Board of Finance Regular Meeting Agenda (PDF)

FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
PHONE: 860-442-0553
www.waterfordct.org
BOARD OF FINANCE
AGENDA
Waterford Town Hall Novem
Regular Meeting 7:00 p.m.
LO ‘CuO JYSIVA
QUOISY YOs GSAIZIAY |
ESSE cf Z~ AON 1202
1. Establishment of a quorum and call to order.
2. Public Comment.
3. Approval and acceptance of minutes from October 12, 2022.
4. To consider an act on request from Gary Schneider, Director of Public Works, for an
additional appropriation in the amount of $32,350.00 from Capital and Non-recurring
Undesignated Fund line # 205-31520 to fund line # 20511-57874 Elevator Reconditioning
Project, due to prevailing wage and forward to the RTM as required.
5. To consider an act on request from Gary Schneider, Director of Public Works, for an
additional appropriation in the amount of $1,762,736.00 from the General Fund
Unassigned Fund Balance line to a new Capital and Non-recurring project number to be
created for Major/Minor Collector Road Paving (Niantic River Road, Oil Mill Road, Shore
Road and New Shore Road) and forward to the RTM as required.
6. To consider an act on request from Gary Schneider, Director of Public Works, in the
amount of $35,000.00 to be moved from designated to appropriated from Capital and
Non-recurring to line item # 20530-57868 8 Bridge Engineering Plan and forward to the
RTM as required.
7.. To consider an act on request from Gary Schneider, Director of Public Works, in the
amount of $35,000.00 to be moved from designated to appropriated from Capital and
Non-recurring to line item # 20530-57867 Niantic River Road Sidewalk Plan and forward
to the RTM as required.
8. To consider an act on request from Gary Schneider, Director of Public Works, to transfer
$25,000.00 from Capital Improvement Project line # 31121-55852 Town Hall Bathroom to
a new Capital and Non-recurring project account and forward to the RTM as required.

Board of Finance Agenda, November 9, 2022 
Page 2 
9. To consider an act on request from Gary Schneider, Director of Public Works, for an
additional appropriation in the amount of $217,100.00 from the Capital and Non­
recurring Undesignated Fund Balance line# 205-31520 to fund the new Capital and Non­
recurring project line to be created for construction costs to repair the Town Hall
Bathrooms and forward to the RTM as required.
10. To consider an act on request from Kim Allen, Director of Finance, for an FY22 Inter­
Department Out of Series Transfer as follows:
Current 
Available 
Budget 
ACCOUNT 
ACCOUNT 
REVISED 
Line No. 
Org. Code 
Object Code 
Object Description 
1 
10101 
52040 SERVICE CONTRACT & REPAIRS 
2 
10102 
53020 O1HER SUPPLIES 
3 
10106 
52010 ADVERTISING 
4 
10107 
51810 OVERTIME 
5 
10107 
52040 SERVICE CONTRACT & REPAIRS 
6 
10109 
52510 RENTAL OF EQUIPMENT 
7 
10110 
52050 DUES,CONFERENCE 
8 
10111 
52090 FUEL OIL 
9 
10111 
52100 ELECTRICITY 
10 
10111 
52110 WATER 
11 
10111 
52120 SEWER 
12 
10119 
51210 CLERICAL & TECHNICAL 
13 
10119 
51920 FICA 
14 
10123 
52373 LP GAS 
15 
10135 
51110 ADMINISTRATION 
16 
10137 
51610 PARKS MAINTENANCE 
17 
10137 
51620 RECREATION PROGRAMS 
18 
10137 
51920 FICA 
19 
10137 
52080 TELEPHONE 
20 
10137 
52420 MAINTENANCE OF PROPER1Y 
21 
10137 
53020 O1HER SUPPLIES 
22 
10137 
53080 MAINT OF VEHICLES 
23 
10145 
51920 FICA 
24 
10129 
51420 PATROL 
25 
10137 
51210 CLERICAL & TECHNICAL 
26 
10130 
53300 HIGHWAY MATERIALS 
27 
10145 
52030 PROFESSIONAL FEES 
28 
10130 
52460 STREET LIGHTING 
(1,287.89) 
(54.25) 
(89.40) 
(279.55) 
(25.97) 
(1,154.70) 
(474.00) 
(1,444.15) 
(5,618.66) 
(754.73) 
(5,247.87) 
(16,882.87) 
(1,234.49) 
(93.19) 
(17,386.25) 
(156.85) 
(8,452.67) 
(586.78) 
(81.37) 
(3,428.50) 
(114.13) 
(1,617.25) 
(915.01) 
80,094.87 
(35,814.24) 
39,435.77 
(25,250.76) 
28,726.52 
TOTAL 
INCREASE ii!ea_ffl111 
Available 
Budget 
1,288 
0.11 
55 
0.75 
90 
0.60 
280 
0.45 
26 
0.03 
1,155 
0.30 
474 
0.00 
1,445 
0.85 
5,619 
0.34 
755 
0.27 
5,248 
0.13 
16,883 
0.13 
1,235 
0.51 
94 
0.81 
17,387 
0.75 
157 
0.15 
8,453 
0.33 
587 
0.22 
82 
0.63 
3,429 
0.50 
115 
0.87 
1,618 
0.75 
916 
0.99 
(67,391) 
12,703.87 
35,815 
0.76 
(35,815) 
3,620.77 
25,251 
0.24 
(25,251) 
3,475.52 
128,457 
(128,457) 

