Board of Selectman Regular Meeting Agenda packet (linked)

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TOWN CLERI UPDATED AGENDA
BOARD OF SELECTMEN REGULAR MEETING
June 6, 2023
5:00 PM
Waterford Town Hall (Appleby Room)
(Procedural Action: Check register to be signed by the Board of Selectmen in
accordance with CGS 7-83)
1.
2.
3.
Call to Order & Roll Call:
Pledge of Allegiance
Public Comment:
Youth and Family Services: To consider and act on the following request
for a FY23 Out-of-Series Transfer from the Human Services Administrator,
Dani Gorman, in the amount of $4,025, for youth development programs,
support groups and afterschool activities and forward on to the Board of
Finance if approved.
Senior Services: To consider and act on the following request for a FY23 In-
Series Transfer from the Human Services Administrator, Dani Gorman, in the
amount of $3,000, for overtime.
Senior Services: To consider and act on the following request for a FY23
Out-of-Series Transfer from the Human Services Administrator, Dani
Gorman, in the amount of $6,070, for unprecedented mental health services
and programs and forward on to the Board of Finance if approved.
Tax Collection — Rate Bill & Tax Warrant: To consider and act on the
Board of Selectmen signing the Rate Bill and Tax Warrant for the 2022
Grand List and forward on to the Tax Collector to commence with tax
collection.
Planning & Zoning: To consider and act on a request for an additional

10.
11.
12.
13.
14,
15.
16.
g
Emergency Management: To consider and act on the following request for
a FY23 In-Series Transfer from the Emergency Management Supervisor,
Steven Sinagra, in the amount of $3,500, for radio equipment component
failures needing replacement.
Emergency Operation Center: To consider and act on a contract between
the Town of Waterford and State of Connecticut to join the Statewide
Emergency Telecommunications System, pursuant to the attached proposed
State License Agreement.
Disposition of Town Property (Ordinance, Chapter 3.08.020): To consider
and act on a recommendation from Shea Moses, Purchasing Agent, on behalf
of the Police Department for surplus disposal of a 2011 Ford Expedition, asset
#101120, by auction.
Fire Services: To consider and act on the following request for a FY23 In-
Series Transfer from the Fire Services Administrator, Michael Howley, in the
amount of $2,000.
Finance Department: To consider and act on the following request for a
FY23 Out-of-Series Transfer from the Director of Finance, Kim Allen, in the
amount of $856, for cost adjustments and forward on to the Board of Finance
if approved.
IT Department: To consider and act on the following request for a FY23
Out-of-Series Transfer from the IT Manager, Jeffrey Robillard, in the amount
of $4,387, for cost adjustments and forward on to the Board of Finance if
approved.
First Selectman: To consider and act on the following request for a FY23
Out-of-Series Transfer from the First Selectman, Rob Brule, in the amount
of $1,683, for cost adjustments and forward on to the Board of Finance if
approved.

Transfer from the Director of Finance, Kim Allen, in the amount of $7,000.
19. Human Resources: To consider and act on authorizing the First Selectman
to sign the following Town of Waterford Eligible Governmental 457 Plan
documents to include: amendment to implement the SECURE Act and other
law changes; amendment for the CARES Act; and the updated Adoption
Agreement.
20. Appointments & Resignations:
20a. To consider and act on the reappointment of Wade Thomas to the
Conservation Commission to fill the term of 6/1/23-5/3 1/28.
20b. To consider and act on the reappointment of Matthew Keatley to the
Conservation Commission to fill the term of 6/1/23-5/31/28.
20c. Jane Adams formal resignation letter from the Harbor Management
Commission.
21. New Business: To consider and act on a request for an additional
appropriation from the Chief of Police, Marc Balestracci, in the amount of
$65,664 to Line # 10129-51110 (Administrative) for an employee
retirement payout and forward on to the Board of Finance if approved.
22. Old Business:
23. Correspondence:
24. Consent Agenda
24a. Tax Refund
24b. Board of Selectmen Meeting Minutes May 16, 2023
25. Adjournment:

