BOF Regular Meeting Agenda & Backup 6-12-24

FIFTEEN ROPE FERRY ROAD
PHONE: 860-442-0553
WATERFORD, CT 06385-2886
www. waterfordct.org
BOARD OF FINANCE
AGENDA
Waterford Town Hall
Regular Meeting
7:00 p.m.
Establishment of a quorum and call to order.
Public Comment
- Approve and accept the meeting minutes from May 22, 2024 as posted on May 29, 2024 and amended on May
30, 2024,
. To consider and act on a request by Ryan McNamara, Director of Recreation and Parks to consolidate
capital improvement projects #33720-55854 Leary Basketball Court Rebuild ($91,000) and #33720-
55855 Town Hall Basketball Court Repairs ($41,000) then to close line item #33720-55855.
._ To consider and act on a request by Ryan McNamara, Director of Recreation and Parks for an additional
appropriation of $117,808 to the consolidated account #33720-55854 Leary Basketball Court Rebuild
to ensure the project can be completed to the desired standard and forward to the RTM if required.
To consider and act on an out of series transfer request by Christine Walters, Director of Human
Resources, in the amount of $1,523.00 per the following compilation from the transfer request form:
TOWN OF WATERFORD
TRANSFER REQUEST FORM
(Out of Series Transfer Request
= 7
“aoeteved ofa he 624 bug nts Ease.

Board of Finance Agenda, June 12, 2024
Page 2
7. To consider and act on an out of series transfer request by Jonathan Mullen, Planning Director, in the
amount of $2,100 per the following compilation from the transfer request fort
TOWN OF WATERFORD
TRANSFER REQUEST FORM
Out of Series Transfer Request
‘evant
APPROVED CURRENT ACCOUNT ACCOUNT —_REMSED
Budget ve INCREASED OECREASE —Avalabie
Line Nox. onjct cose Onjet oevergion Amount “Basset Seager
‘ 10 sunrdfseecien, anauco[ _ ss22300[ 210000) 513030
2 on 204) Seca Cont Reps 1828100] 106200 (2,100.0, e,168.09
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8. To consider and act on an out of series transfer request by Michael Howley,
the amount of $7,047.99 per the following compilation from the transfer re
TOWN OF WATERFORD
TRANSFER REQUEST FORM
Out of Series Transfer Request
fac seawi
sya
Director of Fire Services, in
quest form:
Armmoveo cunaewt account account nese
poses ue 2) < Secwease rote
Linea. o1g.Code obec ous scan seats “5 ner
+] son T3070 [gene ase 1090009] on] —2a09 1088
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Board of Finance Agenda, June 12, 2024
Page 3
9.
10.
11.
12,
2B.
14.
15.
16.
To consider and act on a request by Michael Howley, Director of Fire Services, to close CNR line
#J20523-57838 Pre Emption light repairs and reallocate funds for CNR SCBA upgrades line #20523-
57777 as the funds are inadequate and the project is being requoted.
. Year-End Capital Review
Review BOE non-lapsing BOF policy and memorandum
Old Business:
New Business:
Liaison Reports
Correspondence
a. Virginia Bielucki, Town Accountant, Status of Contingency FY24 dated May 30, 2024.
b. April 2024 Special Revenue Reports
¢. Paul Goldstein, RTM Moderator, Review of Unelapsed Fund Account Policy
. Adjournment
Glenn Patterson, Chairman

TO: Board of Selectmen
FROM: Ryan McNamara, Director of Recreation and Parks
DATE: May 1, 2024
‘Town Hall Post Tension Concrete Account Merge and Additional Appropriation
"hope this letter finds you well. | am writing to follow up on the request to consolidate capital
improvement projects #33720-55854 Leary basketball Court Rebuild ($91,000) and #33720-55855 Town
Hall Basketball Court Repairs ($41,000) pertaining to the athletic court surfacing, along with an
additional appropriation to ensure the completion of this essential project. | am requesting that funds
approved in account 33720-55855 ($41,000) be transferred to account 33720-55854 and then account
33720-55855 be closed.
As you are aware, maintaining our athletic facilities to a high standard is crucial for the well-being and
development of our community members, particularly our students and athletes. The current condition
of the athletic court surfacing has deteriorated significantly over time, posing safety risks and hindering
the quality of sports activities conducted on these courts.
Consolidating the capital improvement projects related to athletic court surfacing will streamline the
allocation of resources and enable us to undertake a comprehensive and efficient renovation process.
By consolidating these projects, we can maximize cost-effectiveness and minimize disruptions to our
athletic programs.
Furthermore, | am requesting an additional appropriation of $117,808 to the merged account 33720-
55854 to ensure that the project can be completed to the desired standard. This additional funding will
cover any unforeseen expenses (2% contingency), as well as allow for enhancements that will prolong
the lifespan of the surfacing and improve its performance.
* The funding balance once consolidated is $132,000.
The recent quote received (attached) reflects a cost of $244,910.
We have included a 2% contingency equal to $4,898 that brings the total request to $249,808.
Total projected cost of $24: 132,00 consolidated fundi \dditional
appropriat
The benefits of investing in our athletic facilities extend beyond providing a safe and conducive
environment for sports activities. They also contribute to promoting physical fitness, fostering team
spirit, and enhancing the overall well-being of our community members.
| am confident that with your support, we can successfully undertake this capital improvement project
and deliver a high-quality athletic facility that meets the needs of our community. | am available to
discuss this matter further and provide any additional information you may require.
‘Thank you for your attention to this request.
sjaila4, Bas - apprve


