Board of Selectmen Regular Meeting

AGENDA
BOARD OF SELECTMEN REGULAR MEETING
Tuesday, July 9, 2024
5:00 PM
Waterford Town Hall (Appleby Reom)
(Procedural Action: Check register to be signed by the Board of Selectmen in
accordance with CGS 7-83)
J. Call to Order & Roll Call:
2. Pledge of Allegiance
3. Public Comment:
4. Registrars of Voters: To consider and act-on a request for a FY24
appropriation, to cover expenses incurred in the Presidential Preference
Primary that took place on April 2, 2024. Line #10102-51320 (Election
Activities), Line #10102-51920 (FICA), and Line #10102-53020 (Other
Supplies) from the Registrars of Voters, Patti Waters and Bigi Ebbin, in the
amount of $10,930 and forward on to the Board of Finance if approved. This
isa re-vote as the dollar amount was incorrect during a previous meeting.
5. Registrars of Voters: To consider and act on a recommendation from,
Purchasing Agent, Shea Davy, on behalf of Registrars of Voters, for surplus
disposal of the following items:
* 1 White laminate desk
*- | Two drawer file cabinet — does not open
6.. Assessor's Office: To consider and act off a recommendation from, Purchasing
Agent, Shea Davy, on behalf of the Assistant Assessor, Nicole Serra, for
surplus disposal of the following item:
1 Fellowés PS80C-2 Shredder

10.
11.
12.
13.
14.
15.
FY24 Out-ofSeries Transfer from Recreation and Parks Director, Ryan
McNamara, in the amount of $23,480 due to end of year costs and forward on
to the Board of Finance if approved.
Recreation and Parks: To consider and act on the following request for a
FY24 In-Series Transfer from the Recreation and Parks Director, Ryan
McNamara, in the amount of $25,644 to cover year end year end expenditures.
Emergency Management: To consider and act on the following request for a
FY24 In-Series Transfer from the Emergency Management Director, Steve
Sinagra, in the amount of $1,500 to cover the cost of telephones.
Information Technology — Bid Reject: To consider and act upon a
recommendation from the Purchasing Agent, Shea Davy, on behalf of the
Information and Technology Director, Jeffrey Robillard to reject bid received
(RFP #23-127) for technology/equipment for the Auditorium upgrades as it
doesn’t fit the Town’s needs.
Utility Commission — Bid Award: To consider and act on a recommendation
from Purchasing Agent, Shea Davy, on behalf of the Utility Director, Jim
Bartelli, to award the bid to A&J Generator, in the amount of $39,700.
Fire Services: To consider and act on the following request for a FY24 Out-
of-Series Transfer from the Director of Fire Services, Michael Howley, in the
amount of $66,706 due to end of year costs and forward on to the Board of
Finance if approved.
Police Department — Bid Waiver: To consider and act on a recommendation
from Purchasing Agent, Shea Davy, to award Witmer Public Safety Group,
Inc., in the amount of $39,756, from line # 32925-55919 (Firearms/Laser Site
Transitions) to replace firearms.
Public Works: To consider and act on a recommendation from the Public
Works Director, Gary Schneider, to implement a new fee schedule, detailed in

17.
18.
19,
20.
21.
22.
23.
Town Hall: To consider and act on a recommendation from, Purchasing
Agent, Shea Davy, for surplus disposal of the following items:
e 50 Metal Folding Chairs
e 5 American Flags
Board of Finance: To consider and act on the following request for a FY24
Out-of-Series Transfer from Finance Director, Kim Allen, in the amount of
$375 due to end of year audit and forward on to the Board of Finance if
approved.
Retirement Commission: To consider and act on the following request for a
FY24 In-Series Transfer from the Finance Director, Kim Allen, in the amount
of $12,818 to complete end of year audit.
First Selectman: To consider and act on the following request for a FY24 Out-
of-Series Transfer from the First Selectman, Rob Brule, in the amount of
$2,834 to complete end of year audit and forward on to the Board of Finance
if approved.
Various: To consider and act on the following request for a FY24 Out-of-
Series Transfer from the Finance Director, Kim Allen, in the amount of
$31,038 due to end of year audit and forward on to the Board of Finance if
approved.
Various: To consider and act on the following request for a FY24 Out-of-
Series Transfer from the Finance Director, Kim Allen, in the amount of
$78,272 to close the year and complete annual audit and forward on to the
Board of Finance if approved.
Various: To consider and act on the following request for a FY24 Out-of-
Series Transfer from the Finance Director, Kim Allen, in the amount of
$266,674 due to end of year costs and forward on to the Board of Finance if
approved.