41 40119} §1210)Clericat 73,253.00 25,067.00 {4,025.00) 21,042.00
2 10119} 52050|Dues, Conferences, & Education 0.00 0.00 25,00 25.00
3 10119) 52380|Programs 4,000.00 {1,180.00} 4,000.00 2,820.00
4 0.00
§ 0,00
6 0,00
ré 
9.00
8 0,00
9 0.00
10 0.00
0.00
0,00
TOTAL 4,025.00 (4,025.00)
Explanation
We have experienced unprecedented request for service in the program line. We use this line to provide positive youth development programs, support groups, and afterschi
Dani Gorman (email) 5/24/2023
Department Head Date
Kim Allen §/24/2023
Director of Finance Date
BOS Approved
First Selectman Date
Commission/Board Approval Date
revised 9/9/20

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SENIOR SERVICES
DEPARTMENT
APPROVED CURRENT Budget Budget REVISED
Budget Budget Transfer _Transfer Budget
Line No. Org.Code Object Code Object Description Amount Amount INCREASE 2DEGREASI Amount
4 10135 51110 Administration $169,774 | $ 45,934 (3,000.00) $ 42,934
2 10135 51810 Overtime $ 9311 $ (1,726)|3,000.00 $ 4,274
3
45 $ -
8 $ :
9 $ -
10 $ -
TOTAL 3,000.00 (3,600.00)
Explanation:
Overtime is needed due to short staff & work load
dg 5/24/2024
Department Head Date
Kin Allen |olag
Director of Finance Date
First Selectman Date
Commission/Board Approval Date
revised 8/13/20

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1 10135) 51110} Administration 159,774.00 45,933.00 {6,070,00) 39,863.00
2 10135) 52040} Service Contracts 36,330.00 (2,507.00)! 3,500.00 993.00
3 10135) 52380|Programs 150.00 (424.00) 2,500.00 2,076.00
4 10135; 54050/Auto Equipment 897.00 {70,00} 70.00 0.00
5 0.00
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TOTAL 6,070.00 {6,070.00}
Explanation
The request for these transfers is due to the high demand (unprecedented) for mental health services and programs.
Dani Gorman (email)
Department Head
[Lim Allen
Director of Finance
First Selectman
Commission/Board Approval
5/24/2023
Date
cladag
Date
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revised 9/9/20

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To: Board of Selectmen
From: Alan Wilensky, CCMC
Date: June 6, 2023
Subject: Rate Bill and Tax Warrant for the 2022 Grand List
I have attached a Rate Bill and Tax Warrant for the 2022 Grand List. Connecticut General
Statute 12-130 directs the Selectmen/Selectwomen to sign the Rate Bill. I would then ask that
you deliver the document to a Justice of the Peace or Judge of the Superior Court so that the Tax
Warrant may be signed. The entire document should then be returned to me in the tax office in
order to commence collection of the taxes.
Please contact me if you have any questions or require additional information.
Thank you.
Alan Wilensky, CCMC
Waterford Tax Collector
Attachment

RATE
BILL
Sec.
12-130
May
18,
2023
o
the
Board
of
Finance
of
the
Town
of
warned
and
held
on
May
17,
2023,
it
was
21.20
mills
on
the
dollar
on
the
grand
list
Rate
Bill
is
made
in
accordance
with
such
with
Connecticut
General
Statutes
12-144,
and
12-144a,
the
R.T.M.
voted
on
sa
tax
shall
be
due
and
payable
as
over
$100.00
in
two
equal
instalments
January
1,
2024;
Personal
Property,
remaining
Real
Estate
due
July
1,
2023;
and
Vehicle
due
January
1,
2024.
Selectmen/Selectwomen
TAX
WARRANT
Sec.
12-130
and
12-132
To
Alan
Wilensky,
Collector
of
Taxes
of
the
Town
of
Waterford,
in
the
county
of
New
London,
Connecticut,
Greeting:
By
Authority
of
the
State
of
Connecticut,
you
are
hereby
commanded
forthwith
to
collect
of
each
person
named
in
the
annexed
list
his
proportion
of
the
same,
as
therein
stated,
being
a
tax
laid
by
the
Board
of
Finance
of
the
Town
of
Waterford
on
the
17"
day
of
May,
A.D.
2023.
And
you
are
to
pay
the
amount
of
said
tax,
less
abatements,
and
less
taxes
the
lien
for
which
has
been
continued
by
certificate
to
the
Treasurer
of
said
Town
of
Waterford
on
or
before
the
10°
day
of
each
month,
A.D.
2023-2024.
And
if
any
person
fails
to
pay
his
proportion
of
said
tax,
upon
demand,
you
are
to
levy
upon
his
goods
and
chattels,
and
dispose
of
the
same
as
the
law
directs;
and
after
satisfying
said
tax
and
the
lawful
charges,
return
the
surplus,
if
any,
to
him;
and
if
such
goods
and
chattels
do
not
come
to
your
knowledge,
you
are
to
levy
upon
his
real
estate,
and
sell
enough
thereof
to
pay
his
tax
and
the
costs
of
levy,
and
give
to
the
purchaser
a
deed
thereof;
or
you
are
to
garnishee
the
wages
due
such
person
from
any
employer,
in
the
same
manner
as
if
judgement
therefor
had
been
entered,
in
accordance
with
section
52-361.
Dated
at
Waterford,
Connecticut,
this
day
of
,
A.D.
2023.
Judge
of
the
Superior
Court/Justice
of
the
Peace

