3-16-26 BOF Budget Hearing Agenda & Backup Documents *LINK TO LIVESTREAM*

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BOARD OF FINANCE © i
AGENDA o o
Waterford Town Hall Monday, March 16, 2026
Budget Hearing Town Hall 7:00 p.m.
1 Call to Order
2. Public Comment
3. 10102 — Registrar of Voters
4, 10104 - Assessor
5. 10105 — Board of Assessment Appeals
6. 10106 — Tax Collector
7. 10109 - Town Clerk
8. 10117 — Representative Town Meeting
9. 10101 ~ Board of Selectmen
10. Adjournment
Glenn Patterson, Chairman

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Town of Waterford
December 15, 2025
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TO: Board of Selectmen
FROM: Patti Waters
Bigi Ebbin
Registrar of Voters

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elections, 7 days of early voting for most primaries, and 4 days of early voting for special elections and
presidential preference primaries.
The annual canvas of electors is completed each year from January to May as required by law. The
information is received from the NCOA (National Change of Address) that is supplied to us by the Post
Office. An inactive list of voters is generated naming those voters who have not responded to the
annual canvas. Periodically, we do a non-voting canvas to keep our records as accurate as possible.
Connecticut is also a member of ERIC (Electronic Registration Information Center) which is an
organization that assists states and towns to improve the accuracy of their voter rolls by comparing
voter registries and other lists from state agencies such as the DMV. This is done concurrently with
the aforementioned NCOA canvas. ERIC currently comprises 25 member states + DC.
The Registrars attend ROVAC, (Registrars of Voters Association of Connecticut), spring and fall
conferences where we receive training and obtain credits towards our continuing education
requirements. Our deputies attend one day so they can be apprised of new procedures. We also
attend most monthly New London County ROVAC meetings held in Montville and all necessary town
meetings. Additionally, we participate in monthly zoom meetings with the Secretary of the State's
office, as well as numerous training and update meetings as our equipment and processes evolve.
To staff Election Day we hire and train thirty to fifty poll workers depending on the needs of that year’s
election. Additionally, we hire 5-7 staff per day to cover early voting. Our elections run in a two and
four year cycle and our budgets are adjusted based on this cycle.
Preparation for early voting and Election Day is extensive and includes, but is not limited to,
comprehensive testing of all tabulators, creation of voter lists, ordering and distribution of ballots,
compiling and distributing poll supplies, and setup at each polling location.
We now register most of our voters online through the CT Voter Registration System and through the
DMV. A smaller amount register in person in our office and additionally through Same Day
Registration during early voting and on Election Day.
The current number of registered voters as of 12/01/2025 is 15,071.
Our usual office hours are Monday through Friday 9:30 to 12:30. Office hours increase during the
busy election months that encompass early voting and Election Day, and often change due to statutes
requiring other specific days/hours to facilitate voter registration

We continue to adjust for Early Voting costs as we oversee different types of elections with varying
turnout. These costs include expanded staffing; coding and printing for a larger array of differentiated
ballot types; magnified maintenance and supply costs for new tabulators; additional tabulator and end-
of-night reporting training for Registrars and Moderators; voter education materials; as well as
supplies to support the forthcoming new voter registration system called Total Vote.
LOOKING AHEAD
As Early Voting evolves, we anticipate statute revisions that will change the voting process, as well as
potentially the amount/type of tabulators that we will be required to support financially. Staffing for
Early Voting and Same Day Registration will need to increase as the option becomes more accepted
E_ Md weltreceived.
‘As Early Voting increases, we will need to acquire a larger vault to support additional ballot storage
which requires storage in a fireproof container at the close of every day of early voting.
We anticipate we will need to purchase poll books (electronic check-in) when the state issues a
project recommendation. Some town are currently using this system.
In 2026, Connecticut will convert to a new voter registration system called Total Vote. This is a
completely new system and will most certainly require financial support in the form of supplies and
training.

07/01/26 - 06/30/27 - $35,096
$35,096 x 2 Registrars = $70,192
51310 VOTER REGISTRATION
Deputy Registrar compensation for part-time clerical
help during the canvass and elections. $ 4,200
51320 ELECTION ACTIVITIES
This line item contains a provision to fund personnel to work the State Election of November 3, 2026.
including 14 days of Early Voting. it makes no provision for referenda, primaries, recounts or audits.
It also includes stipend for conference attendance for Registrars and stipend for Moderator Training.
Conference attendance stipend @$35/day
x4 days x 2 Registrars $ 280
Conference attendance stipend @$35/day
x1 day x 2 deputy registrars $ 70
Stipend for Mandatory Moderator
Certification stipend 5@$35 $ 175
Early Voting payroll $15,000
Head Moderator (1) $ 550
District Moderators 3@$368 $ 1,104
District Asst. Registrars 8@$300 $ 2,400
Official Checkers 8@$300 $ 2,400
Ballot Clerks 8@$300 $ 2,400
Tabulator Tenders 4@$300 $ 1,200
Central Counting Moderator $ 184
Central Counting 6@$120 $ 720
End of Night Reporting $75
Total $26,558
51920 FICA
7.65% of $ 100,750= $7,723
GRAND TOTAL 51000 SERIES: $108,673

Ballots for State Election, $.37 x 12,810 (85% of registered voters as of 12/01/26) .
Historical voter tumout: 2014- 60%, 2018- 74.5%, 2022- 63.5% $4740
Cost to conduct the annual canvass $102
Election/Early Voting supplies
labels, thermal paper for tabulators, pen scanner, Infoshred ($26.86 x4). $650
GRAND TOTAL 53000 SERIES: $7,117
GRAND TOTAL BUDGET REQUEST: $126,410

