Board of Finance Regular Meeting

FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
Waterford Town Hall
Regular Meeting
1. Establishment of a quorum and call to order.
2. Public Comment.
BOARD OF FINANCE
AGENDA
PHONE: 860-442-0553
www.waterfordct.org
3. Approval and acceptance of minutes from February 22, 2023.
4. To consider and act on a request from Kim Allen, Director of Finance, on behalf of the Public
Works Department for FY23 Out of Series Transfer as follows:
Public Works
DEPARTMENT
APPROVED CURRENT ACCOUNT A REVISED
Budget Budget INCREASE Di Budget
Line No. Org. Cade Object Code Object Description Amount Amount Amount
1 10130 52470}Solid Waste 875,000.00 (58,461.50) 59,300,00 838.50
2 10130 34050| Automotive Equipment 69,145.00 25,030.00 4,300.00 20,730.00
3 10130: 53300| Highway Materiafs 176,500.00 105,873.00 50,000.00 55,873.00
4 10130 53250| Traffic Control Materials 25,000.00 11,157,00 5,000.00 6,157.00
§ 10130 52510|Rental of Equipment 5,000.00 (6,466.90) 6,500.00 33.10
6 10130 54050) Automotive Equipment 69,145.00 25,030.00 6,500.00. 18,530.00
7 10130 52531}Landfill Cap Maintenance 21,000.00 (2,550.00) 7,200.00 4,650.00
8 10130 54050|Automative Equipment 69,145.00 25,030.00 7,200.00 17,830.00
9 0.00
10 0.00
0.00
6.00
TOTAL 73,000.00 73,000.00

9.
To consider and act on a request from the Board of Education for an appropriation in the
amount of $442,658 from Capital and Non-recurring designated line # 20560-57822 (IT
Learning Boards and forward to the RTM as required.
To consider and act on an additional appropriation for the Department of Public Works in
the amount of $57,000 to fund line #20511-57879 (Town Hall Bathroom Refurbishment) due
to unexpected larger bid proposals and an amount for possible contingency costs and
forward to the RTM as required.
To consider and act on a request from James Bartelli, Utility Commission Director, for an
additional appropriation in the amount of $550,000 to fund a new Capital Project for the
Plastic Water Service Line Replacement and forward to the RTM as required.
Old Business:
a. Select a Board of Finance Representative for the Board of Education School Building
Committee Representative for the next term of 7/1/2023-6/30/2024.
b. Continue discussion around revising BOF Policy 1.01, Board of Finance Budget Guidelines
to include Performance Metric’s.
c. Discussion of a potential BOF policy governing the use of the Unassigned Fund Balance of
General Fund to adjust the Mill Rate.
New Business:
10. Liaison Reports
11. Correspondence
a. Bid Proposal packages from CLA for Bid#23-101 town of Waterford Audit Services- A CLA
representative will be present at the Board of Finance meeting on April 12, 2023.
b. Christine Walters, Director of Human Resources, General Government Staffing Plan.
c. Virginia Bielucki, Town Accountant, Periodic Financial Statements FY23 dated February
13, 2023.
d. Virginia Bielucki, Town Accountant, Status of General Fund Unassigned Balance dated
March 8, 2023.
e. Virginia Bielucki, Town Accountant, Status of Contingency FY23 dated February 28, 2023.
12. Adjournment
Glenn Patterson, Chairman

| F Yas
TOWN OF WATERFORD
TRANSFER REQUEST FORM
Out of Series Transfer Request
Public Works
DEPARTMENT
APPROVED CURRENT ACCOUNT ACCOUNT REVISED
Budget Budget INCREASE DECREASE _ Budget
Line No. Org. Code Object Code Object Description Amount Amount Amount
1 10130 52470} Solid Waste 875,000.00 (58,461.50) 59,300.00 838,50
2 10130 54050] Automotive Equipment 69,145.00 25,030.00 4,300,00 20,730.00
3 10130 53300] Highway Materials 176,500.00 105,873.00 50,000.00 55,873.00
4 10130 53250] Traffic Control Materials 25,000.00 11,157.00 5,000.00 6,157.00
5 10130 52510|Rental of Equipment 5,000.00 (6,466.90) 6,500.00 33,10
6 10130 54050/Automotive Equipment 69,145.00 25,030.00 6,500.00 18,530.00
z 10130 52531|Landfill Cap Maintenance 21,000.00 (2,550.00) 7,200.00 4,650.00
8 10130 54050} Automotive Equipment 69,145.00 25,030.00 7,200.00 17,830,00
9 0.00
10 0.00
0.00
0.00
TOTAL 73,000.00 73,000.00
Explanation
See attached memo
2/) /22
Date Date
Director of Finance Date Date !
o TM -
tS Sm ANIVeS
First Selectman Date Date * |
Commission/Board Approval Date Date
revised 8/13/20

