Fleet Ad Hoc Committee Meeting

1)
2)
3)
4)
FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
PHONE: 860-442-0553,
woeseaterfordetong
AGENDA
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FLEET AD HOC COMMITTEE 
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Friday, May 15, 2026 
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8:30 A.M. 
i BS
First Selectman’s Office 
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Town Hall 
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3
=
Call to Order
Approval of Minutes from April 21, 2026 meeting
Per Town Ordinance 3.17.060:
To consider and act on a request from Ryan McNamara, Director of Recreation
and Parks, to request a price variance of an additional $4,040 towards the
approved replacement of P74.
Adjournment.

FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
PHONE: 860-442-0553
www.waterfordetorg,
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Fleet 
Ad Hoc Committee 
& 2 98
Meeting Minutes 
3 
a $3
Tuesday, April 21, 2026 
BN > 82
8:30 am 
ES 
= 8
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Present: 
Sue Driscoll (RTM), Glenn Patterson (BOF), Rob Brule (First 
S@lectman),
Allen (Director of Finance), Chris Haley (Director of Fire Services)
1) 
Meeting Called to order at 8:30 am.
2) 
Approval of Minutes from January 22, 2026 meeting
Motion to approve the minutes as presented by Sue Driscoll and seconded by Glenn
Patterson
Motion Passes: Unanimous
3) 
Per Town Ordinance 3.17.060:
To consider and act on a request from Chris Haley, Director of Fire Services, to approve
$50,000 to rebuild W-11's engine.
Motion to approve the request for $50,000 to rebuild W-11's engine by Glenn Patterson
and seconded by Sue Driscoll.
Motion Passes: Unanimous
4) 
— Adjournment
Motion by Glenn Patterson and seconded by Sue Driscoll to adjourn the meeting at 8:52
am.
Vote: Unanimous
Respectfully submitted
Kimberly Alew
Director of Finance

FIFTEEN 
ROPE FERRY ROAD 
WATERFORD, 
CT 06385-2886
DATE: 
April 29, 2026
TO: 
Fleet Management Adhoc Committee ~ Variance Review
FROM: 
Ryan McNamara, Director of Recreation & Parks
RE: 
Variance Request & Review
Fleet asset #P74 is currently in a build mode, awaiting almost a year since production request, through
an active purchase order. The company also services and works with the Ventrac systems. During this
wait period we have discovered additional ways to use the Ventrac system on our ballfield operations.
‘We have discussed replacing our current order with the variance requested below with the vendor and
changes can still be made. In order to fulfill this request, the department would need an additional
$4,040 to make this valuable change.
The additional $4,040 wil be used to support the purchase of a Ventrac utility tractor that will replace
‘our aging SandPro and significantly expand our operational capabilities. While the SandPro serves a
single seasonal purpose, the Ventrac provides year-round functionality through a wide range of
attachments, allowing one machine to perform multiple duties across our fields and facilities. This
investment not only consolidates equipment needs but also reduces long-term replacement costs, as
future updates will primarily involve lower-cost attachment replacements rather than full machine
Purchases. The additional funding ensures we secure a more versatile, durable, and cost-effective
Solution for the department moving forward.
Quoted cost for the Tor SandPro: 
$37,450.50
Quoted cost for Ventrac with balifield attachments: 
$41,490.08
Cost difference: 
4,039.58
Infield Grooming: Ventrac vs SandPro
You already know the SandPro is excellent at one thing: ballfield infield conditioning.
A Ventrac equipped with the Ventrac Renovator / Power Rake / Groomer attachments can match that
performance:
* 
Breaks up compacted infield mix
+ 
Levels and smooths the surface
‘+ 
Removes lips and transitions
‘* 
Handles wet or dry material
‘© 
Leaves 
a consistent, playable finish
Result: You don’t lose any capability you currently rely on.

