Representative Town Meeting Regular Meeting (linked)

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AGENDA
» Roll Call
. To consider and act upon the minutes of the August 5, 2024 Meeting and the
September 23, 2024 Special Meeting.
Correspondence
Public Comment
Committee reports and referrals
Appointee & Liaison updates
Transaction of Business on the Call:
1. Oswegatchie Fire Station Building Committee Report.
2. To consider and act upon a recommendation from the Board of Finance to
designate $278,750 from the Undesignated Fund Balance of the
Capital Nonrecurring Expenditure Fund (Line Item #205-31520 to a
new line item for the BOE Great Neck Elementary School Field
Drainage Project.
- To consider and act upon a recommendation from the Board of Finance to
designate $1,200,000 from the Unassigned Fund Balance of the
General Fund to Line Item #20560-57820 WHS Field and Track.
. To consider and act upon a recommendation from the Board of Finance to
designate $1,200,000 from the Unassigned Fund Balance of the
General Fund to Line Item #20560-57833 Tennis Courts.
- To consider and act on an appointment to the Senior Citizens Commission
due to the resignation of Anita Collins. (Term 04/01/2024 — 04/05/2027)
New Business

FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
PHONE: 860-442-0553
www.vaterfordct.org
S 8202
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MINUTES
REPRESENTATIVE TOWN MEETING
Special Meeting
September 23, 2024
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RTM Moderator Paul Goldstein called the Septernber 23, 2024 Special Meeting of the Representative
Town Meeting to order at 7:00 P.M.
ROLL CALL
PRESENT: Kyrah Augmon-Bossa , Mark Campo, Mary Childs, Harry Colonis, Timothy Condon, Thomas J.
Dembek, Susan Driscoll, Timothy Fioravanti, Nicholas Gauthier, Paul Goldstein, Kristen Gonzalez, Ryan
Healy, Matthew Keatley, Lindsay Khan, Kate MacKenzie, Ursula Moreshead, Kathleen Mullen Kohl,
Theodote Olynciw, Danielle Steward-Gelinas, David Sugrue
ABSENT: Michael Bono, Jennifer Bracciale, Erica Casper, Christina Jessuck, Shawn Monahan, Kayla Mullen
EX-OFFICIO MEMBERS PRESENT: First Selectman Robert J Brule
EX-OFFICIO MEMBERS ABSENT: Board of Education Chair Pat Fedor, Board of Finance Chair Glenn
Patterson, Selectman Richard Muckle, Selectman Greg Attanasio
ALSO PRESENT: Town Clerk David L. Campo; Town Attorney Robert Avena,
CORRESPONDENCE
None
PUBLIC COMMENT
None
CALL ITEM 1 — Line of Duty Death Determination Committee Ordinance
PRESENTATION: Public Protection & Safety Committee Chair Tim Candon
MOTION by Steward-Gelinas, seconded by Keatley, to approve a recommendation from the Public
Protection & Safety Standing Committee of the RTM toe approve the addition of Section 2.126.110 Line
of Duty Death Determination Committee:to the Waterford Code of Ordinances. (See Attachment)
MOTION PASSED: Unanimous
CALL ITEM 2 — Emergency Legislation
Motion by Driscoll, seconded by Steward-Gelinas, to approve a recommendation from legal to designate
the above item as an emergency legislation, waiving the 15 day waiting period.
MOTION PASSED: Unantinous
MOTION by Keatley, seconded by Dembek, to adjourn at 7:06 P.M.
MOTION PASSED: Unanimous
Respectfully Submitted,
David L. Campo, CCTC; Waterford Town Clerk
1 RTM MINUTES 09/23/2024

Ordinance No. 2.116.110
LINE OF DUTY DEATH DETERMINATION COMMITTEE
1. Pursuant to Connecticut General Statutes § 7-313e, the Town of Waterford
designates the following Committee to determine whether a firefighter or police officer
died in the fine of duty, as defined in § 7-313e:
a. Director of Fire Services
b. Police Chief
c, Human Resources Director, or their designee.
2. In those circumstances where the determination, under § 7-313e, must be
made, the Committee shall make the determination by majority vote. The Committee may
request information needed to make the determination from the Department or an
applicant.
3. In accordance with § 7-313e, the determination shall not be used as
evidence for a workers’ compensation claim.
Effective Date: a 23/5 fat wi Le.