Board of Finance Agenda, November 9, 2022
Page 3
11. To consider an act on request from Kim Allen, Director of Finance , for an FY23 Out of
Series Transfer as follows:
APPROVED CURRENT ACCOUNT ACCOUN' REVISED
Budget Available INCREASE PS OECREASE.. Budget
Line No, Org. Code Object Code Object Description Amount Budget Amount
4 10104) 51110] ADMINISTRATION 169,295.00 125,866.36 (48,000) 77,866.35
2 10104 52030|]PROFESSIONAL FEES 250,00 0.00 48,000 0.00 48,000.00
3 0.00
4 0.00
5 0.00
6 0,00
7 0.00
8 0.00
9 0.00
10 0.00
0,00
0.00
TOTAL 48,000.00 (48,000)
12. Review and Possible action of the Superintendent of Schools letter listed
in correspondence requesting a revised FY23-24 BOE budget submittal date.
13. Old Business:
a. Board review of updates and possible action on FY24 Budget Guidelines.
b. Review and discuss questions and answers regarding vehicle inspections and
malfunctions.
14. New Business:
15. Liaison Reports
16. Correspondence
a. Letter from Thomas Giard, Superintendent of Schools, requesting to submit their
annual budget for FY24 by February 27, 2023.
b. Abbas Danesh, Town Treasurer, Quarterly Treasurer’s Report and related
Financials ending 10/31/2022.
c. Virginia Bielucki, Town Accountant, Periodic Financial Statements FY23 dated
October 18, 2022.
d. Virginia Bielucki, Town Accountant, Status of General Fund Unassigned Balance
dated October 19, 2022.
17. Adjournment
Glenn Patterson, Chairman

FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
Board of Finance
Regular Meeting Minutes
Present:
Absent:
Elected:
Staff:
PHONE: 860-442-0553
www.waterfordct.org
Wednesday, October 12, 2022 ee
Town Hall Auditorium — 7:00 p. ns
Chairman Glenn Patterson, John Sheehan, Ronald Fedor, Robert Tuneski, Baird
Welch-Collins, Kevin Petchark, Joe Filippetti
Robert Brule, First Selectman, Jody Nazarchyk, Selectwoman Abbas Danesh,
Treasurer, Thomas Dembek, RTM
Kimberly Allen, Director of Finance
Shea Moses, Office Coordinator
Establishment of a quorum and call to order
A quorum was established and the Regular Meeting of the Board of Finance was
called to order at 7 p.m., October 12, 2022
Public Comment: None
Approval and acceptance of revised minutes:
Regular Meeting on September 7, 2022
Motion by John Sheehan and seconded by Robert Tuneski to approve the
minutes of the September 7, 2022 Regular Meeting.
Motion by John Sheehan and seconded by Kevin Petchark to amend the minutes
of October 12 and change the Vote on Agenda item #4 and the re-wording of the
approval.
Vote: Unanimous. . Motion Passed

Board of Finance Regular Meeting Minutes — October 12, 2022
Page 2
4. To consider and act on request from Brian Flaherty, Recreation & Parks Director,
for an additional appropriation in the amount of $12,250 to line item 10137-
53080 Maintenance of Vehicles, to cover the cost of unbudgeted repairs to the
2015 Chevrolet Silverado Dump Truck.
Motion by John Sheehan and Seconded by Baird Welch-Collins to approve the
additional appropriation in the amount of § 12,250 from the Contingency
Account 10121-59010 to Vehicle Maintenance, line item 10137-53080 and
forward onto the RTM as required.
Vote: Unanimous Motion Defeated
Ryan McNamara discussed the need for the repairs as there is advanced rusting
underneath, mechanic is unsure why or how. Ryan also commented that they
have been spraying the liner of the beds for extra protections and there will be
an implementation on spraying the bottom of the trucks to avoid future issues,
however, he does not have a schedule as of yet.
Ronald Fedor discussed the cost and that it should be anticipated for problems in
the future. He also discussed how or if the issues with the trucks can be
prevented, whether it is a Manufacturer issue (recall), if it is the materials. An
analysis from a mechanic is needed as well as inspection on all of the trucks to
prevent further repairs in the future for the same issue. There was a comment
made regarding a 10-12 year life cycle in Fleet Management that the truck is not
meeting standards.
Chairman Glenn Patterson added that we should not be taking from the
Contingency fund and to go back attempt to absorb the amount needed to
repairs in the current budget for Recs & Parks.
Kim Allen also stated that according to policy in order to change the transfer it
needs to go to Finance for approval or changes to the request.
It was decided that Robert Brule, Selectmen should reach out dealer or
manufacturer regarding the issues.
First Selectman, Robert Brule, announced that Brian Flaherty has resigned and
Ryan McNamara has been named the Interim Director.
Ryan McNamara to get questions answered for next board meeting and to
schedule all inspections.

Board of Finance Regular Meeting Minutes — October 12, 2022
Page 3
Motion by Joe Filippetti and seconded by Robert Tuneski to move the request to
Finance to be approved for funding within the Operating Budget to fund the
repairs. To review and approve at the November Board of Finance Regular
Meeting.
Vote: Unanimous Motion Passed.
5. Old Business:
a. Board review and possible action on DRAFT Board of Finance Investment
Policy.
Motion by John Sheehan and seconded by Baird Welch-Collins to approve the
Board of Finance Investment Policy.
Vote: Unanimous Motion Passed.
b. Board review of updated Board of Finance webpage data and Board of
Finance Policy and Procedure Manual
Glenn Patterson discussed that he needs more time to go look over the
Finance Policy and Procedure Manual.
John Sheehan discussed if we should have an internal control policy. Also
commented that there should be a revision made to the Board of Finance
Policy 1.02 regarding the revision of the list of Agenda items, the Board of
Selectmen should be added as the budgets are received by the Board of
Selectmen.
Ronald Fedor discussed the submission of budget items regarding the Board
of Finance Policy, that there should be a procedure notifying every Board and
Agency
Kim Allen, Director of Finance in response to the internal control policy
stated that we do not have a Town Wide Internal Control Policy and that she
will work on said policy and revisions to review and discuss at the December
Board of Finance Regular Meeting.
c. Director of Finance update on Capital Projects Fund
John Sheehan commented that the most recent updated report be added as
back up to the item on the Agenda and that each item on the report have
their own number.