INTER-OFFICE MEMORANDUM TOWN OF WATERFORD
To: Kimberly Allen, Finance Director
From: Gary J. Schneider, Director of Public Works A :
Date: February 1, 2023 |
Re: Out of Series Transfers — FY23
The Department has waited until this time to make the requests to have a better
understanding that the Department's budget can stay within the total
appropriated funding.
Item 1 Increase $59,300
e There is an increase in carting and disposal contract costs for bulky waste from
the Transfer Station. This service is handled by a 3 year contracts. The FY 24
budget was presented and approved using the FY 23 contract pricing which
ended June 30", 2022. Each removal (pull) of the 100 cubic yard trailer price
increased from $415 to $450 and the disposal fee (tipping) increased from $100
to $105/ton.
e At the time of this budget presentation and approval, COVID impacts were still
making it difficult to project what the next year would hold. Would the waste be
generated at home or would the business sector open up and the waste would
move from the curbside to the business dumpster? Although the economy
opened up, the waste remained at the curbside and coming to the transfer
station.
ltem 2 Decrease of $4,300
e The Department will not purchase the brush grapple, an attachment for one of
the loaders. The price of the grapple has increased $9,000. At that price, the
Department can’t justify the purchase. We have equipment that can perform the
task, but with less efficiency.
ltem 3 Decrease of $50,000
e Being a lite winter will allow the Town Aide Road Improved (55010) line to
sufficiently fund the purchase of salt and other road maintenance materials for
this fiscal year, leaving a portion of the Highway Materials (53300) to cover the
requested transfers.
ltem 4 Decrease of $5,000
e The position of Traffic Control Device Tech was just filled due to a retirement.
Training, inventory and maintenance of existing signage will be the priority of this
position for the rest of the fiscal year.

ltem 5 Increase $6,500
* The Department rented a skid steer for the winter season to replace the use of
the current small loader. The current small loader was involved in 3 accidents,
the last being when removing snow on a sidewalk, the wheel slid off the
sidewalk, causing the loader to roll over into the travel lane of Cross Road. We
were fortunate there was no traffic at the time or the machine would have fallen
" onto an oncoming vehicle. | ordered the machine off the road and in order to
provide the same level of service to our residents, a skid steer was leased until
April 1.
Item 6 Decrease $6,500 (same as item #2)
ltem 7 Increase $7,200
¢ The monitoring wells need work. Caps, locks and collars have deteriorated over
the years and need to be replaced. The wells need to be functioning 30 years
after the landfill was capped.
Item # 8 Decrease $7,200 (same as item # 2)

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Mr. Joseph P. Mancini
Director of Finance
Mr. Thomas W. Giard III
Superintendent of Schools
February 8, 2023
This request is for an appropriation in the amount of $410,748 from Capital and Non-
recurring designated line 20560-57822 IT Learning Boards.
This request is for the final project of the 5 school project to replace all of the learning
boards in the Waterford Schools. The useful life on these systems is roughly 10 years. This
solution is consistent with the other schools in the district.
This work will most likely be done over the summer of 2023 in preparation for the 2023-
2024 school year. The available funding for this project is $442,658, this request is for
$410,748, quotes are enclosed. We identified some savings by changing from built in CPU’s to
an external solution and we expect the remaining $31,910 to be go unspent.
Respectively,
fi A
Jeph Mancini
irector of Finance
PF)
aa 7 AS pod Cporovet
15 Rope Ferry Road ® P.O. Box 284 ° Waterford, CT 06385
Phone: 860-444-5849 © Fax: 860-444-5870 © www.waterfordschools.org

Pro AV Systems
AUDIO VISUAL TECHNOLOGIES
74 Cotton Mill Hill
Suite 335
Brattleboro, VT 05301
www.proavsi.com
Prepared bv: John Missale Waterford High School
Number: 22083247 Waterford High School
Modified: 2/7/2023 20 Rope Ferry Rd
Revision: 0 Waterford, CT 06385 United States
860-437-6956
Contract: Attention:
Pricing Valid for 30 Days Mark Geer
mgeer@waterfordschools.org
Waterford High School - 86"
Premium
CERTIFIED.
BE
Woman-Owned
BUSINESS ENTERPRISE
This document is the property of Pro AV Systems and
the listed recipient.
It cannot be reproduced or shared without the
consent of Pro AV Systems, Inc.

Project Name: Waterford High School - 86" Premium , 2/7/2023
Project No.: 22083247 Page 2 of 10

Pro AV Systems
Remove existing Promethean Boards, install new Active Panels and PCs provided by
school system using the provided HDMI and USB cables.
68 Promethean AP9-B86-NA-1 $299,132.00
ActivPanel 9 Premium 86"
High School 86" Wall M $299,132.00
Remove existing Promethean Boards, install new Active Panels and PCs provided by
school system using the provided HDMI and USB cables.
2 Promethean AP9-B86-NA-1 $8,798.00
ActivPanel 9 Premium 86"
2 Promethean AP-FSM $750.00
Fixed Height Mobile Display Stand/Cart for use with ActivPanel
High School 86" Mobile Total: $9,548.00
2 Promethean AP7E-U75-NA-1 $4,398.00
ActivPanel Nickel 75" - 1 x Pen, Vesa Mount, WIFI] Module & Cable Pack Included.
Activelnspire Professional Edition availale FOC
2 Promethean AP-ASW-70 $1,350.00
Adjustable Wall Mount System for use with ActivPanel 65" and 70
High School 75" Wall Mount Total: $5,748.00
District will provide dumpster for cardboard and ProAV to provide dumpster for trash
1 Pro AV Systems Misc Expense $1,500.00
Misc Expense - 15 Yard Roll Off Dumpster
Dumpster Total: $1,500.00
Project Name: Waterford High School - 86" Premium 2/7/2023
Project No.: 22083247 Page 3 of 10

