Representative Town Meeting Annual Budget Meeting Materials - Day 4 (linked)

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BOARD OF FINANCE
- FISCAL YEAR 2022 BUDGET
Town of Waterford
BUDGET FUNCTION
THE BOARD OF FINANCE HAS THE RESPONSIBILITIES AS ESTABLISHED BY WATERFORD ORDINANCE 3.3
(BOARD OF FINANCE).
“THE BOARD OF FINANCE SHALL PREPARE THE TOWN BUDGET AND LAY THE TAXES IN ACCORDANCE
WITH SECTION 7-344 OF THE GENERAL STATUTES. THE BOARD MAY APPORTION TAXES BETWEEN
YEARS IN ACCORDANCE WITH SECTION 7-346 OF THE GENERAL STATUTES. THE BOARD MAY
TRANSFER UNEXPENDED BALANCES IN ACCORDANCE WITH SECTION 7-347 OF THE GENERAL
STATUTES. THE BOARD MAY APPROVE SPECIAL APPROPRIATIONS IN ACCORDANCE WITH SECTION 7-
348 OF THE GENERAL STATUTES. THE BOARD SHALL PRESCRIBE THE METHOD BY WHICH, AND THE
PLACE WHERE, ALL RECORDS AND BOOKS OF ACCOUNTS OF THE TOWN OR OF ANY DEPARTMENT OR
SUBDIVISION THEREOF SHALL BE KEPT. THE BOARD SHALL ARRANGE FOR THE ANNUAL AUDIT AS
REQUIRED UNDER CHAPTER 111 OF THE GENERAL STATUTES. THE BOARD OF FINANCE SHALL
PUBLISH AN ANNUAL REPORT AS SET FORTH IN SECTION 7-406 OF THE GENERAL STATUTES.
THE BOARD OF FINANCE SHALL HAVE ALL OTHER POWERS AND DUTIES AS BESTOWED BY THE
GENERAL STATUTES.”

Board of Finance
Fiscal Year 2022
Town of Waterford
FY2022 BUDGET SUMMARY
PERSONNEL COSTS
Personnel costs cover the board’s clerical support. The FY22 budget request is decreased by 11.66%
because of changes in personnel and changes in the 5-year averages for number of meetings and
total hours needed to record the board’s minutes and actions,
Previous budgets budgeted for an additional employee to support the Board of Finance. Now, this
support is received through the Town’s finance department fiscal assistant which has decreased the
clerical line in the budget.
SERVICES
The FY22 budget request reflects no change from FY21.
MATERIALS & SUPPLIES
The FY22 budget request includes funds for new member signs.

TOWN
OF
WATERFORD
PERSONNEL
WORKSHEET
-
BOARD
OF
FINANCE
2021/2022FISCAL
YEAR
HOURLY
2020/2021
HOURS/
TOTAL|
RATE
OF|
2015/2016|
2016/2017|
2017/2018|
2018/2019|
2019/2020
|
THROUGH|
2021/2022
|
PAYROLL
MEETING®
|
HOURS
PAY
ACTUAL
|
ACTUAL
|
ACTUAL|
ACTUAL|
ACTUAL|
1/31/2021
|
PROPOSED
TAXES
2
5.07
111.54]
$
32.3700
4,131.68
3,110.23
2,975.36
2,266.79
1,261.65
3,610.55
276.21
4,131.68
3,110.23
2,975.36
2,266.79
1,261.65
0.00
3,610.55
276.21
TOTAL
HOURS
106.22
109.25
109.25
109,25
39.86
#
OF
MEETINGS
18.00
18.00
19.00
19.00
21.00
AVERAGE
HOURS/MEETING
5.90
6,07
3.75
5.75
1.90
5
YEAR
AVERAGE
HOURS/MEETING
5.07
meetings
meetings
scheduled
is
21
-
and
1
possible
additional
meeting.
Increase
is
due
to
additional
budget
hearing
dates
added
for
FY22.
calculated
using
a
5-year
average.
Actual
hours
vary
depending
on
the
meeting
agenda.