IF YOU CAN
PLAY ON IT,
WE CAN
BUILD IT
Durability « Reliability
Playability « Engineered to Last

you can play on dt, we ca toatl
Hinding Tennis Courts, LLC ¢ 24 Spring Street_» West Haven. CT06516 « p 203-285-3055
Apr 27, 2024
Town of Waterford
Ryan McNamara
15 Rope Ferry Rd, Waterford, CT, 06385
rmenamara@waterfordet.org
RE: Rebuild one existing asphalt basketball court to post tension concrete. court size 70'x125'
Dear Ryan,
Thank you for considering Hinding Tennis for your recreational needs. It is our goal to provide you with
the highest quality sport surfacing products and installation in the industry.
We at Hinding Tennis stand committed to excellence and it is our goal to provide you with the highest
quality materials. As a current member of the American Sports Builders Association we are always up
to date on the newest innovations and industry trends. Our goal is always to exceed your expectations
and let the finished product speak for itself.
We know you have many options when choosing a sport-surfacing contractor, therefore we
continually strive to provide the most competitive pricing without compromising the quality or
workmanship.
All of us at Hinding Tennis thank you for the opportunity to provide you with this proposal and look
forward to working with you in the future.
Sincerely,
Vincent Rapuano
vin@hindingtennis.com

HINDING PROPOSAL:
Furnish all materials, labor and insurance to perform the Rebuild one existing asphalt basketball court
to post tension concrete. court size 70'x125'. Town Hall, 15 Rope Ferry Rd, Waterford, CT, 06385.
Specifications of Services to be Provided:
Material Description ay Unit Price Subtotal
Fence Removal - Fence Removal: Remove and dispose of fence posts, fabric
and fence post footings ' Included $0.00
Reclaim - Reclaim existing court 1 $400000 $4000.00
Laser grade - base materia and establish 1% pten East to West. 1 locked $000
Basketball System - Furnish and instal (1) 72" Dominator Hoop. 4 $4000 s19,20000
ost Tension Concrete Court -
‘A Form week willbe instaleg around tne entire perimeter of the tennis cours,
1. New net post sleeves tobe setin their own concrete footings
©. Twotyers of 6m poly paced over tne entze cour ace.
O.Encapsuiated Post-tensining tendons lid out according o PTH specications
E.AS* thick, 200 ps! concrete sib poured monotthicaty inside the forms.
F.Post-tensioning cables stressed according to PTI specifications ad procedures.
. The concrete sutace was checked for Mates, sccording tothe ASBA guidelines. Any
_eviations wil be bought to proper tolerances with 5000 ps epoxy concrete
H.Fina cable sve, cable ends cto insive he cone holes, nd the hoes tte with no-
sing grout
1 $192,000.00 $192,000.00
LAr atowing 30 days for the concrete sulace to cure, apply an ac etching solution to
trade the concrete and prepare the sutace for subsequent costings.
+ Guarante: Hicing Tennis, LLC wi guarantee the post-tensione sab agsinst structural
acing fora perio often (10) years fom cate of install Haine cracks (sutace cracks not
‘Structural as dtined above are not covert structural eracks do develop, the contractor
wilrepai the crack as he deems necessary to make the surface payable agin. Abuse,
neglect, and acts of Goa are not covered
‘Acid Etch ~ Acid Etch and Pressure Wash the entie court 1 Included $0.00
‘Ti-Coat - Apply Tl-Coat Apory and fist cost of Acrylic Resurfacer to the ente court, = Inctuded $0.00
oat Color = Fumi tall the 2 coat acrylic color coating system,
2 Coat Color System - Furnish and instal the 2 coat acrylic color coating system. : etude 000
‘This system includes one filler coat and one finish coat of coer
etball Lines Fe - court
asketball Lines Full Court - Layout and Stripe ful court basketball ines in 2 ‘$1200 serene)
accordance 1oNCAA.
0 Chain 1 Installation = ain Link Fence instalation: Furi
10 Foot chain tink Fence nstaation-10'Foot Chain Unk Fence station: Furnish ‘sea00 fares
{and instal 10" High 8 gage fuse-bonded chain ink fence
lization and Fuel Surcharge - 4% of ota 1 for Mobilization and 2%
‘Mobilization and Fuel Surcharge - 4% of total proposal price for Mobilization and 1 ene ae)
of total proposal price for Fuel Sucharge
Pricing as Indicated Below:
Non Prevailing Wage Total: $244,910.00
PAYMENT SCHEDULE®

