Board of Finance - Minutes - 05/18/2022

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Board of Finance Wednesday May 18, 2022
Regular Meeting Minutes Waterford Town Hall
7:00 P.M.
Present: Chairman Glenn Patterson, Ronald Fedor, John Sheehan, Kevin Petchark, Joe Filippetti,
Elected:
Staff:
5.
Robert Tuneski, Baird Welch-Collins
Robert Brule, First Selectman, Jody Nazarchyk, Selectwoman, Thomas Dembek — RTM,
Susan Driscoll -— RTM
Gary Schneider, Director of Public Works, Alan Wilensky, Tax Collector, Abby Piersall,
Planning Director.
Establishment of a quorum and call to order:
A quorum and a call to order was established at 7:00 pm, on May 18, 2022
Public Comment: No Public Comment
Approval and acceptance of minutes from April 13, 2022.
Motion by John Sheehan, seconded by Joe Filippetti to approve the minutes of Apri! 13,
2022 with one correction.
Vote — 5-0-2 Motion Passed
To consider and act on a request from Gary Schneider, Director of Public Works, for an
appropriation of $1,705,358 from the CNR Undesignated Fund #205-31520 to resurface the
following roads: Lakes Pond Road, Butlertown Road, Daniels Avenue, Niantic River Road (Partial)
and Gardiner’s Wood Road and forward to the RTM.
Motion by Ron Fedor, seconded by John Sheehan to approve the appropriation in the
amount of $1,705,358 from the CNR Undesignated Fund #205-31520.
Vote — Unanimous Motion Passed
To consider and act on a request from Alan Wilensky, Tax Collector, to review a list of tax
accounts to approve for transfer to suspense for the current fiscal year.
Motion by John Sheehan, seconded by Ron Fedor to approve the request as presented.
Vote — Unanimous Motion Passed

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6. To consider and act on a request from Abby Piersall, Planning Director for an additional
7.
8.
appropriation request in the amount of $78,235.51 and forward on to the RTM.
Motion by Mr. Sheehan, seconded by Baird Weich-Collins was adjusted to read as
follows:
A Transfer from contingency in the amount of $78,236.00 be transferred into
line item 10118-5110, Building Department Administration, to fund a contractually
obligated retirement pay-out.
Vote: Unanimous Motion Passed
To consider and act on a request from Gary Schneider, Director of Public Works, to approve and
appropriate funds for a new project in the amount of $155,000 from Capital Non-Recurring line
#205-31520 for the Southwest School Underground Tank removal/Closure and forward on to
the RTM.
Public Works Director Schneider, Planning Director Piersall, and Town Attorney Avena informed
the Board regarding the history of the DEEP notice of Violation from 2018 and the circumstances
behind having to recently provide the DEEP an action plan to correct the problem ina timely
manner.
Motion by Baird Welch-Collins, seconded by Ron Fedor to approve the appropriation as
presented.
Vote: Unanimous Motion Passed
To consider and act on a request from Gary Schneider, Director of Public Works to approve and
appropriate funds for an emergency project in the amount of $10,000 from Capital Non-
Recurring line #205-31520 for a new heating oil tank installation at the Eugene O’Neill.
Director Schneider explained this was not an emergency funding request since DPW’s initial
response had addressed any safety concerns resulting from concerns about the buried oil tank.
The buried tank is eventually slated for removal. This request is a fix to storing the heating oil
supply for the affected Eugene O’ Neill buildings.
Motion by Baird Welch-Collins, seconded by John Sheehan to approve the appropriation
as presented.
Vote: Unanimous Motion Passed

9.
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Establish the Tax Rate for Fiscal Year 2023.
Motion was made by John Sheehan, seconded by Baird Welch-Collins to set the tax rate
for fiscal year 2023 at 27.56%.
Vote: Unanimous Motion Passed
10. Old Business:
11,
12.
13.
Just a reminder that Kim Allen, Finance Director has indicated that next month she will present a
draft policy about submitting Capital Projects out of the regular budget cycle.
New Business:
a. Discussion of FY22 Spending Freeze currently in place.
It is understood that it isn’t a spending freeze as much as it is asking Departments to take a
second look at any purchases before it happens.
Liaison Reports
Mr. Patterson reported the Municipal Complex Building Committee has several outstanding
invoices and open purchase orders related to external signage to be addressed. There was also
discussion about the soil monitoring program at the site as it appears there are distinct phases
to the program and there are open questions around the sources of funding for each phase to
be addressed with the Finance Director.
Correspondence
a. Abbas Danesh, Town Treasurer, Quarterly Treasurer’s Report and Related Financials
ending 3/31/2022
b. Virginia Bielucki, Town Accountant, Revised Periodic Financial Statements FY22 dated
April 12, 2022
c. Virginia Bielucki, Town Accountant, Status of General Fund Unassigned Balance dated
April 12, 2022
Virginia Bielucki, Town Accountant, Status of Contingency FY22 dated April 20, 2022
Virginia Bielucki, Town Accountant, April 2022 Periodic Financial Statements FY22 dated
May 9, 2022
Town of Waterford Civic Triangle Upgrade Petition
g. American Rescue Fund Quarterly Expenditure Report
h. FY23 Utility Commission Draft Budget.

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14. Adjournment
Motion by John Sheehan, seconded by Baird Welch-Collins to adjourn the regular meeting of the
May 18, 2022 Board of Finance at 8:00 pm..
Vote: Unanimous Motion Passed
Respectfully Submitted,
WAL. 7s iavetens
Jeéhn Sheehan, Clerk Sandra Kenniston, Recording Secretary