Board of Finance Regular Meeting Minutes — October 12, 2022
Page 4
Director of Finance discussed that she is waiting on the Board of Education in
regards to the Early Childhood Learning Center to request that they pass a
bill to move the balance. She also discussed that we cannot justify that the
Waterford High School Building Project went through the proper process for
the project. A call has been made to the State and is awaiting a response.
6. New Business:
a. Review the Board of Finance Regular and Budget hearing schedules.
Attached are last year’s schedules and a breakout of the 2023 holidays.
Motion by John Sheehan and seconded by Baird Welch-Collins to review and
approve the Board of Finance Regular and Budget hearing schedules with further
edits and revision to switch Information Technology to March 13, 2023 Budget
Hearing Meeting and Fire Services to the March 1, 2023 Budget meeting .
John Sheehan noted that the November 8, 2023 Budget Hearing Meeting is the
day after Elections, we should keep in mind that we may have to use either the
Appleby room or the BOE Conference room for the Board of Finance Budget
Hearing Meeting depending upon the breakdown of the Auditorium after the
elections.
Vote: Unanimous Motion Passed.
b. Board review and possible action on FY24 Budget Guidelines.
Motion by John Sheehan and seconded by Baird Welch-Collins to postpone the
approval of the Guidelines until the November meeting of the Board of Finance
pending further edits and verbiage from Kim Allen, Director of Finance.
There was a discussion on various paragraphs within the Budget Guidelines to be
revised.
John Sheehan commented on #9 of the Guidelines on the 1° sentence 2TM line
that the Organization should be upfront about sources that are received. Mr.
Sheehan would also like to add another paragraph under Finance of our
Instructions that any Graphs submitted should be included in color (bar graphs,
pie charts etc.). Also change the date on page 5 to December 9, 2022.
Robert Tuneski discussed about the transparency of the departments and what
each house gets and what they should expect and a description of how each
house is managing their funds. He would also like to see the Departments
describe how many people they serve and the number of contacts and
independent contacts. Language should be strengthened in #9 and #12 to
require what is being requested.

Board of Finance Regular Meeting Minutes — October 12, 2022
Page 5
There was also a discussion made regarding statutorily required departments
and the departments that have been created over the years to fill the needs of
the Residents. The organization should be put into context.
Vote: Unanimous Motion Passed.
7. Liaison Reports: None
8. Correspondence
a. Virginia Bielucki, Town Accountant, Status of Contingency Fiscal Year
2023 dated September 9, 2022.
b. Virginia Bielucki, Town Accountant, Periodic Financial Statements FY23
dated September 10, 2022.
C. Virginia Bielucki, Town Accountant, Status of General Fund Unassigned
Balance dated October 3, 2022.
d. Quarterly ARPA Project Update.
e. FY23 CIP Capital Project Quarterly Report
There was a discussion on various projects.
Pg. 2. John Sheehan commented on the importance of the training regarding the
new Financial Software Upgrade that will be happening in November. Kim Allen
commented that there will be on-site hands on training.
Pg. 2. Ronald Fedor commented on the Tennis Courts regarding the longevity of
the courts and to possibly think of a new location.
Pg. 3. Economic Assistance- Robert Brule commented that there are 6
applications, the maximum money allowed is $10,000.
Pg. 3. John Sheehan wanted to know where we stood with this project. Kim Allen
informed him that she has not hear back from Army Corps as of yet.
Robert Brule commented that the Army Corps supports the plan and has asked
to go through the process of Wetlands (Conservation Commission).
Pg. 4. POCD (Plan of Preservation Conservation & Development) - John Sheehan
commented that there is a survey on the website under Planning & Zoning and
advised that all Board members should participate in.

Board of Finance Regular Meeting Minutes — October 12, 2022
Page 6
Pg. 4. Southwest and Cohanzie School- Glenn commented on the status of this
project. Robert Brule commented that it is in the works but has not come to
fruition.
9. Adjournment
Motion by Baird Welch-Collins and seconded by Robert Tuneski to adjourn the
Regular Meeting.
Vote: Unanimous Motion passed.
Meeting adjourned at 8:10 p.m.
Respectfully submitted,
MAL Shoe Lf
Joh Sheehan, Clerk Shea Moses, Office Coordinator

BOARD OF FINANCE
MEETING SCHEDULE
CALENDAR YEAR 2023
ALL MEETINGS WILL BE HELD AT 7:00 P.M. UNLESS OTHERWISE NOTED m3 °
x -
co at
January 11, 2023 Regular Meeting - “i
February 8, 2023 Regular Meeting 9
March 1, 2023 Budget Hearing =
2Q
March 6, 2023 Budget Hearing ~°
March 8, 2023 Budget Hearing
March 13, 2023 Budget Hearing
March 15, 2023
March 15, 2023
March 20, 2023
March 22, 2023
March 27, 2023
April 12, 2023
May 1, 2023
May 17, 2023
June 14, 2023
July 19, 2023
August 9, 2023
September 13, 2023
October 11, 2023
November 8, 2023
December 13, 2023
Regular Monthly Meeting
(followed by Budget Hearing)
Budget Hearing
Budget Hearing
Budget Hearing
Public Hearing on the budget followed by
Special Meeting for Final Budgetary Action
Regular Meeting
RTM Annual Budget Meeting (anticipated to
be conducted May 1° through 5")
Regular Meeting (Third Wednesday)
Regular Meeting
Regular Meeting (Third Wednesday)
Regular Meeting
Regular Meeting
Regular Meeting
Regular Meeting
Regular Meeting
S. Finance. Board of Finance/Meeting Schedule/BOF Meeting Schedule 2023

