BOF Budget Hearing Agenda & Backup 3/17/25

AGENDA
Waterford Town Hall
Budget Hearing
*Revised 3/13/2025
1.
10.
11.
Call to Order
Public Comment
10102 - Registrar of Voters
10104 - Assessor
10105 - Board of Assessment Appeals
10106 - Tax Collector
10109 - Town Clerk
10117 — Representative Town Meeting
10101 - Board of Selectmen
"10122 - Emergency Management
Adjournment
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AEN 2 48
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Monday, March 17, 2025
Town Hall 7:00 p.m.
Glenn Patterson, Chairman

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Town of Waterford
BUDGET FUNCTION
The Registrars of Voters are responsible for the administration of the election process, the annual canvas and the
aintenance of the town’s voter database.
‘The annual canvas of electors is completed each year from January to May as required by law. An inactive list of
voters is generated naming those voters who have not responded to the annual canvas. Periodically, we do a non-
voting canvas to keep our records as accurate as possible.
The registrars attend Registrars of Voters Association of Connecticut spring and fall conferences where we receive
training and obtain credits towards our required continuing education. Our deputies attend one day so they can learn
procedures, as well. We also attend most monthly New London County ROVAC meetings held in Montville and all
necessary town meetings.
Before every election, we hire and train thirty to fifty poll workers depending on the needs of that year’s election. Our
elections run in a two and four year cycle and our budgets are adjusted based on this cycle.
We register voters in person at our office, online through the CT Voter Registration System and online through the
DMV.
Looking ahead, we are planning to add a customer service counter to our office, which was recommended to us by a
security assessment done 1-2 years ago.
The current number of registered voters in the town of Waterford as of 11/30/2024 is 15,135.
Our office hours are Monday through Friday 9:30 to 12:30. Office hours increase during the busy election months as
needed.
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the Presidential election in October/November for two weeks was $14,860 and supplies were roughly
$800. Itis our understanding the legislature will look at Early Voting, as well as, the newly passed, ‘no
excuse absentee voting,’ in the new session and hours/days may be adjusted,
We also will be receiving new tabulator voting machines this year from the state from a different
vendor. The annual maintenance on the new machines increased $2,790.
The third issue is that we will be getting a new Voter Registration System, which will require training
for ourselves and our deputies. It is unclear at this time how that training will take place.

Town of Waterford
BUDGET FUNCTION
The Registrars of Voters are responsible for the administration of the election process, the annual canvas and the
€ aintenance of the town’s voter database.
The annual canvas of electors is completed each year from January to May as required by law. An inactive list of
voters is generated naming those voters who have not responded to the annual canvas. Periodically, we do a non-
voting canvas to keep our records as accurate as possible.
The registrars attend Registrars of Voters Association of Connecticut spring and fall conferences where we receive
training and obtain credits towards our required continuing education. Our deputies attend one day so they can learn
procedures, as well. We also attend most monthly New London County ROVAC meetings held in Montville and all
necessary town meetings.
Before every election, we hire and train thirty to fifty poll workers depending on the needs of that year's election. Our
elections run ina two and four year cycle and our budgets are adjusted based on this cycle.
We register voters in person at our office, online through the CT Voter Registration System and online through the
DMv.
Looking ahead, we are planning to add a customer service counter to our office, which was recommended to us by a
security assessment done 1-2 years ago.
The current number of registered voters in the town of Waterford as of 11/30/2024 is 15,135.
(Our office hours are Monday through Friday 9:30 to 12:30. Office hours increase during the busy election months as
needed.
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the Presidential election in October/November for two weeks was $14,860 and supplies were roughly
$800. Itis our understanding the legislature will look at Early Voting, as well as, the newly passed, ‘no
excuse absentee voting,’ in the new session and hours/days may be adjusted.
We also will be receiving new tabulator voting machines this year from the state from a different
vendor. The annual maintenance on the new machines increased $2,790.
The third issue is that we will be getting a new Voter Registration System, which will require training
for ourselves and our deputies. Itis unclear at this time how that training will take place.

07/01/25 - 06/30/26 - $34,662.72
$34,662.72 x 2 Registrars = $69,325
51310 VOTER REGISTRATION
Staff for voter registration sessions, part-time clerical
help during the canvass and elections. $ 4,200
51320 ELECTION ACTIVITIES
This budget contains a provision to fund personnel to work the Municipal
Election of November 4, 2025. It makes no provision for referenda, primaries, recounts or audits.
It also includes reimbursement for conference attendance for Registrars and stipend for Moderator
Training.
Conference attendance stipend @$35/day
€ x4 days x 2 Registrars $ 280
Conference attendance stipend @$35/day
x1 day x 2 deputy registrars $ 70
Stipend for Mandatory Moderator
Certification stipend x5@$35 $ 175
Early Voting payroll $14,800
Head Moderator (1) $ 523
District Moderators 3 @ $341 $ 1,024
District Asst. Registrars 8 @ $288 $ 2,304
Official Checkers 4 @ $270 $ 1,080
Ballot Clerks 4 @ $255 $ 1,020
Tabulator Tenders 4 @ $255 $ 1,020
Absentee Ballot Moderator (1) $ 149
Absentee Ballot Counters 4 @ $68 $ 340
End of Night Reporting $75
Total $22,860
51920 FICA
7.65% of $ 96,385= $7,374
(C GRAND TOTAL 51000 SERIES: $103,759

Mailings are comprised of voter registration acceptance letters, as well as,
registration changes made throughout the year. During the annual canvass,
letters of address verification are mailed. $2,350
52040 SERVICE CONTRACTS AND REPAIRS:
Annual cost of maintenance contract for voting tabulators
New state contract with ES&S has increased the number of tabulators from
12 to 16 and the cost each from $225 to $315. $
5,040
52050 DUES, CONFERENCES AND EDUCATION
ROVAC - Dues for 2 Registrars and 2 Deputy Registrars $ 170
Registrar of Voters Biannual State Conference $145/day x8 days $1,160
Registrar of Voters State Conference $145/day x2Dep.Reg. $ 290
Training of Election Day Moderators 5 @ $60
$1,920
52070 REIMBURSABLE EXPENSES
Mileage reimbursements for Registrars and staff for travel to
Conferences, polling place set-up, meeting attendance
664 miles @ $.670/miles $445
Lunch and supplies for Election Day
$1,075
GRAND TOTAL 52000 SERIES: $10,385