FIFTEEN ROPE FERRY ROAD
PHONE: 860-442-0553
WATERFORD, CT 06385-2886
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RTM Moderator Paul Goldstein called the August 5, 2024 Annual Meeting of the Repre entative Town
Meeting to order.at 7:01 P.M.
ROLL CALL
PRESENT: Michael Bono, Jennifer Bracciale, Mark Campo, Erica Casper, Mary Childs, Harry Colonis,
Timothy Condon, Thomas J, Dembek, Susan Driscoll, Nicholas Gauthier, Paul Goldstein, Kristen
Gonzalez, Matthew Keatley, Lindsay Khan, Kate MacKenzie, Shawn Monahan, Ursula Moreshead, Kayla
Mullen, Kathleen Mullen Kohl, Theodore Olynciw, David Sugrue
ABSENT: Kyrah Augmon-Bossa, Timothy Floravanti, Ryan Healy, Christina Jessuck, Danielle Steward-
Gelinas
EX-OFFICIO MEMBERS PRESENT:. First Selectman Robert J Brule; Selectman Richard Muckle
EX-OFFICIO MEMBERS ABSENT: Board of Education Chair Pat Fedor, Board of Finance Chair Glenn
Patterson, Selectman Greg Attanasia
ALSO.PRESENT: Town Clerk David L, Campo; Town Attorney Robert Avena; Director of Finance Kim
Allen.
AGENDA ITEM C— June 3, 2024 Minutes
MOTION by Keatley, seconded by Dembek, to accept the June 3, 2024 Minutes as presented with the
following corrections affered by Driscoll: Olynciw's report “to the Oswetgachie Fire Station Building
Committee” under CORRESPONDENCE should be changed “to the Representative Town Meeting”, add
the bio for Mr. Swansen as an attachment under NEW BUSINESS, and correct the spelling of
correspondence,
VOTING IN FAVOR: Unanimous
CORRESPONDENCE
The following items were received as correspondence: A letter from RTM Member Mary Childs in regard
to the organizational makeup and related ordinances to Youth and Family Services.and Senior Citizens,
along with letters from the Town attorneys in regard to the same subject. A letter from Robert Tuneski,
Chair of the Oswegatchie Fire Station Building Committee requesting to report to the body on the
progress in October.(See Attachments)
PUBLIC COMMENT
Quaker Hill resident Tina DuBosque, 45 Wintergreen Dr, spoke in regard to the need for quarterly by
district meetings of the RTM and her concerns over the disposal of Town police handguns. (See
Attachments)
1 RTM MINUTES 08/07/2024