ADVERTISING ~ FINANCE DEPARTMENT
2021/2022 FISCAL YEAR
E 2014/2015 | 2015/2016 | 2016/2017 | 2017/2018 | 2018/2019 | 2019/2020 AS OF PROPOSED
AME | ACTUAL | ACTUAL | ACTUAL | ACTUAL | ACTUAL | ACTUAL | 12/31/2020 | 2021/2022
TISING 1,330 2,105 2,061 1,967 1,953 1,950 0 2,300
aring and printing of Proposed Budget in newspaper as required by Charter.

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TOWN OF WATERFORD
REIMBURSABLE TOWN EXPENSES - FINANCE DEPARTMENT
2021/2022 FISCAL YEAR
2014/2015 | 2015/2016 | 2016/2017 | 2017/2018 | 2018/2019 | 2019/2020 AS OF PROPOSED
ACCOUNT NAME ACTUAL | ACTUAL | ACTUAL | ACTUAL | ACTUAL | ACTUAL | 12/31/2020 2021/2022
B TOWN EXPENSES 0 25 0 25 0 0 0
y Board members or Town employees

TOWN OF WATERFORD
OFFICE SUPPLIES - BOARD OF FINANCE
2021/2022 FISCAL YEAR
ACTUAL
E 2014/2015 | 2015/2016 | 2016/2017 | 2017/2018 | 2018/2019 2019/2020 AS OF PROPOSED
NAME ACTUAL | ACTUAL | ACTUAL | ACTUAL | ACTUAL ACTUAL 12/31/2020 2021/2022
PPLIES 30 0 30 30 8 9 16 60
ch as name plates for new board members, not purchased through the consumable supplies line item in
signs @ $15/each.

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CHECK NUMBER:
WATERFORD - TOWN OF/FINANCE ;
} Is your digital marketing really
DEPARTMENT digital markeding &
45 ROPE FERRY ROAD |: comprehensive digital audit call
WATERFORD, CT 06385 Aaron witka at 860-704-4332 SROUNT PAD
fodfay!
| THANK YOU FOR YOUR BUSINESS!
a | PLEASE RETURN UPPER PORTION WITH YOUR REMITTANCE
REFERENCE #/ SIZE/LINES | GROSS NET
DATE. DESCRIPTION + PUBLICATIONS Po# oraty [AMOUNT JOTHER | AMOUNT:
Previous Balance $0.00
06/10/20 Waterford Finance- Budget DAY, DWB 00863865 $x10 60.00 $1,895.80
MURS ATM PRE HU
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Community Classifieds - Toll Frea |; 800-582-8296 Advertising Fax 860-437-8780
Day Publishing Company - Toll Free | 800-542-3354 Ciassified Fax 860-442-5443
BILLING PERIOD {| ACCOUNT NUMBER CUSTOMER/CLIENT
05/01/20-05/31/20 93036. WATERFORD - TOWN OF/FINANCE DEPARTMENT
CURRENT DUE OVER 30 DAYS 60 AND OVER TOTAL DUE
$ 1,895.00 || $0.00 $ 0,00 $ 1,895.00
Payment Terms ~ Net End of Month AFINANCE CHARGE OF 1.5% PER MONTH ON ACCOUNTS NOT PAID WITHIN THE MONTH FOLLOWING PUBLICATION