52040 SERVICE CONTRACTS AND REPAIRS
Annual cost of maintenance contract for voting tabulators $4,410
14 tabulators @$315
52050 DUES, CONFERENCES AND EDUCATION
ROVAC - Dues for 2 Registrars and 2 Deputy Registrars $ 170
Registrar of Voters Biannual State Conference $210/day x 8 days $1,680
Registrar of Voters State Conference $210/dayx2Dep.Reg. $ 420
Training of Election Day Moderators 5@$60 $300
$2,570
52070 REIMBURSABLE EXPENSES
Mileage reimbursements for Registrars and staff for travel to
Conferences, polling place set-up, meeting attendance
700 miles @$.70/mile $490
Lunch and supplies for Election Day $750_
$1,240
GRAND TOTAL 52000 SERIES: $10,620

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Statutes at 70% of fair market value for the annual compilation of the Grand List. Additionally,
the Assessor and staff administer state and local programs of tax relief, apply exemptions as
permitted by state law, assist the public with a variety of inquiries and provide data to various
entities including the State Office of Policy and Management.
The Assessor's office also maintains an up-to-date inventory of all property, including land and
improvements thereon, changes in ownership, new construction, alteration, parcel and map
changes resulting from sub-division, assemblage, boundary agreements and surveys filed as of
the assessment date.
In compiling the annual Grand List the Assessor's office regularly reviews and inspects ongoing
improvements made to real property, processes approximately 1300 business personal
property filings annually, and lists and values all vehicles located within the Town of Waterford
as of the October 1st assessment date.
The Assessor's office also provides technical and clerical assistance to the Board of Assessment
Appeals throughout the year by creating the Board’s hearing schedules, generating
appointment letters and notices and recording required agendas and minutes.
Throughout the year the Assessor engages in ongoing appraisal review and analysis; prepares
written and oral testimony and works in collaboration with the Town’s legal department to
resolve any outstanding tax appeals filed with Superior Court under CGS §12-117a and 12-119.
In accordance with Connecticut statutes, The Assessor's office must also oversee the periodic
revaluation of all real property. Effective with the 2023 Grand List, Section 7 of Public Act 22-74,
a new five-year revaluation schedule has been instituted statewide. Mandatory revaluations
are now scheduled for Grand List years 2026, 2030 and 2034.
Looking Ahead: Anticipated Grand List growth attributed to EB’s refurbishment and
occupation of the mall properties and the potential construction of new apartment units will
necessitate an additional part-time staff member in the Assessor's office. To assist with
building permit confirmation, identifying unpermitted structures and tracking changes to
buildings, the Assessor's office anticipates the use of high-resolution aerial imagery and 3D data
to provide location intelligence. The new software request in the amount of $8,300 is included
in this year’s IT budget as a new item for the Assessor's office. Outside of the three state-
mandated revaluations scheduled between the years 2026 and 2034 there are no additional
capital project requests anticipated.

Real Estate
Changes to real property ownership
Building permits entered/processed
Property Inspections/construction detail/value changes
Motor Vehicles
# of vehicles manually priced
certificates of correction to prorate/add or delete
vehicles from current and prior GLs
Personal Property
# accounts reconciled/priced
Assessment Administration
State Elderly tax relief applications processed
Local Elderly tax relief applications processed
State Additional Veterans applications processed
Local Veterans applications processed
New Veteran's Totally & Permanently Disabled applicatins processed
Board of Assessment Appeals applicants scheduled 24 RE & MV
BAA Changes made
Map changes processed
Tax Appeals received
Tax Appeals currently under review from prior years
Income & Expense forms rec'd /analyzed
New Pa 490 apps reviewed
PA490 Decertifications
\Veterans- new DD 214s recorded
943)
2455
567
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Appropriated Appropriated Appropriated Appropriated Appropriated Request
PERSONNEL COSTS
51110 Administration 196,788 169,295 «192,597 206,793 241,963 225,504 13541
51210 Clerica/Technical 62,788 62,224. 66,342 «45,797 «46,899 74,645 21,746
51810 Overtime : : : 5 : : :
51910 Fringe Benefits 2,408 : : 250 250 250 :
51920 FICA 29061 1771119809 19343 19,803 22,961 3,158
c SUBTOTAL 282,025 249,230 «278,748 ~—«272,183 «278,915 323,360 46,845
SERVICES
52010 Advertsing 400 400 400 300 300 250 (50)
52020 Postage 1,031 1,068 1,650 1,720 1,860 2,760 900
52030 Professional Fees 250 250 250 250 24,750 10,750 (14,000)
52040 Serv Cont & Rena 5,666 5921 6,236 6,350 7,662 7,365 (297)
52050 Dues, Conf &Edu 1,825 1,825 2,855 3,290 2,765 3,615 850
52070 Reimbursable Exp : : : : 1364 1,390 6
SUBTOTAL 9472 9464 14,391 =—=11,910 38,701 26,130 (12571)
(MATERIALS & SUPPLIES
53020 Other Supplies 150 150 150 750 835 1,000 165
53200 Pricing Guides 500 500 1,859 2370 1190770 (420)
SUBTOTAL 650 650 2,009 3,120 2025 1,770 (255)
DEPARTMENTTOTAL 291,847 259,344 «= 292,148 287,213 © 319,641 351,260 31,619
|

commercial improvements and new construction at the Crystal Mall site, Millstone and
potential new apartment units will necessitate the restoration of the part-time Assessor Aide |
position. The ongoing personal property auditing program will be transitioning to a year-round,
in-house auditing program conducted by the Assessor and Assistant Assessor resulting in the
need for additional administrative assistance. A seasonal Assessor's Aide | position is also
requested to assist the office staff with taxpayer issues and concerns during the summer
months when the Assessor and Assistant Assessor are conducting new construction field
inspections.
Budget Request: $323,360 15.93% increase
“See the Personnel/Fringe Benefit spreadsheet for calculations
Services: Accounts 52010-52070: encompassing all necessary daily operating
costs, including statutorily required legal ads and filing notifications, related postage costs,
professional fees related to office operations, required office equipment and materials and
provisions for the Assessor and Assistant Assessor's ongoing continuing education and staff
training.
Budget Request: $26,130 (32.48%) decrease
10104-52010 - Advertising Request: $250 (16.67%) decrease
Includes annual publication of a combined legal advertisement notifying taxpayers of
state mandated exemption filing deadlines and announcing Personal Property filing
requirements as mandated by state statute. The required notice is published in The Day
newspaper and posted on the Town’s website. The combined legal ad published in the
fall is advertised jointly with three neighboring municipalities resulting in a cost-sharing
discount. Notices announcing the filing requirements for the state Elderly
Homeowners/Totally Disabled tax relief program are posted in February on the Town's
website, in the senior center and on the digital message boards located in Quaker Hill
and in front of the High School. The Assessor's office also conducts periodic forums for
residents to provide information and updates regarding available tax benefit programs
effecting senior citizens and veterans.