Quaker Hill resident Bryan Sayles, 54 Wintergreen Dr, spoke in regard to the condition of a town sign on
the top of Old Norwich Rd and his concerns of how the Waterford Police dispase of retired handguns.
Waterford Police Chief Marc Balestracci, spoke in regard to the process the Waterford Police will use to
dispose of the retired handguns and noted that it passed through all of the required boards, noting the
transparency of the process.
AGENDA ITEM F
Chair of the Legislation & Admistration Committee, Susan Driscoll, and Chair of the Public Protection &
Safety Committee noted that they will have meeting in the near future.
AGENDA ITEM G
An appointee report from Ted Olynciw was submitted and accepted for the Oswegatchie Fire Station
Building Committee, Olynciw noted the void being left by Fire Director Howley’s retirement. (See
Attachment}
CALL ITEM 1 ~ Gardiner Family Foundation Check Deposit
PRESENTATION: Human Services Director Dani Gorman, Finance Director Kim Allen
MOTION by Dembek, seconded by Bracciale, to approve request from Finance Director Kim Allen to
deposit a check for $15,000 from the Gardiner Family Foundation to be used for Town of Waterford’s
Children Support Services.
MOTION PASSED: Unanimous
CALL ITEM 2 ~ Harbor Management Mooring Rates
PRESENTATION: Chair of the Harbor Management Commission John Hughes
Motion by Keatley, seconded by Driscoll, to approve a request from the Harbor Management
Commission, effective January 1, 2024, to increase mooring rates as presented.
Friendly amendment was offered by Driscoll and accepted changing “effective” to “retroactive to”
MOTION PASSED: Unanimous
CALL ITEM 3 ~ Acceptance of Caroline Court
PRESENTATION: Director of Public Works Gary Schneider; Utility Commission Director James Bartelli;
Planning Director Jonathan Mullen, AICP; Town Attorney Robert Avena
RTM Moderator Goldstein noted the retirement of Utility Director James Bartelli and his 39 years of
service to the town.
MOTION by Dembek, seconded by Moreshead, to accept Caroline Court as a Town Road, pending final
review of documentation by the Town Attorney.
MOTION PASSED: Unanimous
CALL (TEM 4: SCBA Upgrades
PRESENTATION: Interim Fire Services Director Stephen Dubicki, jr.
Motion by Childs, seconded by Dembek, to approve a recommendation from the Board of Finance to
transfer $50,000 from Capital and Non-Recutring Line #20523-57838 Pre Emption Light Repalrs to
Capital and Non-Recurring Line #20523-57777 SCBA Upgrades.
Friendly amendment was offered by Goldstein and accepted to add “appropriate” to read as follows:
Mation by Childs, seconded by Dembek, to approve a recommendation from the Board of Finance to
transfer and appropriate $50,000 from Capital and Non-Recurring Line #20523-57838 Pre Emption
Light Repairs to Capital and Non-Recurring Line #20523-57777 SCBA Upgrades.
MOTION PASSED: Unanimous
2 RTM MINUTES 08/07/2024

CALL ITEM 5: Town Hall Basketball Court
PRESENTATION: Recreation & Parks Director Ryan McNamara
MOTION by Mullen, seconded by Childs, to approve a recommendation from the Board of Finance to
transfer $91,000 from Line #33720-55854 Leary Basketball Court Rebuild to Line #33720-55855 Town
Hall Basketball Court.
Lengthy discussion ensued. Some members were concerned as to the status of the Leary Park Basketball
Court. Director McNamara and First Selectman Brule acknowledged that a plan will be formulated in the
near future for Leary Park.
MOTION PASSED: Unanimous
CALL ITEM 6: Town Hall Basketball Court
PRESENTATION: Recreation & Parks Director Ryan McNamara
Motion by Mullen, seconded by Driscoll, to approve a recommendation from the Board of Finance to
transfer $147,808 from the Unassigned Fund Balance of the General Fund to Line #33720-55855 Town
Basketball Courts Repairs.
Friendly amendment was offered by Driscoll and accepted to change the name of the Line# to “Town
Hall Basketball Court”
MOTION PASSED: Unanimous
CALL ITEM 7: School Building Committee Appointment
MOTION by Mullen, seconded by Driscoll, to consider an RTM appointment to the School Building
Committee.
MOTION PASSED: Unanimous
NOMINATION by Keatley, seconded by Dembek, to appoint David Sugrue to the School Building
Committee. (Term 07/01/2024 ~ 06/30/2029)
VOTING IN FAVOR: 20-0-1 (Sugrue Abstained)
SUGRUE appointed
CALL ITEM 8: Senior Citizen Commission Appointment
MOTION by Driscoll, seconded by Childs, to consider an appointment to the Senior Citizen Commission
due to the resignation of Kathleen McNamara.
MOTION PASSED: Unanimous
NOMINATION by Driscoll, seconded by Gauthier, to appoint Thomas Kennedy, 105 Boston Post Rd, to
the Senior Citizen Commission. (Term 04/04/2022 ~ 04/07/2025)
VOTING IN FAVOR: Unanimous
KENNEDY appointed
CALL ITEM 9: Utility Commission Appointment
MOTION by Mullen, seconded by Childs, to consider an appointment to the Utility Commission due to
the resignation of Stephen Negri.
MOTION PASSED: Unanimous
NOMINATION by Driscoll, seconded by Gauthier, to appoint Jerry Porter, 19 East Neck Rd, to the Utility
Commission, (Term 04/01/2023- 03/31/2027)
VOTING IN FAVOR: Unanimous
PORTER appointed
3 RTM MINUTES 08/07/2024