28
29
p
27a. Special Revenue May 2024 — Finance Department
27b. Letter from Clark Lane Student — Kaelyn M, received 6/28/24
27e. Letter from Clark Lane Student — Kayley A received 6/28/24
. Consent Agenda
28a. Tax Refund
28b. Board of Selectmen Regular Meeting Minutes June 18, 2024
. Adjournment:

June 11, 2024
To: Robert Brule, First Selectman
Town of Waterford
15 Rope Ferry Rd
Waterford, CT 06385
Subject: Appropriation for the April 2, 2024 Presidential Preference Primary
Dear Mr. Brule,
We respectfully request an appropriation in the amount of $10,930 to cover expenses incurred In the
April 2, 2024 Presidential Preference Primary. Primaries are not covered in our budget.
it should be disbursed as follows:
$7,305 To LI 10102-51320, Election Activities
$ $59 To L! 10102-51920, F.ILC.A.
$3,066 To tI 10102-53020
Please place on the agenda for the next BOS meeting.
Respectfully,
Patti Waters, ROV
Bigi Ebbin, ROV

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To: The Board of Selectmen
From: Shea Moses
Date: June 20, 2024
Re: Disposal of Surplus Assets
Dear Mr. Brule:
In accordance with the town Property Ordinance, Chapter 2.112.020, it is requested that
the Board of Selectman please consider an act to surplus on behalf of the Registrar of
Voters Department, for the following office furniture that is no longer useful to the
Town. This item is not on the asset list:
e (1) White laminate desk
« (1) Two drawer file cabinet - does not open
This item will be disposed of via transfer station.
Thank you for your consideration
CShe Davy
Shea Davy
Purchasing Agent,
Town of Waterford

Hello:
On behalf af the Registrar of Voters office, we are requesting that the following item be placed an the town’s surplus
list.
e (1) white laminate desk
| will send the photo from my gmail. (We decided to keep the 2 chairs for our workers).
When does it need to be in the conference room?
Thank you,
Bigi Ebbin
Registrar of Voters
Town of Waterford
15 Rape Ferry Road
Waterford, CT 06385
860-444-5836
me Tain of
Waterford
CONNECTICUT

Hello:
On behalf of the Registrar of Voters office, we are requesting that the following item be placed on the town’s surplus
list.
* (1) 2-drawer tan file cabinet
Jeff Robillard sent the photo via his town phone. (He also sent you the photo of the white desk which is now in the
conference room).
Thank you,
Bigi Ebbin
Registrar of Voters
Town of Waterford
15 Rope Ferry Road
Waterford, CT 06385
860-444-5836
Banal
‘Waterford
CONNECTICUT


Sent from my iPhone

To: The Board of Selectmen
From: Shea Moses
Date: July 1, 2024
Re: Disposal of Surplus Assets
Dear Mr. Brule:
In accordance with the town Property Ordinance, Chapter 2.112.020, it is requested that
the Board of Selectman please consider an act to surplus on behalf of the Assessor’s
Office, for the following office equipment that is no longer working or useful to the Town.
This item is not on the asset list:
e (1) Fellowes PS80C-2 Shredder
This item will be disposed of properly.
Thank you for your consideration
Shea Davy
Purchasing Agent,
Town of Waterford



g
Line No. Grg. Gode Object Code Object Description Amount Budget Budget
1 10135 51110 ADMINISTRATION 149,169.00 (8,159.06) 5,160.00 09
2 10135 51210 CLERICAL - 233,020.00 {5,652.80} 3,910,00 (L7A2.8
3 10135 51810 OVERTIME, 2,833.00 (82.58) 93.00 04
3 10135 $1920 FICA 31,691.00 {426.45} 427.00 05
4 10135. 51635/SENIOR PROGRAM INSTRUCTORS 31,236.00 4,331.66 {4,331.00} 0.6
§ 10135 52130|/PHYSICAL EXAMINATIONS 2,216.00 1,197.68 {1,198.00} {0.3
6 10135) 53080|/ AUTOMOBILE MAINTENANCE 1,395.00 1,236.74 (1,236.00) O7
7 10135] $3090(FUELS & LIBRICANTS 10,313.00 2,825.48 {2,825.00) 0.4
G0
TOTAL 9,590.00 (9,590.00)
Explanation
Department Head Date
Director of Finance Date
Fieat Selectman Date
Commissian/Beard Approval Date
revised 9/9,

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Line No. Org. Code Object Coda Object Description Amount Budget Budget
1 10137 51620 RECREATION PROGRAMS 339,883.00 (52,774.98) 23,480.00 (29,294.9
2 10137 52010 POSTAGE 6,100.00 1,007.73 (1,067.00) 0.7
3 10137 52010 ADVERTISING 2,760.00 1,447.70 (1,447.00) 0.7
4 10137 $2050 DUES, CONFERENCES 3,090.00 1,217.00 (2,217.00) 0.0
6 10137 52070 REIMBURSEABLE EXPENSES 150,00 150.00 (450.00) 0.0
6 10137 52390 ICO-SPONSORED EVENTS 41,549.00 10,854.00 (10,854.00) 0.0
7 10137 $2420 MAINTENANCE OF PROPERTY 85,232.00 8,805.11 (8,805.00) 0.4
0.0
TOTAL 23,480.00 (23,480.00)
Explanation
Department Head Date
Director of Finance Date
First Selectman Date
Commission/Board Approval Date
revised 9/6