Elderly Homeowners/Totally Disabled Program re applications and reminder letters
Additional Veteran's re-applications and reminder letters
Personal Property and Real Estate increase notices
Income & Expense forms for commercial/income producing properties
Personal property declarations/notices to file
Personal property audit notification and results letters
Postage costs incurred in FY 25/26 to date = $525.20
Postage Breakdown:
Postage Items _ Postage Fees
I&E Penalty Notices 55
Increase Notices PP
1270
RE 567
incomplete MV requests for info 200
lUnreg MV request for info/to file 100
PP Audit Notices Certified 25
PP Audit Result Notices Certified 25
PP Audit 2nd request for documentation 2
New Elderly Tax Relief Requests 50
Elderly Letters 110
Elderly Reminders 40
Eld Cert of Mailing 40 $20.00
lAdvets & Local Vets 2
|APA vet application mailers & reminders 95
Certified Mail Pieces 50 $265.00
Regular Mail Pieces 2572 $2,006.16
[Estimated additional 50 pieces of mail per month
IMay-Dec (General Taxpayer correspondence and 600 $468.00
sales verification letters )
Estimated FY26-27
3222 $2,759.16

this service is $250.
In FY25 a personal property audit program was implemented which includes the physical
inspection of business personal property and records by an experienced auditor well versed in
personal property valuation. Personal property auditing services are currently provided by
Charles B. Feldman & Associates LLC.
Of the existing 1261 personal property accounts roughly 1/3 (440) accounts habitually fail to file
an annual personal property declaration form. While desk audits are performed in-house
through the declaration reconciliation process, non-filer and complex accounts warrant an in-
depth 3-year lookback audit to ensure filing compliance and to establish an equitable base
value for these accounts moving forward.
The Assessor's office will be transitioning from utilizing a third-party auditing vendor for all
audits to a year-round, in-house auditing program for standard accounts to be conducted by
the Assessor and Assistant Assessor. Charles B. Feldman & Associates will continue to provide
auditing services for individual complex accounts that require an in-depth analysis.
Based on the current rates by account size provided below the cost to formally audit 3 larger
complex accounts is $10,500.
23,24,25 Grand List Audits
Pre-Adjusted Gross Assessment Cost to Complete —_ Anticipated # of Accounts
1.01 million - 2.5 million $ 2,000.00 1 $ 2,000.00
2.51 million - 5.0 million $ 3,000.00 1 $ 3,000.00
5.01 million - 10 million $ 4,000.00
10.01 million - 20 million $ 5,500.00 1 $ 5,500.00
20 million plus § 6000 plus
1.0 million and under $ 650.00 *40 $ :
*performed in-house
43 $10,500.00

and to bridge all billable accounts to the Tax Collector. While software maintenance
costs related to QDS are included in the IT budget, there are additional costs
attributable to QDS for necessary and required services provided to the Assessor's
Office. These services include the production and binding of the town’s permanent
annual Grand List books and the annual generation and mailing of online personal
property filing and income and expense notices with unique pin# assignment.
A Xerox copy machine previously leased from Connecticut Business Systems (CBS) at a
rate of $158/month plus copy overages has been replaced with a machine leased from
Ricoh at $119.68/month plus a per copy fee of $.0069. Estimating 60,000 copies
annually, the new lease will result in an overall savings of $352.84.
The Assessor's office also utilizes an iPad, in conjunction with an annual Box and T-
Mobile subscription for use in the field, when conducting inspections and to scan and
Ee store historic documents.
Additionally, the Assessor's Office has submitted a new software request included in this
year’s IT budget for Nearmap in the amount of $8,300. Nearmap will provide the Assessor's
Office with the use of high-resolution aerial imagery, flown twice per year, and 3D data with
location intelligence capability. Nearmap will assist with the identification of unpermitted
structures, building permit confirmation and tracking changes to buildings. Currently the
$8,300 annual subscription fee for Nearmap includes unlimited licenses and usage for town
employees across all departments.
Service Cont, Fees incurred FY 25: $7,400
Service Cont. & Repairs Breakdown:
QDS Grand List Binding: $3,075
QDS Online PP Filing: $1,376 Estimated at 1,300 accounts
QDS Online 1&E Filing: $470 Estimated at 350 accounts
Ricoh Copier Lease: $1,436
Ricoh per copy estimate: $ 414
Box subscription: $ 340 annually
Cc T-Mobile subscription: $ 254 calculated at $21.14/month
$2,365