SALES TAX WILL BE CHARGED AT 30% OF THE STATE TAX RATE WHEN APPLICABLE TO ACCOUNT
FOR TAX ON LABOR. PAYMENT IS EXPECTED UPON TIMELY COMPLETION.
CREDIT CARD PAYMENTS WILL REQUIRE A 2% CREDIT CARD PROCESSING FEE.
Payment Schedule is to be as follows unless otherwise specified on the contract:
For jobs priced below a threshold of approximately $3,000.00 (subject to vary):
100% “Full payment’, plus applicable tax on total amount, due upon signing and remittance of
forthcoming contract if this estimate is approved, before work can begin. Please be ready to include a
payment along with a signed contract.
For jobs priced above a threshold of approximately $3,000.00 (subject to vary);
50% “Down payment’, plus applicable tax on total amount, due upon signing and remittance of
forthcoming contract if this estimate is approved, before work can begin. Please be ready to include a
payment along with a signed contract.
28% “Good faith payment”, considered due the day we begin work on your project.
25% “Remainder payment”, considered due the day we end work on your project.
PLEASE NOTE: In the event that payment is not made as specified above, it is agreed that Hinding
Tennis, LLC will receive interest at a rate of 1.5% per month on the remaining balance due. In the event
that payment is not made as specified, Hinding Tennis, LLC retains the right to halt works until past
due payments are made. Payment in full not being made within 60 days of job completion renders any
warranties on the job null and void. Above prices are submitted for approval within sixty days and
after that time may be revised. We reserve the right to take before, during & after photos of your
Particular job & use photos for marketing purposes. We will never give out your name or street address
without your consent.
: Unless otherwise specified, price does not include the following:
Plans, Permits, Design, Layout, Engineering, Town Fees, Testing, Drainage or Drainage Issues and
repair of areas around the site that may have been damaged or worn out by equipment being carried
to and from court. Warranties if any will be noted on specified items.
# Please hit the green accept button and sign your name electronically, if
any issues occur please call the office (203-285-3055) or one of the owners directly if someone is not
in touch with you shortly and you are intent on proceeding with the work as described. We will provide
a contract for you to sign and remit with payment so that we may begin work.
www.HindingTennis.com
MM ye § 9 ce

“Over the years, Hinding Tennis has
helped make GRSC a community
club with the best hard court
surfaces inside and out, as well as
junior lines and stand alone courts,
‘outdoor lighting and pickleball
courts, They are a great partner
in the tennis business.”
Sirah Boone. Owns, Gulfot Raat & Swim Oud
SINCE 1994 the team at Hinding Tennis, Lic
has been building superior Recreational Courts for all types
of surfaces. We specialize in Post Tension Concrete Courts
‘and our patented Rubborized Cushion System is a vary popular
surface among many avid players.
Hinding prides itsalf on quality workmanship and retains over
90% of its work force each season; our crews are extremely
knowledgeable and are some of the most experienced in
the business.
From Her Tru to Post Tension Concrete to Tennis and Basketball
Courts to Playgrounds and just about anything recreational,
‘wo offor only the bast products and sarvices. Wo ara activaly
involved in the ASBA (American Sports Builders Association)
‘and we are constantly on the cutting edge of new technology.
Our reputation speaks for itself and clubs, residential, parks,
schools and municipalities count on us everyday.
We can customize any job to any size, any color end any speed.
Our customer service and sales representatives are extremely
knowledgeable of all types of surfaces, coatings and building
‘now courts. So pleasa call us today for a froa analysis of
your project.
SO. Se.
Ayreon ey on wca0 9
24 Spring Street + West Haven, CT 06516
203-285-3055 » HindingTennis.com
Offical 10 and Under Tennis Court Installer

‘The RiteWay Crack Repair System (US. Patent No, 7,597,503)
iizes an excusive technology that allows existing cracks on
your court to move without breaking the membrane of this
system, Many who have tried other systems have complained
about “dead spots” “hollow sounds” and “bubbling.”
‘Although these other systems have proven to keep cracks,
trom coming back, iteWay Crack Repair not only Keeps
cracks from coming back, but its excluswe technology does
ot have ary dead spots, hollow sounds or bubbling,
The instazation i so unique that mary tennis court owners
can't believe ts proven success until they see for
themseves
‘No other overlay system can gve you the RieWay results
We've seen the other systems on the market- some have
success, some have failures - but none of them can give the
guarantee that RteWay offers. Our proven success. and
<urab ty wil ast much longer than the waiten guarantee.
‘When considering your repair options, there's only
‘one question to ask yourself
‘Ate you repairing cracks the ol6 traditional way, oF are
you repairing tem the RiteWay?
> P) : 1S
wee we Se
Fix Your Cracks - Do It The RiteWay!
For more infomation go to wsitewaytenns.com,
24 Spring Street * West Haven, CT 06516.
203-285-3055 + HindingTennis.com
‘Ottis 10 and Under Tens Court installer