Everything the Ventrac can do that the SandPro cannot
This is where the value really shows up. A SandPro is a single-season, single-purpose machine. A Ventrac
isa year-round, multi-attachment platform that can replace multiple pieces of equipment.
Turf & Grounds
© 
Finish mowing
‘© 
Rough-cut mowing / brush clearing,
© 
Aeration
© 
Dethatching.
* 
Overseeding
‘+ 
Leaf blowing & vacuuming
Infield & Sports Turf
* 
Infield renovation
Lip removal
Grading and leveling
Material moving with slip scoop or bucket
‘Warning track maintenance
Winter
+ 
Snow plowing
Snow blowing
Brooming sidewalks
Salting (with spreader attachment)
Landscaping & Construction
‘© 
Trenching
‘+ 
Stump grinding
* 
Soil preparation
‘+ 
Light excavation
«Material handling

‘One machine replaces:
+ 
SandPro
* 
Dedicated mower
* 
Snow equipment
+ 
Aerator
* 
Brush cutter
+ 
Utility tractor for light work
Year-Round Utilization = Better Budget Justification
ASandPro sits idle for most of the year.
‘AVentrac works 12 months, which means:
© 
Higher return on investment
* 
Less fleet maintenance
‘+ 
Fewer engines to service
* 
One operator can do more jobs
‘* 
Easier training and standar
tion
This is often the deci
i factor for municipalities, schools, and parks departments,
Operator Experience & Practical Advantages
‘© 
Articulating frame gives tight turning and minimal turf damage
+ 
Front-mounted attachments improve visibility and precision
+ 
Quick-attach system means switching tools in under a minute
+ 
Allewheel drive handles wet fields, slopes, and winter conditions
* 
Commercial durability for daily use
ur team will be able to do more work with fewer machines and less downtime.
Our goal is to replace the SandPro AND expand maintenance capabilities, the Ventrac is the right
preferred choice.
‘* 
It matches the SandPro’s infield performance
* 
Itadds dozens of new functions
* 
It becomes a year-round workhorse instead of a seasonal too!
We are not just investing in a groomer—we're buying 
a multi-purpose grounds management system.
| appreciate your time and review of this request.
Ryan McNamara, Director of Recreation & Parks


turf products 
QUOTE
157 Moody Road # PO Box 1200 # Enfield, CT 06082
Main Office: (860) 763-3581 
FAX: (860) 763-5550
Prepared For: 
Ryan McNamara 
Ship To: 
Waterford Parks Sand Pro
Waterford Parks and Recreation 
Quote Number: 
3.12.25
24 Rope Ferry Road Waterford, Connecticut 
Quoted Date: 
9171625
06385 United States 
Prepared By: 
93/12/2025
‘Sourcewell Pricing 
Brian Pope
bpope@turfproductscorp.com
1 
Sand Pro 3040 
$26,786.00 
22% 
$20,893.08 
— $20,893.08
1 
Manual Blade (40 Inch) 
$2,339.00 
22% 
$1,824.42 
$1,824.42
1 
Carbide Tine Toolbar 
$2,081.00 
22% 
© 
$1,623.18 
$1,623.18
1 
Midmount Toolbar System 
$2,097.00 
22% 
$1,635.66 
$1,635.66
1 
Steel Drag Mat 
$447.00 
22% 
$348.66 
$348.66
1 
Coco Drag Mat 
$770.00 
22% 
$600.60 
$600.60
1 
QAS Drag Mat Carrier System 
$2,059.00 
22% 
‘$1,606.02 
$1,606.02
1 
Rear Remote Hydraulic Kit 
$3,610.00 
22% 
$2,815.80 
$2,818.80
1 
LB 400-5 
Spine Collar Plate LB-400-5 
$208.56 
0% 
$208.56 
$208.56
1 
LB 400-6 
Poly Brush (need spine 
$698.36 
0% 
$698.36 
$698.36
collar plate) L8-400-6
1 
LB 400-1 
Rear Mount 
$3,412.80 
0% 
$3,412.80 
$3,412.80
ToroTotal: 
«$31,347.42
‘Non ~ Toro Total: 
$4,319.72
Freight & Set Up: 
$1,783.36
$0.00
($0.00)

turf products 
= commercat
SALES AGREEMENT
157 Moody Road © PO Box 1200 e Enfield, CT 06082
‘Main Office: (860) 763-3581 © FAX: (860) 763-5550
Pricing is valid for 30 days.