to meet recertification standards for all Certified Connecticut Municipal Assessors. The
Assessor holds a CCMA II certification and the Assistant Assessor recently attained a
CCMA | certification. New staff will require course attendance for training in assessment
administration/statutes through educational programs provided by the Connecticut
Association of Assessing Officers (CAAQ). Courses and workshops are offered in June at
the annual UCONN Assessor School and throughout the year as determined by the
CAAO’s Education Committee. Additional continuing education credits for the Assessor
and Assistant Assessor are offered for valuation and statute related topics throughout
the year. The Wichita Property Tax Conference is held each year in July and offers
educational sessions on complex special use and public utility property valuation. Dues
are annually recurring for the CAAO, IAAO, NRAAO and GNLAA, all of which require
membership as a source of assessment industry tools/information and for educational
offerings at a reduced cost. CAAO membership is required to maintain CT CCMA.
certification.
Dues, Conf. & Education Fees incurred in FY25: $3,360.10
$
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Education & Dues
450.00 Wichita Tax Conference
140.00 Fall Meeting Assessor & Asst Assessor
140.00 Spring Meeting Assessor & Asst Assessor
650.00 Annual Uconn Assessor's School Assmt Aide
400.00 Annual Uconn Assessor's School Workshops - Asst Assessor
200.00 AAT Courses - Assmt Aide (2 per year)
270.00 CAAO Dues - Assessor, Asst Assessor, Asmt Aide
240.00 IAAO Dues - Assessor
80.00 NRAAO Dues - Assessor & Assst Assessor
45.00 GNLAA Dues - Assessor, Asst Assessor, Asmt Aide
1,000.00 IAAO & Misc. course offerings for Continuing Education Credits/Assessor

Assessor & Staff mileage 
 Annual Assessor School: $525
‘Assessor & Asst. Assessor mileage CAAO biannual meeting: $343
Assessor & Asst. Assessor mileage Fall Symposium: $137
Assessment Aide AAT course mileage ~ Rocky Hill: $315
Assessor ~ additional course mileage: $70
$1,390
Materials & Supplies: Accounts 53020 — 53200: includes additional
supplies and materials required to effectively operate the Assessor's office.
(= 10104-53020-Other Supplies Request: $1,000 19.76% increase
The Assessor's office requires an allowance for miscellaneous items and supplies not
provided as standard office supplies through the Finance Office. Supply funds requested
are for the following items:
© Dymo Label Rolls: 10 @ $10 each $100
© Toner Cartridges public printer 2 @ 150 each $300
© Bankers Boxes 12 pk @$30 $ 30
© 3 Ring Binders 2 & 1 inch (4pk each size) $75
© Shredder Bags 2 boxes @ $21 $ 42
© Expandable 10x13 mailers (1 case) $100
‘© Tax Map Vinyl protector sheets (1 case) $185
© Legal & Graph pads $70
©. Flash Drives 2-3packs @25 $50
© Canon digital camera memory cards &reader $48
$1,000
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depreciation schedule applied to the original MSRP.
Each town must pay a fee to the DMV to pre-price the majority of vehicles appearing on
the Grand List utilizing the JD Powers or Price Digest software. Pricing books have been
phased out by JD Powers and the CAAO has entered into a contract with Price Digest to
provide online pricing subscriptions to Assessors at a lower cost than JD Powers.
Last year’s motor vehicle pricing cost included the DMV fee and subscriptions to both
Price Digest for MSRP lookup and JD Powers to price the 2023 supple MV based on
average retail value. The JD Powers subscription is no longer required going forward.
CAAO has indicated that the $700 DMV pricing fee for the 2025 MV list is anticipated to
increase by 10% and will include 1-5 licenses for the Price Digest online program.

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DEPARTMENT: Assessor
LINE ITEM
2023-2024
ACTUAL
2024-2025
ACTUAL.
72026-2026
EXPECTED
2025-2026
YTD
2026-2027
PROPOSED
IVARIANCE.
[Alarm Monitoring
[Alarm Penalties
Ambulance Subsidy
[Beach Admission Fees
Benefit Assessments
Bulky Waste Fees
Conveyance Tax
[Copy Fees
289
125
300
[East Lyme Animal Control Fee
[Enhanced E 9-1-1
ines/Penalties
[Hazardous Household Waste
inspection Fees
interest/Lien Fees
Inter-Municipal Revenues
Miscellaneous.
[Permitting/Licensing Fees
[Program/Registration Fees
[Recording Fees
Regional Communications Fees
Rentals
[Sale of Recyclables
[State Operational Grants.
Tipping Fees.
[Versa Kart/Blue Box Purchases
Lom [ow Jen [em [o> [om [om [o> for [o> [or [em [or [oo |r [or [> [or [o> [or [> [oo [eo [oo [oo
[TOTALS
289.00
265.00
$300.00
$125.00
$300.00

eTotat
75
ESTER
EAST LYME ASSESSORS pane exe Pavastay
PO BOX 519 TO DAY PUBLISHING
108 Pennsylvania Ave COMPANY
NIANTIC, CT 06367 (actus your soocent ®#/ eee
United States romifance
PLEASE RETURN UPPER PORTION WITH YOUR REMITTANCE
ross Net
ate DESCRIPTION UBUCATION REFERENCE SZEUMES (GROSS. Oren NET
m90728 10172025 Grand List Thedy ——sova0a6 oot $700.00 $000 $760.00
Gad Ut
028 102026 Grand Lt Dey Cassfes savas eal $500 $000 $500
Webpege Grand it
08/90/25 10/1/2025 Grand List CT Public Notices 10/1/2025 Not Applicable $25.00 $000 ‘$2500
Webpage” Grand Lit
$790.00 $000 s7o0.00
‘csount Number Customer Total Bue
0140217 EAST LYME ASSESSORS $790.00
Credit Department: 860-701-4204 Accounting Fax 860-437-7504
Corny ‘Classifieds - Toll Free 800-582-8296 Adve Fax 860-437-8780
Day 1g Company - Toll Free 800-542-3354 Classified Fax (860-442-5443
APPROVED
VENDOR#__78@Y
POF FY.
“LOSEPO Y__ Nie
COUNT #_Jolot= S2010
“UNT_$/92. sD.
SIGN Cape S
Une
DATE__SL2p/ooas—
8740 Tok!
AD cost Sharel
egueley hetucer
Yo touns
Amant Dve :
S147.