MEMORANDUM.
TO: Rob Brule, First Selectman
FROM: Jonathan E. Mullen, AICP, Planning Director
DATE: May 18, 2023
TITLE: Additional Appropriation Request for Pond Dredging
This request is for an appropriation to the budget for Civic Triangle Upgrades and Dredging Capital
Improvement project. The originally approved budget for this project was $246,209 of which $67,390 has
been appropriated for planning and design. The remaining balance currently available to the Town is
$178,819. The project was put out to bid twice, once in January and again in February of 2023. The Town
received no bids in the first round and only one bid in the second round. The price of dredging in the second
round bid is $945,000. The requested additional appropriation bridges the gap between the existing project
fund balance and the quoted price and will allow the Town to properly dredge the pond.
Additional Appropriation Request: Civic Triangle Upgrades/Dredging — 31123-57857
Line Item
Amount Requested
To: Civic Triangle Upgrades/Dredging
31123-57857
$766,181

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Emergency Management
DEPARTMENT
APPROVED CURRENT Budget Budget REVISED
Budget Budget Transfer Transfer Budget
Line No. Org. Code Object Code Object Description Amount Amount INCREASE’ 2BEGREASE) Amount
1 10122 51440 DISPATCH PERSONNEL $ 613,371 1 $ 181,436 $ 5,000 | $ 156,436
2 10122 51830 TRAINING & EDUCATION $ 7,080 | $ (2,211), $ 5,000 $ 2,789
3 $ -
4 $ :
§ $ :
8 $ -
9 $ :
40 $ :
TOTAL §,000.00 §,000.00
Explanation:
Dispatchers have been attending training at a higher rate than usual as more courses have become available due to the end of COVID restrictions.
Dispatch personnel has excess funds due to the vacant full-time positions over the course of the fiscal year due to retirements. Those positions are slowly being
filled as training of new hires continues.
Steven Sinagra May 24, 2023
Department Head Date
Director of Finance Date
First Selectman Date
Commission/Board Approval Date
revised 8/13/20

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Emergency Management
DEPARTMENT
APPROVED CURRENT Budget Budget REVISED
Budget Budget Transfer Transfer es Budget
Line No. Org. Code Object Cade Object Description Amount Amount INCREASE SDECREASE.| Amount
i 10122 §2050 DUES, CONF. & EDUCATION $ 21,844 | $ 14,602 $ 3,500. | $ 18,102
2 40122 52040 SERVICE CONTRACT & REPAIRS | $ 40,034 | $ (376)| $ 3,500 $ 3,124
3 $ .
4 $ :
5 $ :
8 3 >
9 $ -
10 $ :
TOTAL 3,600.00 3,500.00
Explanation:
Dues, conferences and education has excess funds as in-person training is still ramping up from the end of COVID restrictions.
Service contracts and repairs is over budget due to radio equipment component failures needing replacement.
Steven Sinagra
Department Head
Director of Finance
First Selectman
Commission/Board Approval
May 24, 2023
Date
Date
Date
Date
revised 8/13/20