Pro AV Systems
1 Pro AV Systems Miscellaneous - Parts $975.00
Parts needed for a complete system
- Raceway and Boxes
- Terminations
- Adapters
- 90 degree corner
- 5' Panduit
Misc Total: $975.00
1 Promethean Shipping $1,200.00
Standard Shipping for Promethean Panels
Freight Total: $1,200.00
1 Pro AV Systems Installation - PW $31,500.00
Installation Service for Complete System - OFE Systems Will Be Removed By Pro AV And
Cables Provided With The Panels For The Computers Behind The Displays. Pro AV To
Install The Computer Wall Brackets.
Installation Total: $31,500.00
Project Name: Waterford High School - 86" Premium 2/7/2023
Project No.: 22083247 Page 4 of 10

Pro AV Systems
1 Epson Corporation EB-PU1008W $6,847.00
8,500 Lumens WUXGA, No Lens (White)
1 Epson Corporation ELPLM10 $1,474.00
Middle-Throw Zoom Lens #3 (ELPLM10)
Pro G7000 and Pro L1000 series
1 Pro AV Systems Miscellaneous - Parts $100.00
Parts needed for a complete system.
~ Raceway and Boxes
~ Terminations
- Adapters
1 Extron Electronics DTP HDMI 4K 230 Rx $375.00
HDMI Twisted Pair Receiver - 230 feet (70 m)
1 Extron Electronics DTP HDMI 4K 230 Tx $375.00
HDMI Twisted Pair Transmitter - 230 feet (70 m)
1 Chief WMA2S $199.00
Heavy Duty Wall Mount Accessory, Dual Stud - Silver
1 Pro AV Systems Installation $3,240.00
Installation Service for Complete System
1 C2G-Cables To Go 56784 $10.00
10ft High Speed HDMI(R) Cable with Ethernet
100 Windy City Wire HDBaseT - Shielded Plenum $102.00 *
Cat6 Shielded Cabling - 23 AWG 4 Pair, Bare Copper Conductor, Shielded, Plenum (Black)
2 Liberty AV Solutions RJ45-STP-L6 $10.00
Category 6 shielded 8P8C RJ45 Plug with 360 degree shielding
Band Room Total: $12,722.00
2 Promethean PROFDEV $2,500.00
On Site Face-To-Face Full Day
PD Total: $2,500.00
Project Subtotal: $364,825.00
Project Name: Waterford High School - 86" Premium 2/7/2023
Project No.: 22083247 Page 5 of 10

“ Pro AVSystems
Project Summary
Equipment: $330,085.00
Unassigned Labor: $31,500.00
Installation Labor: $3,240.00
Grand Total: $364,825.00
Payment Schedule Amount Due Date
Initial Invoice Upon Equipment Ordered (Due Prior to Install) $255,377.50
Final Invoice Upon Completion (NET 30) $109,447.50
Acceptance:
| hereby state that | am an authorized representative to approve the purchase and acceptance of the items quoted in
the attached documentation along with the above payment terms.
Name: Title:
Signature: Date:
2/7/2023
Page 6 of 10
Project Name: Waterford High School - 86" Premium
Project No.: 22083247

Pro AV Systems
PRO AV SYSTEMS RESPONSIBILITIES: The following items are required by Pro AV Systems:
1, Pro AV Systems will install all equipment in accordance with the manufacturers’ specifications, national and local regulation ordinances and
codes, including all OSHA guidelines. Unless specifically stated, all work will be performed during the normal working hours of Monday
through Friday, between 8:00AM and 5:00PM, except for recognized holidays,
2. Pro AV Systems staff and contractors will conduct themselves in a professional, courteous manner, maintaining a clean- cut appearance and
acceptable dress. All Pro AV Systems staff is expected to check in and out with you or an assigned contact at the beginning and end of the
workday.
3. Pro AV Systems staff will maintain a clean and safe work environment. All unused materials, containers, tools and equipment will be
removed whenever possible. Pro AV Systems will take precautions to protect all floors, walls, windows and other surfaces from stains,
marring or other damage.
4, Pro AV Systems cannot be responsible for the operation, performance or warranty of equipment outside this contract. Pro AV Systems does
not warrant that equipment supplied by others can be connected or will function properly except as specified by the project documentation.
5. Pro AV Systems will provide customer with all operation manuals and warranty documents.
6. Pro AV Systems will acquire, assemble, deliver and test all specified equipment and components to provide you with a fully functional
system.
CUSTOMER RESPONSIBILITIES: The following items are required by the Customer:
1. Customer to provide a 120 VAC circuit to all specified equipment locations. These circuits should not be “shared” with other items, such as
lighting, phone systems, etc.
2. Customer to provide all computer equipment and peripheral cables (mouse and keyboard cables), designated at OFE or “provided by others”
if required.
3. Pro AV Systems strongly recommends that all electrical circuits supplying power to the system originate from the same power panel and
phase. Pro AV Systems will take precautions to prevent hum or distortions created by ground differential, electromagnetic or electrostatic
fields and to supply adequate ventilation to all equipment as specified by the manufacturer. Pro AV Systems will notify you of any hum or
distortions beyond our control caused by interference with the building structure, electrical or existing equipment and advise you of the
alternatives to alleviate the problem. Pro AV Systems will advise you of any unsatisfactory operating condition due to temperature, humidity,
ventilation, mechanical structure or other safety concern.
4, Pro AV Systems assumes no responsibility for, and will not perform any work related to, electrical wiring
(120 VAC and above).
5. Any additional work not listed in the original scope of work (per customer RFP) wil! require a Change Order.
6. All network configurations for any equipment connected to the customer network including but not limited to QOS, VLAN, Routing, Firewalls,
Multicast, |GMP.
7. All server configrations if required for Active Directory, Exchange, 0365, Azure AD, MS Teams, Zoom.
8. Software licenses or accounts required for an operational system including but not limited to Zoom Rooms and Teams Rooms.
TERMS & CONDITIONS:
Section 1— Proposal Description
1.A. Proposal Description - The project description and specific work to be performed by Pro AV Systems is contained in the document and from
herein referred to as the Proposal.
1.B. Proposal Documents - All work covered by this Proposal shall be contained in the Proposal documents including any special provisions,
specifications, drawings, addenda, change orders, written interpretations and written orders. Work not covered by contract documents will not be
required unless required by reasonable inference as being necessary to produce the intended result. The costs associated with any related work or
materials, including, but not limited to electrical, drywall, painting, cabinets etc. are not included unless specifically documented in the Proposal.
Project Name: Waterford High School - 86" Premium 2/7/2023
Project No.: 22083247 Page 7 of 10