Court Resurfacing
Since 1994, Hinding Tennis has been building end resurfacing
tennis courts throughout the United States andin the Caribbean,
‘With headquarters located in West Haven, Connecticut, Hinding.
Tennis’ major client concentration runs up and down the U.S.
East Coast.
Resurfacing your tennis court is important in the overall
maintenance, upkeep, playability and longevity of the court.
‘Typically, a tennis court should bo resurfaced every 4-7 yoars.
This varies depending upon the surface, weathor, amount of
play, and preservation of the court. Hinding Tennis offers all
types of coating and cushion systems and will give you several
‘surfacing options to keop your court performing at Its hignost
lovot of playability.
Hinding Tennis resurfaces over 400 courts per year. We retain
90% of our professional workforce yearly, therefore we are not
training new court tochnicians each season. Our quality of
workmanship, professionalism and customer service Is second
to none, Examples of our projects include Chelsea Piers,
‘Stamford CT; U.S. Coast Guard, New London CT; and Match
Point Tonnis, Brookiyn, NY.
year ean py ont we can Evia it
24 Spring Street * West Haven, CT 06516
203-285-3055 HindingTennis.com
tfc 10 and Under Tennis Court lnstalier

squeegee in multiple coats. Most systems include one or more
filler coats, followed by two to thrae coats af color. Some systems
also include texture or cushion coats between the fillar and the
top coats.
Thoro ara saveral theories rogaring tho application of color
coatings. In any case, coating systems must be applied smoathly
toa uniform thickness over the entire court surface. This requires,
‘an experienced applicator and careful attention to the technique.
Even when color coatings ere epplied with core bye skilled operator,
some squeegee marks and other slight variations in color end
texture are inevitable. This is because the formulation of acrylic
. ‘causes components to migrate to the edge of the material as it is
sursmin/_J stoxiscicorrs —_eingepplied. Ase result, ncbserver willbe able tolocete the spot
STON where the acrylic material was poured on the surface, where the
‘squeegee operator turned to make a pass in the opposite direction
‘or where one pass overlapped another. Squeegee marks will be
more visible on lighter colors and more common when coatings
are applied in hot weather or when they include coarser sand.
Humidity, angle of the sun when the acrylic is applied and other
factors also may affoct frequency and visibility of theso marks.
Due to the nature of the material and the human element in tennis
court construction, squeegee marks are likely to ocour, like marks
in newly vacuumed plush carpet or newly mown grass. They will not
affect play and will becomo less visiblo 8s the court wears and egos.
‘While squeegee marks are within industry standard, more serious
flaws - ridges, drips, tool marks, foot prints, bucket marks and areas
of excess matarial- ere unacceptable end should be corrected by
‘the surfacing contractor.
Ditferences in site, weather and soi! conditions
require variations in construction and repair
‘methods and materials. Readers are advised
Papal erty eee cas oaenow ec eeu tow
professional before undertaking constuction or 24 Spring Street » West Haven, CT 06516.
repair ofa court. Rew. 03/04 203-285-3055 + HindingTennis.com
Offclal 10 and Under Tennis Court Instatier

‘2 tarm commonly used In the tennis industry to describe a low
area on a tennis court that holds water.
More precisely. the American Sports Builders Association (ASBA) defines a
birdbath as any area whore standing water more than 1/16" (2mm - commonly
‘measured using a nickel) remains after drainage of the area has ceased or after
cone hour of drying at 70 degrees Fatirenheit in sunlight. Birdbaths delay play on
‘the court after rain and may cause stainung and/or peeling of the surface.
‘Among the causes of birdbaths are:
Unsuitable material in the subsoll:
Inadequate drainage around the tennis court
Improper slope or grade:
Inadequate compaction of the subgrade; or
Paving error
veene
sears eas
Paving and surfacing. even with laser-guided equipment, involves both skill
‘and judgment. The number of variables impacting the paving and surfacing
processes makes it unreasonable to expect perfection. Minor depressionsinthe
‘surface, those less than 1/16" deep or those that drain or dry in under and hour, are considered within tolerance
‘and are acceptable. in @ new or recently resurtaced court, however. the contractor should correct birdbuths.
Because site selection. design and construction can involve compromise, even properly designed and
constructed courts may develop birdbaths over time. Tennis courts sometimes are built on sites which are
reclaimed or which have been deemed unsuitable for other purposes. in such cases, less than ideal subsoil,
‘rade, or drainage conditions may exist. Additionally, over time. new circumstances may arise which lead to
settling or drainage problems.
The owner's expectations regarding repair of birdbaths should be based on the nature of the bicdbaths that
‘exist (0 be repaired and the amount of money budgeted for the repair, Owners also should understand that
available repair methods and materials are imperfect. Complete removal of standing water may be impossible,
Generally the owner should accept that repair of the birdbaths is only a means of reducing the inconvenience
they cause and extending the useful life of the court.
‘The number, size and depth of birdbaths is another consideration. The existence of mukiple birdbaths or major
‘depressions of ¥2" or more may indicate more serious problems. Repairing multiple or deeper birdbaths is labor
intensive and often results in cosmetic imperfections. which may require resurtacing to correct. The larger the
‘budbath, the more dificult & can be to repair,
Oifferences in site, weather and soll conditions
require variations in construction and repair
methods and matenats, Readers are advised to
consuttaqualifiedcontractorordesignprofessional .
before undertaking construction or repair 24 Spring Street * West Haven, CT 06516
‘of a court. Rev. 11/10 203-285-3055 + HindingTennis.com
Offi 10 and Under Tennis Court Installer
Myoscan ply ont wocsn bud