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This License Agreement, made this day of , 2023, by and between
the Connecticut Department of Emergency Services and Public Protection, Division of Statewide
Emergency Telecommunications (hereinafter “DESPP”), acting herein by its Commissioner,
James C. Rovella, having a principal business address at 1111 Country Club Road, Middletown,
Connecticut, 06457, and the Town of Waterford, acting herein by Robert J. Brule, its First
Selectman, duly authorized, hereinafter referred to as “the Town” or “the Contractor”, having a
principal office at 15 Rope Ferry Road, Waterford, Connecticut 06385. This License Agreement
(“AGREEMENT” or “Contract”) ls intended to set forth the parties’ agreement with respect to
use of the Connecticut Land Mobile Radio Network (hereinafter “the CLMRN”) by the Town and
use by the Town of Town-owned subscriber units for incorporation into the CLMRN.
WITNESSETH:
WHEREAS, DESPP maintains the Connecticut Land Mobile Radio Network (CLMRN);
WHEREAS, DESPP wishes to encourage the shared use of the CLMRN In the State of
Connecticut;
WHEREAS, the Town wishes to share in the use of the CLMRN in order to efficiently improve
public safety communications and enhance public safety;
WHEREAS, both DESPP and the Town believe that shared use of the CLMRN will improve public
safety communications and enhance the interests of public safety within the Town’s borders,
while It provides such improved service at a greater value to taxpayers;
NOW, THEREFORE, in consideration of mutual covenants and conditions hereinafter stated, the
parties agree as follows:
1. Terms and Conditions
This contract is subject to the Terms and Conditions of Exhibit 1, which Is incorporated into this
AGREEMENT.
CLMRN License Agreement Page 1

3.
4.
p
g
y
Authority to Enter Into AGREEMENT:
DESPP is authorized to enter into this AGREEMENT by action of the Commissioner of the
Department of Emergency Services and Public Protection under authority of CGS § 4-8.
The Town is authorized to enter into this AGREEMENT pursuant to its general powers
provided under CGS § 7-148 et seq. and the Town of Waterford Charter.
Town’s Responsibilities:
A. Prior to joining the CLMRN, the Town shall ensure that it meets all equipment and other
requirements necessary to ensure compatibility with and protect against degradation of
the CLMRN. Such equipment and other requirements shall include, but not be limited
to, portable radios, mobile radios, dispatch consoles, building enhancements, antennas,
cabling, backup power, recording devices and subscriber devices/units.
B. The Town may only use DESPP-approved radios, with authorized and validated serial
numbers, talk groups and radio ID‘s. A list of approved radios is available upon request.
The Town is responsible for the programming of its subscriber units. Before
programming any subscriber units, the Town shall provide a list of the radios, each
identified by: vendor/service provider, manufacturer, model number, serial number,
configuration, firmware release, flash version or operating version, and the template it
proposes to use.
C. Inthe event that the Town desires enhanced radio coverage that requires additional
radio site(s), the Town shall fund the costs of procuring and equipping any such
additional sites. Maintenance costs for any such additional sites shall be the
responsibility of the Town.
D. The Town shall purchase all portable and mobile radios for Town subscribers
approved by DESPP. Subsequent subscribers may be added by mutual agreement.
E. The Town shall provide compatible dispatch consoles, if desired.
F. The Town shall secure all necessary licensing fees for all Town purchased and
maintained equipment.
CLMRN License Agreement Page 2

1. The Town shall provide reasonable support to DESPP in managing the Town’s use of the
CLMRN.
J. The Town and DESPP shall mutually agree on an initial programming template and ail
subsequent changes for all consoles and subscriber units.
K. The Town agrees to hold and treat all subscriber programming information as
confidential/public safety sensitive and will not release any information to any third-
party without approval of DESPP, except as provided by law.
5. DESPP’s Responsibilities
A. DESPP shall provide reasonable support to the Town for the management of the
CLMRN. “Reasonable support” contemplates that DESPP will make a “best effort” as
such phrase is commonly understood. This AGREEMENT does not contemplate that
DESPP will provide specific state resources or service levels. Additionally, DESPP does
not make any warranties, express or implied, regarding operation of the CLMRN.
B. DESPP shall make its best effort to ensure that participation by other municipalities will
not degrade performance of the CLMRN within the Town’s borders.
C. DESPP shall review requests for additional subscriber units or talk groups from the Town
and consider the capacity of the overall system, the impact on system management, the
desired grade of service as well as the system capacity in the geographic area of the
Town when rendering a decision on the request.
D. DESPP agrees to resolve disputes between It and the Town at the manager/supervisor
level whenever practicable. Disputes that cannot be resolved at the designated
manager/supervisor level shall be elevated to the level of the director of the Division of
Statewide Emergency Telecommunications (DSET) or designee and the chief elected
official or designee.
E. DESPP shall be responsible for the assignment of subscriber identification numbers and
assignment of talk groups. DESPP is not responsible for the programming of subscriber
units not owned by DESPP.
CLMRN License Agreement Page 3