BOARD OF FINANCE
BUDGET HEARING SCHEDULE
FISCAL YEAR 2023/2024
Wednesday, March 1, 2023 oo... eseeseeeeeens Library
Police Department
Emergency Management
Fire Services
Q cele
ph
4
Board of Finance
Contingency
Monday, March 6, 2023 0... sesssceesseeeteereeee Ethics Commission
Conservation of Health
Public Health & Nursing
Miscellaneous Social Grants
Youth Services
Senior Citizens
Recreation and Parks
vane
60: Hd
Wednesday, March 8, 2023.00... essere Economic Development
Conservation Commission
Planning and Zoning
Zoning Board of Appeals
Building Department
Flood and Erosion Control
Review Projected Revenue
Monday, March 13, 2023..........ccecceee eee Human Resources
Finance Department
Retirement
Insurance
Legal
Information Technology
Wednesday. March 15, 2023 oe eeessseenes Regular Meeting
Wednesday, March 15, 2023 veins Registrar of Voters
Assessor
Board of Assessment Appeals
Tax Collector
Town Clerk
Representative Town Meeting
Board of Selectmen
Monday, March 20, 2023.0... .ucsesesereeeeeees Building Maintenance
Public Works
Capital Improvements
Debt Service
Transfers to Capital and Non-Recurring
Wednesday, March 22, 2023 ......ccsessrserees Board of Education
Monday, March 27, 2023 .....scsssessesereene Board of Finance Public Hearing on Budget Followed by
Special Meeting for Final Budgetary Action
Monday, May 1, 2023 oo. eeesesseererereesees RTM Annual Budget Meeting
(anticipated to be conducted May 1* through May 5")
All Board of Finance Meetings will be held at the Waterford Town Hall at 7:00 p.m. and end at 10:30 p.m.
unless otherwise noted. All budgets are due in the Finance Office on December 9, 2022 WITH NO
EXCEPTIONS.
S:Finance: Board of Finance-grm/Meeting Schedule/Budget Hearing Schedule
‘A

PHONE: 860-442-0553
www.waterfordct.org
FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
November 9, 2022
Mr. Glenn Patterson
Chairman
Board of Finance
15 Rope Ferry Road
Waterford, CT 06385
Mr. Patterson,
On November 1, 2022, the Board of Selectmen approved an additional appropriation
request from the Direcotr of Public Works, Gary Schneider, in the amount of $32,350
for addition! funds toward the Elevator Reconditioning Project (20511-57874).
As Finance Director, I recommend that the Board of Finance consider funding this |
additional appropriation from the CNR Undesignated Fund Balance (205-31520). The
current balance in this line is $2,745,184.56.
If approved by the Board of Finance, the additional appropriation would be transferred
into line 20511-57874.
Respectfully,
Kimberly Alew
Kimberly Allen
Finance Director

FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
PHONE: 860-442-0553
www.waterfordct.org
November 2, 2022
“Mr. Glenn Patterson
Chairman
Board of Finance
15 Rope Ferry Road
Waterford, CT 06385
Dear Chairman Patterson,
The Board of Selectmen, at the meeting on Tuesday, November 1, 2022 voted to approve the
following request for an additional appropriation;.
Public Works: To consider and act on a request for an additional appropriation from Gary
Schneider, Public Works Director in the amount of $32,350 for Elevator reconditioning line item
20511-57874, due to prevailing wage, if approved, to forward to the Board of Finance.
Therefore, I respectfully request that you consider and act.on this request. I have attached
pertinent back up material from the designated department.
Sincerely,
Robert Lrale
Robert Brule
First Selectman
cc: Kimberly Allen, Director of Finance

INTER-OFFICE MEMORANDUM __—‘ TOWN OF WATERFORD
To: Robert Brule, First Selectman
From: Gary J. Schneider, Director of Public Works 2
‘Date: October 24, 2022
Re: Elevator Reconditioning, line item 2051 1-57874
The Department is requesting additional funding in thé ariount of $32,350. This
project is to recondition the elevators at YSB and Town Hall. The additional
funding is required to be in compliance with Sec 31 53(g) Prevailing Wage Rate -
- as the project is over the. $100,000 mark.
The Town secured a contract with Otis Elevator. Otis Elevator is a union
contractor and their hourly + fringe meets the requirement of Séc 31. 53(g).
Prime Electric is a non- -union contractor, and was assigned asa sub-contractor to
Otis Elevator. They had quoted a. price to the Town that excluded this
requirement of prevailing wage + fringe. Both contractors need to.be in.
compliance.
Please place this. request on the next Board of Selectman’s meéting scheduled
for November 1, 2022, and forward to the Board of Finance.
jilijaa Bos
ON proved

rs
Hello Paul/Rawle- ,
Attached are the updated quotes from prime electric. Below is breakdown per of the total cost of the project. Please let
me know what you want to do moving forward. Please keep in mind we are willing to work with you on this for example
if we need to we can complete the MOD on the youth center then wait until you get the addionai money to complete
the town hall. Please let me know if you have any questions.
“Youth Town
Center . Hall
| Otis Elevator 90,000 90,000
WBO-Prime Electric 49,482 | 52,868
Total 139,482 142,868
Thank you,
Aaron Stein
Account Manager-Hartford
M: +1 203.814.2793
F: +1 860.353.5814
Otis
242 Pitkin St
East Hartford, CT 06108
otis.com | Iwitter | Facebook | Instagram | YouTube | LinkedIn
Data privacy is imporfant. Here's our policy.
From: Rawle Dummett <rdummett @waterfordct.org>
Sent: Monday, August 15, 2022 11:52 AM
To: Stein, Aaron L <Aaron.Stein@otis.com>
Cc: Paul Koelle <pkoelle@waterfordct.org>
Subject: [EXTERNAL] RE: Town of Waterford-Prevailing Wage Clarification
Good Day Aaron.
Kindly advise whether you have received the email below.
Rega rds
Crowle _pummeatt
Cfuccharing Gigent
Gown. of
Teles 860-49-S842