REC & PARK
DEPARTMENT
APPROVED CURRENT Budget Budget REVISED
Budget Available Transfer _ Transfer Available
Line No. Org. Code Object Code Object Description Amount Budget INCREASE Budget
4 10137 51110 ADMINISTRATION $ 108,605 | $ (2,991} 2,991.00 $ {
2 10137 51210 CLERICAL $ 85,392 | $ (1,940) 4,940.00 $ i
3 10137 $1620 RECREATION PROGRAMS $ 339,883 | $ (72,097) 19,322.00 $ (62,77!
4 10137 61920 FICA $ 79,824 | $ (107) 107.00 $ (
§ 10137 61810 OVERTIME $ 32,992 | $ 2,914 (2.914.00)} $ |
6 10137 §1910 FRINGE BENEFITS $ 4,400.00 |$ 1,191.63 (1,191.00)] $
7 10137 $1220 ICUSTOIDAL $21,232.00] $ 8,493.36 (8,493.00)] $ i
8 10137 51610 PARKS MAINTENANCE $ 450,959.00 | $_11,762.98 (11,762.00)| $
41 10137 52040 SERVICE CONTRACTS $ 3,027.00 | $ (1,283.75) 1,284.00 $
2 10137 52020 POSTAGE $ 6,100.00|$ 2,291.73 (4,284.00) $ 1,00
TOTAL 26,644.00 = (26.644.00)
Explanation:
Please see the attached memo for further detail.
Department Head Date
Director of Finance Date
Firat Selectman Date
Commission/Board Approval Date
revised 9/9

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in Series (Over $1000)
Emergency Management
DEPARTMENT
APPROVED CURRENT Budget Budget REVISED
Budget Budget Transfer Transfer Budget
Line No. Org.Code Object Cade Object Description Amount Amount 22 INCREASE UDECREASE; Amount
4 40122 $2040 SERVICE CONTRACTS & REPAIR $ 36,941 | $ 21,333 Ey (1,500) $ 19,833
2 10122 52080 TELEPHONE $ 20,688 | $ 18213 1,500 $ 1,682
TOTAL 1,500.00 41,500.00)
Explanation:
Telephone will be over budget with the final month's bills. Service Contracts & Repairs is undar budget for the fiscal year.
Steven Sinagra June 26, 2024
Department Head Bate
Fin Alen Lolanlay
Director of Finance Date
First Selectman Date
Commission/Board Approval Data
ravisad 8/13/20

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Memo
June 26, 2024
Mr. Rob Brule
First Selectman
Town of Waterford
15 Rope Ferry Road
Waterford, CT 06385
Re: Bid Reject — RFP#23-127 Auditorium Meeting Room Upgrades
Dear Mr. Brule:
Submissions for the above-mentioned bid were opened on March 2, 2023 by Jeff Robillard, IT
Manager, and | with the attached results for the technology portion related to the bid. However, it
has been determined that the bids received did not find a solution to what is needed for the project.
All products are out of date and do not fit to what the Town needs. It has been determined that we
will need ta go back out to bid breaking up the technology piece into separate functions with specific
products and installation.. As a result, | respectfully seek the Board’s approval to reject all bids
received by Red Thread Spaces LLC, Advance Security Integration LLC dba Security 101 and RnB
Enterprises, Inc. for the technology/equipment for the Auditorium Upgrades.
Sincerely
Shea Dawg ws
Shea Davy ,
Purchasing Agent,
Town of Waterford

Ta: First Selectman Rob Brule ; Finance Director Kim Allen
From: IT Manager, Jeffrey Robillard
Date: 6/18/2024
RE: Auditorium Technology Bid cancel and reissue
{| would like to cancel and redo the technology portion of the bid related to the auditorium upgrades. The
original bid put out fooking for a solution based on some specific products and brands that included the all
audio (microphones, speakers, amps, etc), video (video input and output to several screens in the room), and
streaming (cameras, video switchers, presentation switchers, and streaming video products) as a single
solution by a single vendor. This led to a very low bid response for solutions and thus very low options for
solutions as well as a very expensive solution.
The bids at this point are also out of date, products are out of date, and the solutions in those bids just don’t fit
what we need at this point. Starting over and breaking up the project into the separate functions of audio,
video, and streaming should give us the best providers/products for each, vs one or two providers that can
reach that scale.
Thank you for this consideration.
Respectfully submitted,
Jeffrey Robillard
IT Manager
Town of Waterford

*BIDDER"
*a corporation of the State of
*a partnership, orCLimited Liability Company, incorporated in Michigan in 1999
*an individual doing business as
To the Town of Waterford, Connecticut
Gentlemen:
The undersigned hereby declares that no person or persons other than those named
herein are interested in this proposal or in the Contract proposed to be taken; that it is
made without any connection with any other person making any proposal for the same
work, and is in all respects fair and without collusion or fraud; that no person acting for
or employed by the Town of Waterford is directly interested therein, or in the supplies or
works to which it relates, or in any portion of the profits thereof; that it is understood that
the Town, its agents and employees are not to be in any manner held responsible for
the accuracy of, or bound by, the estimates or borings or plan of borings relative to the
work and appearing on plans or in the foregoing notice; and that all such estimates,
etc., are to be considered solely for the purpose of filling out and comparing the several
proposals.
The undersigned further declares that he has carefully examined the Information For
Bidders, Contract documents, including the Plans and Specifications, and has
inspected the site and will contract to provide all necessary tools, apparatus and
implements, freight, cartage, and expense, and to do all the work and furnish all the
materials necessary in the manner and upon the conditions specified and upon the
following terms at the prices specified on the following pages.
The undersigned agrees to furnish satisfactory bonds and insurance as required by the
General Conditions, the Information for Bidders and by the Supplementary Conditions,
and to execute within 30 days after notice of the award, a formal contract with the Town
of Waterford for the fulfillment of this proposal, and it is agreed that in case of failure on
the part of the undersigned to do so, the certified check or bid bond deposited herewith
shall be forfeited to the Town of Waterford as liquidated damages for such failure.
17?

