07 15 2026 Regular Meeting Agenda & Backup Documents

AGENDA 
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a 
§
a
J
Waterford Town Hall 
July 15, 2026
Regular Meeting, 
7:00 p.m.
1. 
Establishment of a quorum and call to order.
2. 
Public Comment
3. 
Approval and acceptance of minutes from June 10, 2026
4, 
To consider and act upon a request from the Director of Fire Services, Chris Haley, for an additional FY26
appropriation in the amount of $45,234 to line #10123-51210 (Clerical/Technical), for an employee payout.
Action may include forwarding the request to the Representative Town Meeting (RTM) for approval.
5. To consider and act upon a request from the Director of Utilities, Jill Stevens, for a FY27 appropriation in the
amount of $100,000 currently designated on budget line #20531-57894 (Cross Country Sewer Main
Access). If approved, the request shall be forwarded to the Representative Town Meeting (RTM) for final
authorization.
6. 
To consider and act upon a request from the Director of Utilities, Jill Stevens, for a FY27 appropriation in the
amount of $45,671 currently designated on budget line #20531-57026 (Water Tank Management). Action
may include forwarding the request to the Representative Town Meeting (RTM) for approval.
7. 
To consider and act upon a request from Chief of Police, David Ferland, for a FY26 Out-Of-Series Transfer in
the amount of $50,000 for #20300-49000 (Animal Control Transfer) as indicated on the following extract
from the Transfer Request Form:
TOWN OF WATERFORD
TRANSFER REQUEST FORM
Inter-Department Transfer
Out of Series Transter Request
Pouce 
FY2026
DEPARTAERT
AppRoveo 
CURRENT 
ACCOUNT 
ACCOUNT. 
REVISED
‘Dove 
“Avaliable 
IMEREABK 
DECREASE 
—Avateble
_— 
Kmaouet 
‘sueger 
- 
‘abapet
Linene. 
[ 
org. cous | onpcrcoce 
‘Opec 
Oeecrtpuon 
3
4 
20129 
suz0_ 
|parro. 
102,234.00] 
267,055 
61 
2a7855.61
2 
0200 
43000 
|aawsat COnTACL TRANSFER 
$0,008 06] 
32,000.00)
Toi 
woos 
OTH
Explanation
Savings 
seen othe £V2026 goice wage 
voughoul ne yes IMaup! 
sal vacanoes 
Nad cine 
ahcieoces_ pon 
being Wanslerie flethe wis

q
APPROVED 
CURRENT 
_ACCOUMT_ 
ACCOUNT
reviseo
(Gudget,—“Avnlavia 
(INCREASE 
ORCREASE 
— 
Avatignle
= 
Krewe 
‘Bodge 
‘Soeget
tinene. | vg. cose | Object cose 
‘Object Descvetion 
-
ri 
10123 
0 
rmeroitN 
ysoa7se00| 
0919008 
$0.000| 
zona)
2 
20123 
1920 
leu 
187,058.00] 
paren 
1.000) 
304
2 
10130. 
s1n0 
loverrine 
$5,000.00] 
oa nic ae 
5.000 
"e836
«| 
nine 
1040 
Jpens.on 
contmBUTIONS 
Sa07.768 
aeov8 
Becca] 
isos
cos 
TEBE 
Soa
1 Shite sha Custos Hu Fag Staton wera nerenees
2. 
FICA 
teres folows create in 
salacysyot
‘Pension coninbunens 316
9. 
To consider and act on a FY26 Out-of-Series Transfer from Director of Finance, Kimberly Allen, in the
amount of $261,744 for various departments as indicated on the following extract from the Transfer
Request Form:
TOWN OF WATERFORD
TRANSFER REQUEST FORM
Intec-Department Transter
Out of Series Transfer Request
appnove 
Accounr 
account 
es
‘Gusget 
emense 
Gecnense 
Systane
aden | 
Guentenaemse 
J
slow 
—[ssavecs coneacrs 
| 
10,3000] 
us 04 
on
21030 
loves. conranexces 
e308 
er 
ni
siou0 
[sence cowrancrs 
asemoo| 
ia nos 
aa
‘oat 
pustonac as 
sseo020 | 
—ssab 
ern
1010 
lpnoress.ona 
Fes 
zes.e200 | 
sco a 
ma
juize 
[o0.sroutOneD MROGRAS 
siasien| 
——tenenl 
r
explanation

varuous
DEPARTMENT
APPROVED 
CURRENT 
ACCOUNT 
ACCOUNT. 
—_—REVISEO
Duseet, 
—Avalntle. 
(WEREASE”-OECREASE = 
Avaluble.
Amevt 
“oder 
Bodger
Linea, 
orp Code 
Objet Cove 
‘Object Descripton
+ | __so1s 
s107o]AuTO REPARS 
2rooo00| 
71,000.00 
21,60) 
°
roi 
avromornve MaNTENANCE 
19,0000 
ey 
115.900
2 
von 
[auTo REPAIRS 
asezco] 
1562.00 
ase] 
8
3 
on] 
WANIENANCE veces 
zasooon| 
_2es2000 
eesoal 
°
«_|__ sons 
ssora|auto ners 
2ss00000| 
aesconeo| 
72562 
197582
‘ 
101 
tase) AUTOMOTIVE MaNTERANCE 
aco 
of 
4as00! 
43500
~ 
— 
TOTAL 
66,067 
(65.082)
Explacation
seo suger
11. Discussion of the recent approval to consolidate auto maintenance budgets under the Department of Public
Works per the June 13, 2026 memo included in the July 7, 2026, Board of Selectmen agenda.
12, Old Business
13. New Business
14. Liaison Reports
15. Correspondence
a. 
Virginia Bielucki, Town Accountant, Periodic Financial Statements FY26 dated June 15, 2026.
b. 
Virginia Bielucki, Town Accountant, Status of General Fund Unassigned Balance dated June 15, 2026.
cc. 
Virginia Bielucki, Town Accountant, Status of Contingency FY26 dated June 16, 2026
d. 
April 2026 Special Revenue Reports
@. 
May 2026 Special Revenue Reports
f. 
FY26 Capital Project Status Report through 6/30/26
g. 
Kimberly Allen, Director of Finance, Clifton Larson Allen LLP: FY26 Audit Governance Letter
16. Adjournment
Glenn Patterson, Chairman