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IVS Ballot Style $125 per page (towns are required to pay this cost for municipal elections)
4 Districts @$125 $500
1SDR $125
$ 625
Ballots for Municipal Election, $.50 x 7,568 (50% of registered voters as of 11/30/24) .
Historical voter turnout: 2017- 28%, 2019- 41%, 2021- 33%, 2023 -34% $3784
€ Cost to conduct the annual canvass $102
Election/Early Voting supplies
(labels, ink for tabulators, ballot marking pens) Infoshred ($26x4). $600
GRAND TOTAL 53000 SERIES: $7,111
GRAND TOTAL BUDGET REQUEST: 121,255

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Statutes at 70% of fair market value for the annual compilation of the Grand List. Additionally,
the Assessor and staff administer state and local programs of tax relief, apply exemptions as
permitted by state law, assist the public with a variety of inquiries and provide data to various
entities including the State Office of Policy and Management.
The Assessor's office also maintains an up-to-date inventory of all property, including land and
improvements thereon, changes in ownership, new construction, alteration, parcel and map
changes resulting from sub-division, assemblage, boundary agreements and surveys filed as of
the assessment date.
In compiling the annual Grand List the Assessor’s office regularly reviews and inspects ongoing
improvements made to real property, processes approximately 1300 business personal
property filings annually, and lists and values all vehicles located within the Town of Waterford
as of the October ist assessment date.
The Assessor's office also provides technical and clerical assistance to the Board of Assessment
Appeals throughout the year by creating the Board’s hearing schedules, generating
appointment letters and notices and recording required agendas and minutes.
Throughout the year the Assessor engages in ongoing appraisal review and analysis; prepares
written and oral testimony and works in collaboration with the Town’s legal department to
resolve any outstanding tax appeals filed with Superior Court under CGS §12-117a and 12-119.
In accordance with Connecticut statutes, The Assessor's office must also oversee the periodic
revaluation of all real property within the Town of Waterford. Effective with the 2023 Grand
List, Section 7 of Public Act 22-74, five revaluation zones have been established and a new five-
year revaluation schedule has been instituted statewide. This legislation redistributes the
number of revaluations to be performed annually, and results in an accelerated schedule for
the Town of Waterford. Mandatory revaluations are now scheduled for Grand List years 2026,
2029 and 2034.
Looking Ahead: Staffing levels are expected to remain consistent over the next five years with
three full-time positions and the possible addition of a student intern to provide assistance on a
part-time seasonal basis as we complete the next two scheduled revaluations. Outside of the
three state-mandated revaluations scheduled between the years 2026 and 2034 there are no
additional capital project requests anticipated.

Real Estate
Changes to real property ownership 850]
Building permits entered/processed 2280}
Property inspections/construction detail/value changes 586}
Motor Vehicles
# of vehicles manually priced 5807]
certificates of correction to prorate/add or delete 1414
vehicles from current and prior GLs
Personal Property
|# accounts reconciled/priced 1262
Assessment Administration
State Elderly tax relief applications processed 106}
Local Elderly tax relief applications processed 106
State Additional Veterans applications processed 71
Local Veterans applications processed 108
New Veteran's Totally & Permanently Disabled applications processed 63)
Board of Assessment Appeals applicants scheduled 23 RE & MV 40)
BAA Changes made 18]
Map Changes processed 46)
Tax Appeals received 29
Tax Appeals currently under review 11)
Income & Expense forms rec'd/analyzed 191
New PA490 apps reviewed 4
PA490 Decertifications 3
\Veterans- new DD214s recorded 48|

Appropriated Appropriated Appropriated|Appropriated Appropriated Request
PERSONNEL COSTS
51110 Administration 196,788 196,788 169,295 192,597 206,793 211,963 5,170
51210 Clerical/Technical 58818 62,788 62,224 66,342 45,797 46,899 1,102
51810 Overtime 0 0 0 0 0 0 0
51910 Fringe Benefits 2697 2408 0 0 250 250 0
51920 FICA 19761 2041 17,711 19.809 19343 19,803 460
€ SUBTOTAL 778,064 282,025 249,230 278,748 272,183 278,915 6,732
‘SERVICES
52010 Advertising 650 400 400 400 300 300 0
52020 Postage 744 1031 1068 1650 17201860 140
52030 Professional Fees 0 250 250 250 250 24750 24500
52040 Serv Cont & Repairs 1680 5666 5921 6236 6350 = 7662 1312
52050 Dues, Conf. & Education 1825 1825 1825 2855 3290 2765 525
52070 Reimbursable Expense 0 0 0 0 0 1364 1364
SUBTOTAL 4899 91 94641391 1,910 38,701 26791
MATERIALS & SUPPLIES
53020 Other Supplies 150 150 150 150 750 835, 85
53200 Pricing Books 500 500 500 1859 23701190 71180
SUBTOTAL 650 650 650 2,009 3120 2,025 (1,095)
DEPARTMENT TOTAL 283,613 291,847 = 259,344 292,148 287,213 319,641 32,428
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Budget Request: $278,915 2.47% increase
*See the Personnel/Fringe Benefit spreadsheet for calculations
Services: Accounts 52010-52070: Encompassing all necessary daily operating costs,
statutorily required legal ads and filing notifications, related postage costs,
professional fees related to office operations, required office equipment and materials and
provisions for the Assessor's ongoing continuing education, Assistant Assessor's required
certification courses and staff training.
Budget Request:
* 10104-52010 - Advertising Request: $300 0% increase
Includes annual publication of a combined legal advertisement notifying taxpayers of
state mandated exemption filing deadlines and announcing Personal Property filing
requirements as mandated by state statute. The required notice is published in The Day
newspaper and posted on the Town’s website. The combined legal ad published in the
fall is advertised jointly with three neighboring municipalities resulting in a cost-sharing
discount. An additional notice announcing the filing requirements for the state Elderly
Homeowners/Totally Disabled tax relief program is posted in February on the Town’s
website, in the senior center and on the Waterford Community Access TV Channel. The
Assessor's office also conducts periodic forums for residents to provide information and
updates regarding available tax benefit programs effecting senior citizens and veterans.