thereafter as hereinafter provided in Paragraph 15 of the Information for Bidders.
BIDDER acknowledges receipt of the following addendum:
Addendum 1,2 & 3
The undersigned further agrees, in case of a corporation or fictitious trade name, that
an acceptable certificate will be filed showing the proper officer or person authorized to
sign said contract.
Amounts are to be shown in both words and figures. In case of discrepancy, the
amount shown in words will govern.
The unit prices shall include all labor, materials, bailing, shoring, removal, overhead,
profit, insurance, etc., to cover the finished work of the several kinds called for.
Bidder understands that the Owner reserves the right to reject any or all bids and to
waive any formalities in the bidding.
The bidder agrees that this bid shall be good and may not be withdrawn for a period of
90 calendar days after the scheduled closing time for receiving bids.
The bid Security attached in the sum of:
G___
is to become the property of the Owner in the event the Contract and Contract Bonds
are not executed within the time above set forth, as liquidated damages for the delay
and additional expense to the Owner caused thereby:
dollars
18

3. List the more important contracts recently completed by you, stating approximate cost for
each, and the month and year completed.
a Location Town of Colchester, CT
Project/Phone#_Town Hall Meeting Room Hybrid web conferencing systems
Engineer/Phone# Andreas Bisbikos ~ First Selectman 860.537.7200
Completion Date_April 2023
Amount of Contract $ 86,000.00
b. Location City of Danbury, CT
Project/Phone# Emergency Operations Center
Engineer/Phone# Matthew Cassavechia - Director; Emergency Management
203.797.4933
Completion Date May 2022
Amount of Contract_$154,000,00
C Location, CVS Aetna — Hartford, CT
Project/Phone# Hartford Auditorium Upgrade
Engineer/Phone#_ Kacper Kulig ~ Senior Analyst_860.310.6416
Completion Date June 2023
Amount of Contract § 600,000.00
4. Bank Reference/Phone# Bank of America
Rosa Villanueva (888) 715-100 ext.20823
20

The officers are:
Pasition Name Address
Full Name) elles aid 201 Seavon Be, Ste 00 Residence
President: Keente Boston, MA O22I0
“V0 (coo | wand Cont TOE Beavor Bhd. Ssite OE
J Boston, MA 2210
Seusk Lawrence M, 300 Eat Reet Orive
Treasurer: 708 [twine East Hartford, CT 06108
FRB Treasery | Warne Arthar 300 €44 River Orive,
Services Oro ‘Gast Haclord, CT 36108.
. WP. Finance a any, MOI Seaport &tvd., Suite GOO
Directors: esecretay [eM poron ma gzzid
~ President Dona AT bea oott thie, Male ARE
e Mantall Boston, MA 02240
ke Devel Ceasiey SH Math Veet $8,
ceasurer | Syhester Geand Rapids, A 49508
YP Astistant Daniel John 901 Hh Soret
feeretty Brera ‘Grand Siseide,
Aypitant SOL Ath Sweet SE,
‘Stacy Muninaey
Teaguurar Grand Rapids, At SOO
ASUISH AAC Steven mare 901 AtTA Seat SE j .
Treasurer Waugh Grand Rapids, Mi 49808 Respectfully Submitted:
SEAL: (if proposal is by a Corporation)
7” (Signature) ae :
' Otio, Vice President T Sapeie Saunas’
(Typed Name and Title) 4, OF mice
dear yyryntsed
55 Hartland Street, #300
East Hartford, CT 06108
(Business Address)
{860} 528-9981
(Telephone)
N/A.
(Fax)
(Email)
2i

ON THIS. DAY OF ,20__, BEFORE ME PERSONALLY
CAME AND APPEARED , TO ME KNOWN, WHO, BEING BY ME
DULY SWORN, DID DEPOSE AND SAY THAT HE/SHE RESIDES AT
__» THAT HE/SHE IS THE OF , THE
CORPORATION DESCRIBED IN AND WHICH EXECUTED THE FOREGOING
INSTRUMENT THAT HE/SHE KNOWS THE SEAL OF SAID CORPORATION - THAT
ONE OF THE IMPRESSIONS AFFIXED TO SAID INSTRUMENT IS AN IMPRESSION OF
SUCH SEAL - THAT IT WAS SO AFFIXED BY ORDER OF THE DIRECTORS OF SAID
CORPORATION, AND THAT HE/SHE, BEING DULY AUTHORIZED TO DO SO, SIGNED
HIS/HER NAME THERETO BY LIKE ORDER AS THE FREE ACT AND DEED OF THE
CORPORATION.
(SEAL)
(NOTARY PUBLIC)
HRI RA TREE IR REET ERR ITER TEENIE SARA ERIM SIAN ERE RE RARER REE ER ERE
(ACKNOWLEDGMENT OF PRINCIPAL, IF A PARTNERSHIP/LLC)
STATE OF Connecticut
ss; East Hartford, CT
ON THIS 3rd DAY OF August _, 2023, BEFORE ME PERSONALLY CAME AND
APPEARED _Wayne Orio TO ME KNOWN AND KNOWN\TO ME TO BE
ONE OF THE MEMBERS/PARTNERS OF THE FIRM OF
DESCRIBED IAN, sO.EXECUTED THE SAME, BEING DULY
DO, AS anger next (ag ‘ND DEED OF SAID FIRM.
PP Su 4 4
(SEAL) 3 scanty :
= twos fF (NOTARY PUBLIC)
nenennrnnlipneiry BIRT e Rea Pieenciininncinnaantiinriiniict RHR REN KARR
( REpGMENT OF PRINCIPAL, IF AN INDIVIDUAL)
STATE OF ____““#rayeqanseTM
ss:
COUNTY OF
ON THIS. DAY OF ,20__, BEFORE ME PERSONALLY CAME AND
APPRARED TO ME KNOWN AND KNOWN TO ME.TO RE THE
PERSON DESCRIBED IN AND WHO EXECUTED THE SAME AS HIS/HER FREE ACT
AND DEED.
(SEAL)
(NOTARY PUBLIC)
22