. Pro AV Systems
1.C. Proposal Changes - The owner may order changes, additions or modifications without invalidating the contract. Such changes must be in writing
and signed by the owner. Pro AV Systems will provide the owner in writing the amount of additional costs or reductions resulting from changes
ordered within 15 working days unless this requirement is waived in writing by owner. Change Orders shall be paid in full upon acceptance of change
and shall not alter the contract's payment schedule. In the case of product unavailability or discontinuation, Pro AV Systems reserves the right to
substitute equipment of equal or better quality with owner approval. Pro AV Systems will be held blameless in the case of product unavailability or
discontinuation.
Section 2 — General Facility Conditions
2.A. Room Availability - Rooms in which installation is occurring should be made available for the exclusive use of Pro AV Systems during the day(s) of
scheduled installation. The room will be available during normal working hours (M-F, 8:00am-5:00pm) in eight (8) continuous hour segments. Any delay
in schedule that is due to limited access or client usage that results in a return trip by the technician(s) will be subject to an additional expense charge.
2.B. Electrical Outlets and Pathways - Before audiovisual equipment is installed, the customer will need to provide the following requirements:
electrical outlets, floor boxes, conduits and core drills in areas according to specification. Additionally, all power runs are to be clean and properly
grounded. Alll electrical work pertaining to the audiovisual system will need to run on one phase and be installed to code (NEC). Pro AV Systems is not
responsible for installing any conduit, floor boxes, trenches or other appurtenances associated with high voltage (120vac and over) equipment.
2.C. Structural Vibrations - Ceiling, walls and floors as well as all other building structures that support audiovisual equipment are to be vibration free.
At an additional cost, dampening devices can be made available if needed.
2.D. Furniture ~ Furniture is to be removed prior to construction. If certain furniture cannot be removed, then it will need to be covered and protected
sufficiently by the customer.
2.E. Ceiling Tiles ~ The customer is to provide extra ceiling tiles of the same pattern and patch number in any room where suspended ceiling tiles are
already installed. Ceiling tiles are assumed to be either 2'x2’ or 2'x4’ in dimension. Other tile sizes may require additional cost for mounting solutions in
the form of a change order.
2.F, Merchandise Ownership & Storage — The customer will provide a safe storage area for the equipment sold to or delivered to the job site."Pro
AV Systems is not responsible for any loss or damage of merchandise after delivery to the job site except for damage caused by a Pro AV technician
(s) during installation.
2.G. Exclusion — The following items are not covered under this agreement and may be subject to additional costs:
1. Acts of Nature: Such as water damage and/or damages caused by fire
2. System abuse or misuse that is determined by Pro AV Systems.
3. User errors — Problems caused by unacceptable connection of equipment, determined by Pro AV Systems.
4. Shipping — Expedited shipping for accelerated time lines or repaired parts.
5. Accessories — Hardware, software and/or accessories not provided or sold by Pro AV Systems.
Section 3 — Existing Equipment
3.A. Documentation - When integrating and/or installing pre-existing equipment into a new system, the customer is
asked to provide any documentation that may be required to complete a proper installation. This may include any
available source control code or drawings.
3.B. Good Working Order — Pro AV Systems is not responsible for any damage of existing hardware/equipment. The
project may be delayed, or a change order may be required if any defective material is found.
3.C. Customer Hardware and Software - Pro AV Systems will not load software of any kind on the customers’
computer. Unless stated otherwise, the customer is responsible for all Internet connectivity and computer hardware. In
addition, the customer is responsible for the installation of computer software and drivers, all LAN provisioning,
switches, network connections, and routers. Customer is required to install all operating systems and systems
integration that is needed to run the installed interactive or other hardware devices and display equipment.
3.D. Owner Furnished Equipment - If owner is providing equipment (OFE) that Pro AV Systems is required to install,
configure and/or control in order to provide a functional system, Pro AV Systems reserves the right to charge additional
Project Name: Waterford High School - 86" Premium 2/7/2023
Project No.: 22083247 Page 8 of 10