BEMINGLE
¥
TENNIS
Hinding Tennis is your rosource for court
equipment and accessories. With close w 20 years of
eaperience in court constuction and maintenance, we know
what you need to give your game @ boost and keep your
court in shape. We work with the best suppliers of quality court
products. Quality products come from quality manufacturars
and we can provide you with @ variety of choices to meet your
personal preferences.
D@r\\ Se@
Fencing, lighting and windscreens, tennis nets, tennis
posts and benches. Backboards, score boards, goals, ball
mechines, coll dries end court brooms
= wo've got) —
you covered.
Looking for
something?
nyfipine
24 Spring Street * West Haven, CT 06516
203-285-3055 « HindingTennis.com
(Official 10 and Under Tennis Court installer

Maintaining your COUrt is on0 of tho
‘most important things you can do to preserve the longevity of
its appearance. Like changing the oil in your car evary 3,000
miles, property cleaning and inspecting your court once a year
is very critical,
‘To maximize the useful fife of any type of court, we recom-
‘mend that owners dovelop and implomont a regular schedule
‘of maintenance. Regular inspection and repair of minor
gularities is more cost effective than allowing the court
to deteriorate to the point of requiring major repairs.
Our maintenance programs include servicing both All Woathor
and Har Tru Courts. For all weather courts, we recommend you
pressura wash once @ year, check for cracks, grease nat post
‘cranks, check mesh and tighten fence and install your net. Our
Hor Tru reconditioning includes removing ell the dead material.
Installing new Har Tru, grooming court, chocking fanco fabric
‘and tightening. greasing net post cranks and installing your net.
Call Us today to inspect your cour and fora tree
norobligational estimate.
HINDE G
EWNIS:COU!
24 Spring Street + West Haven, CT 06516
203-285-3055 « HindingTennis.com
Oflcia 10 and Under Tennis Court nstater

No Matter
What Your Game,
sOvVE Seu
HINDING
HANDLES IT
Official 10 and Under Tennis Court Installer
24 Spring Street * West Haven, CT 06516
203-285-3055 + HindingTennis.com
Uke us on Facebook

TOWN OF WATERFORD
TRANSFER REQUEST FORM
Out of Series Transfer Request
Human Resources
DEPARTMENT
APPROVED CURRENT ACCOUNT ACCOUNT _—REVISED
Budget QNCREASETINDECREASE|) Available
Line No. Org. Code__ Object Code Object Description Amount Budget
4 sous 51110 __ [Administration 92,025.00] 12,406.00 382.00 12,788.00
2 30145 51920 [rica 11,920.00 618.00 4,141.00 1759.00
3 1014s 52030 __| Professional Foes 75,000.00 2,352.00 (1,523.00) 829.00
4 2.00
6 0.00
6 0.00
z 0.00
8 0.00
9 2.00
10 0.00
0.00
2.00
TOTAL 4,523.00 {4,523.00}
Explanation
Qui of series transfer from Professional Fees needed to cover end of year overage in Administration and FICA due to non-union general wage increase that wa
approved after the FY24 budget was finalized.
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TOWN OF WATERFORD
Out of Series Transfer Request
Planning & Zoning
DEPARTMENT
APPROVED CURRENT ACCOUNT ACCOUNT -—REVISED
Budget Available DECREASE) Avaliable
Line No.__Org. Code __ Object Code Object Description Amount Budget Budget
4 ro119] 51120]inspection 282,411.00 | __$5,223.00 2,300.00 $7,323.00
2 s0119] 52040| Service Cont & Repaic 35,781.00| _ 10,268.00 (2,100.00)|___8,168.00
3 0.00
4 0.00
5 2.00
6 0.00
7 0.09
8 0.00
8 0.00
10 0.00
0.00
9.00
TOTAL 2,100.00 (2,100.00)
Explanation
Adéitiona funds needed inthe Inspection tine to accommodate contractual salary requicements
Devaiowiealhalion,
Director of Finance
First Seloctman
se,
Tommission/Board Approval
revised 9/9/2