Town Is encouraged to conduct Its own rad o c
g
determine the expected coverage level in Its desired coverage areas.
B, Private calling permits properly programmed radios to engage in "one-on-one"
conversations. Only the initiating and target radios are able to communicate. Private
calling can significantly tie up system resources. At the discretion of DESPP, certain
subscriber units of the Town may be permitted to access private calling, after DESPP
makes a determination of the need and potential impact to the System.
C. System keys for programming are authorized only to the Town for the purposes as
specified in this agreement. System keys are to remain in the possession of the
designated Town representative(s) at all times. When not in use, system keys shall be
secured, System keys are subject to audit and will be issued for one year, renewable for
the duration of the agreement.
D, The programming of unauthorized talk groups will be considered a violation of this
AGREEMENT and may result in the revocation of programming privileges.
E. DESPP recognizes that municipalities may have unique public safety needs that may
require use of the CLMRN. One area of concern may be the need to respond to
emergencies Involving school transportation, However, excessive use of the CLIVRN can
impact capacity on the network for other users. DESPP frequently monitors the amount
of traffic on the network (e.g., number of push-to-talks, length of transmissions, etc.) as
a means to maintain operational capacity. To this end, the CLMRN is not designed to
support routine school bus operations.
In an effort to support the public safety needs of Connecticut municipalities, the Division
of Statewide Emergency Telecommunications shall review requests to use the CLMRN
by municipalities for school transportation on a case-by-case basis. Requests for this
and other proposed uses of the CLMRN must be submitted In writing to the DESPP
Connecticut Telecommunications System (CTS) Unit. The
Division shall approve requests based on the following:
1. The Request must contain details of proposed and normal day-to-day
communication scenarios, including:
a, the proposed geographic area of operation;
b, the proposed acceptable circumstances for communication;
CLMRN License Agreement Page 4

y
b. interoperability with public safety agencies such as police, fire, emergency
medical services, or public works.
Final decisions rendered are not subject to appeal. Written requests can be e-mailed to
the CTS Unit at: P25@ct.gov. Additional information may be requested by contacting
P25@ct.gov.
F, The Town assumes responsibility and liability for programming of their subscribers and
their proper functioning.
G. Programming can be a complicated and time consuming process. The Town represents
that those that are permitted to program radios to be used on the CLMRN have
attended and successfully demonstrated competence at manufacturer-level training for
the subscribers to be used on the network.
H. The Town represents and warrants to DESPP that they have duly authorized execution
and delivery of this AGREEMENT and the obligations assumed by them hereunder; that
the Town shall comply with all applicable state and federal laws and municipal
ordinances in satisfying their obligations under and pursuant to this AGREEMENT; that
the execution, delivery and performance of this AGREEMENT shall not violate, be in
conflict with, result in a breach of or constitute (with or without due notice and/or lapse
of time) a default under any of the following as applicable: (i) any provision of law; (ii)
any order of any court or department; or (iil) any indenture, agreement, document, or
other instrument to which it is a party or may be bound.
|, This AGREEMENT contains the entire understanding between the parties hereto and
supersedes any and all prior understandings, negotiations and agreements, whether
written or oral, between them respecting the subject matter herein.
J. The parties each bind themselves, successors, assigns and legal representatives with
respect to all covenants of this AGREEMENT.
K. Any notices required or permitted under this AGREEMENT shall be deemed to be given
when hand-delivered or one business day after pick up by an overnight express service
to the parties below:
CLMRN License Agreement Page 5

STATE OF CONNECTICUT
DEPARTMENT OF EMERGENCY SERVICES
AND PUBLIC PROTECTION
Date. By.
James C. Rovella
Its Commissioner
Duly Authorized
TOWN OF WATERFORD
Date. By
Robert J. Brule
Its First Selectman
Duly Authorized
CLMRN License Agreement Page 6

