Board of Selectman Regular Meeting

AGENDA
BOARD OF SELECTMEN REGULAR MEETING
Tuesday, March 5, 2024
5:00 PM
Waterford Town Hall (Appleby Room)
(Procedural Action: Check register to be signed by the Board of Selectmen in
accordance with CGS 7-83)
1.
2.
3.
Call to Order & Roll Call:
Pledge of Allegiance
Public Comment:
Information Technology — Bid Award: Bid #24-100 Cisco Switches: To
consider and act on a recommendation from Shea Davy, Purchasing Agent,
on behalf of Jeffrey Robillard, IT Manager, to award the bid to Total
Communication, Inc., in the amount of $18,441. Funds will be available from
line #20560-57842 (School Security).
Youth and Family Services: To consider and act on a recommendation from
Dani Gorman, the Director of Youth and Family Services and David Campo,
the Waterford Town Clerk to allow the Director in agreement with the
committee chair to reduce seats on the Advisory Committee as terms expire to
a manageable number of no less than eight (8) required, per Chapter 2.96.060
of the Waterford Code of Ordinances.
Fire Services: To consider and act on the following request for a FY24 In-
Series Transfer from the Director of Fire Services, Michael Howley, in the
amount of $3,197 to cover staff and cost increases.
Fire Services: To consider and act on the following request for a FY24 Out-
of-Series Transfer from the Director of Fire Services, Michael Howley, in the
amount of $500 to cover staff and cost increases and forward on to the Board

10.
i.
12.
13.
14.
15.
16.
Public Works Bid Waiver — through Cooperative Purchasing -
Guardrails, Milling, Paving, Line Striping, Catch Basin Cleaning on
“Birdville Roads & Old Norwich Roads”: To consider and act on a
recommendation from Shea Davy, Purchasing Agent, to seek a Bid Waiver
through Cooperative Purchasing through several vendors (listed below), from
line #33023-55890 (Road Resurfacing Eversource) and line #20530-57886
(Old Norwich Road Paving) with the following breakdown:
Atlas Fence-Guardrail-DAS Bid #18PSX0147 (expires 10/24/25)
Rafferty-Milling-DAS Bid #22PSX0197 (expires 2/27/25)
American Industries-Paving-DAS Bid #22PSX0196 (expires 4/4/25)
Safety Markings-Line Striping-CROCG Bid #755 (expires 12/31/24)
American Pipe & CB Cleaning-Catch Basin Cleaning-CROCG
Bid#757 (expires 12/31/25)
Additional Appropriation — Oswegatchie Fire Building Improvements —
To consider and act on a request for a FY24 additional appropriation, from the
Chairman of the Oswegatchie Building Committee, Robert Tuneski, in the
amount of $306,650, line #20523-57792 (Oswegatchie Fire Building
Improvements), and forward on to the Board of Finance if approved.
Appointments & Resignations:
Ila.
New Business:
Old Business:
Correspondence:
14a. Recreation & Parks Thank you letter
14b. Youth & Family Services Thank you letter
14e. Emails from Betsy Ritter & Thomas Sheridan - Quaker Hill Sign
Consent Agenda
15a. Tax Refund
15b. Board of Selectmen Regular Meeting Minutes February 20, 2024
Adjournment:

To: ‘The Board of Selectmen
From: “Shea Davy
Date: February 23, 2024
Re: Award- Bid#24-100 Cisco Switches
Dear Mr. Brule:
Proposals for the above mentioned project were opened on February 20, 2024 by
Jeffrey Robillard and | with the attached results. After careful review of proposals and
pricing, it is determined that Total Communications, Inc., is the lowest bidder for the
items needed in connection with the Town of Waterford camera system.
I therefore respectfully seek the Board's approval to award the contract to Total
Communications, Inc. for $18,441.06,
Funds will be available in line # 20560-57842, School Security.
Shea Davy
Purchasing Agent,
Town of Waterford

Mr. Rob Brule, First Selectman
Town of Waterford Town Hall
15 Rope Ferry Road
Waterford, CT 06385
Dear Mr. Brule,
The iT Department would like to request that the bid (#24-100) for Cisco network switches associated
with the Camera security system project be awarded to Total Communications, Inc. as the lowest
bidder. These switches are specifically for the needs of the Town of Waterford to support IP POE
cameras in Town buildings.
$18,441.06
Total Communications, Inc.
_ “Saitech Ine $19,756.00
Myation Worldwide inc. , $20,078.62 :
Zones, LLC $20,095.50
pyeltiant Luc $20,187.42
www.jks-systems.co, $213,284.00
Technology international, $21,320.00
toc.
vCloud Tech Inc ~ $21,350.06
CDW Government LLC "$21,610.00
° Microtheory, Lic ° $23,771.00 ~
Respectfully submitted for your consideration
Jeffrey M. Robillard,
{T Manager
Town of Waterford