Pro AV Systems
labor hours if the OFE equipment does not perform as originally specified at the time of Proposal acceptance or
according to the manufacturer specification.
Section 4 ~ Schedule, Payments and Business Terms
4.A. Delays and Postponements — Regarding schedule completion of the job, time is of the essence. If Pro AV Systems is delayed at any time in
the process of the work by owner change orders, construction delays, delivery delays, fire, project postponement, unavoidable casualties and/or
other causes beyond the control of Pro AV Systems, the completion schedule for the Proposal shall be extended at a minimum by the same amount
of the time caused by the delay.
4.B. Right of Revision — Pro AV Systems has the right to revise this proposal if information was gained from site visits and other sources that were
not available at the time this proposal was created.
4.C. Freight - Shipment fees are ground service only. If the customer requires expedited shipping, the additional fees will be prepaid and added to
invoice(s).
4.D. Labor — Labor rates are quoted as regular rates that are non-prevailing wage rates and non-union rates. A change order can be processed for
a job that requires the technician to be paid prevailing wage rates or require a union technician(s) to account for the difference in labor expenses.
4.E. Project Initiation Terms and Payments — Payment term details are described in the Proposal. A customer purchase order or signed proposal
is required to begin the project. Invoices will be issued according to the terms outlined in the Proposal. For jobs requiring initial deposits, such
deposit is due upon receipt of first invoice and no product will be ordered until the required deposit payment is received. All further invoice billing
is due Net (30). Owner agrees that the terms outlined in these Contract Terms and Conditions take precedence over any other terms issued such as
those that may be issued as part of a customer Purchase Order.
4.F. Credit Card Payments — Please note there will be a processing fee of 3.25% for payments made by credit card.
Section 5 — Warranty and Other
5.A. Warranty - Pro AV Systems warranis installed systems for a period of 90 days from date of acceptance or first beneficial use. During this time, Pro
AV Systems will correct any problems at no charge. After the initial 90-day period, any additional service needs will be billed at the current service rate.
To provide comprehensive coverage, Pro AV Systems offers extended warranty packages on all installed systems at an additional charge. All warranties
do not cover misuse or abuse of the system components or issues caused by owner furnished equipment and interconnected systems provided by
others. Interconnected systems include but are not limited to building network infrastructure, telephony (VOIP servers), fire alarms, paging, lighting,
security, electrical systems and software. In the event that any of these systems are found to negatively effect the AV system performance, Pro AV
Systems shall charge standard service rates on a time and materials basis (minimum 2 hours).
Extended Warranty Package
Pro Care — This warranty covers any and all defects or issues that your system could incur under normal use during the stated warranty
period. This includes but is not limited to programming defects, hardware failures, workmanship, warranty processing and exchanges, and
any labor required to restore the system to operational order. Hardware warranty replacements are based upon standard manufacturer
warranties and replacement policies. Standard ground shipping is included, Standard response times apply.
5.B. Force Majeure — Neither Pro AV Systems or the customer will be responsible for delays that are outside the control of either parties,
listed below:
1. Acts of Civil/Military Authorities
2. Floods/Fires/Epidemics or any other acts of God
3. Governmental Rules/Regulations
4. War/Riots
5. Delays in transportation
6. Shortages in raw materials/other products
7. Labor Disputes
5.C. Hours - All services will be provided during normal business hours unless otherwise specified in the proposal: Monday-Friday, 8:00am-5:00pm.
National and State Holidays are excluded.
5.D. Suspension of Service Right - If the customer's payment(s) is past due, Pro AV Systems reserves the right to discontinue and/or modify any
current or future service either temporarily or permanently.
Project Name: Waterford High School - 86" Premium 2/7/2023
Project No.: 22083247 Page 9 of 10

Pro AV Systems
5.E. Limitation of Liability - Pro AV Systems will not be responsible for any damages from delay of delivery, loss of revenue, data business or goodwill.
Pro AV Systems will not be liable for any claim that arose more than one (1) year prior to the institution of suit therein.
Project Name: Waterford High School - 86" Premium 2/7/2023
Project No.: 22083247 Page 10 of 10

-L Technologies
A quote for your consideration
Based on your business needs, we put the following quote together to help with your
purchase decision. Below i is a detailed summary of the quote we've created to help you with
your Purchase decision.
To proceed with this quote, you may ‘respond to this email, order online through your : : |
ge, or, if you do not have Premier, use this Q
Quote No. 3000131114246.2 Sales Rep Thomasa Munroe
Total $2,047.50 Phone (800) 456-3355, 6186414
Customer # 3989882 Email Thomasa.Munroe@Dell.com
Quoted On Sep. 09, 2022 Billing To ACCOUNTS PAYABLE
Expires by Oct. 10, 2022 WATERFORD PUBLIC SCHOOLS
Contract Code C000000013094 15 ROPE FERRY RD
Customer Agreement # 13PSX0280-MNWNC-108 P O BOX 284
Deal ID 24606302 WATERFORD, CT 06385
Message from your Sales Rep
Please contact your Dell sales representative if you have any questions or when you're ready to place an order. Thank
you for shopping with Dell!
Regards,
Thomasa Munroe
Shipping Group”
Shipping To cr Shipping Method
MARK GEER > - © i. - Standard Delivery
WATERFORD PUBLIC SCHOOLS Bop Sty
20 ROPE FERRY RD |: pee
WATERFORD HIGH SCHOOL
WATERFORD, CT. 06385-2894 . Bo
(860) 440-0565
Product Unit Price Quantity Subtotal
Dell Wall/Under-the-Desk VESA Mount w/ PSU Sleeve - $31.50 65 $2,047.50
MFF/TC/CFF
Subtotal: $2,047.50
Shipping: $0.00
Environmental Fee: $0.00
Non-Taxable Amount: $2,047.50
Taxable Amount: $0.00
Estimated Tax: $0.00
Total: $2,047.50
Page 1 Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682