taxpayers:
Elderly Homeowners/Totally Disabled Program re-applications and reminder letters.
Additional Veteran’s re-applications and reminder letters
Personal Property and Real Estate increase notices
Income & Expense forms for commercial/income producing properties
Personal property audit notification and results letters
Postage costs incurred in FY24/25 to date = $482.06
Postage Breakdown:
Postage Items _ Postage Fees
[I&E Penalty Notices -
Increase Notices PP
1270
RE 478
PP Audit Notices Certified 26
PP Audit Result Notices Certified 26
PP Audit 2nd request for documentation, 8
Elderly Letters a1
Elderly Reminders 39
|Eld Cert of Mailing. 39 $19.50
lAdvets & Local Vets 78
Certified Mail Pieces 52 $252.20
Regular Mail Pieces 2055 $1,500.15
Estimated additional 15 pieces of mail per month
IMay-Dec (General Taxpayer correspondence) 120 $87.60
Estimated FY25-26
2227 $1,859.45
rs >

annual cost for this service is $250.
Last year the Assessor's office implemented a personal property audit program which
includes the physical inspection of business personal property and records by an
experienced auditor well-versed in personal property valuation. Personal property
auditing services are currently provided by Charles B. Feldman & Associates LLC.
Of the existing 1261 personal property accounts roughly 1/3 (440) accounts did not file a
personal property declaration form for the 2024 Grand List. While desk audits are
performed in-house through the declaration reconciliation process, non-filer and
complex accounts warrant an in-depth 3-year lookback audit to ensure filing compliance
and to establish an equitable base value for these accounts moving forward.
Based on the current rates by account size provided below the cost to formally audit 20
accounts, including two large utility accounts for the 2022 ~ 2024 Grand List years is
$24,500.
22,23,24 Grand list Audits
Pre-Adjusted Gross Assessment CosttoComplete Anticipated # Accounts
1.01 million - 2.5 million $ 2,000
2.51 million - 5.0 million $ 3,000
5.01 million - 10 million $ 4000
10.01 million - 20million $ 5,500 1$
20 million plus $ 6,000plus us
1.0 million and under $ 650 BS
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5,500.00
7,300.00
1,700

(QDS) to apply all exemptions, state and local benefits, produce required state reports
and to bridge all billable accounts to the Tax Collector. While software maintenance
costs related to QDS are included in the IT budget, there are additional costs
attributable to QDS for necessary and required services provided to the Assessor's
Office. These services include the production and binding of the town’s permanent
annual Grand List books and the annual generation and mailing of online personal
property filing and income and expense notices with unique pine # assignment.
The Assessor's Office also leases a Xerox copy machine from Connecticut Business
Systems (CBS) at a fixed cost of $158/month. Overages in the number of copies beyond
the contracted amount are billed separately.
‘The Assessor's Office will be transitioning all existing hard-copy historical real estate
files to a digital format accessible to other town departments utilizing a secure file
sharing software service (Box). To accomplish this project in-house and with minimal
cost, historic and future documents will be organized and scanned into Box utilizing an
iPad, which has been requested for purchase through IT. In addition to the annual Box
subscription a monthly T-mobile subscription for iPad connectivity is also required.
Service Cont. Fees incurred FY 24: $7,339
Service Cont. & Repairs Breakdown:
QDS Grand List Binding: $3,075
QDS Online PP Filin $1,348 Estimated at 1350 accounts
QDS Online I&E Filing: $442 Estimated at 350 accounts
CBS Copier: $1,896
CBS Copier overage est: $ 307
Box Subscription: $ 340 annually
T-Mobile subscription: _$ 254 calculated at $21.14/month
$7,662

and training. Continuing Education, (50 credit hours over 5 years) is required statutorily
to meet recertification standards for all Certified Connecticut Municipal Assessors. The
Assistant Assessor has completed 4 of the required 5 courses to attain a level | CCMA
certification. New staff will require course attendance for training in assessment
administration/statutes through educational programs provided by the Connecticut
Association of Assessing Officers (CAAO). Courses and workshops are offered in June at
the UCONN Assessor School and throughout the year as determined annually by the
CAAO’s Education Committee. Additional continuing education credits for the Assessor
and Assistant Assessor are offered for assessment and statute related topics throughout
the year. The Wichita Property Tax Conference is held each year in July and offers
educational sessions on complex special use and public utility property valuation.
Dues are annually recurring for the CAA, IAAO, NRAAO and GNLAA, all of which require
membership as a source of assessment industry tools/information and for educational
offerings at a reduced cost. CAAO membership is required to maintain CT CCMA
certification.
Dues, Conf, & Education Fees incurred in FY24: $3,006.08 (includes $686.08 in mileage)
Assessor & Staff Dues - CAAO, NRAAO, GNLAA, [AAO $ 635
Continuing Education ~ Assessor ~ Uconn, |AAO, Wichita, workshops $ 750
CAAO Biannual meetings — Assessor & Asst Assessor $ 280
Uconn/AAT Workshops & Courses Asst. Assessor and Aide $1,100
$2,765
* 10104 -52070 ~ Reimbursable Expense Request: $1,364
Mileage reimbursement for attendance to assessment-related courses, educational
workshops and meetings were previously included in the Dues, Conferences and
Education line item. Mileage estimates for FY26 are calculated at $0.67/mile.
Assessor & Staff mileage — Annual Assessor School: $ 603
Assessor & Asst. Assessor mileage CAAO biannual meeting $ 328
Assessor & Asst. Assessor mileage Fall Symposium $ 131
Assessment Aide AAT course mileage — Rocky Hill $302
$ 1,364