as Principal, and
as Surety, are hereby held and firmly bound unto The Town of Waterford as owner in the penal
sum of, for the payment of which, well and
truly to be made, we hereby jointly and severally bind ourselves, our heirs, executors,
administrators, successors and assigns.
Signed this day of. »20.
The condition of the above obligation is such that whereas the Principal has submitted
to The Town of Waterford a certain bid, attached hereto and hereby made a part hereof to enter
into a contract in writing for the Public Safety Facility and Police Station Boiler Room
Upgrades.
NOW, THEREFORE,
A. If said Bid shall! be rejected, or in the alternate,
B. _ Ifsaid Bid shall be accepted and the Principal shall execute and deliver a
contract in the Form of Contract attached hereto, properly completed in
accordance with said Bid, and shall furnish a bond for his faithful
performance of said contract, and for the payment of all personsperforming
labor or furnishing materials in connection therewith, and shall provide the
required evidence of insurance,
THEN, this obligation shall be void, otherwise the same shall remain in force and
effect; it being expressly understood and agreed that the liability of the Surety for any and all
claims hereunder shall, in no event, exceed the penal amount of this obligation as herein stated.
The Surety, for value received, hereby stipulates and agrees that the obligations of said
Surety and its bond shall be in no way impaired or affected by any extension of the time within ©
which the Owner may accept such Bid; and said Surety does hereby waive notice of any such
extension.
23

(L.S.)
(Surety)
SEAL:
24

in accordance with the contract documents which
consist of the Instructions to Bidders, the Proposal, General, Supplementary and Special
Conditions, plans and specifications and all other documents attached hereto which are hereby
made part of this Contract. The CONTRACTOR agrees to carry on the work with diligence and
dispatch, and to furnish such equipment and labor as is consistent with good construction
practice and furnish the completed project to the TOWN in a good and usable condition.
The TOWN agrees that it will pay the CONTRACTOR as specified in the Specifications and the
Proposal, and upon satisfactory completion of the work, it will accept the project. After
completion of the project, and acceptance by the TOWN the CONTRACTOR shall submit an
itemized final estimate. No later than 31 days after acceptance of the final estimate by the
TOWN, the TOWN shail pay 95% of the Contract price. No later than six (6) months after
acceptance of the final estimate, the TOWN will pay the 5% retained, unless in that time the
materials or workmanship in the project shall have been found to be defective.
The total payment will be
(5
Signed at Waterford, Connecticut this day of. , 20
For the CONTRACTOR FOR TOWN OF WATERFORD
First Selectman
Director of Finance
Purchasing Agent

a hereinafter called “Principal” and
(corporation, partnership or individual)
, of , State of >
(Surety)
hereinafter called “Surety” are held. and firmly bound unto >
(Owner)
of , hereinafter called “Owner”, in the penal sum of
Dollars
($. : ) in lawful money of the United States, for the payment of
which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators and
successors, jointly and severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION is such that Whereas, the Principal entered
into a certain contract with the Owner, dated the day of ,20,a
copy of which is hereto attached and made a part hereof for the construction of;
NOW, THEREFORE, if the Principal shall make payment to all persons, firms,
subcontractors, and corporations furnishing materials for or performing labor in the prosecution
of the work provided for in such contract, and any authorized extension or modification thereof,
including all amounts due for materials, lubricants, oil, gasoline, coal and coke consumed, repairs
on machinery, equipment and tools, or insurance premiums on said work, and for all labor,
performed in such work whether by subcontractor or otherwise, then this obligation shall be void;
otherwise to remain in full force and effect.
PROVIDED, FURTHER, that the said surety, for value received hereby stipulates and
agrees that no change, extension of time, alteration or addition to the terms of the contract or to
the work to be performed thereunder or the specifications accompanying the same shall in any
way affect its obligation on this bond, and it does hereby waive notice of any such change,
extension of time, alteration or addition to the terms of the contract or to the work or to the
specifications.
26