EFINITIONS.
Unless expressly provided within a specific provision of this CONTRACT, the following definitions
shall apply:
a. “Agreement' or “Contract” means a Division of Statewide Emergency Telecommunications
agreement including but not limited to a Connecticut Land Mobile Radio Network, E911
Subscriber (nformation, or TeleAtlas access agreement.
b. Claims: All actions, suits, claims, demands, investigations and proceedings of any kind, open,
pending or threatened, whether mature, unmatured, contingent, known or unknown, at law or
in equity, in any forum.
c. Contract: This agreement, as of its effective date, between or among the Parties.
d. “Contractor or Contractor” means any person or entity that is a party to a Division of Statewide
Emergency Telecommunications Agreement including but not limited to Connecticut Land
Mobile Radio Network, E911 Subscriber Information Database, Shelter, or Tower Operation
agreements.
@. Contractor Parties: A Contractor's members, directors, officers, shareholders, partners,
managers, principal officers, representatives, agents, servants, consultants, employees or any
one of them or any other person or entity with whom the Contractor is in privity of oral or
written contract and the Contractor intends for such other person or entity to Perform under the
Contract in any capacity.
f. Goods: All things which are movable at the time that the Contract is effective and which
include, without limiting this definition, supplies, materials and equipment, as specified In the
Solicitation and as set forth in this CONTRACT.
g. Goods or Services: Goods, Services, or both, as specified in the Solicitation and set forth in
this CONTRACT.
h. Perform: For purposes of this Contract, the verb “te perform” and the Contractor's performance
set forth in this Contract are referred to as “Perform,” “Performance” and other capitalized
variations of the term.
i. Records: All working papers and such other information and materials as may have been
accumulated by the Contractor in Performing the Contract, including but not limited to,
documents, data, plans, books, computations, drawings, specifications, notes, reports,
records, estimates, summaries, memoranda and correspondence, kept or stored in any form.
j. Services: The performance of labor or work, as specified in the Solicitation and as set forth in
this Contract.
k. Solicitation: A State request, In whatever form issued, inviting bids, proposals or quotes for
Goods or Services, typified by, but not limited to, an invitation to bid, request for proposals,
request for information or request for quotes. The Solicitation and this Contract shall be
Initials:
Date:

is incorporated into the Contract only to the extent specifically stated.
m. State: The State of Connecticut, including the Agency and any office, department, board,
council, commission, institution or other agency or entity of the State.
AUDIT CLAUSE, Audit Requirements. For purposes of this paragraph, the word “contractor" shall be
deemed to mean “nonstate entity," as that term Is defined in Section 4-230 of the Connecticut General
Statutes. The contractor shail provide for an annual financial audit acceptable to the Department for
any expenditure of state-awarded funds made by the contractor. Such audit shall Include
management letters and audit recommendations. The State Auditors of Public Accounts shall have
access to all records and accounts for the fiscal year(s) in which the award was made. The contractor
will comply with federal and state single audit standards as applicable.
WHISTLEBLOWING. This Contract may be subject to the provisions of Section 4-61dd of the
Connecticut General Statutes. In accordance with this statute, if an officer, employee or appointing
authority of the Contractor takes or threatens to take any personnel action against any employee of
the Contractor in retaliation for such employee's disclosure of information to any employee of the
contracting state or quasi-public agency or the Auditors of Public Accounts or the Attorney General
under the provisions of subsection (a) of such statute, the Contractor shall be liable for a civil penalty
of not more than five thousand dollars for each offense, up to a maximum of twenty per cent of the
value of this Contract. Each violation shall be a separate and distinct offense and in the case of a
continuing violation, each calendar day's continuance of the violation shall be deemed to be a
separate and distinct offense, The State may request that the Attorney General bring a civil action in
the Superior Court for the Judicial District of Hartford to seek imposition and recovery of such civil
penalty. In accordance with subsection (f) of such statute, each large state contractor, as defined in
the statute, shall post a notice of the provisions of the statute relating to large state contractors Ina
conspicuous place which is readily available for viewing by the employees of the Contractor.
ACCESS TO THE CONTRACT AND STATE DATA. The Contractor shail provide to the Agency
access to any data, as defined in Conn. Gen Stat. Sec. 4e-1, concerning the Contract and the Agency
that are in the possession or control of the Contractor upon demand and shall provide the data to the
Agency in a format prescribed by the Agency and the State Auditors of Public Accounts at no
additional cost.
FORUM AND CHOICE OF LAW. The parties deem the Contract to have been made in the City of
Hartford, State of Connecticut. Both parties agree that it is fair and reasonable for the validity and
construction of the Contract to be, and it shall be, governed by the laws and court decisions of the
State of Connecticut, without giving effect to its principles of conflicts of laws. To the extent that any
immunities provided by Federal law or the laws of the State of Connecticut do not bar an action
against the State, and to the extent that these courts are courts of competent jurisdiction, for the
purpose of venue, the complaint shall be made retumable to the dudicial District of Hartford only or
shall be brought in the United States District Court for the District of Connecticut only, and shall not be
Initials:
Date:

that such Termination is in the best interests of the State. The Agency shall notify the
Contractor in writing of Termination pursuant to this section, which notice shall specify the
effactive date of Termination and the extent to which the Contractor must complete its
Performance under the Contract prior to such date.
b. Notwithstanding any provisions in this Contract, the Agency, through a duly authorized
employee, may, after making a written determination that the Contractor has breached the
Contract, Terminate the Contract In accordance with the provisions in the Breach section of
this Contract.
c. The Agency shall send the notice of Termination via certified mail, return raceipt requested, to
the Contractor at the most current address which the Contractor has furnished to the Agency
for purposes of correspondence, or by hand delivery. Upon receiving the notice from the
Agency, the Contractor shall immediately discontinue all services affected in accordance with
the notice, undertake all commercially reasonable efforts to mitigate any losses or damages,
and deliver to the Agency all Records, The Records are deemed to be the property of the
Agency and the Contractor shall deliver them to the Agency no Jater than thirty (30) days after
the Termination of the Contract or fifteen (15) days after the Contractor receives a written
request from the Agency for the Records. The Contractor shall deliver those Records that
exist in electronic, magnetic or other intangible form in a non-proprietary format, such as, but
not limited to, ASCII or TXT.
d. Upon receipt of a written notice of Termination from the Agency, the Contractor shall cease
operations as the Agency directs in the notice, and take all actions that are necessary or
appropriate, or that the Agency may reasonably direct, for the protection, and preservation of
the Goods and any other property. Except for any work which the Agency directs the
Contractor to Perform in the notice prior to the effective date of Termination, and except as
otherwise provided in the notice, the Contractor shall terminate or conclude all existing
subcontracts and purchase orders and shall not enter into any further subcontracts, purchase
orders or commitments.
e. The Agency shall, within forty-five (45) days of the effective date of Termination, reimburse the
Contractor for its Performance rendered and accepted by the Agency, in addition to all actual
and reasonable costs Incurred after Termination in completing those portions of the
Performance which the notice required the Contractor to complete. However, the Contractor is
not entitled to receive and the Agency is not obligated to tender to the Contractor any
payments for anticipated or lost profits. Upon request by the Agency, the Contractor shail
assign to the Agency, or any replacement contractor which the Agency designates, all
subcontracts, purchase orders and other commitments, deliver to the Agency all Records and
other information pertaining fo its Performance, and remove from State premises, whether
leased or owned, all of Contractor's property, equipment, waste material and rubbish related to
its Performance, all as the Agency may request.
Initials:
Date:

limited in the Contract and without each one of them having to be specifically mentioned in the
Contract.
h. Termination of the Contract pursuant to this section shall not be deemed to be a breach of
contract by the Agency.
TANGIBLE PERSONAL PROPERTY,
a, The Contractor on its behalf and on behaif of its Affillates, as defined below, shall comply with
the provisions of Conn. Gen. Stat. §12-411b, as follows:
4. For the term of the Contract, the Contractor and its Affiliates shall collect and remit to the
State of Connecticut, Department of Revenue Services, any Connecticut use tax due
under the provisions of Chapter 219 of the Connecticut General Statutes for items of
tangible personal property sold by the Contractor or by any of its Affillates in the same
manner as If the Contractor and such Affiliates were engaged in the business of selling
tangible personal property for use in Connecticut and had sufficient nexus under the
provisions of Chapter 219 to be required to collect Connecticut use tax;
2. Acustomer’s payment of a use tax to the Contractor or its Affiliates relieves the customer
of liability for the use tax;
3. The Contractor and its Affillates shail remit all use taxes they collect from customers on or
before the due date specified in the Contract, which may not be later than the last day of
the month next succeeding the end of a calendar quarter or other tax collection period
during which the tax was collected;
4. The Contractor and its Affiliates are not liable for use tax billed by them but not pald fo
them by a customer; and;
6. Any Contractor or Affilate who fails to remit use taxes collected on behaif of its customers
by the due date specified in the Contract shall be subject to the interest and penalties
provided for persons required to collect sales tax under chapter 219 of the general
statutes.
b. For purposes of this section of the Contract, the word “Affiliate” means any person, as defined
in section 12-1 of the general statutes, that controls, is controlled by, or is under common
control with another person. A person controls another person If the person owns, directly or
i