The Assessor's office requires an allowance for miscellaneous items and supplies not
provided as standard office supplies through the Finance Office. Necessary Assessment
office supplies and equipment have not been purchased for some time and
worn/broken equipment is in need of replacement. Supply funds requested are for the
following items:
© Dyna Label Rolls: 3@ $33 each $100
© Toner Cartridges public printer 2@140each $280
© Bankers Boxes 12pk @ $30 $ 30
© 3 Ring Binder 11x17 (tax map copies) 2@$30 $ 60
© 3 Ring Binders 2 & 1 inch (4 pk each size) $72
©. Binder Tab Dividers 8 @s4 $32
Legal Pads (12 pk) 1 @$38 $38
© Graph Pads (6 pk) 1@$22 $22
© Office Shredder $200
$834
10104-53200 - Motor Vehicle Pricing Request: $1,190 49.79% decrease
Effective with the 2024 Grand List the valuation methodology for all vehicles has
changed pursuant to PA 22-118 Sec. 499. Vehicles are now valued based on a set
depreciation schedule applied to the original MSRP.
Each town must pay a fee to the DMV to pre-price the majority of vehicles appearing on
the Grand List utilizing the JD Powers or Price Digest software. Pricing books have been
phased out by JD Powers and the CAAO has negotiated with Price Digest to provide
online pricing subscriptions to Assessors at a lower cost than JD Powers.
The amount requested for FY26 is estimated based on last year’s pricing fee for the
DMV and online Assessor subscription costs for both JD Powers (necessary to price the
2023 MV supple list using average retail value) and Price Digest for original MSRP
lookup.

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DEPARTMENT:
2022-2023 _| 2023-2024 | 2024-2025 | 2024-2028 | 2025-2026
LINE ITEM actuaL_| acTuat_| EXPECTED | _ YTD __| PROPOSED |VARIANCE
[Alarm Monitoring
[Alarm Penalties
Ambulance Subsidy
[Beach Admission Fees
Benefit Assessments
Bulky Waste Fees
[Conveyance Tax
[Copy Fees 455 289 250 400 250
[East Lyme Animal Control Fee
Enhanced E 9-1-1
Fines/Penalties
Hazardous Household Waste.
inspection Fees
Interest/Lien Fees
inter-Municipal Revenues
Miscellaneous
Permitting/Licensing Fees
Program/Registration Fees
Recording Fees
[Regional Communications Fees
Rentals
[Sale of Recyclables
[State Operational Grants
[Tipping Fees
[Versa KaryBlue Box Purchases:
lo lololalololololololololololololololololololololo
[TOTALS s_455.00/$ 280.00[$ 250.00/$ 100.00[$ _250.00/$ -

EAST LYME ASSESSORS a Se ee ae
PO BOX 519 70 DAY PUBLISHING
NIANTIC, CT 06357 ‘COMPANY
United States ‘nctade you ey RST PAD.
FILE COPY —
PLEASE RETURN UPPER PORTION WITH YOUR REMITTANCE
SZEAINES | GROSS wer
Te DESCRIPTION PUBLICATION REFERENCEs SUEAINES GROSS OngeR NET
(05626. 107172024 Grand List The Day vag 2oal $700.00 $000 $760.00
(06/1124 10/1/2026 Grand List Day Clessted 10172024 Ded $90.00 $000 $30.00
Webpoge Grand List
Total 
$790.00 $0.00 $700.00
‘Account Humber Customer Total Due
é > 0140217 EAST LYME ASSESSORS $790.00
Day Credit Department 260-701-4204 ‘Accounting Fax 860-437-7506
Community Classifieds - Toll Free 800-582.6206 ‘Advertising Fax 860-437-8780
Day Publishing Company - Toll Free 000-642:3354 Classified Fax 860-442-5443
G70 / 4 Toons = §I975
speket Bill is
APPROVED Shared hy 1 Pons
VENDOR#. 924 va
Zz gn"

Daphne
Doran
<ddoran@eltownhal.com>
 Melissa Kronfeld, Old Lyme Assessor; Assessor; Paige Walton
: Joint Legal Ad
CAUTION: This email originated from outside of the organization.

,
, OLD LY ME AND WATERFORD, having separately
mplied with Section (B), (D), and (H) of Section 12-41 of the Connecticut General
fatutes, notes that it is not necessary for persons liable for taxes on Real Estate or
Automobiles actively registered with the Connecticut Department of Motor Vehicles, to file
tax lists with the Assessor annually as covered under Connecticut General Statute Section
12-42.
Personal Property: All owners of tangible personal property except registered Motor Vehicles
are required by Connecticut General Statutes to file with the Assessor. annually during the
month of October, a listing of such business property. This property includes but is not limited
to the following: Machinery. Equipment, Furniture and Fixtures ete. used ina business,
Failure to file: Section 12-42 of the Connecticut General Statutes requires the Assessor ta file
a listing for those who fail to file or file late and add a 25% penalty to the listing
Please note the following:
Veterans: Veterans of any war period so declared in Section 12-81. Subsection 19 of the
Connecticut General Statues, hav ing not previously tiled for exemption within their Town, must
provide an original or certified copy of the Honorable Discharge. or similar. to the Town Clerk
prior to October 1, 2024
Disabled Veterans: Veterans claiming disability esemptions for the first time must submit
proof from the Veterans Administration to the Assessor before the BAA completes its duties
stating the percentage of disability or a service-connected permanent and total disability in order
to receive the proper amount of exemption on the 2024 Grand List. All others need only file if
their percentage of disability changed since 10/1/2023.
Disabled Veterans Aged 65 or Older: I you are receiving additional exemptions due to a
veteran’s disability. you may be entitled to an additional exemption equivalent to the 100%
disability rating. If you qualify and are not receiving such exemption. provide proof of age to the
Assessor.
Totally Disabled: Under certain circumstance
disability benefits under the Social Security oF cer
to receive a $1,000 property exemption upon submis
the Assessor (as per section 12-81 subscetion
assessment period.
ents Who are receiving permanent
31 other quallifying programs. may be entitled
on of qualifying proof of s
CGS) Claims must be filed during the