NEW BUSINESS:
Discussion in regard to the attached letters fram RTM Member Mary Childs and Town Attorneys in
regard to the organizational structure of the Senior Services Commission and the Youth and Family
Services Bureau.
MOTION by Driscoll, seconded by Childs, to refer to the Legislation & Administration Standing
Committee of the RTM a review of ordinances included within Senior Services Commission and Youth
and Family Services Bureau.
MOTION by Olynciw, seconded by Sugrue, to move. the question.
MOTION PASSED; 20-1-0 (Gauthier Opposed)
VOTING IN FAVOR OF ORIGINAL MOTION: Casper, Childs, Condon, Driscoll, Gauthier, Gonzalez, Khan,
Moreshead, Mullen, Mullen Kohi, Olynciw
VOTING AGAINST: Bono, Bracciale, Campo, Colonis, Dembek, Goldstein, Keatley, MacKenzie, Monahan,
Sugrue
MOTION PASSED: 11-10-0
MOTION by Sugrue, seconded by Gauthier, to adjourn at 8:37 P.M.
MOTION PASSED: Unanimous
Respectfully Submitted,
Dell Z Corpor
David L. Campo, CCTC
Waterford Town Clerk
4 RTM MINUTES 08/07/2024

August 1, 2024
To: Paul Goldstein, RTM Moderator
15 Rope Ferry Rd
Waterford, CT 06385
From: Mary Childs, RTM District 2
Re: — Request for referral of issue to Legislation & Administration Committee
Mr. Moderator:
As you may recall, the RTM first learned of the reorganization of the Youth and Family Services Bureau
and the Senior Citizens Commission during our May 2022 budget hearings. It came asa surprise to many
of us that, several months previously, following the departure. of the Senior Citizens Director, a decision
was made to have the YFSB Director oversee both agencies so that our senior services would not be left
to flounder. fn the discussion that followed, we learned that this was not a temporary action, and that
details such as whether the two agencies would be combined, what staffing changes were planned, were
still being worked out.
We were assured that a full explanation of the new organization would be forthcoming later in 2022.
When that did not happen, | requested that the First Selectman schedule a presentation to the RTM, and
he. graciously assured us that he would do so after the 2023 budget hearings.
As Waterford’s legislative body, the RTM Is responsible for codifying any changes in the makeup of our
town government, which includes departments, agencies, boards and commissions. Ideally, the review,
revision, and public hearings on the applicable ordinances takes place hefore a reorganization is
implemented. Failing that, we still must take the appropriate action, even if it is after the fact.
{ respectfully request that the issue of the YFSB and Senior Citizens Commission reorganization be
referred to the Legislation & Administration Committee for appropriate consideration and ultimate
recommendation te the full RTM. | expect this would involve a review of the following ordinances:
Chapter 2,96, Youth and Family Services Bureau; Chapter 2.72, Senior Citizens Commission; and Chapter
2.08, Town Officers, There may be other ordinances to check, depending on cross-references, but! trust
the committee and the Town Attorney will address them as needed,
Thank you for your consideration of this matter.
Mary Childs, RTM District 2
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duly 29, 2022
Attorneys-At-Law
Robert A, Avera
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Mlcist a: Mr, Glenn Patterson, Board of Finance Chair 2 Ba
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Johit A. Cottts, UE RE: Statf Realignment ow St
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Dear Glenn: : fon] o
Jusnette Sf, Dasile
Blesa E Dugan First Selectman Rob Brule has asked me fo respond to. your receiit questions about the
Rovtielle G, Dayan realignment of staff responsibilities for Senior and Youth and Family Services. The shift in
Boyan P. Feugn staffing responsibilities wag initiated by the First Selectman in respouse to two. staff vacancies in
“Diuilaro W. Helse our Senior Services: organization, Pursuant to his authority under Sections 3.2.3 and 3,2.5-of the
Waterford Charter (see attached) which grants in Section 3.2.3 the chief executive the power to
“direct the administration of all departments and officers” which authority is further stated in 3.2.5,
“All town agencies and officials. with the exception of the board of education shall be under the
Jeffiay WY, Hill
Bwolya h Relly
aia, Rely administrative supeivision of and report to the First Selectman acting for the Board of Selectman.”
Nicholas #, Kepple
Robert D, Keville Please also note Section 6,5 of the Charter entitled “Controlling Authority” which states,
Jnr the event.that any provisions of any special act or ordinance of the town shall be in conflict
with the provisions of this charter, the provisions. of the charter shall be controlling.”
Jiblan K. Miller
Samuel M, Maasetly
Lavra A, Itoymond
The language in the Charter regarding the executive authority of the First Selectman was
Kala. Zrendo subsequent to the ordinances regarding Youth and Family Services and the Senior Citizens
Cornmission; therefore, Section 6.5 applies and the Charter language controls. Nevertheless due
2a Menara to Rob’s efforts collaborating with these Commissions, Human Resources, Town and Labor
Counsel and the Persdiinel Review Board 4 consensus was. achieved where all parties were in
agreement with the revised. staff responsibilities (please see-attached PRB meeting minutes).
Andrew J. Wyanit
James Potent
dames 1 Caneteny In our opinion, therefore, as Town Counsel, there is no “tisk” to the Town arising from
1. Bolick Gay, tH the proper exercise of the First Sclectman’s authoity to administer Senior and Youth and Family
Michael ¥. Sige Services in a manner he and the two interested Gommissions see as the most effective mannes to
Sathhew Shatner administer these services,
Max M, Stoptra
’ Sincerely, | Z
Chattes J. Svisman -
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Waterford Town Ag fivmey
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Attachments
Hlada & Kituriel
ay Bevin ec: Robert Brule, Baird Welch-Collins, Bill Sheehan, Elizabeth Sabilia, Jody Nazarchyk, Joe
Richard A, Sahat Filippetti, Kevin. Petchark, Kimberly Allen, Ronald Fedor, Robert Tuneski, Eileen
Duggan, Robert Avena
A Tradition of Innevative Solutions
Suisman, Shapiro, Wool, Brennan, Gray & Greenberg, P.C.
2 Union Plaza, Suite 200 * P.O. Box 1591, New London, CT 06320
Phone 860-442-4416 * Fax 860-442-0495 * www,suismanshapiro.com

