Board of Selectmen Regular Meeting

BOARD OF SELECTMEN REGULAR MEETIN
Tuesday, May 6, 2025
5:00 PM
Waterford Town Hall (Appleby Room) 
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(Procedural Action: Check register to be signed by the Board of Selectmen in
accordance with CGS 7-83)
1. 
. Call to Order & Roll Call:
2. Pledge of Allegiance
3.” 
Public Comment:
4. Youth Services: To consider and act on a recommendation from Shea Davy,
Purchasirig Agent, -on behalf of the Human Services Administrator, Dani
Gorman, for surplus disposal of the following items as they’ve outlived their
usefulness:
Chess Table
6 Desk Chairs on wheels
§ Office Chairs
2 Round Tables
1 White Computer Desk
1 Glass L Shaped Desk
2 File Cabinets
Pool Table with Sticks
* 
*@ © 
© 
6 
@ 
@ 
6
5. Board of Eduéation: To consider and act on a recommendation from Shea
Davy, Purchasing Agent, on-behalf of the Board of Education Finance
Director, Joseph Mancini, for surplus disposal of the following items as
they’ve been replaced according to the Fleet Management Plan:
« “Asset 
#008923. 
BOE~.4,.° 
2012 
Ford 
F350 ~ Pickup 
VIN
#IFTRF3B66CEB84702

10.
Fire Services: To consider and act on the following request for a FY25 Out-
of-Series Transfer from the Interim Director of Fire Services, Michael Howley,
in the amount of $12,617 to cover an increase in apparatus repairs and forward
on to the Board of Finance if approved.
Assessor: To consider and act on the following request for a FY25 Out-of-
Series Transfer from the Assessor, Paige Walton, in the amount of $100 to
cover an increase in course costs for UCONN Assessor’s School and forward
on to the Board of Finance if approved.
Assessor: To consider and act on the following request for 
a FY25 Out-of-
Series Transfer from the Assessor, Paige Walton, in the amount of $165 to
cover an increase in course costs for UCONN Assessor’s School and forward
on to the Board of Finance if approved.
Public Works: To consider and act on a recommendation from Shea Davy,
Purchasing Agent, to award a Bid Waiver through Cooperative Purchasing for
FY 25/26 regarding Milling, Paving, Guardrails, Line Striping and Catch Basin
Cleaning, with funds available in Line # 20530-57880 (Major/Minor Road
Paving), provided by several vendors in accordance with Sections 3.08.050 &
3.08.010 of the Purchasing Ordinance-Cooperative Purchasing with the
following breakdown:
e Rafferty — Milling - DAS Bid # 22PSX0197
i. Expires April 10, 2026
e 
American Industries — Paving - DAS Bid #24PSX0207
i. Expires April 4, 2026
e 
Atlas Fence — Guardrail — DAS Bid #18PSX0147
i. Expires October 24, 2025
e 
Safety Markings ~ Line Striping — DAS Bid #23PSX0032
i. Expires December 31, 2025
e 
American Pipe & CB Cleaning - Catch Basis Cleaning 
-CROCG Bid#
757

12.
13.
14.
15.
16.
17.
18.
19,
Emergency Management: To consider and act on the following request for a
FY25 In-Series Transfer from the Director of Emergency Management, Steven
Sinagra, in the amount of $30,000 to cover the cost of excess overtime costs.
Police: To consider and act on the following request for a FY25 Out-of-Series
Transfer from the Chief of Police, Marc Balestracci, in the amount of $10,000
to cover fuel costs through the end of the fiscal year and forward on to the
Board of Finance if approved.
Police: To consider and act on the following request for a FY25 Out-of-Series
Transfer from the Chief of Police, Marc Balestracci, in the amount of $10,000
to cover items needed that have reached end of life as well as needed training
aids for police academy recruits and forward on to the Board of Finance if
approved.
Finance: To consider and act on the following request for a FY25 In-Series
Transfer from the Interim Director of Finance, Kim Allen, in the amount of
$4,800 to cover monthly telephone charges that increased after the budget was
passed.
Appointments & Resignations:
16a. Resignation by Lucas Beaney, Member, from the Recreation and Parks
Commission.
New Business:
Old Business:
Correspondence:
19a. Contracts List
19b. ARPA Quarterly Report through 3.31.25
19¢c. FY25 Third Quarter Report for Capital Projects
19d. Donations
19e. Email from Theodore Johns regarding Organic Landcare
19f. Email from Jason Kohl - LGBTQIA+ Day of Visibility