Farm, Forest: Owners of Real | state qualified under Variety subsections of 12-107 oF the
Connecticut General Statutes. apply ing for reliel under provisions of this statute, must make
application to the Assessor between September 1. 2024 and October 31, 2024 for the 10/1/2024
Grand List. Contact the Assessor's office for details.
Local Option Exemption: Under FAST 1.YMF. OLD LYME AND WATERFORD Town
Ordinances. a local exemption is available tw owners of certain private vehicles specially
equipped for the wansportation of the handicapped. Details are available from the Ass
office.
Local Option Veteran Program: Under VAST LYMb. OLD LYMt AND WATERFORD.
Town Ordinances. an additional veteran's exemption may be available to qualifying Veterans
Details are available from the Assessor's offi
For the purpose of fulfilling the above obligations:
East Lyme: The Assessor's Olfice is open at the Town Hall. 108 Pennsylvania Avenue, Niantic.
CT from 8:00 A.M. to 5:00 P.M., Monday-Thursday. 8:00 A.M.t0 11:30 A.M. Friday
legal holiday
Lyme: The Assessor's Office is open at the Town Hall. 480 Hamburg Rd. Lyme. CT from
A.M. to 12:00 P.M. and 12:30 P.M. to 4:00 P.M. Monday. Tuesday. Wednesday. and F
except legal holidays.
Waterford: The Assessor's Office is open at the Town Hall. 15 Rope Ferry Rd. Waterford. CT
from 8:00 A.M. to 4:00 P.M. weekdays except legal holidays.
Dated this June 20. 2024
Diane Vitagliano Melinda Kronteld
Assessor Assessor
Town of Last Lyme. C1 Town of Old Lyme & Lyme
Paige $. Walton
Assessor
Town of Waterford. C1

Waterford Assessor
‘Town Hall,
15 Rope Ferry Rd.
‘Waterford, CT 06385
Description of Services. Est Qty Total
Software Services
‘Annual Software Support Fee - Assessor Software 2 / 6.775.00
‘Annual Subscription Fee - Personal Property CAMA 1 (_ 235000
‘Annual Subscription Fee - QDS Hosted Personal Property 1 g 400.00
Declaration Form
Daas - Disaster recovery as a service cy 525.00
‘Annual Subscription - Online 1&E Form 1 300.00
Double Sided taser Printing & Indexing of Grand List - Regular 4
€ Permanently Binding Grand List Book(s) - Regular List 4 360.00
Double Sided laser Printing & Indexing of Grand List - MVS 1
Permanently Binding Grand List Book{s) - MVS. 1
Assessor Annual Cost of Services; Maintenance of Town FTP 1 =a 2 600.00
(File Transfer Protocol) Folder
Subtotal 14,025.00
PP Declarations - Printing and Malling Services
Printing, processing, and nesting personal property online 1,350 391.50
letters.
#10 Window Mailing Envelopes 24# WW - 1 sided 1,400
CASI certify File 1
‘st Class Postage - CASS Certified Rates 1,350 776.25,
Subtotal 1,347.75
Subtotal CONTACTUAL SERVICES, 15,372.75
T
Grand Total
Pose UE es
eee ed
Customer Acceptance Signature:
Print Name and Title: .
‘@) Leo DiNicola, CFO - 203-910-2316 (c) Customer Acceptance Date:
POR:
Signature represent oo Terma & Condone,_] ttasteaanl AS cleestancsaenestn 28 Atcha SORGRCROA AOR,

Town Hall
|15 Rope Ferry Rd.
‘Waterford, CT 06385
Descrintion of Services
OPTIONAL
{Increase Notices - Printing and Malling
Printing and Processing Increase Assessor Notices
RE- 110
PP- 320
Folding, Stuffing, and Mailing services with Standard #10
envelope
‘Meter mail on Postage Meter - under CASS certification
‘minimums of 550 pieces
‘1st Class Postage
Subtotal
1&E - Printing and Mailing - BASED ON 350
‘Setup Charge 4 page Pre-printed I&E < S50 pleces
Print 4 page Pre-printed IKE with Taxpayer Information,
Including Printing, mailing services and Standard #10 envelope
Meter I&E's on Postage Meter
‘Ast Class Postage - Regular Rate (METERED)
350
350
350
150.50

es Slee eee
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Finisher:
Fox: 003016001
Copy Controller OS: 103.003.1410
[Network Controller OS: 103.003.1410
Billing Meters Ploin Paper: 12946
Fox
Embedded Fax Images Sent: 128
Embedded Fax Impressions: 877
Copy
Back Copied Impressions: “27402
‘Color Copied Impressions 6010
Print
Block Printed Impressions: 137564
Ee Painted Impressions: 3352
sen
"Network Sconning Images Sent: 29359
E-mail Images Sent: °
Device Totals
Block Impressions: 165843
Color impressions: 9362"
Total Impressions: 175208,
Cc
11757 ‘Activation Date: Oct 22.2019 08:48:54
{©2017-2019 Xerox Corporation. Al Rights Reserved.
Xefox@® and AltLink® ate trademarks of Xerox Corporation in the United Stotes ondor other counties.