Additional Appropriation; Employee Payout
6/11/2026 
-
1am respectfully requesting an additional appropriation in the amount of $45,233.43 to line item 10123-
$1210 Clerical’ Technical. These funds are needed for an employee payout of accrued time off required by
contract. The employee's last day of employment is June 29th, 2026.
etw 
-
Respectfully,
Christopher M. Haley
Director of Fire Service
W[1Ple- “BS opprier

J
Mr. Rob Brule, First Selectman
‘Town of Waterford Town Hall
15 Rope Ferry Road
Waterford, CT 06385
Dear Mr. Brule,
The Utility Commission respectfully requests the following appropriations of funds identified
within the FY27 Capital Plan:
1.
The Utility Commission respectfully requests an appropriation of the funds to be designated
‘on July 1, 2026 within L.1. # 20531-57894; Cross Country Sewer Main Access in the amount
0f $100,000.
Sewer mains collect wastewater from our Town's parcels and convey this wastewater to
downstream pumping stations via a vast network of piping and pumping stations to a point
terminating at the Main pumping station, which then conveys the wastewater to the
regional treatment facility in New London. Of the Town’s 150 miles of sewer piping,
approximately 15.6 miles lie within cross-country easement areas, which are outside of
roadways. Many of these sewer mains traverse through heavily wooded cross-country
easement areas, which are becoming more challenging to access. Accessibility is crucial in
order to conduct a full assessment evaluation and to provide timely access to conduct
immediate or corrective repairs to the sewer main or structures. The goal of this project is
to recreate the original easement access areas along all of our cross-country mains or create
alternate access points.
Contract #1 was the Town's very first sewer construction project, which began in 1970. This
project entailed the installation of approximately 13,000 linier feet of sewer main. A Special
Appropriation in the amount of $250,000 for engineering services was appropriated for the
Contract #1 Sewer Main Access project in 2023. Survey work to identify the Contract #1
easement area, manholes, intersecting property lines, and other utilities within the
easement area commenced in October of 2023 and was completed in the spring of 2024.
Final design package acceptance for contractor bid solicitation and construction for Phase
One of the restoration project was granted by the Utility Commission at the November 2024
meeting. Bids were solicited in August of 2025 and the contract was awarded to Advance
Resources, LLC in October of 2025 in the amount of $155,450; construction on Phase One
began on December 10, 2025 and was completed in the first week of June, 2026.
Pos - @/23/2Qle ) Okpraea—

completion of Phase one.
Many of the Town’s easement area will require surveys to delineate boundaries, identify
wetland soils and engineering services to design access travel surfaces based upon the
survey findings. It has been the intent of the Utility Commission to establish a multi-year
request necessary to fund the survey, engineering and reconstruction of each of the Town’s
‘cross-country sewer main easement areas.
2. 
The Utility Commission respectfully requests an appropriation of the funds to be designated
on July 1, 2026 within L.I. # 20531-57026, Water Tank Management in the amount of
$45,671.00
The Town of Waterford owns three water storage tanks, the 750,000 gallon Fargo Tank, the
300,000 gallon Vauxhall tank and the 1.25 Million gallon Rogers Hill tank. In 2024 the Fargo
Road Tank refurbishment project was completed; prior 
to this renovation, the Fargo Road
water tank had its original coat of paint, which had far exceeded its useful life expectancy by
approximately 10 years. This work was necessary to preserve the Town’s significant
investment in its infrastructure and to extend the life of its asset; if routine maintenance of
infrastructure is ignored, it turns into an emergency capital investment and typically costs
three times that of routine maintenance. If this tank had not undergone the recent
rehabilitation, the structural integrity of the tank would have eventually failed, requiring
that the tank be replaced at a significant cost to the Town.
Many municipalities do not realize the financial investment they have in their water storage
tanks. These key municipal water distribution system components often receive the least
attention and yet, they can potentially experience serious issues without proper tank asset
management. Contamination from animals or debris, corrosion and other issues can trigger
‘customer complaints, municipal regulatory compliance violations and costly water
distribution service disruptions. A Water Tank Management Program for these valuable
assets preserves the significant investment the Town has made in water storage tanks by
guaranteeing routine inspections and maintenance of the water storage tanks does not fall
behind, thus improving the reliability of the system. A sustainable water tank management.
solution also makes budgeting easier as initial repair costs can be spread out over a few
years if necessary and all future interior and exterior renovation costs are included.
Our request was to initiate a funding schedule that would enroll the three water storage
tanks in a Tank Asset Management program progressively, which began with the Fargo
Road tank in FY26, this tank only requires annual Maintenance plan costs.
BS. GW3/2e, Qoprved

system on behalf of the Town. Consequently, the Utility Commission does not receive user-
based revenue to fund emergency repairs that meet the definition of “Material” costs under
the W/NLIWA.
Pursuant to the W/NLIWA, “Material,” as applied to the cost or expense of a particular
repair or maintenance activity, is defined as costs greater than or equal to $5,000, adjusted
cumulatively by the Escalation Index as of April 1 preceding the adjustment date. The
agreement further specifies that (i) the installation of more than three contiguous standard
lengths of pipe is deemed Material regardless of cost, and (ii) the first $10,000 spent on
Material costs or expenses is deemed not Material, with that amount also subject to
escalation.
Using the ENR Construction Cost Index as prescribed by the W/NLIWA, the current
Escalation Index is 3.13. This results in an adjusted Material cost threshold of $15,658, with
the first $31,300 of Material costs deemed not Material. Under the W/NLIWA, any repair
with costs exceeding these thresholds is required to be treated and funded as a Capital
Improvement.
Waterford embarked on installing its water distribution system in the 1960's, prior to the
installation of our wastewater system. Construction costs have increased significantly over
time; for example, a 20-foot length of 10-inch ductile iron pipe that cost approximately
$150 in 1960 now costs approximately $975-$1,000. Given the age of the system and
escalating material and labor costs, it is reasonable to expect that emergency repairs will
more frequently meet the definition of Material costs.
This request establishes a dedicated capital reserve for emergency repairs to the water
distribution system that qualify as Material costs. The reserve mitigates financial risk
associated with unpredictable infrastructure failures and reduces reliance on emergency
appropriations or disruption of other approved capital projects. Water distribution system
failures are inherently unpredictable and often require immediate response to protect
public health, maintain service continuity, and limit secondary damage. Having a designated
reserve ensures that capital funding is immediately available when such events occur.
Please see the additional back up material provided in support of each request attached to
this letter.
Thank you.
Dp sar
Jill N. Stevens, Director
Utility Commission
‘Ce: Utility Commission
Kimberly Allen, Director of Finance