Shipping Group Details
Shipping To Shipping Method
MARK GEER Standard Delivery
WATERFORD PUBLIC SCHOOLS
20 ROPE FERRY RD
WATERFORD HIGH SCHOOL
WATERFORD, CT 06385-2894
(860) 440-0565
Quantity Subtotal
Dell Wall/Under-the-Desk VESA Mount w/ PSU Sleeve - $31.50 65 $2,047.50
MFF/TC/CFF
Estimated delivery if purchased today:
Sep. 19, 2022
Contract # C000000013094
Customer Agreement # 13PSX0280-MNWNC-108
Description SKU Unit Price Quantity Subtotal
Dell Wall/Under-the-Desk VESA Mount w/ PSU Sleeve - MFF/TC/CFF 452-BDUY - 65 -
Subtotal: $2,047.50
Shipping: $0.00
Environmental Fee: $0.00
Estimated Tax: $0.00
Total: $2,047.50
Page 2 Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682

_Important Notes
Terms of Sale
This Quote will, if Customer issues a purchase order for the quoted items that is accepted by Supplier, constitute a contract between the
entity issuing this Quote (“Supplier”) and the entity to whom this Quote was issued (“Customer”). Unless otherwise stated herein, pricing is
valid for thirty days from the date of this Quote. All product, pricing and other information is based on the latest information available and is
subject to change. Supplier reserves the right to cancel this Quote and Customer purchase orders arising from pricing errors, Taxes and/or
freight charges listed on this Quote are only estimates. The final amounts shall be stated on the relevant invoice. Additional freight charges
will be applied if Customer requests expedited shipping. Please indicate any tax exemption status on your purchase order and send your tax
exemiption certificate to Tax_Department@dell.cam or ARSalesTax@emc.com, as applicable.
Governing Terms: This Quote is subject to: (a) a separate written agreement between Customer or Customer's affiliate and Supplier or a
_ Suppliér’s affiliate to the extent that it expressly applies to the products and/or services in this Quote or, to the extent there is no such
_agreement,.to the applicable set of Dell's Terms of Safe (available at www.dell.com/terms or www.dell.com/oemterms), or for claud/as-a-
Service offerings, the applicable cloud terms of Service (identified on the Offer Specific Terms referenced below); and (b) the terms
“referenced herein (collectively, the “Governing Terms”). Different Governing Terms may apply to different products and services on this
Quote. The Governing Terms apply to the exclusion of all terms and conditions incorporated in or referred to in any documentation submitted
by Customer to Supplier.
Supplier Software Licenses and Services Descriptions: Customer's use of any Supplier software is subject to the license terms
accompanying the software, or in the absence of accompanying terms, the applicable terms posted on www.Dell.com/eula. Descriptions and
. terms for Supplier-branded standard services are stated at www.dell.com/servicecontracts/global or for certain infrastructure products at
www.dellemc.com/en-us/customer-services/product-warranty-and-service-descriptions.htm.
Offer-Specific, Third Party and Program Specific Terms: Customer's use of third-party software is subject to the license terms that
accompany the software. Certain Supplier-branded and third-party products and services listed on this Quote are subject to additional,
specific terms stated on www.dell.com/offeringspecificterms (“Offer Specific Terms”). .
In case of Resale only: Should Customer procure any products or services for resale, whether on.standalone basis or as part of a solution,
Customer shall include the applicable software license terms, services terms, and/or offer-specific terms in a written agreement with the end-
user and provide written evidence of doing so upon receipt of request from Supplier.
In case of Financing only: If Gustomer intends to enter into a financing arrangement ("Financing Agreement”) for the products and/or
services on this Quote with Dell Financial Services LLC or other funding Source pre-approved by Supplier (“FS”), Customer may issue its
purchase order to Supplier or to FS. If issued to FS, Supplier will fulfill and invoice FS upon confirmation that: (a) FS intends to enter into a
Financing Agreement.with Customer for this order; and (b) FS agrees to procure these items from Supplier.. Notwithstanding the Financing
Agreement, Customer's usé (and Customer's resale of and the 6hd-user’s use) of these items in the order is subject to the applicable
governing agreement between Customer and Supplier, except that title shall transfer from Supplier to FS.instead of to Customer. If FS
notifies Supplier after shipment that Customer is no longer pursuing a Financing Agreement for these items, or if Customer fails to enter into
such Financing Agreement within 120 days after shipment by Supplier, Customer shall promptly pay the Supplier invoice amounts directly to
Supplier.
Customer represents that this transaction does not involve: (a) use of U.S. Government funds; (b) use by or resale to the U.S. Government;
or (c) maintenance and support of the product(s) listed in this document within classified spaces. Customer further represents that this
transaction does not require Supplier's compliance with any statute, regulation or information technology standard applicable to aU.s.
Government procurement,
For certain products shipped to end users in California, a State Environmental Fee will be applied to Customer's invoice. Supplier
encourages customers to dispose of electronic equipment properly. :
Electronically linked terms and descriptions are available in hard copy upon request.
ADell Business Credit (DBC): Offered to business customers by WebBank, Member FDIC, who determines qualifications for and terms of
credit. Taxes, shipping and other charges are extra and vary. Minimum monthly payments are the greater of $15 or 3% of the new balance
shown on the monthly billing statement. Dell and the Dell logo are trademarks of Dell Inc.
Page 3 Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682