FraisherFox (003,016,001
Copy Controller OS: 103.003.1410
[Network Controller OS: +103.003.14100
Billing Meters Plain Pope: 117923
Fox
Embedded Fax Images Sent: 123
Embedded Fax Impressions: 840
Copy
‘Black Copied Impressions 24408
Color Copied Impressions: $575
Print
Black Printed Impressions: 120321
_£9lor Printed Impressions: 3269
aan
‘Network Scanning Images Sent: 28163
E-mil imoges Sent: o
Device Totals
‘lack Impressions:
Color Impressions:
Total Impressions:
Printed On ha 12,2024. 110231 ‘Activation Date: Oct 22,2019 09:48:54
22017-2019 Xerox Corporation. Al Rights Reserved,
Kerox® and AltaLink@® ore trademarks of Xerox Corporation inthe United States and/or other counties,

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depends on the deals and promot o s
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g
Thank you.
shea avy
Purchasing Agent
Town of Waterford
15 Rope Ferry Road
Waterford, CT.06385
bdavy@waterfordet.org
860.444.5842 Direct
860.449-4194 Cell
860.440.0579 (fax)
@ Waterford
CONNECTICUT
PRIVILEGED AND CONFIDENTIAL: This communication, including attachments, is for the exclusive use of addressee and
may contain proprietary, confidential or privileged information. If you are not the intended recipient, any use, copying,
disclosure, dissemination or distribution is strictly prohibited. If you're not the intended recipient, please notify the
sender immediately by return email and delete this communication and destroy all copies.
From: Nicole Serra <nserra@waterfordct.org>
Sent: Tuesday, October 8, 2024 8:56 AM
To: Shea Davy <bdawy@waterfordct.org>
Subject; |Pad Connection Cost
Good morning,
We are working on our budget for next year. ! was wondering how much would it cost through T-Mobile for 2 monthly
connection for an iPad?
Thank you,
Nicole Serra
Assistant Assessor
Town of Waterford
(860)-444-5821
nseto@waterfordct.org

Service Contract & Repairs
lads binding and printing
Xerox Copier
joverages
7/12/24 b&w impressions to 12/3/24 = 16,274/6 month period avg of 2,700/month
loverage for b&w copies averages 1,700 per month at .01 or $17.00/month
Jcolor impressions = 518/6 month avg of 86/month overage at .10 or $8.60/month
{Xerox Copier Total
Box Subscription
[T-Mobile - monthly subscription for ipad connectivity = $21.14/month
rotal
$ 4,864.50
$ 1,896.00
$ 204.00
$ 103.20
253.68]
$ 7,661.38

©
Fax 816-701-8109
Trteret minor
Federal LO. Wo. Seaton
Begin Date nd Date Amount Dus
Jan. ,2025 ee. 31, 2005 $200
$000
$0.00
APPROVED
VENDOR# Hataijer se AL
PO#. FY_ 20257
CLOSE PO Y___. N__
ACCOUNT a TOTAL DUE: $240
‘You have been a member sincAibA/GU HOOD _ sng competence
Isthe following comect? §— SGN NO_ (2, ~
(IFNO make changes online or. 
Assessment Administration
mmembersnpoweccn) a
Paige S. Walton Cedastral apa Speco
Town of Waterford Mass Appraisal Specialist
15 Rope Ferry Rd Personal Property Specialist
Waterford, CT 06385-2886 @® ® aed
Email - pwakon@waterfordct.org covecuginstiasn cer
Pay online anytime at www.laao.org! payment to:
Member Number: 00144399
Inwoice Number: soos 4
Due Date: cember 33, 2024
: a =
ae ae conouna ELS saragron
Mote cise payable to AAO in US. § cureny. LUI
For creditcard payments, mail form or cal 1-816-701-8103. AME ONCARD eran!
If you would like to make 2 change to information on this invoice,
(lense cathe JAMO Membership Department at 1-816-701-0103,
‘Memberships are non-transferable and non-refundable. po
The provided emai or the servicing of your acount. It's IAAO Pole not to scent, o distribute eal addresses,
‘Questions or Concems? Please call the IAA Membership Department at 1-816-701-8103

educational opportunities for assessing officials, to improve assessment standards and to promote more
efficient and uniform administration of property tax laws throughout the northeastern United States and
Canada.
In order to reach the above goals, the NRAAO sponsors an annual conference. This year the 2024
conference was hosted by New Jersey “Future at the Shore in 24.” The dates of the conference were May 19-
22, 2024 at Bally’s Atlantic City Hotel and Casino. The 2025 conference will be hosted by Rhode Island
at Newport Harbor Island Resort May 3-8, 2025. Go to NRAAO.org for details. Join us for a terrific
‘opportunity to obtain ongoing education credits you need.
APPROVED
PLEASE keep your membership CURRENT...Membership is i int during these uncertain times
we have a network of professionals in the _oprising as MERA caida tly soutegimemighet et
how the assessment field operates, lear about new laws apd gegulations and coptget oitsasSsSing officials
from various communities, states and provinces —
CLOSE POY. N
01
Please fill out the application and send it along with the proper fee, via check, money ofder or 9D
made out to NRAAO and retum it to Betsy Quist, P.O. ena] 9 BINS Boos
OR PAY ONLINE - NRA, apply)
Seay ct
Pe
Associate Member (Retired OfDABE____s1s00 _/o/2//2o24
Subscribing Members (Corporate, Reps, ete) $100.00
Ifyou have any questions, please feel free to contact me at 203-214-1781 or bquist@derbyct.gov
RENEWAL MEMBERSHIP APPLICATION 2025
NORTHEASTERN REGIONAL ASSOCIATION OF ASSESSING OFFICERS
Name Ta ige S. Wallon rte Aes ate: _ blow
Maing Address 15" Rar fy BO ciy_ Werke sr CT ap. D03¢STM
Fax Number__——~ E-Mail Addres_O aloo @ dak BO) 4.074
seme Say Suet
(CLAIMANT® CERTIFICATION AND DECLARATION
{go rty tetera erey ete tn pana ota brani cerect nt partner thats have hoe thd sarden rendered ou ssa hari,
(Sel bene hes been vn errwesivad by ry paren cr parsons wn the weg Bie camer in exmnneden wan tees sm ea tthe too Seen
Setay A Zutet
Satay Gilat, Wembership Chair -Tax toeze-7196028

Waterford, CT 06385-2806
Date Recorded Amount of Payment
1/8/2024 (check number: 316983) 90.00
C Purchase Description Amounts
Membership Dues: Paige Walton 90.00
Membership Type: Regular Member
Co
Purchase Total, Invoice #3957: | 90.00 (pd)