IN WITNESS, WHEREOF, this instrument is executed in three (3) counterparts, each
one of which shall be deemed an original, this the. day of. , 20.
Principal
ATTEST:
By (S)
(Principal) Secretary
(SEAL) (Address - Zip Code)
Witness as to Principal
(Address - Zip Code)
ATTEST: Surety
By (8)
(Surety) Secretary Attomey-in-Fact
(SEAL) (Address - Zip Code)
Witness as to Surety
(Address - Zip Code)
NOTE: Date of Bond must not be prior to date of Contract. If Contractor is Partnership, all
partners should execute bond.
at

(Name of Contractor)
a hereinafter called “Principal” and
(corporation, partnership or individual)
of. , State of. ;
(Surety)
hereinafter called the “Surety”, are held and firmly bound unto
(Owner)
of , hereinafter called “Owner”, in the
penal sum of. Dollars
rt ) in lawful money of the United States, for the payment of
which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators and
successors, jointly and severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION is such that Whereas, the Principal entered in a
certain contract with the Owner, dated the day of. , 20, a copy
of which is hereto attached and made a part hereof for the construction of;
NOW, THEREFORE, if the Principal shall well, truly and faithfully perform its duties,
all the undertakings, covenants, terms, conditions, and agreements of said contract during the
original term thereof, and any extensions thereof which may be granted by the Owner, with or
without notice to the Surety, and if he shall satisfy all claims and demands incurred under such
contract, and shall fully indemnify and save harmless the Owner from all costs and damages
which it may suffer by reason of failure to do so, and shall reimburse and repay the Owner all
outlay and expense which the Owner may incur in making good any default, then this obligation
shall be void; otherwise to remain in full force and effect.
PROVIDED, FURTHER, that the said Surety, for such value received hereby stipulates
and agrees that no change, extension of time, alteration or addition to the terms of the contract or
to the work shall in any way affect its obligation on this bond, and it does hereby waive notice of
any such change, extension of time, alteration or addition to the terms of the contract or to the
work or to the specifications.

awarded this project.
Please provide three references for projects of similar size and scope to this project:
Project #1
Project Name: Town Hall Meeting Room Hybrid Web Conferencing systems
Customer Name/Organization/Phone Number#: ‘Town of Colchester, CT Andreas
Bisbikos First Selectman 860.537.7200. Date Project Completed: April 2023
Description of Project:
Red Thread upgraded the Town Hall Meeting Room to enhance the presentation capabilities in (he main combine divide room and introduce hybrid web conferencing to the Qo main room
tn the Town Hall. The main room has dual presentation screens aud @ PTZ camera utiliaing pre set camera settings ta accommodate the different meeting sel aps the Town uses, A
combination of wireless microphones for the meeting particlpaats and a ceiting mounted microphone array for the public seating area pravides full microphone coverage for the entire spact
‘The overfiow room has its own web conferencing cart for separate meeting or (he cart can be plugged inta the main room {0 be used a1 8 confidence monitor for certain meeting types, This
has provided a professional took and (eel to the fowanide hybrid Zoom meetings for each department of the Town
Project #2
Project Name: Emergency Operations Center
Customer Name/Organization/Phone Number#:. City of Danbury, CT Matt
Cassavechia Director; Emergency Management 203.797.4933
Date Project Completed: May 2022
Description of Project:
Red Thread completed the build out of furniture and audiovisual technology for an Emergency Operations Center tocated in the basement ofthe Towa Hall for tt
Clty of Danbury, CT. The project consists of a main EOC room with dual 2x2 video arrays and multiple 86” LCD displays to project from 6-8 different sources wit)
easy control for audio from any Source. There is a main break out room and two smaller break out rooms that content can be routed ta or they can function as a
separate room, Mobite furniture ensures the room operates as intended with the ability te chi °
Project #3
Project Name: Hartford, CT Auditorium
Customer Name/Organization/Phone Number#: CVS Aetna - Hartford, CT Kacper
Kulig Senior Analyst 860.310.6416 Date Project Completed: July 2023
Description of Project:
Red Thread has recently completed:a complete audiovisual renovation of the Hartford, CT Auditorium for one of our largest clients, CVS Aetna, Red Thread
provided and instailed a large 4K LED screen measuring over 13' high and 23° in tength with an appropriate high fidelity sound system designed by Bose
Professional Audio and Installed and commissianed by Red Thread. This multi use space has cameras and microphones designed for various layouts of the space.

TO: Purchasing Agent
Town of Waterford Purchasing Department
16 Rope Ferry Road, Waterford CT 06385
| have received the proposal documents entitled RFP#: 23-1277 Auditorium Meeting Room
Upgrades
| have received Addenda dated as follows: #1 .08/04/23- #2 08/11/23
#3 08/14/23
| have considered and included the provisions of the proposal documents rioted above in my
proposal. | have examined the proposal documents and | submit the following proposal:
In submitting this proposal, | agree:
4. To hold my proposal open until 90 days after the date on which bids are due.
2. To enter into and execute a contract provided by the Town, without alteration by me, if awarded
on the basis of this proposal, according to the contract form provided by the Townof Waterford.
3. To accomplish the work in.accord with the Proposal Specifications and Contract Documents and
to the extent that there is a conflict between the provisions of any proposal documents,
the order of precedence shall require me to provide the item or service that is of the greater
value or benefit to the Town of Waterfard.
4. To bagin the work in strict accordance with the project schedule or the Notice to Proceed issued
by the Town and to complete the work within calendar days following Owner's date of
Notice to Proceed.
5. The undersigned submits a bid bond in the sum of. dollars
(8. } 5% of Base Bid, which sum is agreed shall become the sole
and exclusive property of the Owner as liquidated damages to the Owner if the undersigned fails
to execute a contract in conformity with the Bid Form and to furnish surety bonds and insurance
policies in accordance with the General Conditions after due notification has been given,
6. (acknowledge that the Town of Waterford reserves the right to accept or reject any or all bids,
alternates, options, or proposals; to waive any technical defect in a proposal or part thereof
bmitted/and tofccept the proposal deemed by the Town to be in the best interest of the Town
Vice President Treasury Services 08/03/2023
Name a ae Title Date
04-3481341 MCO.0903006
Contractor Tax ID# Contractor License #
-(7-