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February 7, 2024
Mr. Robert Brule, First Selectman
Town of Waterford
15 Rope Ferry Road
Waterford, CT 06385
Dear Mr. Brule:
On December 5, 1990, and as revised, the Town of Waterford created a Youth and
Family Services Bureau. An advisory committee of eight required members was formed.
The committee, along with professional staff and the support of the community has
made our Bureau the envy of other communities. The committee has since expanded
over the years beyond its original formation. This creates an inability to obtain and retain
good members, keep up with appointments, attendance issues, and a constant
movement of members in and out. In consultation with the Director of the Youth and
Family Services, it would be of benefit to the town to begin the transition back to the
original requirements of the Ordinance. Please consider the following motion at the next
meeting of the Board of Selectmen:
To consider and act on a recommendation from the Director of Youth and Family
Services and the Waterford Town Clerk to allow the Director in agreement with the
committee chair to reduce seats on the Advisory Committee as terms expire to a
manageable number of no less than eight (8) required, per Chapter 2.96.060 of the
Waterford Code of Ordinances.
If you have any questions, please feel free to contact me.
Sincerely,
eT aia
David L. Campo, CCTC
Waterford Town Clerk

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Pursuant to Chapter 164, Part 1, Sections 10.19m 10.19p of the Connecticut General Statutes Annotated, and Chapter Ill,
Section 3.1.1 of the town Charter, there is established a Youth and Family Services Bureau for the town.
(R.T.M. 12-3-90, § 1)
(Amend. of 4-1-19)
2.96.020 - Purpose.
The Youth and Family Services Bureau shall be the coordinating unit of community-based services to provide comprehensive
delivery of prevention, intervention, treatment, and follow-up services. The Bureau shall be responsible for the planning,
coordination, evaluation and implementation of programs for the youth and families of the town, including services for
delinquent, predelinquent and troubled youth referred to it by schools, police, juvenile courts, local youth service agencies,
parents and self-referrals by needy youth.
(R.T.M. 12-3-90, § 2)
(Amend. of 4-1-19)
2.96.030 - Duties.
The Bureau shall be responsible for administering the overall policy and program direction of youth services. This agency
may provide, but shall not be limited to the delivery of, the following services: individual and group counseling, parent training
and family therapy, crisis intervention, drug alcohol awareness, dial-a-teen job placement, court advocacy, information and
referral, and outreach programs to ensure participation and planning by the entire community for the development of youth
services. The Bureau will also encourage positive youth development and programs supporting services for families. Such
services shall also be designed to meet the needs of troubled youth by diversion of such youth from the justice system as well
as by the provisions of opportunities for youth to function as responsible members of their community.
(R.T.M. 12-3-90, § 3)
(Amend, of 4-1-19)
2.96.040 - Personnel.
The Bureau shall be composed of a full-time Youth and Family Services Director and such additional personnel as required,
within its budget, to carry out the programs and mission of the Waterford Youth and Family Services Bureau. The Youth and
Family Services Director shall be hired by and responsible to the Board of Selectmen of the town.
(R.T.M. 10-6-97 (part): R.T.M, 12-3-90, 8 4)
about:blank 1/2

deposited in the Waterford Youth and Family Service Bureau's special revenue account and used for the specific
purposes designated at the time of the donation/gift.
(R.T.M. 10-6-97 (part): R.T.M. 12-3-90, § 5)
(Amend. of 4-1-19)
2.96.060 - Advisory committee.
A. Composition of Advisory Committee.
1. The committee shall be composed of no less than eight required members at ail times.
2. The committee shall include the following: the chief of police, the superintendent of schools, the director of
recreation and parks, and the municipal agent for children or their designated representatives; one
representative from a private youth serving agency, two parents representing different school levels, one student
representative.
3. The advisory committee may also contain other representatives of town agencies, parents, students and
members of the community at large.
B. Appointment of Committee Members.
1. Appointments are to be made by the Board of Selectmen after consultation with the Youth and Family Services
Bureau Director and chairperson of the advisory committee.
2. Members of the committee shall be appointed for three-year terms; except that the initial appointments of the
committee, or of any increased membership on the committee, shall be made for a term of office from one to
three years so that one-third of the terms will expire each year. Vacancies in unexpired terms shall be filled for
the remainder of the term.
(R.T.M. 4-6-98: R.T.M. 10-6-97 (part): R.T.M. 12-3-90, 8 6)
(Amend. of 4-1-19)
2.96.070 - Funding.
The Bureau shall be funded through a budget which has been reviewed and approved by the Board of Selectmen.
(R.T.M. 12-3-90, 8 7)
(Amend. of 4-1-19)
about:blank 2i2