Jou oF WATERFORD PR }
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, “ESTIMATED 1... ANTICIPATED [ee
stareor cokeoricin, 4 ot yet :
1} ° EDUCATION : +. 334,475))- a7 292,094 i
;] .GENERAL GOVERNMENT +. 766,499 ene7 yk 746,553" .
+" TOTALSTATE OR CONNECTICUT {~~ 4,067,674] 697,118) - 5 7,048,644
“| OTHERSOURCES ~ . . a -j i” ae ‘4 .
i FEDERALSOURCES . * ’ eof ey rr ol}.
i |, -. EDUCATION cs . + 7,897 : 5,264 > 189,380 | ~
j GENERAL GOVERNMENT SCR as 2,455,639.) |” J
TOTALOTHER SOURCES, |, > 4f08,007,1 3." 2,689,449, 72,846,009 |, :
Tora nEvetioes rons mageney| a neeapd en . oa ne
, [TAXES - ; y '6.276,0744 + 8,688,808 Fs ,
P| AMOUNT TO ae raed, fAXATION 90,849,707;
are 94,912,633
q
TOTAL GENERAL FUND REVENUE
: 95,606,282
ow ~ 4 au * a
“| BSTIMATED FUND BALANCE‘ARPLIED
wy fond DEVELOPMENT. COMM
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4,888,098 f -
| FINANCE *
“PAB 214
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27,640 fo
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WaTRFCAD PUBLIC Lidaagy, _ 4,072,610) Py
RECREATION ¢ PARKS COMM. ”s 4,819,608 qe
a6 472,262 °° . es I
SFOTAL, GENERAC GOVERNER 93,784,784 ),- . sdarty 108 y.
BOARD OF EDUCATION: eee : an
OPERATING BUDGET 48,337,054 eo, 7 sui 842,; 318 :
P TOTAL BOARD OF EOUCATION’ 49,337,004 soos §0,842,316-1.
CAPITAL AND DEBT SERVICI , . Jo . ’
GURRENTYEARCAPTALIER, * + 2578330 . ° 2,642,540. og 2:248,80:1.4 4
TRinsTocaPANOHAEG, «© - 0k fe v8 2273447 7,073,309 poe $401,280 an
DEDT SERVICE oy + 7,505,439 4 * 7,532,839 oa 7,528,790 ann
Tepcenr a cere, ae 42,934/226} + 12,368,658 . 14,248,760 -
‘TOTAL GENERAL EUND i , 95,267,504] 88,480,253,
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Client PAGE NUMBER DUE DATE
THE DAY PUBLISHING COMPANY PageTorT TOE
47 EUGENE O'NEILL DRIVE CURRENT OVER 30 DAYS 60 AND OVER TOTAL DUE
NEW LONDON, CT 08320-1231 $55.15 $0.00 $ 0.00 $ 55.15
WATERFORD ~ TOWN OF/FINANCE ! digital marketing really CHECK NUMBER
is your digital marketing
DEPARTMENT working? Fora FREE
15 ROPE FERRY ROAD comprehensive digital audit call
WATERFORD, CT 06385 Aaron Witko at 860-701-4382 roar eR
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MUL PAS ae a
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PUBLICATIONS baie al pea aNouit OTHER | avtount
Previous Balance $0.00
03/14/20 859764 Town of Waterford Public Notic || [DAY,DWB Doosse764 4 Col? x v $55.15
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Day Publishing Company ~ Toll Free 800-542-3354 Classified Fax 860-442-5443
REC'D FINANCE BILLING PERIOD ACCOUNT NUMBER GUSTOMERICLIENT
IPR 7120 anSeog 93/01/20-08131/20 93036 WATERFORD - TOWN OF/FINANGE DEPARTMENT
CORRENT DUE OVER 30 DAYS G0 AND OVER TOTAL DUE =
$ 55.15 $ 0.00 $ 0,00 $ 55.15
Payment Terms - Net End of Month A FINANCE CHARGE OF 1.5% PER MONTH ON ACCOUNTS NOT PAID WITHIN THE MONTH FOLLOWING PUBLICATION
PLEASE RETURN UPPER PORTION WITH YOUR REMITTANCE ~~

l
PUBLISHER'S CERTIFICATE
State of Connecticut
County of New London, ss. New London
Personally appeared before the undersigned, a Notary
Public within and for said County and State, Michelle
Savona, Legal Advertising Clerk, of The Day Publishing
Company Classifieds dept, a newspaper published at New
London, County of New London, s fate of Connecticut who
being duly sworn, states on oath, that the Order of Notice in
the case of
859764 Town of Waterford Public
Board of Finance Pu
Notice
A true copy of which is hereunto an hexed, was
published in said newspaper in its
03/14/2020
esue(s) of
Cust: WATERFORD - TOWN OF/FINANC
Ad# d00859764
D)
GAL Ate
Subscribed and sworn to before m
This Friday, March 20, 2020
DI
Notary Public 4
My commission expires
oo
r agro
Town of Waterford -
Public Nottce
Board of finance Fuble
Hearing to bg held on Mons
tayo Barch 23,2020 247200"
+ pm. in Waterford Town:
Hall Ausitorium to discuss:
annual tow’ budgets. for!
fiscal yeat 2026-2021, Spe-
+ cla} meeting Immediately ,
following to take action on,
annual town budgets for
~ gisgal year 2020-2021.
————