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Planning and Zoning Commission
April 30, 2024
Pp lof6
PLANNING AND ZONING COMMISSIONECEIVED FOR RECORD
MEETING MINUTES WATERFORD, CT
Planning & Zoning Commission TM HAY RoR? sd! AB
Town Hall 6,30 PM
atest: Oind £2
Members Present: Chairman Greg Massad, Karen Barnett, Tim Bleasditt
Conderino
Members Absent: Victor Ebersole
Alternates Present: Bertrand Chenard
Altemates Absent: Doris Crum, Joseph DiBuono
Staff Present: Jonathan Mullen, Planning Director, Mark Wujtewicz, Planner,
Katrina Kotfer, Recording Secretary
1. CALL TO ORDER AND APPOINTMENT OF ALTERNATES
G. Massad called the meeting to order at 6:30 PM. B. Chenard was seated for V. Ebersole.
2. APPROVAL OF MINUTES
MOTION: Motion made by B. Chenard, seconded by T. Conderino, to approve the
March 26, 2024 meeting minutes.
VOTE: 3-0 (K. Bamett and T. Bleasdale abstained)
3. PLEDGE OF ALLEGIANCE
4. APPLICATION RECEIPT
#PL-24-6 — Request of Adams Builders, LLC, owner and applicant, for a modification to the
Master Design Plan for PDD-2 (Planned Design District 2), 48 Great Neck Road in accordance
with Section 19.1.2 and 19.2.2 of the Waterford Zoning Regulations.
APPLICATION WAS RECEIVED: 4/15/24
PUBLIC HEARING REQUIRED BY: 6/20/24
Chairman Massad noted that application PL-24-6 was submitted for receipt at the April 15, 2024
Planning & Zoning Commission meeting. The April 15, 2024 meeting was cancelled, however
the application was still officially received in accordance with State Statute and that it was
scheduled for a public hearing within the required statutory period.
5. PUBLIC HEARING
#PL-24-5 — Request of East Lyme Tree Service, owner & applicant for a Site Plan/Special
Permit approval for Storage of Trucks & Equipment at 1122 & 1124 Hartford Turnpike, IP-3
zone, in accordance with Sections 15.2.1, 22 and 23 of the Zoning Regulations and as shown on
plans entitled "East Lyme Tree Services, 1122 & 1124 Hartford Tumpike, Waterford, CT Rev.
March 6, 2024".
PUBLIC HEARING REQUIRED BY: 5/16/2024
Chairman Massad opened the public hearing at 6:33 p.m.

Planning and Zoning Commission
April 30, 2024
p.20f6
Ellen Bartlett, PE., CLA Engineers, was present for the application. M. Wujtewicz read the
exhibit list, items 1-7 into the record. E. Bartlett reviewed the 3.2 acre site with the Commission
and noted that because the property is located in the [P-3 zone all uses require a Special Permit.
She noted the applicant plans to renovate the existing home, relocate the existing chicken coop
on site and use the bam for vehicle storage. Timber and wood chips may be temporarily stored
on site but will not be processed on site. There will be no vehicle maintenance or fueling on
site. E. Bartlett reviewed the water quality and water treatment proposed. She noted there will
be a slight decrease in peak flows.
T. Bleasdale asked how long the wood chips will be kept on the property. B. Bartlett stated the
applicant uses them on job sites and he also donates them. The chips shouldn't be there for
more than six months.
K. Barnett asked what the hours of operation will be. E. Bartlett stated that they would be 8:00
am-~ 5:00 pm Monday through Friday and some Saturday morning hours.
G. Massad asked three times if anyone from the public would like to speak regarding the
application. No one from the public spoke.
MOTION: Motion made by T. Bleasdale, seconded by T. Conderino, to close the
public hearing for PL-24-5.
VOTE: 5-0
The public hearing closed at 6:46 pm.
6. APPLICATION REVIEW.
#PL-24-5 - Request of East Lyme Tree Service, owner & applicant for a Site Plan/Special
Permit approval for Storage of Trucks & Equipment at 1122 & 1124 Hartford Turnpike, IP-3
zone, in accordance with Sections 15.2.1, 22 and 23 of the Zoning Regulations and as shown on
plans entitled "East Lyme Tree Services, 1122 & 1124 Hartford Tumpike, Waterford, CT Rev.
March 6, 2024 ".
G. Massad asked staff if there are any outstanding zoning enforcement issues. Staff responded
yes, and this application will resolve the zoning matter. M. Wujtewicz reviewed the staff report
with the Commission.
The Commission made the following findings:
1. The application is for a use subject to a Special Permit approval, pursuant to Section
15.2.1 of the Waterford Zoning Regulations.
2. The existing single family and accessory apartment residential use on the property is a
pre-existing non-conforming use and may continue. The continuation of the residential
use shall be governed in accordance with Section 24 of the Town of Waterford Zoning
Regulations pertaining to non-conforming uses and structures.
3. The statement of use contained in Exhibit 1b provided by the applicant in accordance
with Section 23.5 of the Zoning Regulations identifies the findings and that the Proposed