Daphne Doran <ddoran@eltownhal.com>
Tuesday, August 26, 2025 10:10 AM
i MELINDA KRONFELD; Assessor; Paige Walton
CAUTION: ‘This email originated from outside of the organization.
en attachments unles you recognize the senders cmall addres and know the content is af
6 a ee ee ee <=
 is the invoice for the joint ad to be published August 30, 2025 in the New London Day.
L

Increase Notices PP
1270
RE 567
Incomplete MV requests for info 200
Unreg MV request for info/to file 100
PP Audit Notices Certified 25
PP Audit Result Notices Certified 25
PP Audit 2nd request for documentation 12
New Elderly Tax Relief Requests 50
Elderly Letters 110
Elderly Reminders 40
Eld Cert of Mailing 40 $20.00
|Advets & Local Vets 73
|APA vet application mailers & reminders 95
Certified Mail Pieces 50 $265.00
Regular Mail Pieces 2572 $ 2,006.16
Estimated additional 50 pieces of mail per month
May-Dec (General Taxpayer correspondence and 600 $ 468.00
sales verification letters )
Estimated FY26-27
3222 $ 2,759.16

(ap)
Rope
bed bytet DATE INVOICE #
Water, Cx ose
scansa | mee
—
—————————— Eien — ———_- _
. me # 20.00
» SRA meee FPS DOCIATSTT De tam
m2
DESCRIFTION ay AMOUNT
PAYMENT DUG UPON RECEIPT —
Pariap covers: 11724 70 060005.
YEARLY BILL, FOR ONLINS ACCESS TO MOTOR VEHICLE
MPORMATION. (DMV DIRECT PROGRAM) A
* YOU ARE RESPONSIBLE FOR PAYMENT UNTIL YOU WITHDRAW
] FROM THE PROGRAM OR YOU HAVE BEEN NOTIFIED OF
[TERMINATION BY DMV
LEASE CONTACT THE PSCALOFMICS AT 40063.5369
quesnone. “POR
CLOSE
PLEASE REMIT THE TOTAL DUE TO:
DEPARTMENT OF MOTOR VEHICLES
‘SRD FLOOR/ASCAL SERVICES R327
GO STATE STREET
‘WETHERSPIELD, CT 06161
ease rem one copy ofiavles wih payment
REC'D FINANCE
uh 224 Px12:09
‘Seat Belts Do Save Lives
DMV leon equal opportanty employer operating under an

charles fekiman@comeast.net
SEPY Town of Waterford
Paige Walton Assessor
coe FILE copy
PAYMENT TERMS DUB DATE
Due on receipt
DESCRIFTION Tne TORE
fan
Professional Audit Services $12,250.00
APPROVED
VENDOR#_2.277
OF dbtanie, FY 2b
OSEPO Y___ N_X_
COUNT #__joto- Sde3> SUBTOTAL $12,250.00
MOUNT.912,.250-2> SALES TAX °
SIGN_Goiye S. We fh — Tora. $12,250.00
Make all checks payable to Charles B. Feldman & Associates LLC
‘Thank you for your business!

charles feldman@comeastnet
1) Town of Waterford
Paige Walton Assessor
15 Rope Ferry Road
Waterford, CT 06385
PAYMENT TERMS DUE DATE
Duc on receipt
DESCRIPTION
LINE TOTAL
€
Professional Audit Services $12,250.00
SUBTOTAL $12,250.00
Make al chocks payable to Chase B. ldman & Atscites LLC
Thank you for your business!
©

S
fos
(C
‘Town Hall
15 Rope Ferry Rd.
Waterford, CT 06385
‘Description of Services Est Qty Total
Software Services
Annual Software Support Fee - Assessor Software 1 7,113.75
‘Annual Subscription Fee - Personal Property CAMA. 1 2,350.00
‘Annual Subscription Fee - QDS Hosted Personal Property Declaration Form = {7 ) 1 1,250.00
DRaa - Disaster recovery as a service cy 525.00
‘Annual Subscription - Online I&E Form 1 300.00
Double Sided laser Printing & indexing of Grand List - Regular 4 2,100.00
Permanently Binding Grand List Book(s) - Regular List 4 360.00
‘Double Sided laser Printing & Indexing of Grand List - MVS 1 525.00
Permanently Binding Grand List Book(s) - MVS. 1 90.00
‘Assessor Annual Cost of Services; Maintenance of Town FTP (File Transfer oy" #1. 600.00
Protocol) Folder
‘Subtotal 15,213.75
PP Declarations - Printing and Malling Services.
Printing, processing, and nesting personal property online letters. 1,300 390.00
#10 Window Malling Envelopes 24% WW - 1 sided 1,300 90.00
CASI certify File 1 90.00
st Class Postage - CASS Certified Rates 1,300 806.00
Subtotal 1,376.00
‘Subtotal CONTACTUAL SERVICES. 16,589.75
OPTIONAL
Grand Total]
|Contact: Finance Dept |---|
I Customer Acceptance Signature:
Phone # | 2037559031 Ext 6555, Print Name and Title:
Leo DINIcola, CFO - 203-910-2316 (c) ‘Customer Acceptance Date: 7
POF:
ENR areeenasamss hota mR mcr a

‘Town Hall
15 Rope Ferry Rd.
‘Waterford, CT 06385.
Description of Services, ‘est Qty Total
Increase Notices - Printing and Mailing
Printing and Processing Increase Assessor Notices 430 150.50
RE- 110
PP- 320
Folding, Stuffing, and Mailing services with Standard #10 envelope 430 98.90
Meter mail on Postage Meter - under CASS certification minimums of $50 430 25.80
pieces
Ast Class Postage 430 322.50
Subtotal 597.70
IRE - Printing and Malling - BASED ON 350
‘Setup Charge 4 page Pre-printed I&E < 550 pieces 1 90.00
Print 4 page Pre-printed I with Taxpayer Information, including Printing, 350 96.25
‘mailing services and Standard #10 envelope
Meter I&E's on Postage Meter 350 21.00
‘Ist Class Postage - Regular Rate (METERED) 350 262.50
Grand Total] sa76s720 |
Leo DiNicola, CFO - 203-910-2316 (c)