DESCRIPTION AND JUSTIFICATION (describe the type, purpose & anticipated accomplishments of the project)_
The goal of this project is to obtain readily available access to all cross-country sewer mains. Accessibility is crucial in order
to conduct a full assessment evaluation and to provide timely access to conduct immediate or corrective repairs to the
|sewer main or structures. The goal of this project is to recreate the original easement access area or create alternate
access points to all areas that are not within paved roadway areas. Funds were granted for the Contract #1 easement area
in 2023, this request is to continue the access program to the remaining cross country easement areas.
PROJECT STATUS IF IN PROGRESS:
[Construction on Contract 1 access began on December 10, 2025 and is anticipated to take 5 months.
[LIST OTHER PROJECTS WITHIN YOUR DEPARTMENT OR ANOTHER DEPARTMENT THAT WILL BE IMPACTED BY THIS
REQUEST
[Accessibility will allow pipeline evaluation crew to conduct our sewer system evaluation survey and create the ability to
access the pipeline and manholes in the event of an emergency
DESCRIBE THE IMPACT ON DEPARTMENT OPERATING BUDGET (include cost estimate if applicable)
[Minimal impact on operational budget, however, accessibility will allow staff to conduct routine and emergency repairs in
a timely manner, in lieu of creating access 
on a emergency basis which will be far more costly and greatly reduce the
[potential of adverse environmental impact.
|GRANT FUNDING/OTHER FUNDING, if applicable (detailed explanation of grant/other funding, including the amount,
|source of funding, status, town match, if any. Attach award letter if available)
ATTACH PLAN ESTIMATE, SERVICE AREA MAP AND/OR OTHER SUPPORTING DOCUMENTATION (if none, simply state that
6 
|the area below)
See back up material
7 
COST/FUNDING SOURCE
APPROVED
FUNDING TO
|FUNDING SOURCE 
DATE 
FY2027 
FY2028 
FY2029 
FY2030 
FY2031
1 
|Current Year Capital 
250,000} 
200,000} 
200,000) 
200,000} 
200,000} 
200,000}
2 
{Utility Budget/Sewer Cap Maint Fund
3 [Transfer to CNR 
200,000]
4 [Short/Long-term Bonds
5 
[LociP (detail in section 5 above)
6 [CNR Undesignated Fund Balance
Federal/State Grants (detail in section
7|5)
[Other Funding (detail in section S
8 Jabove)

miles lie within cross country easement areas, which are outside of roadways. Many of these
sewer mains traverse through heavily wooded cross-country easement areas, which are
becoming more challenging to access. Accessibility is crucial in order to conduct a full assessment
evaluation and to provide timely access to conduct immediate or corrective repairs to the sewer
main or structures. The goal of this project is to recreate the original easement access area or
create alternate access points.
Contract #1 was the Town's very first sewer construction project, which began in 1970. This
project entailed the installation of approximately 13,000 linier feet of sewer main. 
A Special
Appropriation in the amount of $250,000 for engineering services was appropriated for the
Contract #1 Sewer Main Access project in 2023. Survey work to identify 
the Contract #1 easement
area, manholes, intersecting property lines, and other utilities within the easement area
commenced in October of 2023 and was completed in the spring of 2024. Final design package
acceptance for contractor bid solicitation and construction for Phase One of the restoration
project was granted by the Utility Commission at the November 2024 meeting. Bids were
solicited in August of 2025 and the contract was awarded to Advance Resources, LLC in October
‘onstruction on Phase One began on December 10, 2025 and is anticipated to take 5
Phase one encompasses the southern section of the interceptor beginning at the intersection of
Great Neck Road and Rope Ferry Road to the end of the interceptor at Evergreen Avenue Pump
Station, Phase two which encompasses the northern section of the interceptor from Boston Post
Road to Great Neck Road requires the acquisition of additional easements to gain access to the
interceptor during restoration and for the Utility Commission staff in the future. Splitting the
project into two Phases allows restoration work to begin while easements are procured, so that
‘once Phase one is complete easements will be in place and Phase two can begin shortly
thereafter.
Many of the Town's easement area will require surveys to delineate boundaries, identify wetland
soils and engineering services to design access travel surfaces based upon the survey findings. It
has been the intent of the Utility Commission to establish a multi-year request necessary to fund
the survey, engineering and reconstruction of each of the Town’s cross-country sewer main
easement areas.
Upon completion of the Contract #1 restoration, our goal is to continue to other major cross
country easement areas, Contract # 2 and 3, which possess many of the same land characteristics
as Contract #1. A map depicting all of our cross-country areas is attached.