Planning and Zoning Commission
April 30, 2024
p.30f6
use as presented is consistent with the findings listed in Sections 23.5.1 through 23.5.9.
4, The Waterford Conservation Commission issued Inland Wetland Permit# C-23-12 for
regulated inland wetland activities.
5. The Waterford Conservation Commission has submitted to the Planning and Zoning
Commission a final report in accordance with CGS 8-3(g).
6. The application meets the criteria for site plan approval, pursuant to Section 22 of the
Waterford Zoning Regulations, subject to condition 1.
The Commission discussed the following conditions:
ie ‘The deed description for the merger of 1122 and 1124 Hartford Turnpike shall be
submitted and filed on the land records at the time the final plans are filed.
2. Anannual Maintenance and Inspection Report for the Stormwater management system
shall be provided to the Town of Waterford Planning and Development Department.
This report shall be required to be submitted in order to verify that the stormwater
management system is maintained and continues to operate as originally designed.
3. All conditions of approval for Inland Wetland Permit #C-23-12 shall be incorporated
into this decision as if fully set forth herein.
MOTION: Motion made by T. Conderino, seconded by K. Bamett, to approve the Site
Plan / Special Permit for a Business Office application #PL-24-5 at 1122 &
1124 Hartford Turnpike with conditions 1 thru 3 and to adopt the findings 1
thru 6 of the staff report.
VOTE: 5-0
5. PUBLIC HEARING
#PL-24-6 — Request of Adams Builders, LLC, owner and applicant, for a modification to the
Master Design Plan for PDD-2 (Planned Design District 2), 48 Great Neck Road in accordance
with Section 19.1.2 and 19.2.2 of the Waterford Zoning Regulations.
PUBLIC HEARING REQUIRED BY: 6/20/24
T. Conderino recused himself from the public hearing and review of this application,
‘The public hearing was opened at 6:50 pm.
Gordy Adams, Skip Adams and Brian Florek, LS, were present for the application, B. Florek
explained to the Commission that the applicants are a change in the Master Design Plan that
would create building development areas for each building in order to allow for flexibility in the
footprint locations. B. Florek stated that the building envelopes will be staked out, foundations
will be located by a surveyor and foundation location certificates will be provided for each
building.

Planning and Zoning Commission
April 30, 2026
p.4of6
T. Bleasdale asked if the mix of unit types has changed. B. Florek stated the overall amount of
units has stayed the same, but there will now be 32 free standing single family units and 4
duplex units, The original layout had 20 free standing single family units and 10 duplex units.
K. Bamett expressed concem with the reduction in the number of duplex units. She questioned
whether the potential reduction in length of the driveways would affect the amount of parking
available for the project. B. Florek stated the intention is for one car to be parked in the garage
and one parking space available in the driveway. The plan identifies additional off street
parking not associated with the buildings. All parking designated on the plan conforms with the
parking requirements for the PDD-2 Zone District.
G. Massad asked three times if anyone from the public would like to speak regarding the
application. No one from the public spoke.
MOTIO!
Motion made by B. Chenard, seconded by T. Bleasdale, to close the
public hearing for PL-24-4,
VOTE: 4-0
‘The public hearing closed at 7:06 pm.
6. APPLICATION REVIEW
#PL-24-6 — Request of Adams Builders, LLC, owner and applicant, for a modification to the
Master Design Plan for PDD-2 (Planned Design District 2), 48 Great Neck Road in accordance
with Section 19.1.2 and 19.2.2 of the Waterford Zoning Regulations.
The Commission discussed the application.
T. Bleasdale asked if all buildings comply with zoning setbacks. Staff responded that they do
comply.
B, Chenard asked if any house is too close to the wetlands. Staff replied that the proposed and
existing locations are consistent with the Inland Wetland permit and the Environmental Planner
is working with the applicants on the design and location of the retention basin.
K. Barnett asked if all houses are the same size. Staff responded that the houses will vary in size
and design.
B, Chenard noted that the proposed building envelopes allow the developer some flexibility
with building placement.
G. Massad questioned if there were still affordable units. Staff replied that the affordable units
are still included in the revised Master Design Plan. The requirement that of 10% of the units be
affordable is still in place and that the affordable housing plan filed for the original approval
applies to this application.
The Commission made the following findings:
1. Application PL-24-6 is submitted in accordance with Sections 19.1.2 and 19.2.2 of the
Zoning Regulations as a result of substantial and material changes in the field as
determined by the Planning and Zoning Commission on March 26, 2024.
2. The Master Design Plan submitted through application PL-24-6 is consistent with the

Planning and Zoning Commission
‘April 30, 2024
p.Sof6
purpose of PDD-2 in that it provides for flexibility in building placement and design
while providing protection to the adjoining neighborhoods.
3. The Master Design Plan is consistent with the stated goals of the Natural Resources
Policy of the 2012 Plan of Conservation and Development amended to June 11, 2015
(“The Plan”) by providing for further flexibility of design and placement of buildings
and maintaining the existing open space and conservation easement areas through the
“smart growth” design.
4, The Master Design Plan is consistent with the Residential Development policy of The
Plan in that it maintains the multifamily use originally approved by providing a housing
option that will meet the needs of residents of the Waterford. The MDP also will
maintain the minimum 10% of the housing units as affordable meeting current
affordability guidelines and requirements.
MOTION: Motion by T. Bleasdale, seconded by G. Massad to approve Application PL-
24-6 for a new Master Design Plan for the existing PDD-2 Zone District
located at 48 Great Neck Road by adopting the findings 1 thru 4 of the Staff
Report with an effective date of May 17, 2024.
The Commission discussed the motion on the table.
B. Chenard asked if the proposed houses need sprinklers due to their close locations. Staff
responded that the buildings would need to meet current building codes.
Discussion ensued regarding establishing minimum separation distances between buildings.
G. Massad offered to require the buildings to be at least 15 feet apart. T. Bleasdale noted that
could potentially effect driveways.
AMMENDMENT: Motion by T. Bleasdale, second by B. Chenard to add a condition
requiring at least 15 feet between units to be constructed, excluding
units that have already been constructed specifically units 1 - 5 and 18
25. The 15 feet of separation between units must be accomplished
within the proposed building envelopes.
VOTE: 4-0 to the Motion as amended.
7, ADMINISTRATIVE REVIEW
No review was discussed.
8. CORRESPONDENCE
No correspondence was received.
9. COMMISSION BUSINESS
MOTION: Motion made by K. Bamett, seconded by B. Chenard to approve an In-Series
Transfer of $4,000 from: 10110-51810 (Overtime) to: 10110-51120
(inspection) and Out-of-Series Transfer of $2,100 from: 10110-52040
(Service Contracts & Repair) to: 10110-51120 (Inspection).

