Fleet Ad Hoc Committee Meeting

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2)
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FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
PHONE: 860-442-0553
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AGENDA 1 BS
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FLEET AD HOC COMMITTEE = oR
Thursday, July 10, 2025 [ied 3
8:15 A.M.
First Selectman’s Office
Town Hall
Call to Order
and Parks, to edit the approved replacement cycle for
‘and move the replacement of
Adjournment
cNamara, Director of Recreation
P74 from FY27 to FY26
P63 from FY26 to FY27.

‘FIFTEEN ROPE FERRY ROAD
MEMO
To:
From:
Date:
Subject:
WATERFORD, CT 06385-2886
Fleet Ad Hoc Committee
Ryan McNamara, Director of Recreation and Parks
June 25, 2025
FY'26 Equipment Replacement Recommendation ~ Prioritization of Machine P74
respectfully recommend that the Fleet Ad Hoc Committee consider replacing Machine P74 (ballfield
groomer) in Fiscal Year 2026 in lieu of Machine P63 (mower) as originally planned.
101424
P74
TORO SAND PRO/INFIELD PRO 3040 (06/07/2016 |
101450
P63,
GROUNDMASTER ZERO TURN MOWER WITH 6FT DECK | 09/30/2016 |
Machine P74 is a unique and essential piece of equipment critical to our ballfield maintenance
operations. A recent breakdown of this machine significantly impacted our ability to maintain service
standards, as we had limited alternatives to perform the necessary grooming functions. Due to its
speci
ized nature, there are no other comparable assets in our inventory.
We are also requesting that the current P74 unit be retained as a backup upon replacement. Having a
secondary unit will increase operational efficiency, particularly when multiple fields require
simultaneous attention, and will ensure continuity of service during periods of maintenance or
unexpected downtime. | understand the retainage of the previous machine is a request through the First
Selectman but wanted to provide full transparency for your decision.
Conversely, Machine P63 is one of several mowers in our fleet. Its temporary unavailability would not
compromise operational effectiveness, as we have sufficient redundancy in this category.
‘Thank you for your consideration of this revised priority. | welcome the opportunity to discuss the
matter further at the committee's convenience.

turf products QUOTE
157 Moody Road @ PO Box 1200 e Enfield, CT 06082
Main Office: (860) 763-3581 © FAX: (860) 763-5550
Ryan McNamara Ship To: Waterford Parks Sand Pro
Waterford Parks and Recreation Quote Number: 3.12.25
24 Rope Ferry Road Waterford, Connecticut Quoted Date: q171625
06385 United States Prepared BY: 93/12/2025
Sourcewell Pricing Brian Pope
bpope@turfproductscorp.com
1 08743 Sand Pro 3040 $26,786.00 22% $20,893.08 $20,893.08
1 08714 Manual Blade (40 Inch) $2,339.00 22% $1,824.42 $1,824.42
1 08735 Carbide Tine Toolbar ‘$2,081.00 22% $1,623.18 $1,623.18
1 08838 Midmount Toolbar System $2,097.00 22% $1,635.66 $1,635.66
1 08757 Steel Drag Mat $447.00 22% $348.66 $348.66
1 08758 Coco Drag Mat $770.00 22% $600.60 $600.60
1 08756 GAS Drag Mat Carrier System $2,059.00 22% $1,606.02 $1,606.02
1 08781 Rear Remote Hydraulic Kit $3,610.00 22% $2,815.80 $2,815.80
1 18 400-5 Spine Collar Plate LB-400-5 $208.56 0% «= $208.56 $208.56
1 LB 400-6 Poly Brush (need spine $698.36 0% = — $698.36 $698.36
collar plate) LB-400-6
1 18 400-1 Rear Mount $3,412.80 0% = $3,412.80 $3,412.80
Toro Total: $31,347.42
Non - Toro Total: ($4,319.72
Freight & Set Up: $1,783.36
Freight: $0.00
Trode Ins: ($0.00)
——Siste Sales
Tos___$0.00_
Total Price: $37,450.50

turf products = commerciat
SALES AGREEMENT
157 Moody Road # PO Box 1200 e Enfield, CT 06082
Main Office: (860) 763-3581 @ FAX: (860) 763-5550
Pricing is valid for 30 days.