Robert Brule
From: Robert Avena <RAvena@sswbgg.com>
Sent: Wednesday, July 20, 2022 11:47 AM
To: Robert Brule; Nicholas Kepple
Subject: FW: Creation of Human Services Position
Dear First Selectman Brule: The Town Attorney's office took several steps in legally evaluating the proposed new
position of Human Services Administrator and the position relative to the existing town positions, involving the Senior
Citizens Commission and Youth and Family Services Bureau. With the assistance of your office, Human Resources, Labor
Counsel, and the existing administrators, we took a look at the Town Charter, specifically in regard to the powers of the
First Selectman regarding employees of the town , and any other specific language in the Charter regarding the Senior
Citizens Commission and Youth and Family Services Bureau, and the Personnel Review Board. We also invalved labor
counsel to work with the union on any union contract implications for the new position and existing union employees.
We also reviewed all applicable Ordinances regarding the respective Senior Citizen Commission and Youth and Family
Services Bureau.
Our legal review concluded that the First Selectman is the chief executive officer of the town and “ shall direct the
administration of all departments and officers “ subject to any functional responsibilities or authority of any other town
agency or official under state statutes or other authorities. We therefore looked at the creation of the Senior Citizen
Commission under 4.4 of the Charter, and its requisite Ordinance, the Personnel Review Board under 4.5 and its
ordinance, and the Ordinance creating the Youth and Family Services Bureau. Given that both the Commission and
Bureau, upon consultation, had no issue with the reorganizing of the assigned town staff to them, we then looked to
the rules of the Personnel Board to propose, through HR, the role and position of Human Services Administrator, which
met its approval. With the assistance of labor counsel, the applicable town union also agreed to the reconfiguration of
the union town employees under the rules of the union contract. Once these steps were taken, the First Selectman,
working closely with the staff and members of the affected Commission and Bureau, and HR, made the final selection of
the requisite new position employee and reconfigured staff. Not all staff departments in town have specific ordinances
in place, so the decision to create an Ordinance regarding a proposed Human Services Department would rest with the
legislative initiative of the RTM.
Robert A. Avena, Esquire
Suisman Shapiro
20 South Anguilla Road
P.O. Box 1445 ,Ed 2 20
Pawcatuck, CT 06379 a = ae
Direct Line: (860) 650-8008 wt Smo
Main Line: (860) 442-4416 3 dh aa
Facsimile: (860) 599-3778 tae
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E-mail: ravena@sswbee.com fa . parc}
Firm Website; www .suismanshapiro.com > aR ge Ag
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july 5", 2024
RECEIVED FOR RECORD
Mr, Paul Goldstein WATERFORD, CT
Moderator, Representative Town Meeting 4 WL -8 1 A I Tb
15 Rope Ferry Road
Waterford, CT 06385 ATTEST: 29 Le Lott”
TOWN CLER
Moderator Goldstein,
| recently committed to provide status to the RTM at the August 5° meeting, on the progress of the
Oswegatchie Building Committee in designing the new Oswegatchie Fire Station.
By the time of that meeting, given that our architect (Silver Petrucelli + Associates) has only recently
been formally contracted, little design work will have progressed; And | believe that a status
presentation at that time will not have sufficient detail for the RTM to evaluate and appreciate,
In accordance with our preliminary design schedule, by the October 5" RTM meeting, the Oswegatchie
Fire Station design activities will be sufficiently mature and there will be ample information to present
and discuss.
Consequently, | recommend that the Oswegatchie Building Committee status presentation be deferred
from the August 5" to the October 7" RTM meeting.
Respectfully Submitted,
Robert Tuneski
Chairman, Oswegatchie Fire Station Building Committee
Cc Dave: Campo, Town Clerk