33 Wisconsin Ave a. ; a
Suite 101 . | Estimate
Nerwich, CT 06360
Date Estimate No,
3/30/2022 7123
Customer
Waterford
15 Ropeferry Rd
Waterford, CT. 06385
Customer Number Terms Rep
Description ' Cost ' Total
Town Hall Building oO 39,751.00 39,751.00
Scope-
Wark with Otis Elevator on unit upgrade-
Prime Elec LLC will - ;
Provide and install new power with shunt-trip breaker & Copper conductors fro the main
service
_ | New focal disconnect switch
Loadside connection to new Elev machine unit.
New elevator machine room electrical panel dedicated & feeder
New pit light circuit
Now pit GPC outlet circuit
New pit light & sw
New elev pit sump circuit
New elev car light circuit
New elec shunt-trip circuit
New elev machine room light& switch & circuit
New elec machine room GFCI outlet & circuit
FACP modification, 2 MMX modules, heat & smoke and shaft devices / piping as needed,
{Excludec's all sprinkler / mech work} Floor recall devices. .
New machine room 1 exhaust fan circuit & reverse acting stat, (Excluded! $ fan & ducting if
required.}
"| All new circuit will come form the elev machine room panel for all local devices except the
main feed. all conduit will be new. EMT with sealed fittings and proper labels for each device
& circuit. ;
-| All work will be done on normal time M- FE
Subtotal
GT Tax (6.35%)
Total
Authorized Signature
Phone (860)889-0823 . Toll Free (800)291-2119 - Fax (860)886-2344
www. primeelectriclic.com License #CT125431-E1/CT123648-E4 AA/EOE/SBE
Page 1

33 Wisconsin Ave i
Suite — ___ Estimate
ry
*
Norwich, CT 06360 —
Norwicass Date Estimate No.
3/30/2022 "7422
Customer
Waterford
15 Ropeferry Rd
Waterford CT. 06385
Customer Number Terms Rep
a Description | oo Cost _ Total
Youth Services Building _ , 37,205.00 37,205.00
Scope-_ i
Work with Otis Elevator on unit upgrade-
Prime Elec LLC will -
Provide and install new power with shunt-trip breaker & Copper conductors fro the main \
service
New local disconnect switch
Loadside connection to new Elev machine unit.
New Elevator machine room electrical panel dedicated & feeder
New pit light circuit
New pit GFCr outlet circuit
New pit light & sw
New elev pit sump circuit
New elev car light circuit
New elec shunt-trip circuit
New elev machine room light& switch & elrouit
New elec machine room GFCI outlet & circuit .
FACP modification, 2 MMX modules, heat & smoke and shaft devices / piping as needed.
(Exctuded's all sprinkler / mech work) Floor / floor recall devices:
New machine room exhaust fan circuit & reverse acting stat. (Excluded's fan & ducting if
required.)
All new circuit will come form the elev machine room panel for all local devices except the
main feed. all conduit will be new EMT with sealed fittings and proper labels for each device
& circuit.
All work will be done on normal time M-F
Subtotal
CT Tax (6.35%)
Total
Authorized Signature
Phone (860}889-0823 Toll Free (800)291-2119 Fax (860)886-2344
www.primeelectricilc.com License #CT125431-E1/CT123648-E1 AA/EOE/SBE
Page 1

FIETEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
PHONE: 860-442-0553
www.waterfordct.org
November 9, 2022
Mr. Glenn Patterson
Chairman
Board of Finance
15 Rope Ferry Road
Waterford, CT 06385
‘Mr. Patterson,
On November 1, 2022, the Board of Selectmen approved an additional appropriation
request from the Direcotr of Public Works, Gary Schneider, in the amount of $1,762,736
for addition! funds toward a new CNR Project, Major/Minor Collector Road Paving
(Niantic River Road, Oil Mill Road, Shore Road and New Shore Road).
As Finance Director, I recommend that the Board of Finance consider funding this
additional appropriation from the General Fund Unassigned Fund Balance. The current
balance in this line is $24,395,205
If approved by the Board of Finance, the additional appropriation would be transferred
into a new CNR project number to be created.
Respectfully,
Kimberly Alew
Kimberly Allen
Finance Director

PHONE: 860-442-0553
www.waterfordct.org
FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
November 2, 2022
Mr. Glenn Patterson
Chairman
Board of Finance
15 Rope Ferry Road
Waterford, CT 06385
Dear Chairman Patterson,
The Board of Selectmen, at the meeting on Tuesday, November 1, 2022 voted to approve the .
following request for an additional appropriation;
Public Works: To consider and act on a request for an additional appropriation from Gary
Schneider, Public Works Director in the amount of $1,762,736 for additional paving structural
improvements and repairs to Niantic River Road, Oil Mill Road, Shore Road, and New Shore
Road, if approved, to forward to the Board of Finance.
Theréfore, I respectfully request that you consider and act on this request. I have attached
pertinent back up material from the designated department.
Sincerely,
Rofort Brule
Robert Brule
First Selectman
ce: Kimberly Allen, Director of Finance

MEMORANDUM TOWN OF WATERFORD DEPARTMENT OF PUBLIC WORKS
To: Rob Brule, First Selectman .
From: Gary J Schneider
Date: October 26, 2022
Re: Request for Additional Paving Program Funds, $1,762,736
The Town has made a good start in addressing years of delayed work on our road network. This
year, we completed Daniels Ave, the northern portion of Niantic River Road, Gardiners Wood
Road, Lake Pond Road and Butlertown Road. lf additional funds are available, | have identified
several roads to be addressed.
Approving the funding of the additional roads by January allows us to engage our contractors
when they are first setting their schedules of work for the construction season. Approving funds
for large projects in the normal funding schedule (July) puts the Town ata disadvantage in getting
any work completed before the end of the construction season.
To guide the Town on what roads to address, we continue to use the pavement management
update completed for the entire network. This formal evaluation provided a systematic, consistent
approach to the evaluation of the present condition of the road surface. It is used to prioritize the
work. It was not intended to replace sound engineering judgment, which should dictate specific
needs for an individual project.
These roads are in need of structural improvement or rehabilitation. This is defined as milling the
top two inches of old asphalt from the surface and replacing with new asphait or full depth
reclamation, where the asphalt is ground up and mixed with the base to establish a new base and
then resurfaced with two to 4 inches of new asphalt.
Major/Minor Collector Streets
Niantic River Road $610,208: (#194 south to Mago Point Way); will complete the road
Oil Mill Road $653,382: was bumped from first round of funding for Gardiners Wood
Shore Road $282,983: (Jordan Cove Road to Dock Road)
New Shore Road $216,163: (Dock Road to Shore Road)
BON >
Ce: Cindy Dupointe, Executive Assistant