Haney Arron Ble Hie
MapoPoct
Pump Stations
—— SewerMain
‘Waterbodies:
| Wetland Soils
‘== Cross Country Sewer

July 24, 2023
Mr. James Bartelli - Director
Waterford Utility Commission
1000 Hartford Turnpike
Waterford, CT 06385
RE: 
Notice of Approval: Inland Wetland Permit #C-23-03
Dear Mr. Bartelli,
Ata meeting held on July 13, 2023 the Waterford Conservation Commission approved with
conditions the above referenced permit for vegetation clearing, temporary machinery access,
inspection and maintenance activities within inland wetlands along municipal sewer utility
easements, Waterford, CT.
Attached is the signed permit for your records.
If you have any questions, please feel free to call me at 860-444-5826.
Sincerely,
CEM
jaureen FitzGerald
Environmental Planner
attachment.
cc: 
Jill Stevens, Assistant Director (digital copy)

WATERFORD CONSERVATION COMMISSIO!
INLAND WETLANDS &
WATERCOURSES 
PERMIT #23-03
Vegetation Clearing, 
Inspection & Maintenance
of Municipal Sewer Utilities within Easements
Issued to the Waterford Utility Commission
‘The Waterford Conservation Commission, in their capacity as the Town's Inland Wetland Agency,
hereby authorizes the Waterford Utility Commission to conduct regulated activities in designated wetland
areas of 
existing sewer utility easements subject to jurisdiction in accordance with CT General Statutes,
Section 22a-36 through 22a-45, inclusive, as amended, and the Waterford Inland Wetlands and
Watercourses regulations.
Regulated activities authorized include:
1, Cutting of vegetation in wetlands and adjacent upland areas within sewer easement areas
to clear a 20 foot wide vehicle access for purposes of inspection and maintenance of the
existing municipal sewer. Vegetation to be cut by machine-mounted mowers or
manually where flooded conditions do not allow machinery access.
2. Temporary machinery access through and over inland wetlands and watercourses within
municipal sewer easement areas to access sewer manholes for inspection and repair.
3. Placement of temporary crossings including temporary plates, timbers, slash, corduroy or
mats to minimize disturbance to inland wetlands and watercourses.
4. 
Minor repair of sewer manholes and utility lines to prevent infiltration of ground and
surface water and correct system failures detected during the inspection. Minor repair
work includes excavation of soils, installation of temporary erosion and sediment controls
and de-watering basins, temporary discharge of sediment-free de-watering waters, and
restoration of wetland substrate conditions.
These regulated activities are associated with maintenance practices and repairs for the Town of
Waterford municipal sewer system as described in the application dated June 20, 2023. The
Conservation Commission attaches the following conditions to minimize impacts to inland
wetlands and watercourses associated with the proposed inspection and maintenance activities:
SPECIAL CONDITIONS:
1) All maintenance and repair activities conducted under this authorization shall be reported
no later than 7 days prior to the planned initiation of the activity to the Conservation
Commission’s agent for a determination of consistency with the terms of this permit.
Limits of disturbance shall be identified and marked in the field. Erosion and sediment
control and de-watering measures, and measures to restore wetland soils, grades and

watercourse resources is not herein authorized.
3) In areas of flooded or saturated soil conditions, the use of machinery shall be restricted
and vegetation removal conducted manually to protect wetland and surface flow patterns.
Where temporary disturbance from machinery access occurs in wetlands or watercourses,
the wetland substrate and surface flows are to be restored to pre-existing conditions upon
completion of the maintenance activity.
4) The crossing of wetlands and watercourses with machinery shall be temporary and
accomplished with minimal disturbance to wetlands and streambed substrates. Use of
best management practices for temporary stream crossings, wetland protection and
erosion control shall be incorporated into the inspection and maintenance program.
These practices shall comply with the State of Connecticut Forest Practices Regulations.
5) Upon completion of machinery access and required repairs to the utility, all temporary
wetland and watercourse crossing devices shall be removed, and the wetland and
watercourse substrate and surface flows shall be restored to pre-existing grades. The
permanent obstruction, diversion or alteration of wetlands and watercourse resources is
not herein authorized.
6) A representative of the Utility Commission shall schedule a site inspection with the
Commission’s agent following completion of the maintenance activity within each sewer
easement area to review wetlands and watercourses traversed by the inspection activity.
Where required and as directed by the Commission’s agent, corrective measures to
restore grade, stabilize exposed soils and control potential erosion shall be immediately
implemented.
7) The Waterford Utility Commission shall be responsible for ensuring the terms and
provisions of this permit are adhered to, including the implementation of pollution
prevention and best management practices, installation of erosion and sediment controls
and restoration of temporary disturbance areas.
All work and all regulated activities conducted pursuant to this authorization shall be consistent
with the terms and conditions of this permit. Any structures, excavation, fill, obstructions,
encroachments or regulated activities not specifically identified and authorized herein shall
constitute a violation of this permit and may result in permit modification, suspension or
revocation.

In evaluating this application, the Commission has relied on information provided by the
applicant. If such information subsequently proves to be false, incomplete and/or inaccurate, this
permit shall be modified, suspended or revoked.
This permit shall be valid for a period of 5years. Permit extensions may be authorized in
accordance with CT General Statutes § 22a-36 through 22a-45 inclusive. If the regulated
activity is not completed within this time frame, the permit may be held to be invalid by the
Conservation Commission and the applicant may be required to petition the Commission for an
extension or re-issuance of the permit. The Commission may require the applicant to furnish
additional information at that time.
The Conservation Commission renders this Summary Ruling in accordance with the Waterford
Inland Wetlands and Watercourses Regulations based on the following considerations:
‘A. The proposed activity is necessary for maintenance and inspection of the public sewer
utility lines and protection of surface and groundwater quality.
B. The proposed method of vegetation removal and machinery access does not pose long-
term adverse impacts to the wetlands and watercourses within or adjacent to the sewer
easement. Temporary disturbance to wetland substrates will be restored to grade
C. Strict adherence to the terms and conditions imposed with this permit will protect the
quality of wetlands and surface waters on this property.
This permit will be strictly enforced. If the Conservation Commission finds that the applicant
has not complied with the permit conditions or has exceeded the scope of this permit as set forth
herein, or, if the intended use of the general site is not as represented by the application or the
plan of record, the Commission may suspend or revoke this permit, direct the Environmental
Officer to issue a cease and desist order, require the applicant to modify, extend or revise the site
work, or require the applicant to restore the area to its original condition.
Chair*han, Richard Muckle
Waterford Conservation Commission