Order Number: 400859764
47 Eugene O'Neill Drive
New London, CT 06320
860-442-2200
www.theday.com
Classified Advertising Proof
Gaii Miller
WATERFORD - TOWN OF/FINANCE DEPARTMENT
NIA 1
WATERFORD, CT 06385
860-440-0562 '
Title: The Day | Class: Public Notices i 610
Start date: 3/14/2020 | Stop date: 3/14/2020]
Insertions: 1 | Lines: 0 ag
Title: Day Website | Class: Public Notices O10
Start dates 3/14/2020 | Stop dates 3/14/2020 |
Insertions: 1 | Lines: 0 ag |
A preview of your ad will appear between the two solid lines,
\ 859764
Town of Watesford
Public Notice
Board of Finance Public
Hearing to be held on Mon-
day, Masch 23, 2020-28 7:00
pan In Waterford Town
Hall Auditorium to discuss
annual town budgels for
fiseal year 2020-2021. Spe-
clal_ meeting Immediately
Following fo take action op
annual town budgets for
Fiscal year 2020-2021,
Total Order Pricé; $55.15
Please call your ad representa
Salesperson: Michelle Savona
Telephone: 860-701-4276 | Fa
Email: Legal@theday.com
ive by 3PM today with any ad changes.
os
, Printed on: 3/13/2020
: 860-442-5443

Order Number: 400817783
Gaibahe: Anna Scanton
WATERFORD - TOWN OF/FINAL
NIA
WATERFORD, CT 06385
860-440-0562
“Titles The Day | Class: Public Notices
Start date: 3/25"
Insertions: 1 i
i
Title: Day Wel
Start date: 3/25
Insertfons: 1},
\
A preview of val
|
47 Eugene O'Neill Drive
New London, CT 06320
860-442-2200
www.theday.com
Classified Advertising Proof
(CE DEPARTMENT
20862
‘Youn af Waterford
Pablic Notlee.
Board of Finance Public
Hearing todeheldon Non>
day, March 25, 2089 at 7.00
p.m, in Waterford Town
‘Hall Auditorium to discuss
‘annual town budgets. for
fiscal yeas 2019-2020, Spe-
dal meeting Immediately
Ealiowslng to take action on
annual town budgets for
fiscal year 2029-2020.
Total Order Price: $58.10
Please call your ad representa
Salesperson: Michelle Ruocco
Telephone: 860-701-4276 | Fax
Email: Legal@theday.com
tive by 3PM today with any ad changes,
Printed on: 3/15/2019
3 860-442-5443

I
Town of Waterford
' Public Notice
Board of Finance Public Hearing to be held on Monday, March 23, 2020 at 7:00 p.m. in Waterford Town
Hall Auditorium to discuss annualitown budgets for fiscal year 2020-2021. Special meeting immediately
following to take action on annual town budgets for fiscal year 2020-2021.

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blumshapirc
accounting + tax+ advisory
=Gy
duly 7, 2020
Kim Allen -
Town of Waterford
15 Rope Ferry Road
Waterford, CT 06385
FYAY
29 South Main Street Tel: 860.561.4000
P.O, Box 272000 Fax: 860.521.9241
West Hartford, CY 06127-2000 blumshapiro.com
Terms: Due upon receipt
730195
Invoice: 45136082
For professional services rendered in connection with:
Progress Billing #1 - June 30, 2020 Audit
Total Services
Total Cufrent Charges |
MEU AVA hk Ped El
Inve 7630195 48136002 20, a
BLUM, SHAPIRO & COMPANY, po > 1002/08
07/07/2020 % Pages 4 FP1 DOC37S282
APPROVED FOR PAYMENT
AccT#_ |nlo3- §Ac 20
aMouNT__ #20, 000 00
FISCAL YEAR" 7 EY
SIGNI. RE,_*
DATE
Bal
20,000.00
20,000.00
$20,000.00
Remittance Advice - Please return with your payment.
Client 730195 - Town of Waterford
Invoice No. - 45136082
Amount Due: $20,000.00
Remittance Address
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Dept 106067
P.O. Box 150489
Hartford, CT 06115-0489
You can also pay your bill online.
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October 8, 2020
FY2)
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Fax: 860.521.9241
blumshapiro.com
29 South Main Street
P.O. Box 272000
West Hartford, CT 06127-2000
Kim Allen
Town of Waterford :
45 Rope Ferry Road 1 Terms: Due upon receipt
Waterford, CT 08385 : 730195
: Invoice: 45140596
For professional services rendered in connection with:
Progress Billing #2 - June 30, 2020 Audit 25,000.00
25,000.00
Total Services
Total Current Charges
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Invit PROGRESS $2 JUNE 202 $ 25,000.00
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Client 720195 - Town of Waterford
Invoice No. - 45140596
Amount Due: $25,000.00
Remittance Address
Blum Shaptro & Company P.C.
Dept 106067
P.O, Box 150489
Hartford, CT 06115-0489
You can also pay your bill online.
Please visit our bill pay website at
www. bilipay.blumshapiro.com
All accounts not paid within 30 days are subject to a 1% monthly finance charge
An independent member of Baker Tilly International