TOWN OF WATERFORD»
‘CAPITAL PROJECT REQUEST FORM
2022-2023 FISCAL YEAR REQUEST
DEPARTMENT/AGENCY CONTACT PERSON
Public Works Gary J Schneider
PROJECT NAME DEPARTMENT PRIORITY
Paving Projects ; ; 1
DESCRIPTION AND JUSTIFICATION (describe the type, purpose & anticipated accomplishments of the project}
This project will address both the local roads and the collector roads which carry a good volume of traffic. These roads are in need of
structural improvement or rehabilitation. This is defined as milling the top two inches of old asphalt from the surface and replacing with | _
new asphalt or full depth reclamation, where the asphalt is ground up and mixed with the base to establish a new base and then
resurfaced with three to five inches of new asphalt. The roads are Niantic River Road (#194 south to Mago Point Way); Oil Mill Road;
Shore Road (Jordan Cove Road to Dock Road) and New Shore Road (Dock Road to Shore Road) .
x
2 {PROJECT STATUS IF IN PROGRESS
Northern portion of Niantic River Road was just completed in 2022.
LIST OTHER PROJECTS WITHIN YOUR DEPARTMENT OR ANOTHER DEPARTMENT THAT WILL BE IMPACTED =
3 [BY THIS REQUEST :
None
4 [DESCRIBE THE IMPACT ON DEPARTMENT OPERATING BUDGET (include cost estimate if applicable)
Roads will not require crack sealing for the next 3-5 years, saving an approximate $15,000
GRANT FUNDING/OTHER FUNDING, if applicable (detailed explanation of grant/other funding, including the amount, °
5 _|source of funding, status, town match, if any. Attach award letter if available)
None
ATTACH PLAN ESTIMATE, SERVICE AREA MAP AND/OR OTHER SUPPORTING DOCUMENTATION (if none, simply
6 |state that in the area below)
Attached
7 COST/FUNDING SOURCE
APPROVED
FUNDING TO | .
FUNDING SOURCE DATE FY2023 FY2024 FY2025 FY2026 FY2027
1 |Current Year Capital 1,763,736
2 |Utility Budget/Sewer Cap Maint Fund
3 {Transfer to CNR
4 |Short/Long-term Bonds
§ |LoCIP (detail in section 5 above)
6 |CNR Undesignated Fund Balance
7 |Federal/State Grants (detail in section 5)
8 | Other Funding (detail in section 5 above)
TOTALS 0 1,763,736 0 0 6 0

BOF 3,02
BOARD OF FINANCE
REQUESTING NEW CAPITAL PROJECT APPROVAL OUTSIDE THE BUDGET CYCLE POLICY
Departments will make every effort to process Capital budget requests through the annual
budget cycle to allow for transparency and efficient long-range fiscal and budget planning.
Any project. requests that may occur out of the annual budget cycle, the following procedures
will be followed.
A. Project Details
Please submit a request for a new project utilizing the current capital request form that must
include a summary detailing the project, the department managing the project, project cost
estimates and the project execution timeline including start date and completion date.
See attached CIP project sheet. If funding is approved, start date on or about April 1, complete
by the end of the construction season (fall 2023}
B. Project Justification
All new capital project requests must include written justification for the project and why it
cannot wait to be included in the next annual budget cycle request. Documentation must be
provided with the justification summary.
See attached memo to First Selectman
C. Project Cost Estimate
All new capital project requests must include an estimate of the total cost of the
project. Either a quote or a cost estimate shall include a summary on how the estimate was
calculated.
See attached spreadsheets, one for each road
D. Project Funding Sources
Funding relates to the source of cash. All new capital project requests shall specify here if there
is another source of funding that will help fund the project (i.e. gift, grant, endowment or
operating budget).
No other source of funding
E. Project Approval
All new capital requests will follow the normal approval cycle: Department Director, Board of
Selectmen, Board of Finance, and Representative Town Meeting.
Approved: July 22, 022

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FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886.
PHONE: 860-442-0553
www.waterfordct.org
November 2, 2022
Mr. Glenn Patterson
Chairman
Board of Finance
15 Rope Ferry Road
Waterford, CT 06385
Dear Chairman Patterson,
The Board of Selectmen, at the meeting on Tuesday, November 1, 2022 voted to approve the
following request for an appropriation;
Public Works: To consider and act on a request for an appropriation from Gary Schneider,
Public Works Director in the amount of $35,000 to be moved from designated to appropriated.
ftom Capital and Non-recurring to line item 20530-57868-Bridge Engineering Plan, if approved,
to forward to the Board of Finance,
Therefore, I respectfully request that you consider and act on this request. I have attached
pertinent back up material from the designated department.
Sincerely,
Rofert Lirule
Robert Brule
First Selectman
ce: Kimberly Allen, Director of Finance

WATERFORD, of 06385-3886.
October 25, 2022
Mr. Robert Brule
First Selectman ae -
Town of Waterford “
15 Rope Ferry Road
Waterford, CT 06385
Subject Request an appropriation in amount of $35,000 from Capital and Non- -recurring
designated line 20530-57868 — Bridge Engineering Plan
Dear Mr, Brule,
CNR fuhds were approved in the FY 23 budget te support surface transportation projects which
encompass roads, street accessories; sidewalks, arid bridges, ‘The objective is to provide safe,
attractive; and efficient public transportation ways and infrastructure systems that support them.
From the rains that were the result of the remains of Ida,.he bridge over the Hunts. brook at
Bloomingdale Road (bridge # 06139) was overtopped causing the closure of the read, some
erosion of bank near the abutment and some minor asphalt road surface was ldst. An analysis of
the bridge in 2014 found that the brook will overtop the bridge ina 4 27 year storm.
Over topping of the bridge will shut Bloomingdale Road to traffic. The.flows from Hunt Brook at
this time would also overtop Old. Norwich Road, a major concern for emergency services as this
would increase résponse tine.in this area. Addressing the bridge is the priority. "
Public Works and Planning will work with the Engineér to.complete this phase of the project.
Please place this on the next Board of Selectman meeting for consideration and forward to the
Board of Finance,
The. scope of the engineering work is attached.
Gary J. Sctineider, Director . : | j | | i\aa BOS Op oroved~
Waterford Public Works Department
Cc: Kimberly Allen, Finaice Director -