‘contRAct 17F-
‘contrac 42.
contract 4
CONTRACT 74
STONCHEIGHT
CONTRACT
‘CONTRACT 36:
CONTRACT 197
CONTRACT
CONTRACT 5:
CONTRACT 19,
CONTRACT 
29
TOWN OF WATERFORD
GIS MAP SHOWING
EXISTING SEWER
DISTRIBUTION SYSTEM
eS
‘CONTRACT 12
CONTRACT 11
APPROVED
E-CONTRACT ti
CONTRACT 10
‘CONTRACT 1
FONTRACT 
28 appROVED BY
PERMIT # 09-016
2oco1gpe_¢ 
29m 
store

|DESCRIPTION AND JUSTIFICATION (describe the type, purpose & anticipated accomplishments of the project)
[The Water Tank Management Program for the Fargo Water Tank preserves the significant investment the Town has
Imade in this water storage tank by guaranteeing routine inspections and maintenance of the water storage tank does
not fall behind, thus improving the reliability of the system. A sustainable water tank management solution also makes
|capital budgeting easier as all future interior and exterior renovation costs are included in the plan. This request is to
continue funding the program that the Fargo Water Tank was enrolled in beginning in FY26
[PROJECT STATUS IF IN PROGRESS
[LIST OTHER PROJECTS WITHIN YOUR DEPARTMENT OR ANOTHER DEPARTMENT THAT WILL BE IMPACTED BY THIS
JREQUEST
DESCRIBE THE IMPACT ON DEPARTMENT OPERATING BUDGET (include cost estimate if applicable)
Ione, the operational costs are borne by the City of New London through the current Inter-local agreement.
[GRANT FUNDING/OTHER FUNDING, if applicable (detailed explanation of grant/other funding, including the amount,
lsource of funding, status, town match, if any. Attach award letter if available)
[ATTACH PLAN ESTIMATE, SERVICE AREA MAP ANO/OR OTHER SUPPORTING DOCUMENTATION (if none, simply state that
lin the area below)
See attached tank management program contract
7 
(COST/FUNDING SOURCE
"APPROVED
FUNDING TO
[FUNDING SOURCE 
DATE 
Fv2027_| 
Fy2028 | 
Fy2029 
| 
Fv2030 | 
Fv2031
T [Current Year Capital 
46222] 
45,673 
47,954) 
$0,352] 
52,870] 
$5,513]
2 Jutilty Budget/Sewer Cap Maint Fund
1/3 [Transfer to CNR
4 |Short/Long-term Bonds
5 |LoCiP (detail in section § above)
6 [CNR Undesignated Fund Balance
Federal/State Grants (detail in section
2|s)
lother Funding (detail in section 5
above)
f [rorals 
6222] 
45,671] 
47,954) 
50,352] 
52,670| __ 55,513]

Utility Service Co., Inc.
Water Tank Maintenance Contract
Owner: Town 
of Waterford
Waterford, Connecticut
Tank Size/Name: 
750,000 Galion Pedisphere — Fargo Road Tank
Location: 
45R Fargo Road
Date Prepared: October 
23, 2025
535 Gen Courtney 
Hodges Blvd P © Box 1360 ery. 
GA 31069
Tollfree. 855,526.4613 
| Fax: 478 987 2981

p
y
06386 (hereinafter, "the Owner”) and Utility Service Co., Inc., whose business 
address is 535 General
Courtney Hodges Boulevard, Post Office Box 1350, Perry, Georgia 31069 (hereinafter, “the Company").
‘The Owner and the Company shall be individually referred to herein as “a Party’ or collectively referred
to herein as “the Parties".
Therefore, in consideration of the mutual promises contained herein and other valuable consideration,
the receipt and sufficiency of which are hereby acknowledged by the Owner and the Company, the
Parties agree as follows:
4. 
Company’s Engagement and Responsibilities. 
The Owner agrees to engage the Company
to provide the professional services needed to maintain its 760,000 gallon water storage tank located at
4SR Fargo Road, Waterford, Connecticut 06386 (hereinafter, “the Tank’). The professional services
entail the upfront renovation (hereinafter, the “Upfront Renovation’) of the Tank and subsequent
maintenance activities thereafter. Upfront Renovation and maintenance activities are collectively referred
to as “the Services” in this Contract, and include the following:
a. 
Annually, the Company will inspect the Tank to ensure that the structure is in a sound,
watertight condition. 
The Company will provide a written inspection report to the
‘Owner following each inspection.
b. 
Biennially, after the Tank is drained by the Owner, the Company will clean the interior
of the Tank and perform a condition assessment on the Tank (hereinafter "Washout
Inspection’). During each Washout Inspection, the Tank will be cleaned to remove
all mud, silt, and other accumulations from the interior of the Tank. After a Washout
Inspection is completed, the interior of the Tank will be thoroughly inspected and
disinfected prior to returning the Tank to service; however, the Owner is responsible
for draining and filing the Tank and conducting any required testing of the water before
returning the Tank to service. Rotate the washout inspections with ROV inspections.
c. 
The 
Company shall provide the engineering and inspection services needed to
maintain and repair the Tank during the term of this Contract. The repairs include: the
Tank's expansion joints, water level indicators, sway rod adjustments, vent screens,
manhole covers/gaskets, and the Tank's other steel parts not otherwise excluded
hereinafter.
4d. The Company will clean and repaint the interior and/or exterior of the Tank at such
time as complete repainting is needed. The need for interior painting of the Tank is to
be determined by the thickness of the existing liner and its protective condition. Only
materials approved for use in potable water tanks will be used on any interior surface
area. The need for exterior painting of the Tank is to be determined by the appearance
and protective condition of the existing paint. 
At the time that the exterior requires.
repainting, the Company agrees to paint the Tank with a coating that is the same color
as the existing coating and to select a coating system which best suits the site
conditions, environment, and general location of the Tank. When interior or exterior
painting of the Tank is needed, all products and procedures as to coating systems will
be equal to or exceed the requirements of the State of Connecticut and the American
Page 
1 of 6
©2025 Utility Service Co, Inc.