NON-CONFLICT AFFIDAVIT OF RESPONDENTS
No Elected or Appointed Official, SBC member or other officer or employee or person whose
salary is payable in whole or in part from the Town of Waterford OR Board of Education,
nor any immediate family member thereof, is directly or indirectly interested in the Proposal, or
in the supplies, materials, equipment, work or labor to which it relates, or in any profits thereof.
The undersigned further certifies that this statement is executed for the purpose of inducing the
Town of Waterford to consider the statement of qualifications submitted herein,
State of Connecticut S.S. East Hartford, CT
County of _ New Haven
Subscribed and sworn before me this 3rd day of August ,20 23
Legal Name of Respondent: _ Wayne Orio
Business Name: Red Thread Spaces LLC
Business Address: 55 Hartland Street, #300
Ctr Hartford, CT 06108
Vice President Treasury Services
Signature ahd Title of Person
wees at
- “hoy +My Commission Expires: 06/30/2027. _
Date: 08/03/2023
*Pereaaeaee®
-18-

The undersigned bidder, having fully informed itself regarding the accuracy of the statements herein,
certifies that:
(1) The bid has been arrived at by the bidder Independently and has been submitted without collusion
with, and without any agreement, understanding, or planned common course of action with, any other
vendor or bidder of materials, supplies, equipment, or services described in the Invitation to proposal,
designed fo limit independent bidding or completion, and
(2) The contents of the proposal have not been communicated by the bidder or its employees or agents
to any person not any employee or agent of the bidder or its surety on any bonds furnished with the
proposal and will not be communicated to any such person prior to the official opening of the proposai.
The undersigned bidder further certifies that this statement is executed for the purposes of inducing the
Town of Waterford to consider the proposal and make an award in accordance therewith.
Red Thread Space LLC
Legal Name of Bidder
Vice President Treasury Services
4ignature and Title of Person :
Authorized to Sign
Wayne Orio
Printed Name
08/03/2023
Date

PRICE SHEET
You are required to furnish the following information to the Town of Waterford:
Name and address of Company Red Thread Spaces LLC
{Print or type)
55 Hartland Street
East Hartford, CT 06108
Name and Title of Agent of Comtpany_, Wayne Orio, Vice President Treasury Services
Signature: Date:_08/30/2023
Telephone:__ {860} 528-9981 Email:_ContractAdmin@Red-Thread.com
Fax: N/A Federal |.D. Number:_04-3481341
Lump sum price for equipment, material, and labor: $257,788.00
$ Two Hundred Fifty-Seven Thousand Seven Hundred Eighty Eight Dollars and zero
cents
WRITTEN AMOUNT
-20«

ADDRESS____55 Hartland Street, East Hartford, CT 06108
BY: Wayne Orio Vice President. Treasury Services
yay Title
SIGNATURE / J DATE _08/30/023
TELEPHONE_(860} 528-9981 E-Mail_ContractAdmin@Red-Thread.com
PLEASE NOTE: All spaces must be filled in with figures or words or your proposal may be automatically rejected

be specified in written NOTICE TO PROCEED of the OWNER and to fully complete the
project in strict compliance with the Contract Documents within 150 consecutive
calendar days thereafter as stipulated in the specifications, BIDDER further agrees to
pay as liquidated damages, the sum of $1,000 for each consecutive calendar day
thereafter as hereinafter provided in Paragraph 15 of the Information for Bidders.
“Due to supply chain disruptions occurring, Red Thread’s responsibility for liquidated damages and/or
penalties for delays is limited to damages resulting from Red Thread's inability to install the products
received from the various manufacturers specified on a timely basis. Under no circumstances will Red
Thread be liable for any damages and/or penalties resulting from delays in product receipt.”
Exception #2 - Other paragraph in scope of work, Red Thread takes exception to this.
Remove any wall pass through openings, hatches, or damaged sheet rock on the wail
between the meeting room and the control room and repair both sides of the wall.
Remove any surface mount AV conduit that is inside the meeting alcove area and on
the exterior walls of the contro] room. Paint the repaired wall to match the existing room
wall colors.
Red Thread has NOT included this request for patching and painting in our scope of work or pricing. This
is outside of our scope of work for this project.