turf products 
= commerciat
157 Moody Road «POBox 1200» Enfit, 06082 
SALES AGREEMENT
‘Main Office: (860) 763-3581 « FAX: (860) 763-5550
Contact Name: 
‘Quote Number:
‘Account Name: 
Quoted Date:
Billing Address: 
Prepared By:
Phone number:
Account Number: 
Salesman Number:
II
Shipping address: 
Buyer's PO No:
‘Agreement Signing Date:
Requested Delivery Date:
Financing / Leasing
Terms:
Setup Instructions:
Pricing is valid for 30 days.
BY SIGNING BELOW, THE BUYER AGREES TO PURCHASE THE PRODUCTS AS DESCRIBED IN THE ACCOMPANYING QUOTES
AND ACKNOWLEDGES HAVING RECEIVED AND READ A COPY OF THE TERMS AND CONDITIONS OF THIS AGREEMENT AND.
HEREBY AGREES TO BE BOUND BY THOSE TERMS AND CONDITIONS.
Buyer's Signature 
Salesperson's Signature:
Duly Authorized 
Duly Authorized
Buyer's Printed Name. 
Salesperson’s Printed Name
Duly Authorized 
Duly Authorized

turf products = commerciat
157 Moody 
Road « POBox 1200» Enfield T0608? 
SALES AGREEMENT
‘Main Office: (860) 763-3581 # FAX: (860) 763-5550
TERMS AND CONDITIONS
1. ACCEPTANCE 
OF ORDER. TURF PRODUCTS, LLC (Sele) shall accept this sales agreement 
(the "Order" for certain goods described in name and quantity on Quote
attached hereto (the "Goods". Each of Seller and Buyer may be refered 
to herein asa "Party" and collectively asthe “Parties”. By Buyer 
and Sele’ written acceptance
‘ofthis Order, Buyer and Seller agrees toal the terms and conditions ofthis Order.
2. PRICING. Psces, terms, and conditions are subject to change by Seller without notice. Sele reserves 
the right to add applicable 
taxes to the pricing.
'3, CHANGES 
AND CANCELLATIONS. Changes proposed by Buyer with respect to this Agreement shall be made by submittal by Buyer 
to Seller ofa written request at
least teen (35) days prior to shipment 
of Goods pursuant to ths Agreement, approval shal be solely at Selle’ cretion nthe event that Seller approves ary
chhangels) proposed by Buyer with respect to this Agreement, Seller shal provide 2 new estimated delivery within a reasonable time, The terms and conditions ofthis
‘Agreement shall remain in effect in their entirety in the event that Seller fl to approve any changes proposed by Buyer.
‘4 DELIVERY. Goods shall be sold F.0.8. Delivery Destination as st forth above on the Delvery Date. Seller shall pack ll Goods a accordance with customs and practices
prevaling 
in the industry. Rsk of os shall ass to Buyer upon delvey of the Goods at the Delivery Destination Mf accepted and signed fr by the Buyer Seller shal not
bbe Kable for any losses to Buyer arising from any delivery of the Order thats nonconforming or rejected, unless sod nonconformance or rejection is 
result of Sellers
F058 negligence 
or faut. Notication of any such nonconformance or rejection must be provided to Seller within thee (3) business days of Buyers receipt of the Order.
‘Sele shall retain a right to cure within ten (10) business days of receipt of Sellers notice of nonconformance o ejection of the Order or any part thereof without being
<eemed in breach ofthe Orde or any part or provson thereof Sele shal in the even ofa delay or threat of delay due to any cause, prompt notily Buyer inwting
ofthe delay Seller shall not be Hable for any damages resulting from failure to make delvery or performance within the time called fr by this Order or by any wren
insteetions 
ofthe Buyer.
5. RETURNED GOODS 
AND ERRORS. Goods may not be returned without 
a Returned Goods Avthoitation Issue by the Seller and any returned Goods ae subject 
to
restocking charg. Certain Goods may not be returned including Goods which are found tobe defective and or not conforming 
withthe terms of ths Agreement. 
Al
returns must bein new and clean condition. Goods delivered more than ninety (60) days prior to their attempted retun will ot be accepted by Sele uniess Buyer has
‘obtained prior written approval from the Seller I permission to return the Goods (or any portion thereo! 
i granted, 
any amount of Seles merchandise 
cred given to
‘Buyer wl be based onthe circumstances involved and determined solely tthe Sel’ discretion. Buyers response for any delivery or shipping charges incurred to
‘return Goods 
to Seller. ele shall ure any errors Inthe shipment ofthe Goods that are notin conformance with this Agreement and those goods that are defective and