August 5, 2025
To: Town of Waterford Representative Town Meeting Members
From: Tina DuBosque, Quaker Hill, CT
Re: Disposal of Town Police Handguns
Dear RTM Members,
I feel that the current method of disposal of Town Police handguns is an issue
worth debating and working to change,
This is not a Second Amendment issue.
It is an issue of responsibly retiring Town Police handguns.
The handguns being retired are not permanently destroyed, but temporarily
disabled. This means that they can be made whole again and put out on the
used gun market, The Town of Waterford benefits financially from this current
disposal program.
These retired handguns can, and do, fall into the hands of those who wish to
use them for criminal activities. There are other licensed, acceptable methods
currently in use to responsibly dispose of retired handguns, in ways that
permanently disable them, rendering them unsaleable, out of reach of the
criminally minded.
1 advocate for a review of the current disposal program, and a change to a more
responsible disposable program, one that will help to keep these used
handguns permanently out of circulation.
Citizens' lives are at stake, nation-wide.
Let’s be part of the solution, not part:of the problem!
As the current program to retire used Police handguns was discussed and
approved by Board of Police Commissioners, Board of Selectmen, Board of
Finance, and Representative Town Meeting some time ago, clearly there is an
established procedure for discussing, reviewing, updating and approving.
Town of Waterford, let's be proactive and known as a town that includes in its
efforts to fight crime a used Police handgun disposal program that shows a
responsible effort.
Again, this is not a Second Amendment issue.
Good. change is good. .
Thank you.
Respectfully submitted,
Tina DuBosque, Quaker Hill
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August 5, 2025
To: Town of Waterford Representative Town Meeting Members
From: Tina DuBosque, Quaker Hill, CT
Re: Representing your constituents
Dear RTM Members,
I respectfully request that you, elected RTM members, hold regular, at least
quarterly, district meetings so that you can hear directly from and have
discussions with your constituents, and make these meetings a key part of
your modus operandi.
Tam not encouraged that you actually represent and vote as our
representatives, every other month, without hearing from us. All of us.
How can you represent your constituents without discussing issues with us in
advance?
Why wait for us to request meetings with you? Be pro-active, take the district
temperature, and establish quarterly district meeting scheduiles in accessible
venues,
Thank you.
Respectfully submitted,
Tina DuBosque, Quaker Hill
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Appointee Report — Oswegatichie Fire house Building Committee date 7- ‘25- 24
4. TRANSFER OF THE OSWEGATCHIE FIRE HOUSEHOUSE PROPERTY TO THE TOW!
The original closing date of July1, 2024 was postponed due tothe fact that the
Phase il Environmental Report has not been received by the Town but Is expectec
shortly. A closing will be scheduled soon after this report is received.
_2, The contract between the Town and the Project Manager (Downs Construction)
Is being reviewed by both parties. anda 4 contract signing is due shortly.
3. To date we have had 2 meetings with the Architectural firm. Below is a a draft of the
_‘schedule to design and build the complex,
a. Schematic Design Phase
Building Committea to provide a program. Due by mid July
SP&A to develop a floorplan and site plan to review, Mid-August
SP&A to review MEP Concept ideas. Mid August- ‘September.
. ‘SP&A to develop end of August
Review project costs and land usé approvals. End of August
Perform geo-technical borings once the footprint is established
7. Present Schematic Designs in Mid-End of September for approval
DESIGN DEVELOPMENT PHASE- 3 month (Oct.-Nov.-Dea) ,
‘Construction Documents Phase 3 months (Jan.~Feb.-March)
Funding~ June
‘Construction Start —~July 2025-12 2 month work schedule. Completion July 2026
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Ted Olynciw, Committee Member & RTM Rep. 2TM District
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MODERATOR’S REPORT
Representative Town Meeting
October 7, 2024
Matters Currently in Standing Committees
LEGISLATION & ADMINISTRATION
Review how the RTM considers recommendations for committee assignments,
RTC 06/06/22
Public Act 22-3, an act concerning remote meetings under the freedom of
information act, RTC 02/06/23
Review of a “Public Comment Ordinance” RTC 02/06/23
Police Commission expansion to seven members, RTC 10/02/23
EDUCATION
FINANCE, WAGE & PERSONNEL
PUBLIC HEALTH, RECREATION & ENVIRONMENT
Review of Feral Cat Management, RTC 12/05/2022
PUBLIC PROTECTION & SAFETY
Open Burn Ordinance, RTC 12/04/23
ATV and Dirt Bike Ordinance Consideration, RTC 10/02/23
Review of ordinance 2.36 and HB-5279 for legal review and recommendation of
assigned duties to the Director of Fire Services, RTC 06/03/24
PUBLIC WORKS, PLANNING & DEVELOPMENT
Short Term Rentals, RTC 12/06/21
RTC: referred to committee