In Series (Over $1000)
FIRE SERVICES 2/21/24
DEPARTMENT
APPROVED CURRENT Budget Budget REVISED
Budget Available Transfer Transfer Available
Line No. Org. Code Object Coda Object Description Amount Budget“ INCREASE (DECREASE Budget
4 10123 §2030 Professional Fees $ 2,500 | $ 1,648 (4,200) 1348
2 10123 $2070 Reimbursable Expenses $ 1,800 | $ 1,409 (1,200}1209
3 10123 52372 Insurance $140,000 | $ 797 (797)|9
4 10123 52370 Clothing Allowance $ 19,500 1 $ 0 3,197 3,197
o
TOTAL 3,197 3.197)
Explanation:
43 This line was underfunded due to staff and cost increases
Michael Howley (email) 2/21/2024
Department Head Date
Kim Allan 2/26/2024
Director of Finance Date
First Selectman Date
Commission/Board Approval Date
revised 9/9/20

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Line No. Org. Coda Object Code Object Description Amount Budget Budget
4 16123 54060 Office Equipment 1,500.00 875.00 {500} 375
2 10123 52370 Clothing or Uniform Allowance 19,500.00 9.00 500 500
[')
TOTAL 560 (300)
Explanation
1-2 This line was underfunded due to staff iner and cost increases
Michael Howley (email) 2/21/2024
Department Head Date
Kin Allen 2/26/2024
Director of Finance Date
Firat Selectman Date
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Memo
To: The Board of Selectmen
From: Shea Davy
Date: February 20, 2024
Re: Disposal of Surplus Assets
Dear Mr, Brule:
In accordance with the town Property Ordinance, Chapter 3.08.020, it is requested that
the Board of Selectman please consider an act to surplus for disposal, on Behaif of the
Fire Department. As there are 48 SCBA Bottles that have reached their end of life and are
being replaced with new bottles in March 2024. These items will be sent to auction on
GovDeals. Please see the list attached.
Thank you for your consideration
CSes Dau
Shea Davy y,
Purchasing Agent,
Town of Waterford

204 Boston Post Road
Waterford CT. 06385
February 20, 2024
First Selectman Rob Brule
15 Rope Ferry Road
Waterford, CT 06385
Re: SCBA Bottles remove from service and appropriately dispose.
On behalf of the Waterford Fire Services, I would like to request permission to remove from
service 48 SCBA Bottles that have come to end of life (L5years) that is allowed, See attached list
of bottle numbers for the record. New bottles have been purchased and will be going into service
by the first week of March 2024 once new inspection tags and bottle numbers are assigned, Old
bottles did not have asset numbers as original cost was below threshold. New bottles will have
asset numbers as cost has surpassed threshold.
Director Fire Services,
AAZot.
Chief, Michael J. Howley
C.C, file

formoved
F008
SCL
UIC
Replacement
Date
Serial
Number
|
Last
Hydro
Size
Station
5/30/2023
0k337138
4/1/2019
|
30
Minute
10/1/2023
OK
339028
4/1/2019
‘30
Minute
|
4-
Oswegatchie
40/1/2023
0K338998
4/1/2019
|
_30Minute
1-Jordan
10/3/2023
OK338998
11/1/2019
||
30Minute
|
4-Oswegatchie
~10/1/2023
OK
338991
3/1/2020
30
Minute
1-
Jordan
10/1/2023
OK
338940
5/1/2019
_|
_30
Minute
5
-
Cohanzie
10/1/2023
OK
339008
4/1/2019_|
30
Minute
5
-
Cohanzie
10/1/2023
0K
338981
—
5/1/2019
|
30Minute
|
4-Oswegatchie
40/30/2023
9k
339013
2/1/2019
|
30Minute
|
2-
Quaker
Hill
10/31/2023
OK
334281
2/1/2019
|
30Minute_
|
2-
Quaker
Hill
12023
|
ok
340043
2/1/2019
|
30Minute_|
2-Quaker
Hill
12/1/2023
*
"0K
337144
2/1/2019
|
30Minute
|
2-
Quaker
Hill
11/1/2023
ox337242
«|
2/1/2029.
|
30Minute
|
2-
Quaker
Hill
11/1/2023
OK
339027
2/1/2019
30
Minute
2-
Quaker
Hill
"43/1/2023
0x
337247
|
2/3/2019_|
30.
Minute_|
2-
Quaker
Hill
11/1/2023
OK
338980
2/1/2019
30Minute
|
_2-
Quaker
Hil
11/1/2023
0x338996
3/1/2020
|
_30
Minute
3-
Goshen
11/1/2023
OK
338945
5/1/2019
|
30Minute_|
_5-Cohanzie
11/1/2023
OK
338990
5/1/2019
|
30Minute
|
4-COswegatchie
41/1/2023
OK
339000
3/1/2019
30Minute
|
4-Oswegatchie
41/1/2023
OK
338999
5/1/2019
_.|
30
Minute
5-Cohangie
:
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ar
eT
aa
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ge
.
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ig
aria
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ne
ef
ee
ey
neds
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a
ig
De
ne
ee
ve
he
CAI
ee
e
e
ee