Memo
To: 
The Board of Selectmen
From: 
Shea Davy
Date: 
April 22, 2025
Re: 
Disposal 
of Surplus Assets
Dear Mr. Brule:
In accordance with the town Property Ordinance, Chapter 2.112.020, it is requested that
the Board of Selectman please consider an act to surplus, on Behalf of the Youth and
Family Services Department. As the attached items have outlived their usefulness to the
department. These items are not listed on the asset list and they will be properly
disposed of and or sold in auction on Gove Deals. Please see the list attached:
Chess Table
6 Desk Chairs on wheels
5 Office Chairs
2 Round Tables
1 White Computer Desk
1 glass L Shaped Desk
2 File Cabinets
Pool Table with Sticks
Thank you for your consideration
Shea Davy
Purchasing Agent,
Town of Waterford

o:
S ea
a y,
u c as
g
ge t
From: Dani Gorman, Human Services Administrator
Ce: 
Kimberly Allen, Director of Finance
Ryan McNamara, Director of Recreation and Parks
Re: 
Disposal of Items on behalf of Youth and Family Services / Community Center
Date: 
April 11,2025
{respectfully ask that the following items be presented to the Board of Selectman on our behalf for removal. None
of the items listed appear on our asset lists. Director McNamara is copied.
1 Chess table
6 Desk chairs on wheels
5 Chairs
2 Round tables
1 White computer desk
1 Glass L shaped desk
2 Tall file cabinets
Pool table
Pool sticks
Dani Gorman
Human Services Administrator
Town of Waterford
Phone: (860) 444-5839
Mail Address: 15 Rope Ferry Road, Waterford, CT 06385
Wega 
WATERFORD 
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SENIOR SERVICES
PRIVILEGED AND CONFIDENTIAL: This communication, including attachments, is for the exclusive use of addressee and may
contain proprietary, confidential or privileged information. If you are not the intended recipient, any use, copying, disclosure,
dissemination or distribution is strictly prohibited. If you're not the intended recipient, please notify the sender immediately by return
email and delete this communication and destroy all copies.

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Memo
To: 
The Board of Selectmen
From: 
Shea Davy
Date: 
April 2, 2025
Re: 
Disposal 
of Surplus Assets
Dear Mr. Brule,
In accordance with the Town Property Ordinance, Chapter 2.112.020, it is requested
that the Board of Selectmen please consider an act to surplus for disposal, on Behalf
of the Board of Education, the following vehicles as they have been replaced
according to the Fleet Management Plan. Upon your approval, the Purchasing Agent
will dispose of this item by auction.
e 
Asset #008923 ~ BOE 4 ~2012 ~ Ford ~ F350 Pickup ~ VIN#1FTRF3B66CEB84702
« 
=Asset #008922 ~ BOE 8~2012 ~ Ford ~ F350 Pickup ~ VINFIFDRF3H61CEB25642
Thank you for your consideration
Shea Diy
Shea Davy 7
Purchasing Agent,
Town of Waterford

To: 
Kim Allen - Director of Finance, Rob Brule — First Selectman
cc: 
Gary Schneider ~ Director of Public Works
From: 
Joseph Mancini, Director of Finance and Operations
Date: 
April 1, 2025
Re: 
Fleet Surplus
Kim,
The Waterford Board of Education would like to surplus the following vehicles.
2012 F350
Vin - IFTRF3B66CEB84702
Asset 1D - BOE4
License Plate -26WFD
2012 F350
Vin - 1FDRF3H61CEB25642
Asset ID ~ BOE8
License Plate ~ 30WFD
Thi
5,
Vy, 
nn
Joseph Mancini
15 Rope Ferry Road » P.O. Box 284 * Waterford, CT 06385
Phone: 860-444-5849 * Fax: 860-444-5870 * www.waterfordschools.org