of such emergency to the Company via its email hotline at the following address:
customerservice@usgwater.com. The Company will provide emergency services for
the Tank, when needed, to perform all repairs covered under this Contract.
Reasonable travel time must be allowed for the repair unit to reach the Tank Site.
g. When the Tank is taken out of service, the Company will furnish pressure relief valves,
if requested by the Owner, so that the Owner can install the valves in its water system
while the Tank is being serviced. The Owner assumes all risk and liability for the
installation and use of the pressure relief valves.
h. The Company will furnish the Owner with current certificates of insurance, which will
summarize the Company's insurance coverage.
i, 
The Company will pressure wash the exterior once between exterior coating cycles.
2. 
Contract Price/Annual Fees. For the performance of the Services required by Section 1, the
Owner shall pay the Company an Annual Fee (hereinafter, "Annual Fee") for each Contract Year of the
Contract. 
The Annual Fee for Contract Year 4 shall be $43,496.00 Each Contract Year thereafter, the
Annual Fee shail be adjusted to reflect the current cost of service. The adjustment of the Annual Fee
shall be fimited to a maximum of 5% annually. All applicable taxes are the responsibility of the Owner
and are in addition to the stated costs and fees in this Contract.
3. 
Payment Terms and Late Charges.
a. 
The Annual Fee for Contract Year 1, plus all applicable taxes, shall be due and
payable within ninety (90) days of the Owner’s execution of the Contract.
b. 
Each subsequent Annual Fee, plus all applicable taxes, shall be due and payable
on the first day of each Contract Year thereafter.
c. 
Ifthe Annual Fee, plus all applicable taxes, are not paid within ninety (90) days of the
date of invoice, the Company will charge the Owner a late fee on unpaid balances and
may also terminate or suspend Services under this Contract without notice. Any late
fee will be 1.5% per month.
4. 
Changes or Delays to Services. For purposes of this Section 4, “Unreasonable Delay”
shall mean the Owner's delay In releasing the Tank or making the Tank available to the Company
for the performance of any of the Services described herein for a period of twenty-four (24)
months following the Company's written request for release or access to the Tank. In the event of
Unreasonable Delay, the Company reserves the right to recover its reasonable 
costs related to the
Unreasonable Delay, and the Owner agrees to negotiate with the Company in good faith to determine
the amount ofits reasonable costs caused by such Unreasonable Delay. Furthermore, the Owner hereby
agrees that the Company can replace a Washout Inspection of the Tank with a visual inspection, remotely
operated vehicle inspection (‘ROV Inspection’), or unmanned aerial vehicle inspection ("UAV Inspection”)
at the Company's discretion, and such replacement does not constitute a modification of this Contract.
&. 
Structure of Tank, Tank Site Conditions, and Modifications.
a. In providing the Services, the Company accepts the Tank based upon its existing
structure and components as of the Effective Date.
Page 2 of
© 2025 Uillty Service Co, Inc.

adjustment of the Annual Fees in this Contract.
6. 
Environmental, Health, Safety, Labor, or Industry Requirements. The Owner hereby agrees
that the promulgation of, enactment of, or modification to any environmental, health, safety, or tabor laws,
regulations, orders, or ordinances (e.g., EPA or OSHA regulations or standards) following the Effective
Date of this Contract, which cause an increase in the cost of the maintenance of the Tank, will be just
cause for an equitable adjustment of the Annual Fees in this Contract. 
Furthermore, modifications to
industry requirements) including, but not limited to, standard(s) or other guidance documents issued by
the American Water Works Association, National Sanitary Foundation, and the Association for Materials
Protection and Performance, which cause an increase in the cost of the maintenance of the Tank, will be
just cause for an equitable adjustment of the Annual Fees in this Contract. Said equitable adjustment of
the Annual Fees in this Contract will reasonably reflect the increased cost of the Services with newly
negotiated Annual Fee(s).
The work performed under this Contract is subject to prevailing wages, and the workers who are
performing work under this Contract are to be paid no less than the prevailing hourly rate of wages as
set by the appropriate authority. Any future work performed by workers under this Contract will be subject
to the wage determination of the appropriate authority which is in effect when the work is performed.
However, the Owner and the Company hereby agree that if the prevailing wage rates for any job or trade
classification increases by more than 5% per annum from the effective date of this Contract to the date
in which any future work is to be performed under this Contract, then the Company reserves the right to
re-negotiate the annual fee(s) with the Owner. if the Company and the Owner cannot agree on re-
negotiated annual fee(s), then: (1) the Company will not be obligated to perform the work and (2) the
Company will not be obligated to return past annual fee(s) received by the Company.
7. 
Excluded Items. This Contract does NOT include the cost for and/or liability on the part of the
Company for: (i) containment of the Tank at any time during the term of the Contract; (i) disposal of any
hazardous waste materials; (ji) resolution of operational problems or structural damage due to cold
weather; (iv) repair of structural damage due to antenna installations or other attachments for which the
Tank was not originally designed; (v) resolution of operational problems or repair of structural damage or
site damage caused by physical conditions below the surface of the ground; (vi) negligent acts of Owner's
‘employees, agents or contractors; (vii) damages, whether foreseen or unforeseen, caused by the
‘Owner's use of pressure relief valves; (vill) repairs to the foundation of the Tank; (ix) any latent defects
or inaccessible areas of the Tank or its components (including, but not limited to, (a) corrosion from the
underside of the floor plates, and (b) inaccessible areas 
of the Tank such as the area between the bottom
of the roof plate and the top of the roof rafter); (x) the maintenance, repair or replacement of any electrical
‘components (to include any lighting, such as aviation lights): (xi) the maintenance, repair or replacement
of fill lines, insulation, and/or frost 
jackets; (xii) the maintenance, repair, or replacement of piping of any
kind below ground level; and (xii) other conditions which are beyond the Owner's 
and Company's control,
including, but not limited 
to: acts of God and acts of terrorism. Acts of God include, but 
are not limited
to, any damage to the Tank or Tank Site which is caused by seismic activity, hurricanes, and/or
tornadoes. Acts of terrorism include, but are not limited to, any damage to the Tank or Tank Site which
results from an unauthorized entry of any kind to the Tank or Tank Site.
Page 30f6
© 2025 Utiity Service Co, Inc.