my amendment, auschments and addenda tere, the “Lease Agreement") denied above, beween you and
‘urms and conditions ofthe Lease Agreement are incorporated Int this Schedule and made a part hereot. U we ae oot Ge leur under the Lanse Agreement, then, solely foe
Drposes of this Schedule, we shall be deemed to be the lestor under tha Lease Agreement. IIs cha Inest of the pares dat ths Schedule be separstly enforceable 2
‘complete and independent agreement, independent of ll her Schedule othe Lesse Agreetect.
CUSTOMER INFORMATION
‘WATERFORD, TOWN OF Ses Gd) Mons
Cason) Tiling Cont None
15ROPS FRAY RD ssnove PERRY 2D
Tra Lodo Aa Tiling kes (fe Fo aon ora)
WATEKORD ___NEWLONDON_cT ccs. 200¢___ WATERFORD —_—_NEWLONDON ct as 286
Cy County ‘Sate tp ay ‘County ‘State Lip
ling Cote Rosier Bing Conan Fone Moab Tiling osoa Bol As
ops tae ueecink
PRODUCT/EQUIPMENT DESCRIPTION (“Product”)
ew ‘Predict Description: Make & Model ‘Street Addrese/Cty/State/2ip
1_[ icon naane-ao CONFIGURABLE FTO WODEL TS ROPE FERRY AD WATERFORD CTDGES 200605
ia Ppt ‘stm Payment ing iio
(Wihout Tax) ‘Frequency 2" Payment
ia Lan Peymet
oon
© ORE
Cartel Minis imager” "eat et Aste ag ae Ranting ng Fegoeey
cae Caz
° o 00g WA ‘QUARTERLY
= Bed wen Mina Payment Bing Pegency
* Bae pons 8 "31 pope i. Pope ae eran 1° may cout ref nt mag
‘Sales Tex Exempc'Y YES (Attach Exemption Certificate) Customer Billing Refereace Number(P.0. #, ett.)
dens Ata
“Btfective Dan,” the, for purposes of this Schedule, che eran “Payment” all hve the same maming sé “Lease Payment.” nd che ter, “Aetive Date” ell have the
‘sare meting 2s “Commencement Dts.”

‘Mater Reading Bling Frequency may be different han the Minimum Payment Billing Frequency as specified inthe Peyient Schedule of tis Schedule. You will provide
tubo our designee with the acial meter ceadingfs) by submlning mater reads elecronically wa mn mromated rote read program, or {a any otberresvanble mumet
requerted by us or our designee from time to tne. Uf such meter reading i not rcetved within seven (7) days of etter che end ofthe Meter Rending/Billing Frequency
Derod o at cur request we may extinate the umber of images used. Adjosmens for esdnated charges for Additonal images wil be made upon recep of actual meter
eading()- Nocethsanding any ajosoment, you will ever pay less thm the Minti Payimen.
4. AdAkdonal Provisions (feng) ee:
"Authorised Signer Signature “Auborleed Signer Signatare
PristedNeme:_Shea (Brandishea) Davy Prited Name:
| Twe:_purchasing Agent Date: _ 11/3/2025 Twe Dez:

Education & Dues
$ 450.00 Wichita Tax Conference
$ 140.00 Fall Meeting Assessor & Asst Assessor
$ 140.00 Spring Meeting Assessor & Asst Assessor
$ 650.00 Annual Uconn Assessor's School Assmt Aide
$ 400.00 Annual Uconn Assessor's School Workshops - Asst Assessor
[= $ 200.00 AAT Courses - Assmt Aide (2 per year)
$ 270,00 CAAO Dues - Assessor, Asst Assessor, Asmt Aide
$ 240.00 IAAO Dues - Assessor
$ 80.00 NRAAO Dues - Assessor & Asst Assessor
$ 45.00 GNLAA Dues - Assessor, Asst Assessor, Asmt Aide
$ 1,000.00 1AAO & Misc. course offerings for Continuing Education Credits/Assessor
$3,615.00
ne nn Se Ee)
@

SAVE THE DATE
July 26 - 30,
PROPERTY TAX coe ;
fe CONFERENCE Wichita Marriott
‘VALUATION & ASSESSMENT TOPICS FOR COMPLEX INDUSTRIES Wichita State Hughes
Metropolitan Complex
Collaboration Across Industries
This is an annual conference hosted on the campus of Wichita State
University and provides valuation and assessment topics for complex
industries.
Conference attendees are people involved in property tax matters and are
from organizations including government, consultants, attorneys,
accounting, software and educators.

Thursday, November 6, 2025
9:30 AM - Coffee and Pastry
10:00 AM — Meeting
12:00 Noon - Social Hour
1:00 PM - Luncheon
Program:
‘Welcome — President Jennifer Lineaweaver
Secretary’s Report
Treasurer’s Report
Committee Reports
Awards
Old Business
New Business
Please register your intentions to attend the Fall Meeting and Luncheon on November 6°, 2025
bby registering online by 4 PM October 24th, 2025
Make Checks payable to: CAAO
‘Mail to: Town of Wethersfield C/O Sonia Betz
‘505 Silas Deane Highway, Wethersfield, CT 06109-2280
AAO MEMBERS _ Reservations made online by October 24th, 2025 by 4PM
Cost per person $70.00 / If received after 10/24 $80.00
NON CAAO
MEMBERS Reservations made online by October 24th, 2025 by 4
PM
Cost per person $75.00 / If received after 10/24 $85.00
Please make check payable to CAAO
mi t

Town of Waterford
15 Rope Ferry Road
Waterford, CT 06385-2806
Event Name: Annual Fall Meeting 2025
Dates: 11/06/25
Location: AQUATURF CLUB
APPROVED
PO#___._ FY.
CLOSE PO Y___
ACCOUNT tues
sMount P29 _————
SIGN,
DATE_{/2¢/zas
_-~ | Purchase Description Amounts
ton, Pige
Pectaga: Catan Pret -CAAO mene ($70.00 USD) e000
Purchase Total, krvoice #ES404: $70.00 USD
ce) Payment Reoaived: $0.00 uso
‘Amount Due: $70.00 usD