blumshapiro
accounting « tax - advisory
November 5, 2020
Kim Allen
Town of Waterford :
15 Rope Ferry Road
Waterford, CT 06385
FY |
29 South Main Street Tel: 860.561.4000
P.O. Box 272000 Fax: 860.521.9241
West Hartford, CT 06127-2000 blumshapiro.com
Terms: Due upon receipt
730195
Invoice: 45142783
For professional services rendered in connection with:
Progress Billing #3 - June 30, 2020 Audit
Total Services
Total Current Charges
., APPROVED FOR PAYMENT 1
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10,000.00
$10,000.00
Remittance Advice - Please réturn with your payment.
Client 730195 - Town of Waterford
Invoice No, - 45142783 |
Amount Due: $16,000.00
Remittance Address
Blum Shapiro & Company P.C.
Dept 106067
P.O, Box 150489
Hartford, CT 06115-0489
You can also pay your bill online.
Please visit our bill pay website at
www. billpay.blumshapiro.com
All accounts not|paid within 30 days are subject to a 1% monthly finance charge
An independent member af Baker Tilly International

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blumshapiro
accounting « tax + advisot\
December 31, 2019
Kevin McNabola
Town of Waterford
15 Rope Ferry Road
Waterford, CT 08385 730195
Invoice: 45126921
For professional services rendered in connection with:
Final Billing - June 30, 2019 Audit 8,100.00
Total Services 8,100.00
Total Current Charges $8,100.00
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Remittance Advice - Please return with your payment. Remittance Address
Blum Shapiro & Company P.C.
Dept 106067
Client 730195 - Town of Waterford P.O. Box 150489
Hartford, CT 06115-0489
Invoice No. - 45126921 You can also pay your bill online.
Please visit our bill pay website at
www.billpay. blumshapiro.com
a
All accounts not-paid within 30 days are subject to a 1% monthly finance charge
* An independent member of Baker Tilly international
Amount Due: $8,100.00

bilumshapird
accounting - tax - adviso
October 9, 2019
Kevin McNabola
Town of Waterford
15 Rope Ferry Road
Waterford, CT 06385
!
FY2d
Tel: 860.564.4000
Fax: 860.521.9241
blumshapiro.com
29 South Main Street
P.O, Box 272000
West Hartford, CT 08127-2000
730195
Invoice: 45123026
For professional services rendered in connection with:
Progress Billing #2 - June 30, 2019 Audit
Total Services i
Total Current Charges
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Client 730195 - Town of Waterfo:
invoice No. - 45123026
Amount Due: $36,000.00
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Remittance Address
Blum Shapiro & Company P.C.
Dept 106067
P.O. Box 150489
Hartford, CT 06115-0489
You can also pay your bill online.
Please visit our bill pay website at
www.billpay.blumshapiro.com
aid within 30 days are subject to a 1% monthly finance charge
urn with your payment.
rd
An Independent member of Baker Tilly International