For April 1, 2024 through March 31, 2025
Name: Paige Walton
Municipality; Waterford
Address: 15 Rope Ferry Road
City/State/zip: Waterford/ CT/ 06385
Phone Number: 860-444-5820
Email: | PWalton@waterfordct.org
Dues are $15.00
Make checks payable to GNLAAA
Please remit your payment by 3/31/24 with completed form to:
Kathi Race, Assessor's Office APPROVED
Town of East Hampton VENDOR#_Z03
1 Community Dr. PO# FY_2
East Hampton, CT 06424-1000 Wee BG y N
C =
ACCOUNT #. ces
**Please complete a separate foukM@IsMH_employee as necessary** di 15
siGN_Q-——
DATE. Ko) \a4

For April 1, 2024 through March 31, 2025
Name: Nicole Serra
Municipality: Waterford
Address: 15 Rope Ferry Road
City/State/Zip: Waterford/ CT/ 06385
Phone Number: 860-444-5821
Email: _serra@waterfordct.org
Dues are $15.00
Make checks payable to GNLAAA
Kathi Race, Assessor's Office APPROVED
Town of East Hampton
4 Community Dr. 
venpor#___2 05
East Hampton, CT 06424-1000 PO#, FY. &
cLOSEPO Y___ —
**Please complete a separate form for’ See tal Dial ——
pe 3

,
INVOICE DETAILS
Invoice Order
CAA023-04132023-1062-1040 ZMN9B3Z2JNT
ca ameed Workshops - Three Day $300.00 4 $300.00
Order Total: $300.00
Balance Due: $300.00
Payment by “TouchNet” indicates a credit card payment. You will receive a separate email confirmation from TouchNet if you paid
by credit card,
All checks should be made out to: "UConn - Assessors 22" and mailed to the address below.
UConn Events and Conference Services
2011 Hillside Road, Unit 1185
Storrs, CT 06269-1185
(p) 860-486-1038, (f) 860-486-1064
conferences @uconn.edu

ofa peer
July:28\- August 1; 2024
Wichita Marriott
Wichita State Hughes Metropolitan Complex
‘hylan ser age vests ss ey en Ne Meaptan Coner etd at
ms lasers) at ——
jaboration Across Industries
n annual confer jasted on the campus of Wichita State
nd assessment topics for co
industries
ttendees are people involved in property tax
from organizations including government, consulta
uunting, software
ita Property Tax Conferenc
-attended confer

(am tome pers

Fant
PROGRAM
‘Welcome ~ President Mary Gardner
Secretary's Report
Treasurer’s Report
Thursday, May 2, 2024 — Reports
9:30 AM - Coffee and Pastry wr
10:00 AM - Meeting New Business
12:00 Noon, Social Hour
1:00 PM Luncheon
Please register your intentions to attend the Spring Meeting and Luncheon on May 2, 2024 by
registering online by 4 PM April 24, 2024
Make Checks payable to: CAAO
Mail to: Town of Wethersfield C/O Sonia Betz
‘505 Silas Deane Highway, Wethersfield, CT 0GAPPAOVED
1 CAAQ MEMBERS Reservations made CHER @PRH 24 2024 by4
PM
Cost per perCOIO _FY_J4
2, NON CAAO MEMBERS Reservations Fee ete 2024 bygPM___
Municipality or Company__ Towa of 7
Please list the names of all who are attending and remit payment by mail.

Meal Choices:
Prime Rib
Chicken Kathryn — breaded and baked with white wine sauce
Pan Seared Salmon ~ with whole grain mustard, honey and ginger glaze
Carb een one’ 2
Dek te Pew tot oe x ome + ime
etme oy tema stneNd os CJteenmennd ws I @ ares
{Brareame reterte rome har 8
scat Rec gn Benet Sma eto Ain A ey
‘Open to the Pubitc!
‘Peete eee
oman
Pore ne: Pane ese me eer con
Timea 7
Any questions, please contact: Donna Murphy d.mu sbury-ct.gov or
Sonia Betz sonia
betr@wethersfieldct.gov

Second underpass take left at car wash onto Old Tumpike Road. At first stop sign, take right
onto Mulberry Street. Aqua Turf Club Is located 1/2 mile on the right.
1.84 WEST FROM HARTFORD - Take Exit 29 (left-hand exit). At the end of the exit will be a
light. Go straight onto Mulberry Street. Go approximately one mile down the road - Aqua Turf
Club will be on your right.
EROM I-01 OR THE MERRITT PARKWAY - Take Route 691 West toward Waterbury, take exit
4 (Southington), take a right. At the bottom of the hill (McDonald's on the comer), take a right
onto South End Road. Follow until you come to Mulberry Street on the left, the Aqua Turf Club
is on Mulberry Street approximately 1/4 mile on the left.

Town of Waterford
Waterford Town Hall
16 Rope Ferry Rd
Waterford, CT 06385-2806
Event Name: Annual Fall Meeting 2024
Dates: 1007/24 - 11/07/24
Location: — AQUATURF CLUB
Purchase Description Amounts
‘Sera, Neale
Pactoge Pon Seed Semon -CAAO mambo ($7000 USD) sro muse
APPROVED
venoont__1#
Fy_24
¢
2
5
id
Is[
=H
‘Purchase Tolal, invoice #E2810: $70.00 USD
Payment Recewed: $0.00 USD
Amount Due. $70.00 USO