Planning and Zoning Commission
April 30, 2024
p. 60f6
VOTE: 5-0
10, ADJOURNMENT
MOTION: Motion made by K. Barnett, seconded by T. Bleasdale to adjourn at 7:56 pm.
VOTE: 5-0
Respectfully Submitted,
‘trina Kotfer
Recording Secretary

TOWN OF WATERFORD
TRANSFER REQUEST FORM
‘Out of Series Transfer Request
FIRE SERVICES. 5113724
DEPARTMENT
APPROVED CURRENT ACCOUNT ACCOUNT _—REVSED
Budget ——Avallablo (ENINGREASEINIDECREASETM) Avaliable
Line No.__Org.Code Object Code Object Description Amount ____ Budget Budget
1 10123 $3070 [Apparatus Repaics 130,000.00 osi| 7,047.99 7.0483
2 10123, 52020 [postage 250.00 93.00 e287] °.
3 10123, 52050 _ |Oves. Conferences & Education 36,800.00] 5,270.34 2,000.00] 3270.
‘ 10123 $2060 _|Prining 10000 51.55 (5155) a
6 10123, 52070__| reimbursable Expenses 1,500.00 36.17 (56.17) ox
6 10123, 52376 _ |syoraute Testing 2,000.00, 7470 (7470) ox
z 30123 52392 |Generotor Maint. & Ros 9.s0000| 4,115.92 (4,115.92) 0
8 10123, 5237 _[reathing Apparatus 9,500.00] 1,886.78 1656.78] 1200)
a
TOTAL 7,087.99 (7,087 55)
Explanation
41-7_Contining need for apparatus repacs
‘Department Hoad Date
Director of Finance tae
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FIFTEEN ROPE FERRY ROAD PHONE: 860-442-0553
WATERFORD, CT 06385-2886 www.waterfordct.org
Date: May 30, 2024
To: Members of the Board of Finance
From: ‘The Town Accountant
Subject: Status of Contingency Fiscal Year 2024
Contingency Fund, Line item 10121-59010:
07/01/23 Appropriation 265,000
‘Transferred through 05/22/24 (254,746
Balance 10,254
vA
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‘CAPITAL PROJECTS REVIEW - FY24
DEPARTMENT "APPROVED ‘COMMITTED ‘UNCOMMITED TOTALTOKEEP OPEN | AMOUNT TOBE
‘AMOUNTS AMOUNTS | AMOUNTS TO KEEP RETURNED TO.
OPEN GENERAL FUND
[EMERGENCY MGMT. 128,701.00 701.00 : 128,701.00
FACIES 2,066,288.00 | _3,187,435.20 878,852.80 2,066,288.00
FIRE 57,000.00 - 57,000.00,
I 581,520.00 108,252.00 216,504.00
PLANNING 1,285,818.00 - 177,563.00,
[PUBLIC WORKS '533,800.00 136,847.27 363,907.27
REC & PARK 193,000.00 14,513.74 176,250.00 190,763.74
[UTILITY COMMISSION 330,000.00. 37,207.47 220,212.84 257,420.31
Torvatl _§,176,127.00 | _1,940,732.41 7,520,414.91 3,458,147.32
‘CAPITAL NON-RECURRING APPROPRIATED
DEPARTMENT ‘COMMITTED | UNCOMMITED | TOTAL TO KEEP OPEN | AMOUNT TO BE RETURNED
amounts | AMOUNTS TO ‘TO CNR BALANCE
Facies $581,402.00 711,334.00 692,736.00"
[EMERGENCY MGMT. 366,929.00. 41.00 566,970.00
FIRE 4,813.00 608,639.00 613,452.00]
ir - 129,076.00
[PLANNING 30,915.00 20,715.00
[PUBLIC WORKS 219,272.00 | 2,864,173.00
[BOARD OF EDUCATION. 25,710.00 | 2,803,265.00
Torail —_1,409,041.00 | 6,537,223.00 7,946,264.00
CAPITAL NON-RECURRING DESIGNATED
DEPARTMENT COMMITTED | UNCOMMITED | TOTAL TO KEEP OPEN | AMOUNT TO BE RETURNED
amounts | AMOUNTS TO ‘TO CNR BALANCE
[FiwaNceJr