turf products = commerciat
157 woody Rod «POBox 120» Ef COCO? SALES AGREEMENT
‘Main Office: (860) 763-3581 # FAX: (860) 763-5550
Contact Name: Quote Number:
‘Account Name: ‘Quoted Date:
Billing Address: _ Prepared By:
Phone number:
‘Account Number: Salesman Number:
Shipping address: Buyer's PO No:
‘Agreement Signing Date:
Requested Delivery Date:
Financing / Leasing
Terms:
Setup instructions:
Pricing is valid for 30 days.
BY SIGNING BELOW, THE BUYER AGREES TO PURCHASE THE PRODUCTS AS DESCRIBED IN THE ACCOMPANYING QUOTES
AND ACKNOWLEDGES HAVING RECEIVED AND READ A COPY OF THE TERMS AND CONDITIONS OF THIS AGREEMENT AND
HEREBY AGREES TO BE BOUND BY THOSE TERMS AND CONDITIONS.
Buyer's Signature Salesperson's Signature:
Duly Authorized Duly Authorized
Buyer's Printed Name Salesperson's Printed Name
Duly Authorized ‘Duly Authorized

turf products = comwerciat
SALES AGREEMENT
187 Moody Road @ PO Box 1200 « Enfield, CT 06082
‘Main Office: (860) 763-3581 © FAX: (860) 763-5550
TERMS AND CONDITIONS
4. ACCEPTANCE OF ORDER. TURF PRODUCTS, LC ("Seller") shal accept this Sales agreement (the “Order” fr certain goods described in name and quantity on Quote
attached hereto {the "Goods". Each of Sele anc Buyer may be referred to herein as a "Paty" and collectively asthe "Parties". By Buyer and Seller's writen acceptance
(ofthis Order, Buyer and Seller agrees to athe terms and conditions of ths Order.
2. PRICING. Pces, terms, and conditions are subject to change by Sele without notice. Slr reseevesthe right to add applicable taxes tothe pricing,
3. CHANGES AND CANCELLATIONS. Changes proposed by Buyer with respect to this Agreement shall be made by submittal by Buyer to Selle of a witten request at
least fifteen (25) days prior to shipment of Goods pursuant to this Agreement, approval shall be solely at Sellers cscretion. in the event that Seler approves any
‘hange(s} proposed by Buyer with respect to this Agreement, Seller shall provide a new estimated delvery within a reasonable time. The terms and conditions ofthis
‘Agreement shall remain in effect in thelr enticey inthe event that Seller ais to approve any changes proposed by Buyer.
‘4. DELIVERY. Goods shall esol 0.8, Delivery Oestination as set forth above on the Delivery Date. Seller shal pack all Goods in accordance with customs and practices
prevaling inthe industry. is of loss shal pas to Buyer upon delivery ofthe Goods atthe Delivery Destination if accepted and signed for bythe Buyer. Sele shall not
be lable for any losses to Buyer arising rom any delivery ofthe Order that is nonconforming oF rejected, unles aid noaconformance o¢ rejection is3 result of Seles
ross negigence or fault. Notification of any such nonconformanceor rejection must be provided to Seller within thee (3) business days of Buyer's receipt of the Order.
Sele shallretain a ght to cure within ten (10) business days of receipt of Seler’s notice of nonconformance or rlection of the Order or any part thereof without being
‘deemed in breach ofthe Order or any partor provision thereof. Sele shal nthe event of a delay or threat of delay du to any cause, promptly notly Buyer inwriting
ofthe delay. Seer shal not be liable for any damages resulting from fllure to make delwery or performance within the time called for by this Order or by any writen
instructions ofthe Buyer.
5. RETURNED GOODS AND ERRORS. Goods may not be returned without 2 Returned Goods Authorization isued by the Seller and any returned Goods ae subject to
"estockng charge, Certain Goods may nt be returned including Goods which are found to be defective snd or not conforming withthe terms ofthis Agreemert. All
‘returns must bein new and lean condition. Goods dlvered more than ninety (60) days prior to their attempted return wil ot be accepted by Seller unless Buyer has
‘obtained prior written approval from the Seller. If permission to return the Goods (or ary portion there is granted, ry amount of Seler’s merchandise credit given to
Buyer wl be based on the ciccumstances involved and determined solely a the Seller's discretion. Buyers responsible for any delvery or shipping charges incurred to
‘etn Goods to Sali. Sel shal cure any ecrors inthe shipment ofthe Goods that are notin conformance with this Agreement and those goods that are delective aed
‘under warranty. Allclaims for shortages inthis Agreement must be made within ten (20) calendar days fom the shipment date.
6. FINANCE CHARGE. Buyer agrees that each invoice pursuant to this Agreement wil be subject toa financecharge of one and a haf percent (3.5%) per month or part
‘thereof (equaling an annual percentage rat of eighteen percent (18K) or the maximum rate permitted by law, whichever is higher if not pai in fll after tity (30),
ays of the date ofthe invoice, unless other terms have been agreed upon (ex leasing) Buyer shal reimburse Selle for any anda costs and expenses (including
attomey s fees tothe maximum extent permitted by low) incurred by Selle arising from or celated tothe collection of any Obligation (as defined in Paragraph 7) and/or
the enforcement of Seles rights with egards to any Coateral (as defined in Paragraph 7).
7. SECURITY INTEREST. To secure the payment and performance ofeach and every debt, ibility of every type and description whch the Buyer may now or hereafter
‘owe to the Seller (each an “ObEgation”), Buyer grants to Seller asecury interest in the Goods, and all other goods (a8 defined in Article 9 of the Uniform Commercial
Code, as adopted by the State of Connecticut (the UCC") fom time-to-time sld by Seller to Buyer, and al products and proceeds ofthe foregoing propery, including,
without limitation, all accounts, insurance proceeds and al other rights to payment (the “Colatera’. Suyerauthories the Seller to prepare and fe financing
statements covering a or any portion ofthe above collateral wth any ling office selected by Seller. Upon any default of Buyer In respec of Obligtio, Sele hallhave
alleghts ofa secured creditor under the UCC and under anyother applicable law.
{8 TERMINATION. This Agreement may not be terminated uniest agreed to ln weling by Seller and Buyer.
9. REPRESENTATIONS AND WARRANTIES. SEILER PROVIDES THE GOODS, INCLUDING BUT NOT LIMITED TO ANY SPARE PARTIS), MANUALS) AND/OR INSTRUCTIONAL
MATERIALS) PURSUANT TO THIS ORDER "ASS." ANY WARRANTY OR WARRANTIES PROVIDED BY THE MANUFACTURERS) OF THE GOODS (colectively, the
"Manufacturers" iN LIEU OF ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION, IMPUED WARRANTIES OF MERCHANTABILITY,
FITNESS FOR A PARTICULAR PURPOSE, SATISFACTORY QUALITY, NON-INFRINGEMENT, OR ARISING FROM ANY COURSE OF DEALING, USAGE, OR TRADE PRACTICE. Seller
shal beat no responsibilty fr contents or errors in any manuals instructions o other information supplied tothe Seller by the Manufacturers and provided t Buyer by
Seller with the Goods.
10. NOTICE. Any notices required or permitted tobe given hereunder shall bein writing and shall be deemed tobe duly ven when cecelved if sent by 8 recogrized
‘overnight carrer to each Party's adress a stated on this Order, when delivered by hand, or when transmitted by facsimile transmission the transmittal report
document indicates that the facsimile wos sent successful.
4, REMEDIES. Remedies st forth are exclusive. Nether Party shallbe Hable fr consequent, punite or exemalary damages Floss profits or revenue.
412, DISPUTE RESOLUTION AND GOVERNING LAW. The terms of this Order shall be governed by the laws ofthe State of Connecticut, tothe exclusion of ts choice of aw
‘les. Seller and Guyer submit tothe non-exchsvejuredition of any state o federal court located nthe State of Connecticut To the extent permitted by applicable
law, any and all actions brought by Buyer against Sel pursuant tothe terms of this Agreement shall be commenced within one (1 yedr of writen notice by Buyer to
Seller ofthe aispte(s) that /are the subject ofthe action, said writen notice tobe provided by Buyer to Seller within one hundred eighty (280) days ofthe shipment
date specified herein. THE PARTIES HEREBY WAIVE ANY RIGHTS TO AJURY TRIAL.
43, SEVERABILITY nthe event provision o clause ofthe Order confit with governing laws of court of competent Jurisdiction holds invalid provision or clause of
this Agreement, such provision or clause shal be deemed tobe modified to reflect as nearly as possible the Parties intent. The remainder of ths Agreement shall remain
In ful force and effect so long asthe terms ofthe remainder do nt ender the Agreement manifesty unjust to either Paty,

