Board of Finance - Minutes - 07/28/2020

Board of Finance Tuesday, July 28, 2020
Special Meeting Minutes 4:00 pm
Remote Access
Present:
Absent:
Elected:
RTM:
Staff:
Chairman Ronald R. Fedor, Mark Geer, John Sheehan, Kevin Petchark, and Glenn
Patterson and Robert Tuneski =
_
Tali Maidelis and Robert J. Brule, First Selectman =
RO
LO
None
None TM~
rom)
We)
Kim Allen, Director of Finance, Abby Piersal, Planning Director, David Garside,
and Maryellen McConnell, Secretary.
Establishment of a quorum and call to order:
A quorum was established and a call to order was established at 4:00 pm,
July 28, 2020.
To consider and act on a request from the Board of Selectmen to approve an
appropriation of $150,000 from designated line FY21 CNR 20537-57854 and be
moved into account 20537-57781 for the Waterford Beach Park Improvements
and forward onto the RTM for approval. .
Statement from Abby Piersal: This is a request to appropriate $150,000 that was
designated in CNR for FY21. This is a second part of a multi-year appropriation
to complete the full redo of the bathrooms at the Waterford Beach Park as well
as installing accessible pathways, connect to sewer, and installing enough
conduits in the ground to see us into the future (security cameras, power
upgrades and Wi-Fi). Multiple departments have been working together and
doing a significant amount of work. Under Dave Garside’s leadership, Recreation
and Parks, Public Works and Utility Commission have done an outstanding job
coordinating between departments to do this work in house and save money.
That is the goal to provide a superior product and save money so we are close to
being under budget as much as we can.
We did go out to bid, with the money from the previous appropriation,
unfortunately that vendor was unable to meet our specifications even after
trying to work with them. We will be going back to the Board of Selectmen to
request a different vendor and make sure we get things operational down there
as quickly as possible.
pet

Board of Finance Special Meeting.
July 28, 2020, Page 2
Statement from Dave Garside: As of July 27, 2020, most of the underground
work is complete. We have prepped the slabs, we are placing concrete on the
causeway bathroom slab, tomorrow morning we are looking a placing the
pavilion pad tomorrow, if not it will be delayed till Thursday. The infrastructure
and all the sewer lines are in and we are putting the finished product in.
Sidewalks, pads, services to accommodate for the cameras and the bathrooms
and other items that we are looking at to get power to has been very successful,
all departments have been very cooperative and everything has gone quiet well
timing and budgetary wise.
Statement from John Sheehan: If we can get the status of how much has been
appropriated, how much has been spent, what is the intention of the $150,000
as what is left to the estimate of the project: Per Kim Allen, where we stand
right now we have appropriated $150,214.26, we have not finalized June yet so
it will be a little lower around $123,000 after June payments. As of the May 31*
report we have expended a full $68,772.74. Total spent to date has been
$74,372.03. What we have currently appropriated that is available is $80,167.
The concrete that is in the purchase orders has not been spent yet, so we are
working with about $80,000 to work with. The intent is to use the money that
we have in this phase to finish out the concrete and purchase the first restroom
trailer at the causeway and make sure that goes forward in phase one. There is
additional work for electrical, shower, water fountain and other pieces that need
to get done (landscaping, benches) and the purchase of the next trailer in the
next $150,000. The intent is to finish them as quickly as possible. The trailers
will be in the range of $75,000 - $80,000 a piece We do not want to bring an
award of purchase to the Board of Selectman until we know we have plenty of
money to put towards this in Phase one and we are right on that boarder.
Motion by John Sheehan and seconded by Mark Geer to approve the motion
and forward onto the RTM for final approval.
Vote: 6-0 Motion: Passed

Board of Finance Special Meeting
July 28, 2020, Page 3
3 Adjournment:
Motion by John Sheehan and seconded by Robert Tuneski to adjourn the
Meeting of the Board of Finance at 4:14 p.m.
Vote: 6-0 Motion: Passed
Respectfully submitted,
Mark Geer, Jr. €lerk MaryellerAVicConnell, Sécretary