A DIVISION OF HALEY WARD, INC,
October 19, 2022
Mr. Gary Schneider
Director of Public Works
Town of Waterford
15 Rope Ferry Road
Waterford, CT 06385
RE: REVISED Proposal for Professional Services, Prepare Study to Evaluate Hunts
Brook Flooding at Bloomingdale Road Culverts and Surrounding Properties,
Waterford, cT
Dear Mr. Schneider:
As discussed, the Town of Waterford has experienced flooding on Hunts Brook, at the
Bloomingdale Road culvert and adjacent properties. As requested, Lenard Engineering,
Inc. (LED , a Division of Haley Ward, is pleased to submit this proposal for the Towns
review and acceptance. | :
SCOPE OF SERVICES
1) Conduct, Records and Mapping Research - LEI will conduct record research for the
current Bloomingdale Road culverts, including past plans, design calculations,
hydraulic reports, permits, FEMA mapping and other available sources. We assume
that the Town will make all pertinent records available to us.
2) Wetlands Delineation and Reporting — Eliminated from Study Scope.
3) Conduct Field Survey and Base Mapping - LEI will prepare a Class T-2 topographic
survey and a Class D boundary survey in vicinity of the current culvert group. The
survey will be tied to the NAD-83 horizontal datum and the NAVD-88 vertical datum.
in addition, LEI will:
Addressee | Date | JN | Page 1
9210 Main Street, Glastonbury, Cf 06033
T: 860.659.3100 | HALEYWARD.COM

4)
5)
a) Survey up to eight cross sections of the Hunt’s brook channe! for use in hydraulic.
modeling. LEI anticipates the need to survey four cross sections upstream and four
cross sections downstream of the culverts. All cross sections will fall within a
distance of 500 feet of the current culverts.
b) Locate and determine elevations of structures within 500 feet of. Bloomingdale
Road Culverts.
_ Where access to private property is required, we will ask the Town approach.
property owners and obtain approvals in advance of our survey. In addition to Hunts
Brook and the culvert,
Following completion of field surveys, LEI will:
c) Prepare a base map of the project site at a scale appropriate for analysis and
design,
d) Compile hydraulic cross sections of the Hunt’s Brook flood plain using field
survey data for the channel and LIDAR data for overbank areas.
Establish Design Flows - LEI will review past design information for the Bloomingdale
Road culverts to determine whether hydrologic calculations were prepared. LEI will
also utilize the USGS StreamStats web tool to generate peak flow rates for the 2, 10,
25; 50, and 100-year return-frequency storms.
LEI will compare the two sets of flow data and render an opinion as to which method
provides the most reliable method for predicting peak discharge rates at the subject
culverts. LEI will then issue a written recommendation for design flow to the Town.
LEI will seek the Town’s concurrence with LEI’s design-flow recommendation prior
to commencement of the hydraulic analysis.
Determine Design Recurrence Interval — LEI will recommend a recurrence interval for
design following a review of requirements set forth in Town standards, the ConnDOT
Drainage Manual, and the U.S. Army Corps of Engineers Connecticut General Permits.
LEI will seek the Town’s concurrence with LEI’s design recurrence-interval
recommendation prior to commencement of the hydraulic analysis.
Mr. Gary Schneider { 10-19-22 | JN | Page 2
HALEYWARD.COM

6) Hydraulic Analyses — LEI will prepare one-dimensional steady-flow hydraulic models
1)
8)
9)
of the study reach using the U.S. Army Corps of Engineers HEC-RAS software. The
models will include the following scenarios:
a) Existing Condition
b) Natural Condition (Existing Condition with the culverts and road embankment
removed)
c) Proposed Condition (up to two alternatives will be considered)
Proposed-Condition alternatives will be developed by trial-and-error methods to
achieve several project goals, including: ;
» Pass the design flow rate with the required freeboard,
« Eliminate or minimize roadway overtopping.
-» Eliminate or reduce flooding of nearby homes and private property.
e Limit the increase in 100-year upstrearn water surface elevation to one-foot
above the 100-year Natural’Condition water surface profile.
For each alternative considered, LET will prepare comparative water surface profiles
for each recurrence interval. Each plot will compare the Existing, Natural, and
Proposed-Condition water surface profiles to assess the relative impact of each
_ alternative.
Sketch Plans — LEI will prepare a conceptual plan, roadway profile, and longitudinal
section for each alternative under consideration. These drawings will be prepared to a
level of detail appropriate for use in the preliminary design report.
Conceptual Cost Opinions — LEI will develop conceptual cost opinions for up to two
alternative structure types.
Draft Conceptual Design Report ~ LEI will summarize our findings and
recommendations in a draft design report. The report will include a summary of
hydrologic calculations, selection of design recurrence interval, hydraulic calculations
and results, and sketch plans for each alternative. The report will summarize the
_ advantages and disadvantages of each alternative, impacts on roadway overtopping and
adjacent structures, relative costs, permit requirements, etc.
Mr. Gary Schneider | 10-19-22 | JN | Page 3
HALEYWARD.COM