29 South Main Street Tek 860.561.4000
P.O. Box 272000 Fax: 860.521.9241
8) I U i S h q bl tO West Hartford, CT 06127-2000 blumshapiro.com
accounting « tax - advisory
July 8, 2019
Kevin McNabola
Town of Waterford
15 Rope Ferry Road
Waterford, CT 06385 730195
Invoice: 45119972
For professional services rendered in connection with:
Progress Billitg:#1=>vJune 30, 2019 Audit 15,000.00
Total Services 15,000.00
Total Current Charges $15,000.00
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Remittance Advice - Please return with your payment. Remittance Address
Blum Shapiro & Company P.C.
Dept 106067
Client 730195 - Town of Waterford P.O. Box 150489
Hartford, CT 06115-0489
invoice No. - 45419972 You can also pay your bill online.
Amount Due: $15,000.00 Please visit our bill pay website at
, www.billpay.blumshapiro.com
All accounts not paid within 30 days are subject to a 1% monthly finance charge
An independent member of Baker Tilly international

| CLA (CliftonLarsondllen LLP)
| 29 South Main Street
At Floor
West Hartford, Connecticut 06107
860-861-4000 | fax 860-521-9241
CLAconnect.com
January 15, 2021
Ronald R. Fedor, Chair
Board of Finance
Town of Waterford, Connecticut
15 Rope Ferry Road
Waterford, CT 06385
Dear Mr. Fedor
The purpose of this letter is to provide a quote to continue providing the following services to the Town of
Waterford, Connecticut for the fiscal years ending June 30, 2021, and.2022:
Audit of the financial statements (CAFR).
Federal Single Audit
State Single Audit
Agreed-upon procedures related to the Board of Education EFS.
PwNP
Our proposed all-inclusive fixed fees for these services are included in the table below. We have included our
fiscal year 2020 fees for comparison purposes as well as each fiscal year’s percentage increase for the Town:
Proposed Fees
Current Price
Service 2020 2021 2022
Town
Financial Statement Audit S 18,720 $ 19,100 $ 19,500
Federal Single Audit 5,200 5,300 5,400
State Single Audit 5,200 5,300 5,400
Preparation of Draft Financial Statements 5,200 5,300 5,400
Sub-total (Town) 34,320 35,000 35,700
Board of Education
Financial Statement Audit 12,380 12,600 12,900
Federal Single Audit 5,200 5,300 5,400
State Single Audit 5,200 5,300 5,400
EFS 1,100 1,150 1,200
Cafeteria 1,100 1,150 1,200
Sub-total (Board of Education) 24,980 25,500 26,100
Total Fees $ 59,300 $ 60,500 $61,800
Town audit percentage increase 2.02% 2.15%
A member of
Nexia
International

January 15, 2021
Town of Waterford, Connecticut
Page 2
(1) Changes to the audit fee for each year are described below:
a. 2021
i. Modest inflationary increase of $1,200
b. 2022
i. Modest inflationary increase of $1,300
(2) Fees have been flat for the past 3 years; increase represents modest inflationary increase to cover the
two-year period
In addition, reflected in our proposed fees is a technology and client support fee (equal to 5% of the total
professionali fees), The technology and client support fee related to the increasing costs of responding to the
rapid advance of technology. We believe that through the technology fees, we will be able to continue to utilize
technology to migrate risks and develop innovative service techniques that will drive down the cost of providing
such services to our clients.
Our last word on fees — we are committed to service you. Therefore, if fees are a deciding factor in your selection
of an accounting firm, we will appreciate the opportunity to discuss with you the scope of our services.
At CLA, it’s more than just getting the job done.
If you are in agreement with the contents of this letter, please sign in the space provided on the following page
and forward to me (vanessa.rossitto@claconnect.com) at your earliest convenience.
Thank you.
Sincerely,
CliftonLarsonAllen LLP
“ —_- .
f° wf
iVe
Vanessa E, Rossitto, CPA
Principal
860-561-6824
Vanessa.rossitto@claconnect.com

January 15, 2021
Town of Waterford, Connecticut
Page 3
Response:
This letter correctly sets forth the understanding of the Town of Waterford, Connecticut.
Authorized signature: Mind Oep— Lhbbhu
Title: Ss Dicedil «of FINAN.
Date: Y / of. A
Authorized signature (if 2"? signature necessary):
Title:
Date: