Representative Town Meeting (RTM) - 1273 (05/11/2026)

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TOWN OF WATERFORD
FY2027 BUDGET REQUEST
_DEPARTMENT: Building Maintenance
it
ay: 
14 
fe

TOWN OF WATERFORD
FY2027 BUDGET REQUEST
DEPARTMENT: Building Maintenance
Director’s Opening Statement:
Maintaining a building is more than answering a call to repair what doesn’t work. It is
management of utilities, space utilization, renovations and replacements. It requires the
understanding of how the mechanical components interact with each other and the personnel in
the buildings. It is more than building maintenance. It is Facility Management, the coordination
of workplaces, people, and support services in order to support each department’s goals in the
most cost effective manner.
Our focus remains on:
e 
Providing a building that is inviting, providing a sense of welcome at the entrance.
e 
It must have a community orientation with residents feeling comfortable using the
services at the facility.
e 
The vision remaining proactive, not reactive.
e 
Compliance with all environmental permit requirements
e 
Compliance with all Building and Fire Code requirements ensuing a safe building
Components of a well-managed facilities program encompasses:
*Preventative Maintenance Schedules 
*Live Safety Systems
*Repair Protocols 
*Security Systems
*Space needs programming 
*ADA (Barrier Free Buildings)
*Energy Audits 
*Environmental Permit Compliance
*Facility Inspections 
*Indoor Air Quality
*Alarm Testing 
*Building Code Compliance
*Custodial Methods 
*Capital Projects (New & Renovations)
Work on this budget started in July and involved hours of staff time at all levels assembling
information and seeking pricing for the upcoming year. The basic philosophy in preparing the
budget was:
e 
Adequately fund the maintenance and utility accounts. Take care of what we already
have
e 
Propose equipment replacement before the end of service life
e 
Do not take on new services or projects without a discussion on the impact, and cost.
The following facilities encompassing approximately 240,000 sf that is assigned to this
budget:
Town Hall
Library
Public Safety
Community Center
Youth & Family Services
O00 
0 0

Police
Municipal Complex (all buildings on the property, except Utilities Operations)
Jordan Park House
Eugene O'Neill Theater Center
Cohanzie School (vacant property)
NEW: Oswegatchie Fire House (current)
O06 
6 6 6]
The budget presented is primarily an operations (fixed costs) budget. It is obligated to pay
water, public sewer, and electricity, heating (oil and natural gas) utility bills. Wwe must comply
with environmental permits, perform life safety inspections (sprinklers and fire alarms), and
manage intrusion alarms and contract for full time custodial services at the Town Hall, Public
Safety, Community Center, Youth and Family Services, Police and the municipal complex. Part
time custodial services are provided to the Library. Funding for new construction, major
replacements of equipment or renovations to the existing space are found in the Capital
Improvement Program.
The Department is able to provide a 4-year look back for this budget, but the data for FY21
should be discounted. Facilities expenses may have been combined with other expenses in
each department's budget previous requests for FY21. Any attempt to separate out these costs
would be labor intensive and questionable to its accuracy. We will continue to build 
a database
ensuring proper accounting in each area.
New:
Oswegatchie Fire House is now a town building. The budget includes costs to maintain the
current structure until the new fire station has been completed. Added costs are for generator
maintenance, Fire Code inspections, HVAC and rodent control.
Working with the IT Department on a project to upgrade the data rooms in various town
buildings. Work that is the Building Maintenance’s portion is electrical, dehumidification and
minor work to the door, walls and ventilation.
The proposed budget requests the position of Facility Manager be authorized. In order for this
Department to be proactive and not reactive with compliance with permit requirements and
Building & Fire Code requirements requires a full time position. 
| have placed this position in my
request, but funded for just three quarters of the year, realizing that recruitment and on-boarding
is expected to consume 3 months.
General Overview:
Staffing:
Facilities is managed through the Public Works Department under the leadership of the Director
of Public Works. Office staff provide assistance with reporting, accounts payable and
generation of work orders. A mix of Public Works Operations personnel, Board of Education
skilled trades and contractors work to complete the work orders.
A Facility Manager will take some of the burden off the Public Works staff who work on facilities
issues.

TOWN OF WATERFORD
FY2027 BUDGET REQUEST
DEPARTMENT: Building Maintenance
Utilities:
Facilities is responsible for the utilities (water, sewer, heating oil, natural gas and electricity)
consumed at the buildings previously listed as well as the 5 Fire Stations. Consolidating all
Utility billings under one department allows a savings in staff time for processing and a better
capture of data.
o 
Electricity: Facilities is responsible for 40 accounts to include those of the Fire Stations
(5) and Police Radio Sites (5) and 15 misc. accounts that are locations for Recreation
and Parks programs. The Transmission rate is $.1027/kwh. The generation rate is
$.1048/kwh.
o 
Water: There are 33 accounts that we manage. We have budgeted a 14% increase in
the cost of water. The current cost of $3.33 per 100CF would go up to approximately
$3.80 per 100CF in July of 2026.
o 
Sewer: There are 20 accounts that we manage. We have not budgeted any rate
increases.
o 
Heating Oil: Currently we have seven buildings (5 Fire Houses, Library and the Jordan
Park House) that receive heating oil.
o 
Natural Gas: We have five locations with Natural Gas (Municipal Complex, Town Hall,
Community Center, Police Dept. and the Public Safety building). We have been notified
that the Municipal Complex will be billed using a Daily Demand Meter Rate (Rate 20). A
telemetering charge of $22/month is now part of this billing.
Waste Disposal:
Solid Waste/Recyclables: The Public Works Department provides the containers and collection
services and pays for disposal. These costs are included in the Public Works budget and are
not included in this budget.
Service Contracts:
These contracts allow us to ensure the preventative maintenance tasks are performed at all of
the facilities. It also allows us to monitor the performance of the vendor.
Life Safety Inspections:
For those buildings with sprinklers and/or fire alarms, quarterly inspections are required to keep
the Town in compliance with the Fire Code. From these inspections, items are identified to be
tested or components repaired. NFPA 25 for buildings with sprinklers (quarterly), NFPA 72 for
building with fire alarms (annual) and NFPA 10 for fire extinguishers (annual) are what are
budgeted for. We are now responsible for inspection of nine fire hydrants located on Town
property.
HVAC
Units are on a preventative maintenance program. Not only are the units inspected, the units
are cleaned, belts inspected, filters changed and valves exercised.

_ FY2027 BUDGET REQUEST
_ DEPARTMENT: Building Maintenance
Challenges:
e 
Building Maintenance is moving towards Facility Management, but effort is still being
overshadowed by the immediate need to fix what is broken.
e 
The tasks ahead need not focus on the wrenches; it is in the |Pad, capital project
identification and energy management.
e 
Policy makers are asking for information, current staffing levels cannot provide the
information in a timely manner.
e 
Analysis of information of what we have.
e 
Maintaining the old Oswegatchie Fire House while the new one is being built.
e 
Inthe future, new facilities will be added to this department.
o 
Oswegatchie Fire House (8,000 sf)
o 
Friendship School (60,000 sf) of a building that is over 20 years old
FY25 Budget
Personnel 
Service / Contracts 
Utilities 
MM Supplies 
Repairs
‘Personnel
S
Service / Contracts 
S 
317,959
Utilities 
S 
544,865
‘Supplies 
S 
8,000
Repairs 
S 
25,000

TOWN OF WATERFORD
FY2027 BUDGET REQUEST
DEPARTMENT: Building Maintenance
5100 SERIES
FY27 Request 
$58,476
5200 SERIES
10111-52040 — Service Contracts and Repairs
The primary method to minimize costly service calls are annual preventative
maintenance contracts. Contracts include HVAC maintenance, pest control, alarms
and fire system inspections as well as generator maintenance.
Custodial services provided to Town Hall, Municipal Complex, Youth & Family Services,
Community Center, Public Safety Building and part time coverage at the library are
included in this line item. The Library (day coverage) and the Police Station provide
these services in their budgets. The cost of custodial services at the Town Hall is partly
offset by a funding agreement between the Town and Board of Education. These funds
are listed in this budget as a revenue.
We also have on-call contractors for repairs that are not general maintenance. These are for
plumbing, roofing, electrical, overhead doors, and air quality.
BUILDING MAINTENANCE REPAIRS / SERVICES
Minor repairs 
S 
12,100
ADA Door repairs 
S 
2,000
Plumbing services 
S 
15,000
Electrical Services 
S 
16,522
Air quality 
S 
2,000
Tank testing 
S 
1,500
Misc. Supplies 
S 
12,500
$ 
61,622

=
ilding Maintenance
A.I.T 
Water Treatment / Community Center 
S 
800
Action Air 
HVAC - PM 
S 
86,105
A&J Generators 
Generator - PM 
S 
9,000
Building One 
Custodial Services 
S 
167,700
Central Alarm (ITS) 
Mandatory Fire Alarm Inspection (HFPA-72) 
S 
7,500
Fire Protection Test 
Mandatory Fire & Sprinkler inspections (NFPA-25) 
S 
12,500
Frontier 
POTS (Plain Old Telephone Lines) 
S 
6,000
Cintas 
Police Dept Floor Mats 
S 
1,200
Otis Elevator 
Elevator Maintenance Service Program 
S 
10,000
Overhead Door 
Overhead Door Maintenance 
S 
5,000
Primo Water 
Water Delivery 
S 
1,912
MES - Shipman's 
Mandatory Fire Extinguisher Inspections (NFPA-10) 
$ 
6,500
Tremco 
Roof Repairs 
S 
20,000
Waltham Chemical 
Pest Services 
S 
10,700
S 
344,917
SERVICE CONTRACTS & REPAIRS
$600,000.00
$500,000.00
$400,000.00
9510) 0)01010)0)0)
200,000.00
S
S 100,000.00 
—
ee
¢
10111-52040

@ MOUSTAYS
TOWN OF WATERFORD
FY2027 BUDGET REQUEST
DEPARTMENT: Building Maintenance
FY21 
$ 57,821 *Not used in average
FY22 
$160,082
FY23 
$238,733
FY24 
$530,736
FY25 
$427,576
4 year average 
$339,282
FY 27 Request 
$440,000
10111-52090 Heating Oil
Heating oil is for the 5 fire houses, the Library and Jordan Park House. The price per gallon is
set at $2.7392/gallon
OIL/gallons Heating Oil ‘| 
Oct 
Nov 
Dec 
Jan 
Feb 
MARCH 
APRIL 
MAY 
TOTALGALLONS 
Costs
1500 Jordan Fire 
86.2. 
700 
1200 
680 
375 
3041.20 
S$ 8,330.46
1500 Quaker Hill Fir 
550 
220 
326 
800 
400.4 
235, 
2531.40 $ 6,934.01 
|
250 Quaker Hil Fir: 
55.3 
20.1, 
76.2 
148.5 
94.3 
54.2. 
448.60 $ 1,228.81 
|
1000 Goshen Fire 
400 
400 
450 
750 
225 
2225.00 $ 6,094.72
1500 Oswegatchie | 
1275 
43.3 
1000 
435 
500 
1075 
620 
4948.30 $13,554.38
2000 Library 
1400 
266 
971.1 
704.7 
1300 
758.8 
955.6 
104.5 
6460.70 $17,697.15
200 Jordan Park He 
2.8 
20.1 
88.9 
69.3 
181.10 
S$ 
496.07
1000 Cohanzie Fire 
270. 
58.4 
320.7 
265 
650 
598.1 
234.5, 
2396.70 $ 6,565.04
| 
| 
| 
22233.00 $60,900.63
HEATING OIL
$150,000.00 a a 
___—_
$100,000.00 en
$50,000.00 ea
a —!
ae
op
10111-52090
mEY23

FY21 
$ 5,848 *Not used in average
FY22 
$115,505
FY23 $130,748
FY24 $139,598
FY25 
$ 67,459
4 year average 
$113,328
10111-52091 — Natural Gas
We separated natural gas from heating oil for a clearer picture. Currently there is natural gas at
the Community Center, Police Dept., Public Safety, Municipal Complex and Town Hall. There is
no history on a natural gas line item, because it was separated last year.
GAS 
NaturalGas 
| ACCOUNT# 
JULY 
AUGUST
15 
Rope FeryRoad 57952938033 $ 152.29 $ 20281
1000 Hartford Tumpike 57741019087 $ 929.84 $1,012.74
_ 24 Rope Ferry Road 57901760033, $1,291.51 $1,325.20
24RopeFerryRoad 57010700052 $ 177.05 $ 185.79
AL AveryLane 
57064590087 $ 475.35 $ 475.35
204 Boston Post Road 57752199067 $ 16487 $ 15692 $ 
196.68 $ 241.56
i. 
$3,190.91 $3,358.81
FY25 
$81,112
SEPTEMBER OCTOBER
-§ 234.84 $ 449.67
§ 1,131.76 $1,810.24
-§ 1323.23 $1,825.68
§ 16448 § 167.32
$475.35 
$ 823.79
$3526.34 $5,318.26
FY27 Request
NOVEMBER DECEMBER 
JANUARY 
FEBRUARY 
MARCH
§ 869.59 
$ 1,296.73 $ 1,554.85 $ 1,284.20 $ 
703.91.
§ 2,378.37 
$ 3,590.40 
$ 3,775.41 
$ 3,763.26 
$ 282894
§ 2,279.88 § 294850 § 3,559.15 $ 3,231.91 
$ 1,872.75
§ 
17767 § 17953 § 190.88 $ 18841 $ 175.41
$ 1,296.37 $ 2,068.91 $ 2,615.09 $ 2,325.83 $ 1877.11
$ 29492 § 51365 $ 
61414 $ 537.44 § 43994
§ 7,296.80 $10,597.73 $12,309.52 $11,331.05 $ 7,898.06
FY27 Request
$65,000
APRIL 
MAY
§ 600.22 $ 344.91
$2,120.33 $1,330.93
$1442.91 $ 781.14
$ 
175.98 $ 186.56
JUNE
$ 
213.33} 
$
$1,172.79 | $
- 
., 
4
§ 472.26 '$
§ 187.19 '§
vy
4
$1,593.22 $1,267.20 $ 767.09 "§
§ 335.08 § 152.20
$6,267.74 $4,062.94
$85,000
$133.01 §
TOTAL
7,907.35.
25,845.01
22,354.12.
2,156.27
$78,103.83

10111-52100 Electricity
Supply Rates
December 2025 — December 2027 
$.1049/kWh
Generation Rate $.1027/kWh
The following information applies to FY25
Town Hall Electricity
The Town purchases electricity (supply, not delivery) through the Connecticut Conference
of Municipalities (CCM) Purchasing Program. This program is designed to assist Towns in
selecting the best available rates and contract terms. The kilowatt hour rate includes the
CCM program participation fee. Electricity charges also include a delivery rate which is set
by Eversource, which have increased by more than 20%.
The Purchasing Agent gave the following information from (CCM) Tradition Energy:
ELECTRIC
KWH USED 
SUPPLY 
DELIVERY
CHARGE
Electric Charge 
KWH Used 
Supply 
Delivery
‘Series1 
$76,286.02 
354,560 
$32,584.09 
$43,701.96
Police Department Electricity
DELIVERY
ELECTRIC 
KWH USED 
SUPPLY
CHARGE
Electric Charge 
KWH Used 
Supply 
Delivery
‘GSeries1 
$88,121.84 
410,524 
$37,742.74 
$50,379.11

<6 sell 
Pica Raita te to
ELECTRIC 
KWH USED 
SUPPLY 
DELIVERY
CHARGE
Electric Charge 
KWH Used 
Supply 
Delivery
‘a Series1 
$30,357.48 
146,288 
$13,537.10 
$16,951.20
YSB Electricity
| 
ELECTRIC 
KWH USED 
SUPPLY 
DELIVERY
CHARGE
Electric Charge 
KWH Used 
Supply 
Delivery
io Series1 
$20,840.67 
87,686 
$8,058.35 
$12,784.35
| 
Community Center Electricity
ih
Me gro 
eT 
nae
ELECTRIC 
KWH USED 
SUPPLY 
DELIVERY
CHARGE
Electric Charge 
KWH Used 
Supply 
Delivery
®Series1 
$68,128.86 
192,195 
$26,908.27 
$41,220.53

Library Electricity
—- 
ee ——_
ELECTRIC 
KWH USED 
SUPPLY 
DELIVERY
CHARGE
Electric Charge 
KWH Used 
Supply 
Delivery
| 
‘GSeriest 
$28,745.65 
130,640 
$12,004.43 
$18,147.96
Municipal Complex Electricity
|
|
,
|
|
t
ELECTRIC 
KWH USED 
SUPPLY 
DELIVERY
CHARGE
Electric Charge 
KWH Used 
Supply 
Delivery
‘Series1 
$69,686.02 
296,982 
$27,292.61 
$42,392.91
Jordan Fire House Electricity
ELECTRIC 
KWH USED 
SUPPLY 
DELIVERY
CHARGE
Electric Charge 
KWH Used 
Supply 
Delivery
@Series1 
$13,376.80 
55,286 
$5,080.78 
$8,295.62

RE,
ELECTRIC 
KWH USED 
SUPPLY 
DELIVERY
CHARGE
Electric Charge 
KWH Used 
Supply 
Delivery
‘GSeries1 
$11,891.96 
45,902 
$4,218.40 
$7,665.76
ELECTRIC 
KWH USED 
SUPPLY 
DELIVERY
CHARGE
Electric Charge 
KWH Used 
Supply 
Delivery
GB Series1 
$9,472.00 
34,603 
$3,180.62 
$6,291.38
| 
Oswegatchie Fire House
| 
Electricity
f
ELECTRIC 
KWH 
SUPPLY 
DELIVERY
CHARGE 
USED
Electric Charge 
KWH Used 
Supply 
Delivery
‘GSeries1 
$18,848.20 
81,120 
$7,454.92 
$11,393.28

Cohanzie Fire House Electricity
ELECTRIC 
KWH USED 
SUPPLY 
DELIVERY
CHARGE
Electric Charge 
KWH Used 
Supply 
Delivery
‘Seriest 
$14,546.05 
65,766 
$6,043.90 
$8,502.15
85 Miner Lane Electricity
ELECTRIC 
KWH USED 
SUPPLY 
DELIVERY
CHARGE
Electric Charge 
KWH Used 
Supply 
Delivery
o Series1 
$4,717.67 
19,349 
$1,957.79 
$2,759.78
Misc. Accounts Electricity
ELECTRIC 
KWH USED 
SUPPLY 
DELIVERY
CHARGE
Electric Charge 
KWH Used 
Supply 
Delivery
OG Series1 
$21,383.23 
70,425 
$8,974.69 
$12,318.32

FY21
FY22
FY23
FY24
FY25
4 year average
' $200,000.00
ELECTRICITY
$500,000.00 Se
$400,000.00 ee 
ee
S300,000.00
$100,000.00
—
———
ae
AE a
és
10111-52100
$ 64,968 *Not used in average
$366,452
$358,595
$379,682
$466,769
$ 392,875
FY27 Request 
$ 450,000

TOWN OF WATERFORD
FY2027 BUDGET REQUEST
DEPARTMENT: Building Maintenance |
10111-52110 Water
This line item pays for water to Town Bui
system at Cohanzie’s Dedrick field. A rate
Idings and structures, as well as the irrigation
increase of 14% has been factored in.
WATER
$35,000.00 ee
$30,000.00 eres
$25,000.00
$20,000.00
$15,000.00
$10,000.00
$5,000.00
FY21
FY22
FY23
FY24
FY25
4 year average
Si
10111-52110
$ 1,706 *Not used in average
$18,424
$21,332
$26,556
$34,152
$25,116
FY27 Request 
$39,900

2 
bs 
‘ 
ARs 
Vv 
so 
¥” 
=—_ 
=e 
b= 
== 
we
j
|
‘Maintenance
10111-52120 Sewer
50% of the sewer user fee is based on water consumption and 50% is a fixed cost related
to the water meter size. This pays for the sewer usage for Town Buildings and structures.
SEWER
$50,000.00 ee
$40,000.00
——_
530,000.00
$20,000.00
$10,000.00
10111-52120
FY21 
$ 3,369 *Not used in average
FY22 
$24,023
FY23 
$24,084
FY24 
$26,617
FY25 
$44,191
4 year average 
$ 29,729
FY27 Request 
$45,000