PROPOSED FEES
We propose to complete work as specified above for a lump sum fee of $ 35, 000,
itemized as follows:
Task 1 — Records Research $
Task 2- Wetland Delineation and Reporting $
eliminated)
Task 3 —- Conduct Field Survey/Base Mapping $
Task 4 - Calculate Design Flows $
Task 5 ~ Determine Design Recurrence Interval $
Task 6 - Hydraulic Analyses $ 7,000
Task 7 — Sketch Plans . $
Task 8 — Conceptual Cost Opinions 3
Task 9 - Draft Conceptual Design Report $
Task 10 - Review Meeting $
Task 11 - Follow-up Summary Memo $
$
TOTAL FEE
We hope the Town finds our proposal acceptable, and we look forward to continuing to
serve Waterford on this project. If you or others at the Town have any questions or
comments, I am at your service.
Respectfully submitted,
Lenard Engineering, Inc.
James E. Ericson, PE
Vice President
ACCEPTED BY:
DATE:
’ Addressee | Date | JN | Page 2
HALEYWARD.COM

GAL
PHONE: 860-442-0553
www.waterfordct.org
FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
November 2, 2022
Mr. Glenn Patterson
Chairman
Board of Finance
15 Rope Ferry Road
Waterford, CT 06385
Dear Chairman Patterson,
The Board of Selectmen, at the meeting on Tuesday, November 1, 2022 voted to approve the
following request for an appropriation;
Public Works: To consider and act on a request for an appropriation from Gary Schneider,
Public Works Director in the amount of $35,000 to be moved from designated to appropriated
from Capital and Non-recurring to line item 20530-57867-Niantic River Road Sidewalk Plan, if
approved, to forward to the Board of Finance.
Therefore, I respectfully request that you.consider and act on this request. I have attached
pertinent back up material from the designated department.
Sincerely,
Robert Lrule
Robert Brule
First Selectman
cc; Kimberly Allen, Director of Finance
7

FIFTEEN ROPE FERRY ROAD
WATERFORD, CT.06385-2886
PHONE: 860:442-0553
‘wwwwaterfordct.org
October:25, 2022
_ Mr. Robert Brule
First Selectrnan
Town of Waterford
15 Rope Ferry Road
Waterford, CT 06385
Subject: Request an appropriation in amount of $35, 000 from Capital and Non- recurring
designated line #20530- 5/867 — Niantic River Road Sidewalk Plan
Dear Mr. Brule,
CNR funds were approved in the FY 23 budget to support surface transportation projects which
encompass roads, street accessories, sidewalks; and bridges: The objective i is fo provide safe,
attractive, and efficient public transportation ways and infrastructure systems that support them.
The Town hag an extensive network of sidewalks not only in neighborhoods, but connecting
neighborhoods with each other and other town parks, local businesses and commiunity services,
Sidewalks also provide 4 visual character of community, équal to what a good read provides. By
providing | a safe walkway, we will be encouraging people to use this healthy and environmentally
sustainable mode of travel and more attractive place to. lve and work,
, Niantic River Road Sidewalk:
Although the entire length of Niantic River Road has sidewalks, this project starts at the
intersection of Old Niantic River Road and ends-at the intersection of West Street.
Existing conditions:
1. Niantic River Road has concrete curbs and thus sets a hard edge location for the
sidewalk.
2. Generally, the road has no. shoulders, thus the travel lané extends to the concrete curb,
the sidewalk can’t move into the roadway. .
3. ADA guideline of a minimum of 36” clearand a max of 60” width for sidewalk.
4. if only 36” width of clear space is provided, the guidetine requires a 60” x 60” “pad” ‘every
200 feet.
5. Moving the pole line is not viable because of issues of aerial trespass, guying of poles,
and possible need of span poles to guy some of the poles that then may require
additional permanent easements.
6. The entire length of the sidewalk is less than 60” wide and most, if not all of the ADA
ramps don’t meet code:
7. The length of the sidewalk (Old Niantic River Road to.RT 156) is approximately 6,900
feet,
8. Of the 39 pole locations in this area, 21 poles are placed outside of the asphalt sidewalk
and the current walk provides the 36” minimum width. There are 14 locations that would
require minor new work and 4 locations (pole nufnbers. 6317, 6322, 6324 and 6344) that
have what appears to have private fixed improvements within the Right of Way. or right on
ihe property line. In any case, they would need to be moved. It is not known if additional
‘i fijaa Pos, Eporovek

right of way will need to be acquired in order to achieve the.36" clear space for these
locations,
9. The 4 locations would require the services of a professional land surveyor to identify in
the field the property line at the 4 locations. Funding for survey, purchase, design and
construction would be required.
The scope of the enginéering work is attached. This phase is to determine what will be reguired
fo reconstruct the existing sidewalk to meet ADA. requirements of a 60” wide sidewalk with. proper
ramps at the roadway intersections and eliminate the interference at the 4 locations.
to the Board of Finance if approved.
Respectfully submitted, .
Gary J. Schneider, Director
Waterford Public Works. Department
Cc: Kimberly Allen, Finance Director

2210 Main Street 134B Conantville Road 140 Willow Street
P.O. Box 1088 P.0, Box 580 Suite 8
Glastonbury, CTD6033 Storrs, CT 06268 Winsted, CT 08058
Tet: 860 659-3100 Tal; 860 429.5400 Tel: 860 379-8859
Fax: 860 659-3109 Fax: 860 429-1967 Fax: 80 728-1272
wanw.lsnard-eng.com
18 Midstate Drive
Suite 206.
Auburn, MA 01501
Tels 508 721-7608
Fax: §08 721-7619
Lenard Engineering, Inc. Civil, Environmental and Hydrogealogical Consultants
September 19, 2022
Mr. Gary Schneider
Director of Public Works
Town of Waterford
15 Rope Ferry Road
Waterford, CT 06385
RE: Proposal for Professional Services, Providing Ss urveying, Preliminary Design, and
Cost Estimating, Niantic River Road Sidewalk Replacement Project, Waterford, CT
Dear Mr. Schneider:
As requested, Lenard Engineering, Inc. (LED is pleased to submit this proposal for the
Towns review and acceptance. As discussed, the Town’s long range goal is to address the
condition of approximately 6,900 linear feet of sidewalk on the east side of