LL Technologies
A quote for your consideration
Based on your business needs, we put the following quote together to help with your _
purchase decision. Below i isa detailed summary of the quote we’ ve created to help you with
your purchase decision. 2 :
. . To proceed with this quote, you may respond to this email, ‘order online through your
Premier. page or, if you do not have Premier, use this Quote
Quote No. 3000138435958.1 Sales Rep Thomasa Munroe
Total $43,875.00 Phone (800) 456-3355, 6186414
Customer # 3989882 Email Thomasa.Munroe@Dell.com
Quoted On Dec. 02, 2022 Billing To ACCOUNTS PAYABLE
Expires by Jan. 01, 2023 WATERFORD PUBLIC SCHOOLS
Dell NASPO Computer 15 ROPE FERRY RD
Contract Name Equipment PA - P O BOX 284
‘ Connecticut WATERFORD, CT 06385
Contract Code C000000013094
Customer Agreement # 13PSX0280-MNWNC-108
Deal ID 24606302
Message from your Sales Rep
Please contact your Dell sales representative if you have any questions or when you are ready to place an order.
Thank you for shopping with Dell!
Regards,
Thomasa Munroe
Shipping Group
Shipping To" 2 a oe «Shipping Method
MARK GEER - : ‘oo. Standard Delivery Free Cost =.
WATERFORD. PUBLIC SCHOOLS Be es ;
20 ROPE FERRY RD.
WATERFORD HIGH SCHOOL
“WATERFORD, CT 06385- 2894
(860) 4440- 0565. - :
Product Unit Price Quantity Subiotal
OptiPlex 5000 Micro $675.00 65 $43,875.00
Page 1 Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682

Subtotal: $43,875.00
Shipping: $0.00
Environmental Fee: $0.00
Non-Taxable Amount: $43,875.00
Taxable Amount: $0.00
Estimated Tax: $0.00
Total: $43,875.00
Page 2
Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682

Shipping Group Details
Shipping To , Shipping Method
MARK GEER Standard Delivery Free Cost
WATERFORD PUBLIC SCHOOLS OS
20 ROPE FERRY RD”
WATERFORD HIGH SCHOOL
WATERFORD, CT 06385-2894
(860) 440-0565
Quantity Subtotal
OptiPlex 5000 Micro $675.00 65 $43,875.00
Estimated delivery if purchased today:
Dec. 11, 2022
Contract # C000000013094
Customer Agreement # 13PSX0280-MNWNC-108
Description SKU Unit Price Quantity Subtotal
OptiPlex 5000 Micro BTX 210-BCRF - 65 -
fachesew) Intel Core i5-12500T (6 Cores/18MB/12T/2.0GHz to 338-CCYD - 65 .
Stanish 10 Pro (Includes Windows 11 Pro License) English, French, 619-AQMP - 65 7
No Microsoft Office License Included 658-BCSB - 65 -
16GB (1x16GB) DDR4 Non-ECC Memory 370-AFWB - 65 -
M.2 2230 256GB PCle NVMe Class 35 Solid State Drive 400-BEUW - 65 -
Thermal Pad for Micro 412-AAZO - 65 -
M2X3.5 Screw for SSD/DDPE 773-BBBC - 65 -
OptiPlex 5000 Micro 329-BGMI - 65 -
90 Watt A/C Adapter 450-ALFO - 65 -
US Power Cord 450-AAZN - 65 -
Intel Wi-Fi 6E 2x2 AX211 Bluetooth 5.2 Wireless Card 555-BHDU - 65 -
Internal Antenna 555-BHDV - 65 -
Wireless Driver, Intel AX211 555-BHJJ - 65 -
SupportAssist §25-BBCL - 65 -
Dell(TM) Digital Delivery Cirrus Client 640-BBLW - 65 -
Divers, Fira art App {ypcates latest Dell Recommended BIOS, 658-BBMR - 65 .
Waves Maxx Audio 658-BBRB - 65 -
Dell SupportAssist OS Recovery Tool 658-BEOK - 65 -
Dell Optimizer 658-BEQP - 65 -
Windows PKID Label 658-BFDQ - 65 -
SW Driver, Intel Rapid Storage Technology, OptiPlex 5000 658-BFJT - 65 -
ENERGY STAR Qualified 387-BBLW - 65 -
Dell Watchdog Timer 379-BESJ - 65 -
Quick Start Guide 340-CYEU - 65 -
Print on Demand Label 389-BDQH - 65 -
Trusted Platform Module (Discrete TPM Enabled) 329-BBJL - 65 -
Page 3 Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682

Shipping Material 340-CQYN - 65 -
Shipping Label 389-BBUU - 65 -
Regulatory Label for OptiPlex 5000 Micro 90W 389-ECPO - 65 -
Intel Core i5 vPro Essentials Processor Label 340-CYUO - 65 -
Desktop BTS/BTP Shipment 800-BBIP - 65 -
Dell Pro Wireless Keyboard and Mouse - KM5221W - English - Black 580-AJIJG - 65 -
Mouse included with Keyboard 570-AADI - 65 -
No Cable Cover 325-BCZQ - 65 -
Fixed Hardware Configuration 998-FQOB - 65 ~
Internal Speaker 520-AAVE - 65 -
No Option included 340-ACQQ - 65 -
EPEAT 2018 Registered (Silver) 379-BDTO - 65 -
Intel vPro Essentials 631-ADES - 65 -
SMALL BUSINESS 379-BESP - 65 -
Dell Limited Hardware Warranty Plus Service 804-8043 - 65 -
ProSupport: 7x24 Technical Support, 3 Years 804-9050 - 65 -
ProSupport: Next Business Day Onsite 3 Years 804-9070 - 65 -
leone taslleom/sroSuppor For tech support, visit 989-3449 - 65 .
Subtotal: $43,875.00
Shipping: $0.00
Environmental Fee: $0.00
Estimated Tax: $0.00
Total: $43,875.00
Page 4 Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682