y
delay of performance or for nonperformance of any such duty or obligation for the period during which
such condition exists.
9. 
Termination.
a. This Contract is an annual contract that shall automatically renew on an annual
basis for successive Contract Years so long as the Owner:
i. 
pays each Annual Fee to the Company in accordance with the terms
herein, and
ii, 
does not terminate the Contract pursuant to the terms of this Section.
b. 
This Contract is subject to termination by the Owner only at the end of the then-current
Contract Year if written notice of intent to terminate is received by the Company at
least ninety (90) days prior 
to the first day of the upcoming Contract Year. If the notice
of intent to terminate is not received at least ninety (90) days prior to the first day of
the upcoming Contract Year, this Contract shall renew for an additional Contract Year
and expire at the end of the upcoming Contract Year. In such an event, the Owner
agrees that it shall be responsible to pay the Annual Fee for the upcoming Contract
Year. The notice of intent to terminate must be sent by certified mail, with return receipt
requested, to Utility Service Co., Inc., Attention: Customer Service, Post Office Box
1350, Perry, Georgia 31069, and signed by three (3) authorized voting officials of the
Owner's governing body (e.g., commission or council). Notice of intent to terminate
cannot be delivered electronically or verbally (e.g., email, text, phone call, etc.).
40. 
Assignment. The Owner may not assign or otherwise transfer all or any of its interest under this
Contract without the prior written consent of the Company. If the Company agrees to the assignment,
the Owner shall remain responsible under this Contract, until its assignee assumes in full and in writing
all of the obligations of the Owner under this Contract. Any attempted assignment by Owner in violation
of this provision 
will be void and of no effect.
11. 
indemnification. THE COMPANY AGREES TO INDEMNIFY THE OWNER AND HOLD THE
OWNER HARMLESS FROM CLAIMS, DEMANDS, ACTIONS, DAMAGES, LIABILITY, AND
EXPENSE IN CONNECTION WITH LOSS OF LIFE, PERSONAL INJURY, AND/IOR DAMAGE TO
PROPERTY BY REASON OF AND TO THE EXTENT OF ANY NEGLIGENT ACT OF THE COMPANY
OR ITS SUBCONTRACTORS, AGENTS, OR EMPLOYEES. IN TURN, THE OWNER AGREES TO
INDEMNIFY THE COMPANY AND HOLD THE COMPANY HARMLESS FROM CLAIMS, DEMANDS,
ACTIONS, DAMAGES, LIABILITY, AND EXPENSE IN CONNECTION WITH LOSS OF LIFE,
PERSONAL INJURY, AND/OR DAMAGE TO PROPERTY BY REASON OF AND TO THE EXTENT OF
ANY NEGLIGENT ACT OF THE OWNER OR ITS CONTRACTORS, AGENTS, OR EMPLOYEES.
12. 
Assignment of Receivables. 
The Company reserves the right to assign any outstanding
receivables from this Contract to its banking institution as collateral for any loans or lines of credit.
Page 40f 8
© 2025 Utility Service Co., 
Inc

pi
drained and is made available to the Company, the Owner agrees and acknowledges that the Company
shall not be responsible to repair the latent defects untess the Owner and the Company re-negotiate 
the
Annual Fees. The definition of a “latent defect” shall be any defect of the Tank which is not easily
discovered (e.g., corrosion of the floor plates, corrosion of the roof plates or rafters, corrosion in areas
inaccessible to maintain, damage to the roof of the Tank which is not clearly discoverable during the
visual inspection, ete.).
46. _ Excessive Inflation. In the event that the aggregate 
of the Annual inflation Rates (defined herein
below) established for two (2) consecutive calendar years during the term of this Contract exceeds 12%
in total, the Owner 
and the Company agree to renegotiate 
the Annual Fees and increase the Annual Fees
‘throughout the remaining term of the Contract to compensate the Company for the excessive inflation.
For purposes of this provision, the Annual Inflation Rate for each calendar year shall be established by
the Engineering News Report - Construction Cost Index ("ENR-CCT*). In the event that the ENR-CCI
index is discontinued, the Owner and the Company will negotiate and agree to an alternative index or
methodology to address the excessive inflation. 
For illustrative purposes, if 
a Contract is executed in
2022, the first equitable adjustment could not be made until both the 2023 inflation rate and the 2024
inflation rate have been established. 
If the annual inflation rates for 2023 and 2024 are 5.0% and 7.1%,
respectively, the Owner and the Company agree to renegotiate the current year's Annual Fee as well as
the remaining Annual Fees for the remainder of the term of the Contract to address the excessive
inflation.
46. 
Counterparts. This Agreement may be executed in counterparts, each of which shalll be deemed
an original, but all of which taken together shall constitute one and the same Agreement. The Parties
may utilize electronic means (including facsimile and e-mail) to execute and transmit the Agreement and
all such electronically executed and/or transmitted copies of the Agreement shall be deemed as valid as.
originals.
47. 
Entire Agreement. 
This Agreement constitutes the entire agreement of the Parties and
supersedes all prior communications, understandings, and agreements relating to the subject matter
hereof, whether oral or written.
SIGNATURE PAGE TO FOLLOW
Page 
5 of 6
© 2026 Utility Service Co., ine.

or Kimber he 
oy Baad 
uh dh,
Title: 
Dir 
Title: _National Director of Operations
Print Name: Kimberly Allen 
Print Name: 
_Bradley Winkeler.
Date: 
7,202! 
Date: __October 
27,2025
///77//// 
‘I mierd.
Seal:
Page 
6 of 
6
© 2025 Utility Service Co,, Inc