11/1/2023
OK339049
4/1/2019
30
Minutes
|
4-Oswegatchie
11/1/2023
OK
337240
5/1/2019
30
Minute
5
-
Cohanzie
11/1/2023
OK338872
5/1/2019_|__30
Minute
11/3/2023
OK
340039
4/1/2019
|
30Minute_|
_4-
Oswegatchie
31/1/2023
0K340036
5/1/2019
|
30Minute
3-
Goshen
41/1/2023
0K337151
5/1/2019
|
_30Minute
3-
Goshen
11/1/2023
0K
337147
3/1/2020
|
30Minute
3-Goshen
21/1/2023
OK
340078
5/1/2019
|
30Minute
1-Jordan
11/30/2023
OK
338997
5/1/2019
30
Minute
5
-
Cohanzie
14/30/2023
OK
338956
3/1/2020
|
30Minute_|
4-
Oswegatchie
11/30/2023
0K
338995
5/1/2019
|
30Minute
|
°4-Oswegatchie
11/30/2023
0K
339014
5/1/2019
|
30Minute
|
_S~-Cohanzie
14/30/2023
"OK
337345
4/1/2019
|
30Minute.
|
4-
Oswegatchie
11/30/2023
~
oK338994
4/1/2019
-|
30
Minute
1-
Jordan
11/30/2023
K339007
3/1/2019
30
Minute
1-
Jordan
11/30/2023
0K33953
4/1/2019
|
30
Minute
4
-Jordan
11/30/2023
0K339006
4/1/2019
|
30
Minute
1-Jordan
11/30/2023
0338977
5/1/2019
|
30
Minute
1-Jordan
11/30/2023
OK337252
3/1/2020
|
30Minute
1-
Jordan

Replacement
Date
_|
Serial
Number
|
Last
Hydro
Size
Fill
Pressure
1/1/2024
0K
348350
3/1/2020
_|
30
Minute
4500
1/1/2024
0k
360082
1/1/2019
__|
30
Minute
4500
54 3/30/2024 OK 351020 4/1/2019 30 Minute 4500
3/30/2024
OK
351014
4/1f2019
30
Minute
4500
4/1/2024
OK
366307
11/1/2019
|
30
Minute
4500
: 4/30/2024 OK 366302 11/1/2019 | 30 Minute 4500
09 7/30/2024 OK 366386 2/1/2019 30 Minute 4500
11/1/2024
OK
366389
11/1/2019
__|_30
Minute
4500
14/1/2024
OK
366313
11/1/2019
__|_30
Minute
4500
11/1/2024
OK
366286
11/1/2019
__|_30Minute
4500
11/1/2024
OK
366381
6/1/2020
30
Minute
4500
12/1/2024
OK
365201
3/2/2020
30
Minute
4s00
12/1/2024
OK
366262
3/1/2020
30
Minute
4500
12/1/2024
OK
366248
3/1/2020
30
Minute
4500
12/1/2024
OK
365241
3/1/2020
30
Minute
4500
12/1/2024
OK
366543
3/1/2020
30
Minute
4500
12/1/2024
0K366259
3/1/2020
30
Minutes
4500
12/1/2024
OK
366274
9/1/2020
30
Minute
4500
12/1/2024
OK
366256
3/1/2020
30
Minute
4500