TOWN OF WATERFORD
FY2027 BUDGET REQUEST
DEPARTMENT: Building Maintenance
9300 SERIES
10111-53020 — Other Supplies
This line item is now specifically for paper products needed for the Town Hall, Youth
Service Building and the Municipal Complex. All other locations are budgeted through the
respective departments.
Item # 
Description 
Each 
Order 
Total 
Cost 
Value
25703| Towel Roll 1150 ft Scott 
6 
19 
114 
| $105.91 | $2,012.29
2001KC|Towel Scott Essential 
6 
10 
60 
$78.27 | $782.70
VBKT250|VB Kitchen Towel 
12 
11 
132 
$39.63 | $435.93
VBRT800K/VB Roll Towel Nat 
6 
4 
24 
$33.45 | $133.80
26610|Towel 400FT White 
6 
1 
6 
$41.56 | $41.56
46253|Towel Essential Mechanical 
1 
4 
4 
$1.70 
$6.80
19375|Toilet Tissue Compact Coreless 
36 
19 
684 
$90.90 | $1,727.10
19378|Tissue compact coreless roll 
18 
8 
144 
$70.75 | $566.00
21340) Facial Tissue 
30 
2 
60 
$49.37 
$98.74
VBJT2100|VB Tissue (3.3X1000FT) 
12 
1 
12 
$43.49 | $43.49
56744B| Compact Roll Bath Tissue Disp Blk 
1 
6 
6 
$25.51 | $153.06
1911-02}Handwash Foam 
2 
27 
54 
$71.82 | $1,939.14
1919-04|GOJO Touch Free Soap Foam 
1 
8 
8 
$42.85 | $342.80
R2433N8|Liner Can Natural 24X33 
20 
40 
$42.04 | $84.08
R4048N16|Liner Can Natural 40X48 
10 
4 
40 
$45.25 | $181.00
R3340N16|Liner Can Natural 33X40 
16 
8 
128 
$32.66 | $261.28
VBLH385815B| Liner Can Black 38X58 60 GAL 
10 
10 
100 
$48.16 | $481.60
149336P95]Eclipse Urinal Screen Citrus 
12 
1 
12 
$26.20 | $26.20
145 
1628 
| $889.52 | $9,317.57

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OTHER SUPPLIES
$10,000.00 2 
eee
—
$8,000.00
i 
————
$6,000.00 2 ie 
|
$4,000.00 Ae
LA"
wa
$2,000.00 “a
Ga
2)
10111-53020
FY21 
$8,432
FY22 
$7,753
FY23 
$6,393
FY24 
$6,704
FY25 
$8,812
5 year average 
$7,619
FY27 Request 
$9,500

FY2027 BUDGET REQUEST
DEPARTMENT: Building Maintenance
9500 SERIES
10111-55030 —Public Improvements
This line is used to pay for small projects to Town buildings. These funds cover
materials for both materials and work performed by either BOE labor or outside
contractors hired to complete the task. This year, projects will support the IT
Department work in various data rooms.
PUBLIC IMPROVEMENTS
$30,000.00
$25,000.00
$20,000.00
$15,000.00
$10,000.00
$5,000.00
10111-55030
FY22 
MFY23 
FY24 
25)
FY21 
$27,012
FY22 
$11,175
FY23 
$ 3,041
FY24 
$ 4,982
FY25 $22,321
5 year average 
$13,706
FY27 Request 
$ 25,000

TOWN OF WATERFORD
PROPOSED REVENUE BY DEPARTMENT
GENERAL FUND
2026-2027 FISCAL YEAR
All revenues from each department must be listed in the following categories. Please add any revenue lines that are not listed
below.
DEPARTMENT: Building Maintenance
2023-2024 
2024-2025 
2025-2026 | 2025-2026 
2026-2027
LINE ITEM 
ACTUAL 
ACTUAL 
EXPECTED 
YTD 
PROPOSED |VARIANCE
$ 
-
Waterford Board of Education 
73,218 
75,927 
78,357 
18,357 
80,316 
|$ 
1,959.00
Shared Use of Town Hall 
$ 
-
$ 
:
TOTALS 
$ 
73,218.00 | $ 75,927.00 | $ 
78,357.00 | $ 78,357.00 | $ 
80,316.00 
|$ 
1,959.00