turf products = commercia
157 Moody Road «POBox 1200 «Ete CT O=082 SALES AGREEMENT
Main Office: (860) 763-3581 # FAX: (860) 763-5550
14, SURVIVAL. The provisions of the Agreement, which by ther very nature would contin beyond the termination, cancellation, or expiration of the Order shak
continue as valid and enforceable rights and obigations of the Parties and survive termination, cancelation, or expiration ofthe Order,
4S. FORCE MAJEURE. Neither Party shal be lable fora delay ints performance of ks obigations and responsblties under this Agreement du to causes beyond its
control laluding not eted to war, strikes or lockouts, embargo, national emergency, insurrection oro, acts of the public enemy, acts of terorsm, fir, flood, other
‘natural aster, oF any and al delos or fllures by the Manufactures or any of Seller's other vendors, provided that sid Party has taken reasonable measures to noty
the other in writing ofthe delay.
36, ENTIRE AGREEMENT. This Order and Quote hereto together constitutes the entice agreement between Buyer and Sele, and supersedes all whether writen o oa,
communications, representations, negotiations, or agreements pertaining to the Goods. This Agreement may nly be amended bya writing signed by both Pacts. nthe
‘even that any terms of the Agreement conflict with those of anyother document, this Agreement’ terms shall control.
417. WAIVER. The waiver by Buyer or Seller of any notice requirement or any breach of ny requirement or obligation under ths Agreement shal not be deemed tobe 2
water of any subsequent breach ofthe same requicement or obligation, ora waiver of anyother requlrement or obigation stated herein,

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