PRN OM21







Sent from my iPhone

Lead Fleet Mechanic
Town of Waterford
Landline 860-444-5864 ext.2782
Mobile 860-625-0837
From: Shea Davy <bdavy@waterfordct.org>
Sent: Friday, April 4, 2025 8:09 AM
To: Garon VanOverloop <gvanoverloop@waterfordct.org>
Subject: RE: BOE8
Thank you.
Shea Davy
Purchasing Agent
Town of Waterford
15 Rope Ferry Road
Waterford, CT 06385
bdavy @waterfordct.arg
860.444.5842 Direct
860.449-4194 Cell
860.440.0579 (fax)
Waterford
CONNECTICUT
PRIVILEGED AND CONFIDENTIAL: This communication, including attachments, is for the exclusive use of
addressee and may contain proprietary, confidential or privileged information. ¥ you are not the
intended recipient, any use, copying, disclosure, dissemination or distribution is strictly prohibited. If
you're not the intended recipient, please notify the sender immediately by return email and delete this
communication and destroy all copies.
From: Garon VanOverloop <gyanoverlooe @waterfordct.org>
Sent: Friday, April 4, 2025 8:04 AM
To: Shea Davy 
<pdavy@waterfordct.org>
Subject: Re: BOE8








Garon VanOverloop
Lead Fleet Mechanic
Town of Waterford
Landline 860-444-5864, ext. 2782
Mobile 860-625-0837
On Apr 2, 2025, at 11:30 AM, Shea Davy <bdavy@waterfordct.org> wrote:
Thank you.
Shea Davy
Purchasing Agent
Town of Waterford
15 Rope Ferry Road
Waterford, CT 06385
bdavy@waterfo
860.444.5842 Direct
860.449-4194 Cell
860.440.0579 (fax}
<i 
e: 
a>

From: Garon VanOverloop <gvanov 
atert 
.org>
Sent: Wednesday, April 2, 2025 11:30 AM
To: Shea Davy <bdavy@waterft 
re>
Subject: RE: BOE8
Will do
Garon VanOverloop
Lead Fleet Mechanic
Town of Waterford
Landline 860-444-5864 ext.2782
Mobile 860-625-0837
From: Shea Davy <bdavy@waterfordct.org>
Sent: Wednesday, April 2, 2025 11:07 AM
To: Garon VanOverloop 
<gvanover! 
rdctorg>
Subject: BOE3
Hi Garon,
! have the pics you have sent me of BOE4 truck, can you please forward me pics of BOE8
(red trek).
Thank you.
Shea Davy
Purchasing Agent
Town of Waterford
15 Rope Ferry Road
Waterford, CT 06385
bdavy@waterfordct.org
860.444.5842 Direct
860.449-4194 Cell
860.440.0579 {fax}
<imag 
>


FIRE SERVICES 4/4/25
DEPARTMENT
APPROVED 
CURRENT 
Budget 
Budget 
REVISED
Budget 
Avaliable 
Transfer 
Transfer 
= 
Available
Line No. 
Org, Code 
Object Code 
Object Description 
Amount 
Budget 
INCREASE 
DECREASE: 
Budget
1 
10123 
51810 
Overtime 
E 
8,000 | $ 
(64,448)! 
$ 
55,000 
$ 
552
2 
10123 
§1110 
Administration 
$ 
200,611 | $ 
98,752 
$30,000)! $ 
88,752
3 
10123 
$1410 
Firefighting 
$ 1,287,338.00 
|$ 
420,200 
$ 
(15,000)1 $ 
405,200
4 
40123 
51412 
Part Time Firefighting 
3 
175,000 | $ 
72,453 
$ 
(10,000)] $ 
62,453
§ 
10123 
§1830 
Training Overtime 
$ 
40,000 | $ 
(2,756)| $ 
3,500 
$ 
744
6 
10123 
81412 
Part Time Firefighting 
$ 
175,000 | $ 
82,453 
3 
(3,500)} $ 
58,953
TOTAL 
58,500.00 
(58,500.00)
Explanation:
14 
There Is a surplus in the Administration line due to the Director position remaining unfilled to date.
Director of Finance recommended using funds from full time firefighting as additional appropriations were tec’d to hire a new firefighter and
the firefighter was not hired until recently
5-6 
One part time firefighter has transitioned to full time. Therefore, there will be a smail surplus of funds in this line.
Email
Department Head
Hen Alle
Director of Finance
First Selectman
Commisston/Board Approval
fos
Date
ofa.
Date
Date
Date
revised 9/9/20