Important Notes
Terms of Sale
This Quote will, if Customer issues a purchase order for the quoted items that is accepted by Supplier, constitute a contract between the
entity issuing this Quote (“Supplier”) and the entity to whom this Quote was issued (“Customer”). Unless otherwise stated herein, pricing is
valid for thirty days from the date of this Quote. All product, pricing and other information is based on the latest information available and is
subject to change. Supplier reserves the right to cancel this Quote and Customer purchase orders arising from pricing errors. Taxes and/or
freight charges listed on this Quote are only estimates. The final amounts shall be stated on the relevant invoice. Additional freight charges
will be applied if Customer requests expedited shipping. Please indicate any tax exemption status on your purchase order and send your tax
exemption certificate ta Tax _Department@dell.com or ARSalesTax@emc.com, as applicable.
Governing Terms: This Quote is subject to: (a) a separate written agreement between Customer or Customer's affiliate and Supplier or a
Supplier's affiliate to the extent that it expressly applies to the products and/or services in this Quote or, to the extent there is no such
agreement;to the applicable set of Dell's Terms of Sale (available at www.dell.com/terms or www.dell.com/oemterms), or for cloud/as-a-
“Service offerings, the applicable cloud terms of service (identified on the Offer Specific Terms referenced below), and (b) the terms
referenced herein (collectively, the “Governing Terms"). Different Governing Terms may apply to different products and services on this
Quote. Thé Governing Terms apply to the exclusion of all terms and conditions incorporated | in or referred to in any documentation submitted
by Customer to Supplier. : .
7 Supplier Software Licenses and Services Descriptions: Customer's use of any Supplier software is subject to the license terms
accompanying the software, or in the absence of accompanying terms, the applicable terms posted on www.Dell.com/eula. Descriptions and
‘terms for Supplier-branded standard services are stated at www.dell.com/servicecontracts/global or for certain infrastructure products at
www. .dellemc. comen- us/customer-services/product-warranty-and- service-descriptions. htm.
Offer-Specific, Third Party and Program Specific Terms: Customer's use of third- -party software i is subject to the license terms that
accompany the software. Certain Supplier-branded and third- -party products and services listed on this Quote are subject to additional,
segs ic terms stated on www. dell. com/offeringspecificterms (“Offer Specific Terms’ yo
‘Customer shall include |the applicable software license terms, services terms, and/or offer-specifi ctermsina wittten agreement with the end-
user rand provide written evidence of doing so upon receipt of request from Supplier.
In case e of Financing only: }f Customer intends to enter into a financing arrangement (° Financing Agreement”) for the products and/or
services on this Quote with Dell Financial Services LLC or other funding source pre-approved by Supplier (“FS”), Customer may issue its
_ purchase order to Supplier of to FS. If issued to FS, Supplier will fulfill and invoice FS upon confirmation that: (a) FS. intends to enter into a
Financing Agreement with Customer for this order; and (b) FS agrees to procure these items from Supplier. Notwithstanding the Financing
Agreement, Customer's use (and Customer's résale of and thé end-user’s use) of these items in the order is subject io the applicable ©
governing agreement between.Customer and Supplier, except that title shall transfer from Supplier to FS instead of to Customer. If FS
notifiés Supplier after shipment that Customer is no longer pursuing a Financing Agreement for these items, or if Customer fails to enter into
such Financing Agreement within 120 days after shipment by Supplier, Customer shall promptly pay the > Supplier | invoice amounts directly to
: Supplier. 
Poe
Customer represents that this transaction does not involve: (a) Use of U.S. Government funds; (b) use by or resale to the U.S. Government:
or (c) maintenance and support of the product(s) listed in this document within classified spaces. Customer further represents that this
“transaction does hot require Suppliers compliance with any statute, regulation or information technology standard applicable to a U.S.
; Government Procurement.: :
7 For certain products shipped to end users in California, a State Environmental Fee will be applied to Customer's invoice. Supplier
: encourages customers to dispose of electronic equipment properly. -
Electronically linked terms and descriptions are available in hard copy upon request.
: ADELL BUSINESS CREDIT (DBC): Offered to business customers by WebBank, who determines qualifications for and terms of credit.
Taxes, shipping and other charges are extra and vary. The Total Minimum Payment Due is the greater of either $20 or 3% of the New
Balance shown on the statement rounded up to the next dollar, plus all past due amounts. Dell and the Dell logo are trademarks of Dell Inc.
Page 5 Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682

FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
PHONE: 860-442-0553
www.waterfordct.org
March 15, 2023
Mr. Glenn Patterson
Chairman
Board of Finance
15 Rope Ferry Road
Waterford, CT 06385
Mr. Patterson,
At their February 21, 2023, meeting, the Board of Selectmen voted to approve an
additional appropriation request from Public Works in the amount of $57,000 to cover
additional expenses for capital project Town Hall Bathroom Refurbishment (20511-
57879).
As Finance Director, I recommend that the Board of Finance consider funding this
additional appropriation from the CNR undesignated fund balance. The current balance
in account 205-31520 is $2,602,365.
Respectfully,
Htwihuf blir
Kimberly Allen
Finance Director

INTER-OFFICE MEMORANDUM TOWN OF WATERFORD
To: Robert Brule, First Selectman
From: Gary J. Schneider, Director of Public Works uy ,
Date: February 15, 2023
Re: Additional Funding — Town Hall Bathrooms
The Department is requesting additional funding in the amount of $37,000 to award the
construction contract plus an additional amount of $20,000 for unforeseen conditions
bringing the request to $57,000 for the project to. renovate the toilet facilities at Town
Hall.
We received 7 bids which ranged from $347,000 to $