31° Annual Fall Symposium
Thursday September 11, 2025
at: Courtyard by Mariott-Cromwell
Registration begins at 8:00 am
Breakfast will be served
9:00 am - 2025 Legislative Update
_, Presenters: Jennifer Lineaweaver, CCMA II, Assessor Town of Stonington, and
é John Chaponis, CCMA II, Assessor, Towns of Colchester and Andover
12:00-1:30 pm Lunch and Vendor Fair
A selection of wraps will be offered.
Cookies and coffee selection in the afternoon.
1:30 pm - New Ratio Standards & Quadrennial Form (M-3) Review
Presenters: Melissa Baer, CAE, CCMA II, Mass Appraisal Consultant, along with
William Gaffney, CCMA II, Assessor City of Shelton and Interim Assessor, City of Bridgeport,
and Helen Totz, CCMA II, Assessor, Town of East Windsor
6 total hours of continuing education credits
$70 current CAAO member
$100 non-CAAO member
Checks made payable to: CAAO
‘Mail registration and payment to:
Town of Hebron, CT
Assessor's Office, Attn: Suzanne Topliff
15 Gilead St, Hebron, CT 06248-1501
Registration deadline: August 28, 2025

Reservation Form (please select appropriate choice)
Y | Cost: $70 (CAAO member)
: APPROVED
|Cost: ial {non-CAAO member) VENDOR# “G4
rame(>aige Walton Pod FY_2026
Please grist ame SEPO Y. N.
or Organization; OWN OF Waterforat}unt #__lelo syd
AMOUNT & 70.22
emat, PWalton@waterfordctorg sicul Gai. $
Well
a DATE. My, i
Please RSVP by Thursday August 28, 2025
M: ayabl
Cw bring check to Symposium [Jones will be mailed
‘Send this completed form & payment to:
AAO
C/O Suzanne Topliff
Assessor’s Office
15 Gilead St, Hebron, CT 06248-1501
Phone: (860) 228-5971x147
stopliff@bebronct,gov
“it is recommended you bring a pen and notepad (or preferred electronic device) and
business cards to the symposium.

e»
“Vendor No: ‘Vendor Name ‘Check No. | Check Date | Check Amount _
413 UCONN. 323308 | 05/06/2025 ‘$550.00
Vendor Check Check
15 Rope Ferry Rd. 413 05/08/2025 323398
Waterford, CT 06385
(080) 444-6842 Fax (860) 440-057
$550.00
SS SSSnve Hundred Finy Dollare-and.00 Cents:
i}
UCONN
ithe UCONN EVENTS AND CONFERENCE.
‘Of ATTN: ASSESSORS CCMA 25
2011 HILLSIDE ROAD, UNIT 1185,
STORRS, CT 06269-1185
FILE COPY
NON-NEGOTIABLE

Wetorford, CT 08225, USA
INVOICE DETAILS:
tnvotos Invotce Date
(COMA2¢-04032025-1448-1083. FYNFDFZBB35 3, 2025 79.88 AMET
(CCMA Couree 20
Order Total: $550.00
Balance Duv: $550.00
Pearl by "Taxttie ean «creat card pet. ou witecee a sapere eval corfmaton ton Tate you pad
{All checks should be made out to: “UConn - Aseassors CCMA 25" and mailed tothe address betow.
(p) 880-486-1038, (7 850-488-1064
‘conferences@uconn.edu

Vendor No. Vendor Name TGheck Net] Check Date [Check Amount
69 ‘CAAO, INC ‘seta | 01/17/2025 ‘$270.00
‘own of Waterfor Venda Check Check
Metab 7 Number Date Number
16 Rope Ferry Rd. 6 o1i72025 = 321880
Waterford, CT 06385.
$270.00
“Two Hundred Seventy Dollars and 00 Cents*
Pay ‘CAAO, INC
“\the C/O MARSHA BENNO,
(C derof ASSESSOR'S OFFICE
11 MEETINGHOUSE LANE
‘WOODBRIDGE, CT 06525-0000
FILE COPY
NON-NEGOTIABLE

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efficient and uniform administration of property tax laws throughout the northeastem United States and
Canada.
In order to reach the above goals, the NRAAO sponsors an annual conference. This year the 2025 conference
was hosted by Rhode Island in beautiful Newport. The dates of the conference were May 3-8, 2025 at the
Newport Harbor Island Resort. The 2026 conference will be hosted by New Hampshire at the
Sheraton Portsmouth Harborside Hotel May 17 - 20, 2026. Go to NRAAO.org for details. Join us for a
terrific opportunity to obtain ongoing education credits you need.
PLEASE keep your membership CURRENT. ..Membership is important during these uncertain times that
we have a network of professionals in the appraising/assessing field that could help you to gain insight to
how the assessment field operates, learn about new laws and regulations and contact other assessing officials
from various communities, states and provinces
Please fill out the application and send it along with the proper fee, via check, money order or voucher
>) nade out to NRAAO and retum it to Betsy Quist, P.O. Box 5008, Woodbridge, CT 06525.
APPRO\WEi>AY ONLINE - NRAAO.ORG (fees apply)
VENDOR#__ 9579) The fee structure is as follows:
PO#. Member (Assessing Officials): $40.00)
ber (Retired Officials): $15.00
CLOSE PO_Y. Subdcribing Members (Corporate, Reps, etc): $100.00
ACE OA DET, Fe ntact me at 203-214-1781 or \derbyct.gov
AMOUNT__#0-22 0
RENEWAL MEMBERSHIP APPLICATION 2026
SIGN £— nonrusssremniancionst association ‘OF ASSESSING OFFICERS
Date! Pye Unt, te Asso tes a/b
Jurisdiction/Firm: “Toren ef WaleinO Phone Number(_ S80) 4-522
Matting Address: 5° ape Fe 29, city Wakelin D st CT zip: _De3gs-
Fax Number: << E-Mail Address, Putatden 0 web Det.ry
seen Gay So
LAMANTS O€RTINGATION AKO
7 seecnaty Secteur a catty ent poten oe et at a traonocrvotin spars, in stses hava ean arn w serena entered on aa hee,
CC EERE ate ey paren pee ie nets tt cen enact ws ov eevee ae Paton oo aes
Betay A Quiet
Getay Quiet, Wembership hair - Tax 10#28-7188028