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Org. Code 
Object Code 
Object Description 
Amount 
Budget 
Budget
4 
10123 
$3070 
Automotive Repairs 
110,000.00 
1,587.00 
12,617.00 
14,204.00
2 
10123 
51412 
Part Time Firefighting 
175,000.00 
61,085.00 
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3 
10123 
52375 
Ground Ladder Testing 
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2,617.00 
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0.00
0.00
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Explanation
1-3 Apparatus continues to demand repairs due to age and use, An excess of funds in part time firefighting has occurred with shifts remaining uncovered due to
ihe part timer's inavailability, Ground Ladder Testing came in below the quoted amount,
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Date
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Org. Code 
Oblect Code 
Object Description 
Amount 
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4 
10104! 
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TO COVER INCREASE IN COURSE COSTS FOR UCONN ASSESSOR'S SCHOOL
Paige $. Walton 
10/22/2024
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Commission/Board Approval
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2,205.00
9.00
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165,00
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TO COVER INCREASE IN COURSE COSTS FOR UCONN ASSESSOR'S SCHOOL
Assessment Technician Course 2A
Paige S. Walton 
4/21/2025
Gepartment Head 
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Director of Finance 
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First Salectnan 
Date
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Memo
April 4, 2025
Re: Bid Waivers through Cooperative Purchasing- Milling, Paving, Guardrails, Line
Striping, 
and Catch Basin Cleanin
Mr, Brule:
The Purchasing agent, on behalf of the Public Works Department, respectfully seeks a Bid
Waiver through Cooperative Purchasing for FY25/26 regarding the above mentioned paving
projects provided by several vendors in accordance with Sections 3.08.050 & 3.08.010 of the
Purchasing Ordinance-Cooperative Purchasing:
¢ 
Rafferty ~ Milling - DAS Bid #22PSX0197
Expires April 10, 2026
« 
American industries ~ Paving - DAS Bid #24PSX0207
Expires April 4, 2026
e 
Atlas Fence ~ Guardrail - DAS Bid #18PSX0147
Expires October 24, 2025
e 
Safety Markings - Line Striping ~- DAS Bid #23PSX0032
Expires December 31, 2025
e 
American Pipe & CB Cleaning-Catch Basin Cleaning-CROCG Bid#757
Expires December 31, 2025
Funds will be available in Line # 20530-57880 (Major/Minor Rd Paving).
Respectfully
~
Sra Davy
Shea Davy
Purchasing Agent
Town of Waterford

Date: 
April 3, 2025
Re: 
Cooperative purchasing
The Department is requesting to use cooperative purchasing contracts to
accomplish several of our maintenance and construction projects. These
services were either bid by the State of Connecticut or the Capital Region of
Governments and include detailed performance (both material and labor)
standards and are only awarded after they have been vetted for insurance,
OSHA, CHRO and other statutory requirements. The awarding agencies allow
other municipalities to piggyback on the contracts.
All the contracts have unit prices and they are fixed for the length of the contract.
The contracts listed for paving will be used only for projects that have been
approved by the Boards. The contracts listed for maintenance will be used on an
as-needed bases.
Public Works is requesting approval to use the contracts listed below for the
calendar year 2025 for all.
Paving Contracts:
> 
Rafferty ~ Milling - DAS Bid #22PSX0197
Expires ~ April 10, 2026
> American industries - Paving - DAS Bid #24PSX0207
Expires - April 4, 2026
Maintenance Contracts:
> Atlas Fence — Guardrail - DAS Bid #18PSX0147
Expires - October 24, 2025
> 
Safety Markings ~ Line striping ~- DAS Bid #23PSX0032
Expires - December 31, 2025
> 
American Pipe & CB Cleaning~Catch Basin Cleaning - CROG Bid #757
Expires - December 31, 2025
Public Works respectfully requests to be on the next agenda of the Board of
Selectman.

exhibit & Prive Schedube.
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