under warranty. Al cams for shortages inthis Agreement must be made within te (10) calendar days from the shipment date
6.FINANCE CHARGE. Buyer agrees 
that each invoice pursuant to this Agreement wil be subject to finance charge of one and a half percent (1.5%) er month or part
thereof equaling an annual percentage rate of eighteen percent (18%) or the maimum rate permitted bylaw, whichever i 
higher 
not padi fullafter thet (30)
ays ofthe date 
of the invoice, unless other terms have been agreed upon (ex leasing) Buyer shal reimburse Seller for any and all costs and expenses including
attorney‘ fees tothe maximum extent permitted by law incurred by Seller asing from or related tothe collection 
of any Obligation (s defined in Paragraph 7) and/or
the enforcement of See's rights 
with regards to any Collateral 
(as defined in Paragraph 
7).
7. SECURITY INTEREST. To secure the payment and performance ofeach and every debt, abit of every type and description which the Buyer mey now or hereafter
‘owe tothe Seles (each an “Obligation” Buyer grants to Seller a security interest nthe Goods, and all other goods (38 defined in Article 9 ofthe Uniform Commercial
‘Code, as adopted bythe State of Connecticut (the “UCCTM) from time-to-time sold by Sele to Buyer, and all products and proceeds ofthe foregoing property, Inding,
‘without imitation, al accounts, surance proceeds and all other rights to payment (the “Cllatral”). Buyer authoites the Sele to prepare ad fle financing
statements covering al or any portion ofthe above collateral with any fling ofice selected by Sele. Upon any default of Buyer in respect of Obligation, Seller shall have
allights ofa secured creditor under the UCC and under anyother applicable aw.
‘8. TERMINATION. This Agreement may not be terminated unless agreed ton writing by Seller 
and Buyer.
9. REPRESENTATIONS AND WARRANTIES. SELLER PROVIDES 
THE GOODS, INCLUDING BUT NOT LIMITEO 
TO ANY SPARE PART(S), MANUAL(S) ANO/OR INSTRUCTIONAL
[MATERIAL(S) PURSUANT 
TO THIS ORDER "AS 15." ANY WARRANTY OR WARRANTIES PROVIDED BY THE MANUFACTURER(S) OF THE GOOOS (collectively, the
"Manufacturers ISIN LEU OF ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT IMITATION, IMPLIED WARRANTIES 
OF MERCHANTABILITY,
FITNESS FOR A PARTICULAR PURPOSE, SATISFACTORY QUALITY, NONINFRINGEMENT, OR ARISING FROM ANY COURSE OF DEALING, USAGE, 
OR TRADE PRACTICE. Seller
shal bear no responsibility 
for contents or erors in any manuals, instructions or other information supplied tothe Seller by the Manufacturers and provided to Buyer 
by
Seller withthe Goods,
430. NOTICE. 
Any notices required or permitted tobe given hereunder shall ein writing and shall be deemed tobe duly given when recived if sent by 
a recognized
‘overnight carrie to each Party's address as stated on this Order, when delivered by hand, 
or when transmitted by facsimile transmission the transmittal eport,
ocument indicates thatthe focsimile 
was set sucessfully
11, REMEDIES. Remedies 
set forth are exclusive. Neither Party shal belle 
for consequential punitive or exemplary damages, or loss profs 
or revenue.
12, DISPUTE RESOLUTION AND GOVERNING LAW. The terms of this Order shall be governed by the laws ofthe State of Connecticut, to the exclusion ofits choice of law.
‘rules, Seller and Buyer subnit to the non-exclusive jurisdiction of any state or federal court located inthe State of Connecticut To the extent permitted by applicable
law, any and all actions brought by Buyer against Seller pursuant tothe terms ofthis Agreement shal be commenced within one (1) year of written notice by Buyer to
Seller ofthe disputes) that is/are the subject ofthe action sald written notice to be provded by Buyer to Seller within one hundred eighty (180) days ofthe shipment
date specified herein. THE PARTIES HEREBY WAIVE ANY RIGHTS TO AJURY TRIAL.
13, SEVERABIUTY. Inthe event provision or clause of the Order confit 
with governing 
laws ori 2 court of competent jredicton hols invalid provision 
or clause of
{tis Agreement, such provision or cause shall be deerned 
to be modified to reflect 
35 neatly 
as possible the Parties intent. The remainder 
ofthis Agreement shall remain
infil force and effect so long 
asthe terms 
of the remainder do not render the Agreement marifesty unjust to either Party.