For April 1, 2025 through March 31, 2026
APPROVED
Name: Pepe Ween AMEE as
PO# ry
Municipality: Tews of Waterford eo Rie
Address: 15 Rope Ferry Rd ACCOUNT ie a
AMQUNT;
City/State/Zip: eT a Lo (i
[20/2
© Phone Number: _ 860-444-5820 DaTE_S12
pwatton@waterfordct.org
Dues are $15.00
Make checks payable to GNLAAA
Kathi Race, Assessor's Office
Town of East Hampton
1 Community Dr.
East Hampton, CT 06424-1000
**Please complete a separate form for each employee as necessary**

provided as standard office supplies through the Finance Office. Supply funds requested
are for the following items:
© Dymo Label Rolls: 10 @ $10 each $100
© Toner Cartridges public printer 2 @ 150 each $300
© Bankers Boxes 12 pk @$30 $ 30
© 3 Ring Binders 2 & 1 inch (4pk each size) $75
© Shredder Bags 2 boxes @ $21 $ 42
‘© Expandable 10x13 mailers (1 case) $100
© Tax Map Vinyl protector sheets (1 case) $185
© Legal & Graph pads $70
‘© Flash Drives 2 - 3packs @25 $ 50
‘© Canon digital camera memory cards & reader $48
$1,900

ot
c
Waterford Assessor's Office
Town Hall
15 Rope Ferry Road
Waterford CT 06385-2806
1__ 2025 MOTOR VEHICLE PRICING $ 700
(This cost is to have your vehicles valued for your 2025 Grand List and must be ordered)
1__ 2025 Price Digest 1 -5 licenses (up to 5 licenses) $ Included
**Each town’s order will include 1 - 5 licenses/users for
the Price Digest online program.
**There are no books & no JD Power online
subscriptions**
TOTAL AMOUNT DUE TO CAAO, INC $__7.00.9°
STEAaNaaaeesenensenenaausceneRnnsssesesennnenaseasseesstsseneeeeasesecesesentenees
MAKE CHECK PAYABLETO: CAAQ, INC
MAIL PAGE THISEAGS BH PAYMENT TO:
VENDOR# 64 Sandra Rainieri
City of Milford
BOP iS Sa FY. 2205 Assessor's Office
<SOUNT #__Jot- 300
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Reimbursable Expenses - Mileage
375 miles to Uconn - Assistant Assessor
375 miles to Uconn - Asmt Aide
450 miles to Rocky Hill AAT Asmt Aide - 2 courses
260 miles to Aquaturf - Assistant Assessor - 2 meetings
230 miles to Aquaturf - Assessor - 2 meetings
110 miles to Cromwell Fall Symposium - Assistant Assessor
85 miles to Cromwell Fall Symposium - Assessor
100 miles estimated Assessor additional in-person courses
1985 $1,390.00

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law that is designed to serve as an appeal body for taxpayers who wish to challenge the
valuation of their property or the denial of an exemption. The Board of Appeals is typically
comprised of three elected members who meet twice annually to hear taxpayer appeals.
Appellants may appear before the Board to appeal their current Grand List valuations for real
‘estate, personal property or motor vehicles in the month of March and may also appear in
September when the Board meets exclusively to review motor vehicle appeals.
During the year in which a revaluation takes effect the number of appeals that the Board is
required to hear often increases dramatically. Due to the increased workload in a statutorily
defined period of time, the standard rate of compensation per board member temporarily
increases to $300 per member. Additionally, two alternate members are appointed to the
Board to assist with the hearing process and increased caseload.
Assessment staff provides technical support during the hearing and deliberation process and
directs complex issues and questions to the Assessor for clarification to the Board. All BAA
members receive a fixed stipend for their service on the board and assisting staff are
compensated at the appropriate overtime rate and are scheduled based on the number of
appeals the Board receives.

Change from FY.
Line Item FY 2025 FY 2026 FY 2027 2026 (+/-)
Appropriated Appropriated Request
PERSONNEL COSTS
51010 Elected Officials 300 300 1500 1200}
151210 Clerical/Technical 752 806 2712 1906
51920 Fica 80 858323 238]
SUBTOTAL 1,132 1,194 4,535 3,344
SERVICES
52010 Advertising 350 350 500 150
152020 Postage 60 85-408 315]
52050 Dues, Conf. & Education 200 200-250 50
SUBTOTAL 610 635 1158 515)
DEPARTMENT TOTAL 1,742 1,829 _ 5,693 3,859
O

members will temporarily join the board as alternates. Clerical costs are based on the
estimated number of appeals that the board may hear resulting from the 2026 revaluation and
any motor vehicle appeals heard during the board’s September session. The chart below
outlines the number of appeals heard each year and the required clerical hours to facilitate the
hearing process. FY27 personnel costs are calculated assuming 262 total appeals with 67 hours
of clerical time provided by the Assessor's staff at an overtime rate of pay. The calculated FICA
is included.
2021GL 2022GL 2023GL 2024 GL
# Appeals March Session 16 178 31 36}
# Appeals Sept Session 18 10 7 2
‘Total Appeals 32 188 38 38}
# Clerical Hours 20 60 20 20
Budget Request: $4,535
See the Personnel/Fringe Benefit spreadsheet for calculations.

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10104-52010 — Advertising Request: $500
Includes required annual publication notifying taxpayers of Board of Assessment
Appeals Hearing dates and appeals procedures. Required notices are published in The
Day newspaper and posted on the Town’s website twice annually, Advertising costs
incurred in FY25 = $318, Additional hearing dates and times will require a larger notice
public