PROGRAM
Welcome — President Mary Gardner
Secretary’s Report
‘Treasurer’s Report
Thursday, November 7, 2024 ‘Committee Reports
9:30 AM - Coffee and Pastry a Epell
10:00 AM — Meeting New Bee
}0 Noon, Social Hour
1:00 PM Luncheon
Please register your intentions to attend the Fall Meeting and Luncheon on November 7, 2024 by
registering online by 4 PM October 25. 2024
Make Checks payable to: CAAO
Mail to: Town of Wethersfield ‘Sonia Betz
505 Silas Deane Highway, Wethersfield, CT 06109-2280
1, CAAO MEMBERS _ Reservations made online by October 25, 2024 by 4 PM
Cost per person $70.00
2. NON CAAO
MEMBERS Reservations made online by October 25, 2024 by 4PM
Cost per person $75.00
Please make check payable to CAAO
All ents must be receive for tering event
Please make_} reservation(s) for the Annual meeting on November 7, 2024
Municipality or Company TOW OF Lcetcy fore
Please list the names of all who are attending and remit payment by mail.
aS oa SAD. Mia 2

a0 An ceal Pall Srmepoet
Thursday September 26, 2024
Registration begins at 8:00 am
9:00 am— New Motor Vehicle Valuation
Presenters: Patrick Sullivan, CCMA IL, Property Appraiser Town of West Hartford and Motor
Vehicle Committee Co-Chair, Mary Gartner, CCMA II, Assessor of Groton, Martin Heft, Undersecretary
Intergovemmental Policy and Planning Division OPM, and Mike Rell, Intemational Governmental
Strategies
1:30 pm— Veterans Bill & Legislative Potpourri
Presenters: Pam Deziel, CCMA II, Assessor, Town of Middlefield, Stuart Topliff, CCMA II,
Assessor, Town of Rocky Hill, Martin Heft, Undersecretary Intergovernmental Policy and Planning
6 total hours of continuing education credits
current CAAO member
not a current CAAO member
Payment can be made out to CAAO and mailed to
Chandler Rose, Assessor’s Office,
979 Main Street, Willimantic, CT 06226
Registration deadline is: September 13, 2024
Breakfast will be provided at 8:00 am/Lunch will be provided at 12:00 pm
Courtyard by Marriott Cromwell
4 Sebethe Drive
Cromwell, CT 06416

Reservation Form
Paige Walton
Name: —= Cost: $50 (CAAO member)
‘Cost: $70 (NON CAAO member)
a
[Town of Waterford
‘Municipality or Organizations ——<————
~
Please RSVP by Friday, September 13, 2024
_ Make cheeks out to: CAAO.
Send this completed form & payment to:
P APPFOVED
VENDOR#. é 7
6236 ‘ FY_ 2028
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assessor@windhamet.com — Ne
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Waterford, CT 06385, USA
INVOICE DETAILS
Invoice Order Invoice Date
CCMA24-05012024-2246-1321 HEN7TB6FTSD May 1, 2024 / 10:47 AM ET
(CCMA Course 28 ‘$450.00 1 $450.00
Order Total: $450.00
AP: JED
VENDOR Ly
Po#_______- FY. SMa
CLOSEPO Y___
ACCOUNT «ind =aos0
AMOUNT.
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Balance Due: $450.00
Payment by "TouchNet” indicates a credit card payment. You will recelve a separate email confirmation from TouchNet if you pald
by credit card.
All checks should be made out to: "UConn - Assessors CCMA 24" and mailed to the address below.
UConn Events and Conference Services
2011 Hillside Road, Unit 1185
‘Storrs, CT 06269-1185
{p) 860-486-1038, (9 860-486-1064
‘conferences@uconn.edu

Waterford, CT 06385, USA
INVOICE DETAILS
invoice
(CCMA24-05012024-2254-1329
Invoice Date
May 1, 2024 / 10:52 AM ET
CCMA Course 1A, $450.00 1 $450.00
APPROVED
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CLOSEPO Y____ ae x
ACCOUNT #__/0) oo -S9050Q
AMOUNT,
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Balance Due: $450.00
Payment by "TouchNet" indicates a credit card payment. You will receive @ separate email confirmation from TouchNet if you paid
by credit card.
‘All checks should be made out to: “UConn - Assessors CCMA 24” and mailed to the address below.
Cc UConn Events and Conference Services
2011 Hillside Road, Unit 1185
Storrs, CT 08269-1185,
(6) 860-486-1038, (f) 860-486-1064
‘conferences@uconn.edu
on

PLACE: ROCKY HILL FIRE STATION Av. 2vED
Rocky ILi,crososy VENDOR#__[pQ
INSTRUCTOR: CHANDLER ROSE Po#____ FY_2024__
FEE: $100.00 CLOSEPO Y___ w_X_
Registration must be received by March 28 2024. Pea AGQOMNTafhind gl Sh S205 0
form with either payment or a copy ofa signed approved pusckase pdr.
Make checks payable to CAAO
SIGN.
Mail to: Pam Deziel —_—_
Assessor's Office DATE. ee
P.O. Box 179
. Middlefield, CT 06455
Completed registration forms can be emailed to: pdeziel@middlefieldct org .
Class registration is on a first come, first served basis with priority given to persons working in
an Assessor's Office. Class size is limited to 25. For example; if 27 people sign up and 24
work in an Assessor’s Office and 3 do not, the 24 people from Assessor's Offices and the first
person to register not working in an Assessor's Office to register will be registered for the class.
‘The other 2 people who don’t work in an Assessor's Office will not be registered.
For additional information please contact Pam at pdezie\@middlefieldct.org or 860-349-7111.
Please return your completed registration with required fee ($100.00).
(For AAT use only)
CHECK#
POH
AAT MODULE 1E: INTRODUCTION TO RESIDENTIAL REAL ESTATE.
name Jessica Heuer wn Wielors. ASessais atfice
MAILING ADDRESS: |S Rope Fetcy Pd _tuxg, = CT 063%
OFFICE PHONE: Bic) - Ska cet PHONE: (&e0\3lc) - Yay
ewan MNewsitt @ Wyatecford ct ce

Education & dues
450.00 Wichita Tax Conference
140.00 Fall Meeting Assessor & Asst Assessor
140.00 Spring Meeting Assessor & Asst Assessor
900.00 Annual Uconn Assessor's School Asst. Assessor & Assmt Aide
300.00 Annual Uconn Assessor's School Workshops - Assessor
200.00 AAT Courses - Assmt Aide (2 per year)
270.00 CAAO