Memo
February 16, 2024
Re: Bid Waivers through Cooperative Purchasing-Guardrails, Milling, Paving, Line
Striping, Catch Basin Cleaning on “Birdville Roads & Old Norwich Roads”
Mr. Brule:
The Purchasing agent, on behalf of the Public Works Department, respectfully seeks a Bid
Waiver through Cooperative Purchasing for the 2024 Calendar Year regarding the above
mentioned paving projects provided by several vendors in accordance with Sections 3.08.050
& 3.08.010 of the Purchasing Ordinance-Cooperative Purchasing:
e Atlas Fence-Guardrail-DAS Bid #18PSX0147
Expires- October 24, 2025
e = Rafferty-Milling-DAS Bid#22PSX0197
Expires February 27, 2025
e American Industries-Paving-DAS Bid#22PSX0196
Expires April 4, 2025
« Safety Markings-Line Striping-CROCG Bid#755
Expires December 31, 2024
« American Pipe & CB Cleaning-Catch Basin Cleaning-CROCG Bid#757
Expires December 31, 2025
Funds will be available in Line # 33023-55890 (Road Resurfacing Eversource) and Line #
20530-57886 (Old Norwich Road Paving).
Respectfully
Shes Davy
SheaDavy C/
Purchasing Agent
Town of Waterford

Date: February 13, 2024
Re: Cooperative purchasing
The Department is requesting to use cooperative purchasing contracts to
accomplish several of our maintenance and construction projects. These
services were either bid by the State of Connecticut or the Capital Region of
Governments and include detailed performance (both material and labor)
standards and are only awarded after they have been vetted for insurance,
OSHA, CHRO and other statutory requirements. The awarding agencies allow
other municipalities to piggyback on the contracts.
All the contracts have unit prices and they are fixed for the length of the contract.
The contracts listed for paving will be used only for projects that have been
approved by the Boards and Commissions. The contracts listed for maintenance
will used on as-needed bases.
Public Works is requesting approval to use the contracts listed below for the
calendar year 2024 for all.
Atlas Fence — Guardrail ~ DAS Bid #18PSX0147
Expires - October 24, 2025
Rafferty — Milling - DAS Bid #22PSX0197
Expires - February 27, 2025
American Industrias - Paving — DAS Bid #22PSX0196
Expires - Extended through April 4, 2025
Safety Markings - Line striping - CROG Bid #755
Expires - Dacember 34, 2024
American Pipe & CB Cleaning-Catch Basin Cleaning —- CROG Bid #757
Expires ~- December 31, 2025
Public Works respectfully requests to be on the next agenda of the Soard of Selectman.

FY25 has not been approved ~ so that list and the line items for paving are not set yet.
We will be in the group of roads we call “birdville” — 33023-55890
Kingfisher
Woodlawn Ave
Mackenzie Ave
Kestral Way
Quail Street
Robin Street
Thrush Street
Lark Street
Woodlawn
We also have funding for Old Norwich Road ~ 20530-55890
The idea is that we wouldn't need to go for each project - but rather a wider stroke.
Things like the catch basin cleaning and line striping are out of our operating budget
Fram: Shea Davy <bdavy@waterfordct.org>
Sent: Wednesday, February 14, 2024 9:40 AM
To: Sandy Kenniston <skenniston@waterfordct.org>
Ce: Gary Schneider <gschneider@waterfordct.org>
Subject: RE: Cooperative Purchasing 2024
Do we have a list of the roads we will be doing for FY25? Also what is the account numbers that we will be using .
Shea Davy
Purchasing Agent
Town of Waterford
15 Rope Ferry Road
Waterford, CT 06385
bdavy@waterfordct.org
860.444.5842
860.440.0579 (fax)
Tesif
Waterford
CONNECTICUT

y
g
g
Subject: RE: Cooperative Purchasing 2024
Received, thank you. | will review.
Shea Davy
Purchasing Agent
Town of Waterford
15 Rope Ferry Road
Waterford, CT 06385
bdavy@waterfordct.org
860.444.5842
860.440.0579 (fax)
Toe
Waterford
CONNECTICUT
PRIVILEGED AND CONFIDENTIAL: This communication, including attachments, is for the exclusive use of addressee and
may contain proprietary, confidential or privileged information. if you are not the intended recipient, any use, copying,
disclosure, dissemination or distribution is strictly prohibited. If you're not the intended recipient, please notify the
sender immediately by return email and delete this communication and destroy all copies.
From: Sandy Kenniston <skenniston@waterfordct.org>
Sent: Tuesday, February 13, 2024 3:30 PM
To: Shea Davy <bdavy@waterfordct.org>
Ce: Gary Schneider <gschneider@waterfordct.org>
Subject: Cooperative Purchasing 2024
Hi Shea,
If possible, could this go on the March 5" BOS agenda?
Thank you ~
Sandy Kenniston
Office Coordinator
Waterford Public Works
Ph: 860-444-5864
Fax: 860-442-9037

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