATE COMPTROLLER
165 Capicol Ave.
Rerineatenr Szavices Hartford, CT 06106
Division
Mareh 3, 2023
Ms. Christy Gregg
Director of HR
Waterford Public Schools,
15 Rope Ferry Road
Waterford, CT 06385
‘cgregg@waterfordct org,
RE: Waterford Police 152-P
Dear Ms. Gregg:
‘The purpose of this letter is to advise you of the costs for the above referenced unit to participate in the Connecticut Municipal
Employees Retirement System (CMERS) for the fiscal year beginning July 1, 2023. The State of Connecticut Retirement
Commission has authorized the contributions rates below to be effective for the July 1, 2023 to June 30, 2024 fiscal year.
‘+ Monthly contribution payments, as a percentage of payroll, wil be as follows:
Normal Cost 10.73%
Unfunded Accrued Liability 14.96%
Total 25.69%
‘* As stated in the Retirement Services Division letter dated June 25, 2019, Public Act No. 19-124 includes an increase
in employee contributions to MERS