Purchasing Agent
15 Rope Ferry Road
Waterford, CT 06385
The undersigned Red Thread Spaces LLC , doing business in the City/Town of
East Hartford in the State of_CT , herewith, after reading thoroughly the Specifications and
other proposal documents (including if any addendum or addenda) submit the following
proposal: Contractors may submit bids/proposals on all or Part A or Part B of the project. Part A consists of
Flooring and Furniture, while, Part B consist of All Electrical and Electronics. Please utilize this proposal
form to specify your proposal and prepare your proposal.
RFP#23-127— Auditorium Meeting room
Upgrades
Part A- Flooring & Furniture
Item Description Extended Total
ITEM Dollars & Cents
Written In Words:
Raised Flooring, ADA assessable:
l $ No Bid
4 to 6 folding movable work surfaces to seat 14
2 individuals:
$ included in furniture
price below.
2 movable work surface to fit 3 people:
3
$ included in furniture,
price below.
Privacy panel of at teast 12” on each table:
4
$ Included in furniture
price below.
{_ Furniture 127° deep w/hidden AV/Power
5 between every two seats:
$ $0,736.36

Part B- Electrical & Electronics
Item Description Extended Total |
ITEM Dollars & Cents
Written In Words:
Power:
1 $12,975.00
Video Screens:
2
$40,900.60
Microphones and Sound:
3
$121,100.00
Control Room:
4
$21,676.00
€ Wring and Other:
3
$.10,400.64
Total proposal Amount: $257,788.00 — Two Hundred Fifty Seven Thousand Seven Hundred Fighty Eight Dollars
and zero cents.

3. List the more important contracts recently completed by you, stating approximate cost for
each, and the month and year completed. Page 29 has the list of similar projects and the details.
Listed below are business/customer references.
a. Location _ Eastern CT Health Network (ECHN)
Project/Phone# John D'Orazio / Administrative Director of Facility Operations
Engineer/Phone#t 71 Haynes Street, Manchester CT 06040 860.640.1222 x2056
Completion Date [dorazio@echn.org
Amount of Contract,
b. Location Foxwoods Resort Casino
Project/Phone#__ Robert Kleever Jr. / Security Manager
Engineer/Phone# 350 Trolley Line Bivd.Mashantucket, CT 06338 860.312.3339
Completion Date tkleever@foxwoods.com
Amount of Contract
c Location Trinity Healthcare
Project/Phone# August Holzmiller / Safety & Security Manager
Engineer/Phone# 114 Woodland Street Hartford, CT 06105 860.714.5041
august holzmiller@trinityhealthofne.com
Completion Date
Amount of Contract,
4. Bank Reference/Phone#t
Bank of America / Garole Simmons -Assistant Vice President- Client Sales & Service Officer II
CT2-110-01-02. 29 South Main Street, West Hartford, CT 06107 - T 860.313.7005
privatebank.bankofamerica.com
20

Francis DellaFera - VP / Operations / Account Manager - 158 North Main Street, Southington, CT
Daniel Kelly - AV Sales/Project Manager —_~ 158 North Main Street, Southington, CT
The officers are:
Full Name . Residence
President: Jerry R. Brocki - 158 North Main Street, Southington, CT
Treasurer:
. Francis DellaFera - VP / Operations - 158 North Main Street, Southington, CT
Directors: .
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21

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CAME AND APPEARED , TO ME KNOWN, WHO, BEING BY ME
DULY SWORN, DID DEPOSE AND SAY THAT HE/SHE RESIDES AT
__s THAT HE/SHE IS THE OF , THE
CORPORATION DESCRIBED IN AND WHICH EXECUTED THE FOREGOING
INSTRUMENT THAT HE/SHE KNOWS THE SEAL OF SAID CORPORATION - THAT
ONE OF THE IMPRESSIONS AFFIXED TO SAID INSTRUMENT IS AN IMPRESSION OF
SUCH SEAL - THAT IT WAS SO AFFIXED BY ORDER OF THE DIRECTORS OF SAID
CORPORATION, AND THAT HE/SHE, BEING DULY AUTHORIZED TO DO S80, SIGNED
HIS/HER NAME THERETO BY LIKE ORDER AS THE FREE ACT AND DEED OF THE
CORPORATION.
(SEAL)
(NOTARY PUBLIC)
KRAMER IEAI RRR RIERA KERRIER RT REI RIA IERIE RIAN ISSA NATE LEEEIAIEIIIIAIAIRIIIEIIR.
(ACKNOWLEDGMENT OF PRINCIPAL, IF A PARTNERSHIP/LLC)
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ON THIS. 3] DAY OF A usust , 20.23 BEFORE ME PERSONALLY CAME AND
ARPEARBR, Te £ Tgrecki_, TO ME KNOWN AND KNOWN TO ME TO BE
ae ‘JEMBERS/PARTNERS OF THE FIRM OF
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STATE OF April 30, 2027
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COUNTY OF.
ON THIS. DAY OF ,20__, BEFORE ME PERSONALLY CAME AND
APPEARED TO ME KNOWN AND KNOWN TO ME TO BE THE
PERSON DESCRIBED IN AND WHO EXECUTED THE SAME AS HIS/HER FREE ACT
AND DEED.
(SEAL)
(NOTARY PUBLIC)
22

Integration LLC dba Security 10145 Principal, and ___ Merchants National Bonding Inc.
as Surety, are hereby held and firmly bound