turf products = commerciat
SALES AGREEMENT
157 Moody Road # PO Box 1200 
Enfield, CT 06082
Main Office: (860) 763-3581 # FAX: (860) 763-5550
44, SURVIVAL. The provisions ofthe Agreement, which by thelr very nature would continue beyond 
the termination, cancelation, 
or expiration ofthe Order shall
‘continue a vad and enforceable ights and obigations ofthe Parties and survive termination, cancellation, or expiration ofthe Order.
415, FORCE MAJEURE. Neither Party shal be lable for a delay in ts performance 
ofits obligations and responsibilities under this Agreement 
due to causes beyond its
‘contro, inclading not imited to war, tes or lockout, embargo, national emergency, Insurrection 
oF dt, acts ofthe publc enemy, act 
of terrace, feed, other
natural disaster, or any and al delays 
or fares by the Manufacturers 
or any 
of Seer’ other vendors, povided that sid Party 
has taken reasonable measures to nati
‘the other in writing 
of the deta.
46. ENTIRE AGREEMENT. This Order and Quote hereto together constitutes the entire agreement between Buyer and Seller, and supersedes al, whether watt 
or oral,
‘communications, representations, negotiations, or agreements pertaining o the Goods. This Agreement may onl be amended by 
9 wing signed by both Parties nthe
‘event that any terms ofthe Agreement 
conflict with those 
of any other document, ths Agreements ters shall contro,
117. WAIVER. The waiver by Buyer or Seler of any notice requirement or any breach of any requirement or obligation under ths Agreement shall not be deemed tobe 2
walver of any subsequent breach of the same requirement or obligation, or a waiver of any other cequtement or obligation stated herein.


EMTHAC
Pricing Quote
Prepared For:
Quote
Contract
115034-1002
12624-TTC
Date Quoted: 
April 24, 2026
Quote Expires: May 24, 2026
Prepared By:
Ryan McNamara,
Waterford Recreation and Park
16 Rope Ferry Road
Waterford, CT 06385
860 444 5881
Turf Products LLC
Brian Pope
187 Moody Road
Enfield, CT 06082
Phone: 860-395-6936
‘serve your needs. Please feel
QTy 
Model #
‘Customer's Sourcewell Membership ID:
free to contact me with any questions,
Thank you forthe opportunity to quote the following Ventrac product(s) for your review. 
| have added the items that we feel would best
Description 
MSRP 
Sourcewell 
Total
1 
[4S20N (99.5125) 
Ventrac Tractor: KN, 4520N Kubota WG972 EFI 
35,386.00] 
31,138.80) 
31,138.89
Included Standard: Weight Transfer, SOLA Hand
|Controls, 4 Rear Weights, Front Fenders, Foot
Pegs
1 
|70.4160-99 
|Acoessory: Kit, 3 Point Hitch 4520 
2,650.00) 
2,332.00 
2,832.00
1 
|ro.a161 
|Accessory: 12V SWITCH & PLUG 
405.00] 
356.40} 
356.40
Kit, 42V Front 4520/4500
1 
|70.4164 
‘Accessory: DUAL FRONT HYD AUX 
650.00] 
572.00} 
872.00
Kit, Dual Front Hyd Aux 4520/4500
1 
]DR540 (39.55285) _ |Attachment: BALLPARK GROOMER 
2,895.00) 
2,635.60 
2,635.60
DR, DR540 Groomer
1 
|ro.8184 
|Accessory: GROOMER DRAG KIT 
2,725.00 
2,398.00 
2,398.00]
Kit, Groomer Drag DR540
2 
[9504 
\Washer, Flat 1/4 SAE 
0.37 
037 
0.74
2 
|a00414 
[Bon, 174-20 UNC x 1 3/6 
081 
0.81 
1.62|
1 
(64.1433 
Plate, Battery Connector Mount 
654 
6.54) 
6.54
2 
(s204H 
Nut, Heavy 1/4-20 UNC. 
0.26 
0.26 
0.52
1 
[30.0315 
(Cover, SB 175 Connector 
7.38 
7.38 
7.38|
1 
[32.0084 
[Cabie, Asm Battery Vac/Tractor 
6476 
64.76 
64.76)
Subtotal 
39,514.36
CHARGES
Setup Charges (5%) 
41,975.72
TOTALUSD$ — 41,490.08
Notes:
Includes battery connection for RV692 Collection System
‘SIGNATURE, 
DATE