F
1 [DESCRIPTION AND JUSTIFICATION (describe the type, purpose & anticipated accomplishments of the project)
JUnder the Waterford / New London Interlocal Water Agreement (W/NLIWA), Waterford water system users 
are customers of the City of
INew London Department of Public Utilities, and the Utility Commission does not receive user-based revenue to fund emergency repairs
that meet the agreement's definition of Material costs. This request establishes a dedicated capital reserve for emergency water
distribution system repairs that must be treated as Capital Improvements under the W/NUWA. Water system failures are unpredictable
land often require immediate response to protect public health and maintain service continuity. The reserve provides readily available
capital funding for such events, reduces reliance on emergency appropriations, and avoids disruption to other approved capital projects
2 [PROJECT STATUS IF IN PROGRESS
IIS OTHER PROIECTS WITHIN YOUR DEPARTMENT OR ANOTHER DEPARTIAENT THAT WiLL BEIMPAGTEDVTHIS
3 |Request
4 [DESCRIBE THE IMPACT ON DEPARTMENT OPERATING BUDGET (Include cost estimate if applicable) _
[None, funding will be expended only for capital-eligible emergency repairs and not for routine maintenance.
[GRANT FUNDING/OTHER FUNDING, if applicable (detailed explanation of grant/other funding, including the amount,
|[5 |source of funding, status, town match, if any. Attach award letter if available)
[ATTACH PLAN ESTIMATE, SERVICE AREA MAP AND/OR OTHER SUPPORTING DOCUMENTATION [if none, simply state that
6 |the area below)
[See included back up narrative and example material costs incurred by the Town since 2016.
7 
(COST/FUNDING SOURCE.
“APPROVED
FUNDING TO
IFUNDING SOURCE 
DATE 
Fy2027 
Fy2028_| 
Fy2029 | Fv2030 | Fv2031
7 [Current Year Capital
2 
|Utility Budget/Sewer Cap Maint Fund
3 [Transfer to CNR 
200,000] 
200,000] 
200,000] 
200,000] 
200,000]
4 |Short/Long-term Bonds
5 [Loci (detail in section 5 above)
[[6 Tow Undesignated Fund Balance
Federal/State Grants (detail in section
7\5)
[Other Funding (detail in section 5
8 [above}
[roTALs: 
Q 
200,000 
__200,000{ 
200,000] 
200,000] 
200,000]

g
y
pi
Pursuant to the W/NLIWA, “Material,” as applied to the cost or expense of a particular repair or
maintenance activity, is defined as costs greater than or equal to $5,000, adjusted cumulatively
by the Escalation Index as of April 1 preceding the adjustment date. The agreement further
specifies that (i) the installation of more than three contiguous standard lengths of pipe is
deemed Material regardless of cost, and (ii) the first $10,000 spent on Material costs or
expenses is deemed not Material, with that amount also subject to escalation.
Using the ENR Construction Cost Index as prescribed by the W/NLIWA, the current Escalation
Index is 3.13. This results in an adjusted Material cost threshold of $15,658, with the first
$31,300 of Material costs deemed not Material. Under the W/NLIWA, any repair with costs
exceeding these thresholds is required to be treated and funded as a Capital Improvement.
Waterford embarked on installing its water distribution system in the 1960's, prior to the
installation of our wastewater system. Construction costs have increased significantly over
time; for example, a 20-foot length of 10-inch ductile iron pipe that cost approximately $150 in
1960 now costs approximately $975-$1,000. Waterford’s distribution system has experienced
120 water main breaks since 2008, of those breaks 53 have occurred in the last 6 years. Given
the age of the system and escalating material and labor costs, it is reasonable to expect that
emergency repairs will more frequently meet the definition of Material costs.
This request establishes a dedicated capital reserve for emergency repairs to the water
distribution system that qualify as Material costs. The reserve mitigates financial risk associated
with unpredictable infrastructure failures and reduces reliance on emergency appropriations or
disruption of other approved capital projects. Water distribution system failures are inherently
unpredictable and often require immediate response to protect public health, maintain service
continuity, and limit secondary damage. Having a designated reserve ensures that capital
funding is immediately available when such events occur.

PO BOX 310
WATERFORD, CT 06385
BILLING FOR: PENINSULAR ROAD BRIDGE WATER MAIN REPLACEMENT
50% PROJECT TOTAL
BILL DATE: 
NOVEMBER 25, 2014
DESIGN & PERMITTING PHASE
Lenard Engineering Inc. 
5 9,600.00- flock # 
33/99 
8:
BIDDING PHASE 
4] 950 0
Lenard Engineering inc. 
§ 3,700.00 fod 33/96 - fOB00 - 
“782
CONSTRUCTION
Y
8 & W Paving & Landscaping LLC 
sas2.200.00 foot # 2 113I-57759 - Me thp,'
INSPECTION
B00 4 4 Gob.
WUC Employee E. Machinski
85 Regular Hours 
Lizo~ $4043
2 overtime Hours 
s.souias — Ack 28/-EN2D so
jo, 0.03
TOTAL PROJECT COST 
$209,181.25 
7
50% PROJECT COST TO BE PAID BY NEW LONDON: 
_$104,590.63
PLEASE REMIT PAYMENT TO:
Waterford Utility Commission
P.O. Box 310
Waterford, CT 06385,

VENDOR NAME: 
Town of Waterford - Waterford Utility
Commission
ADDRESS: 
_15 Rope Ferry Road
Waterford, CT 06385
VENDOR #
PROJECT #
GMBA
P.O. #
421,6801.468.33.99
ACCOUNT 
#
MULTIPLE ACCOUNTS, PLEASE CODE ON
INDIVIDUAL INVOICES
CERTIFICATION OF DEPARTMENT HEAD
| CERTIFY THAT ITEMS OR SERVICES WHICH REQUIRE THIS
PAY MENT WERE RECEIVED, COUNTED AND EXAMINED BY
ME OR BY THE AGENT WHOSE SIGNATURE IS ON THE
ATTACHED DELIVERY SLIP OR INVOICE. | FURTHER
CERTIFY THAT ANY ITEMS OR SERVICES ARE AS ORDERED,
‘ARE IN GOOD CONDITION AND 
REPRESENT PROPER
EXPENDITURBS/FOR THIS DI
Pemorizeo SIGNATURE
BANK CODE
7 
FMANCE DEPARTMENT USE ONLY.
NUMBER OF 
he
INVOICES 
TOTAL AMOUNT 
AP REVIEW 
CHECK D