Board of Selectmen Special Meeting Agenda (PDF)

PHONE: 860-442-0553
www.waterfordct.org
FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
AGENDA
Special Meeting
The Board of Selectmen :
February 23, 2021 7 -
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1. Call to order & Roll Call
2. Pledge of Allegiance
3. Public Works Department- Public Works Department- To consider and
act on a request from Gary Schneider, Public Works Director, for additional
appropriations for the Gallows Lane Reclaim/Pave project in the amount of
$19,710.00.00 (Account 33021-55868).
4. Public Works Department- Public Works Department- To consider and
act on a request from Gary Schneider, Public Works Director, for additional
appropriations for the Bloomingdale South Mill/Pave Project in the amount
of $521,390.00 (Account33021-55866)}.

5. Public Works Department- Public Works Department- To consider and
act on a request from Gary Schneider, Public Works Director, to move FY21
funds from designated to appropriated in the amount of $263,470.00 for
Braman Road Resurfacing Project (account 20530-57855).
6, Public Works Department- Public Works Department- To consider and
act on a request from Gary Schneider, Public Works Director, for additional
appropriations for the Braman Road Resurfacing Project in the amount of
$16,530.00 (Account33021-55866).
7. Adjournment

PHONE: 860-442-0553"
www.waterfordct.org
FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
February 4, 2021
Mr. Robert Brule
First Selectman
Town of Waterford
15 Rope Ferry Road
Waterford, CT 06385
Subject: Additional Appropriations
Dear Mr. Brule,
Request for Additional Appropriations:
¢ CIP Project: Gallows Lane Reclaim/Pave. Line item 33021-55868 in the amount
of $19,710
«. CIP Project: Bloomingdale South Mill/Pave Line item 33021-55866 in the
amount of $21,390
Discussion: CIP Project: Gallows Lane Reclaim/Pave Line Item 33021-55868
In the FY 21 Capital Improvement Fund, § was appropriated to reclaim and
resurface Gallows Lane from the intersection of Bloomingdale Road to the City of New
London boundary line. In anticipation of performing the work this spring, the project was
te-estimated to ensure sufficient funds were available before entering into contracts.
The current estimate is $153,786. The increase from the previous estimate is due to
‘ several factors:
e Pricing for reclaiming the road has increased from $5 to $6 sy.
« Pavement cost (in place) has increased from $75 to $80/ton.
’ These items are responsible for $2,739 of the increase.
* Previous estimates didn’t. include costs for traffic markings (center line, stop
bars), loam and seed to re-establish the edge of roads, and the adjustment of
manholes. in the past, the typical practice was to charge these to the Public
Works Town Road Aid account. The Finance Director has requested that this
practice stop. | concur with that determination. All items for a capita! project
should be identified and funded from one account..
These items are responsible for $16,968 of the increase.

Discussion: CIP Project: Bloomingdale South Mill/Pave 33021-55866
In the FY 21 Capital Improvement Fund, $131,300 was approved to mill and resurface
Bloomingdale Road from the intersection of Gallows Lane to the City of New London
boundary line. In anticipation of performing the work this spring, the project was also re-
estimated to ensure sufficient funds were available before entering into contracts. The
current estimate is $152,689.56. The increase from the previous estimate is due to
several factors;
e Pricing for milling the road has increased from $2.24/sy to $4 sy. There was an
error in the previous estimate for milling.
e Pavement costs has increased from $75 to $80/ton.
These items are responsible for $11,922 of the increase.
e Previous estimates didn’t include costs for traffic markings (center line, stop bars)
and the adjustment of manholes. The typical practice was to charge these to the
Public Works Town Road Aid account. The Finance Director has requested that
this practice stop. | concur with that determination. All items for a capital project
should be identified and funded from one account.
These items are responsible for $9,467 of the increase.
| request to be added to the agenda for the Board of Selectman on Tuesday February
16, 2021.
Thank you,
Gary J. Schneider, Director
Waterford Public Works Department
Cc: — Kimberly Allen, Finance Director
Bloomingdale Road
Gallows Lane

FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
PHONE: 860-442-0553
www.waterfordct.org
February 5, 2021
Mr. Robert Brule
First Selectman
Town of Waterford
15 Rope Ferry Road
Waterford, CT 06385
Subject: : Braman Road
Dear Mr. Brule,
This request is to appropriate the $280,000 designated in the FY21 Capital Budget for
Braman Road Resurfacing. There are funds designated in line item 20530-57856 in the
amount of $263,470.00. We request an additional amount of $16,530.00 from the
undesignated fund balance fo complete this project.
Braman Road is a 5,834 linear foot major east/west road in the southern section of the
Town, The Pavement Management 2020 Update prepared by VHB pavement
consultants identified milling and reclaiming methods as the course of action to perform
before resurfacing the road. Milling is the removal of top course of the pavement leaving
an asphalt base to place the new asphalt on top. Reclairning is when the entire asphalt
pavement is ground up along with the gravel base to form a new solid base for the new
asphalt to be placed. on.
The project calls for the milling of the western end of Braman Road from the intersection
of Mary Butler Dr. to Great Neck Road (RT 213). Due to the condition of the read from
Mary Butler Dr. to Pepperbox Road; we will reclaim that section of the road. After milling
or reclaiming, the entire road will be:
Resurfaced with 3 inches of asphalt.
The edge of road will be loamed and seeded.
Driveway aprons will be paved
Epoxy Traffic Markings will be re-established
There are no manholes In the road to adjust.
| request to be added to the agenda for the Board of Selectman on Tuesday February
16, 2021.
Gary J. Comoe Director
Waterford Public Works Department
Cec; Kimberly Allen, Finance Director