Presentation, Oswegatchie Fire Station

PHONE: 860-442-0553
FIFTEEN ROPE FERRY ROAD
www.waterfordct.org
WATERFORD, CT 06385-2886
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September 23, 2024 it Nm <
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Mr. Paul Goldstein, Moderator Ea DB 25
Representative Town Meeting AY 2 Se
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Waterford, CT 06385
Dear Moderator Goldstein:
At the meeting of the Board of Finance held Wednesday, September 11, 2024, it was voted to
recommend to the Representative Town Meeting designating $278,750 from the Undesignated Fund
Balance of the Capital Nonrecurring Expenditure Fund (line item #205-31520) to a new line item for
the BOE Great Neck Elementary School Field Drainage Project.
The BOF notes that the Board of Education will return to the BOF and the RTM for final appropriation of
funds in the future.
| respectfully request you place this item on the agenda of the next meeting of the Representative Town
Meeting. Copies of backup justification are attached hereto.
Respectfully submitted,
Glew Patterson
Glenn Patterson, Chairman
Board of Finance
Enclosure: BOE WHS Field and Track
GP/rlh
Cc: Town Clerk

Mr, Joseph P. Mancini
Director of Finance and Operations
Mr. Thomas W. Giard It!
Superintendent of Schools
a
y
August 30, 2024
Mr. Robert Brule
First Selectman, Town of Waterford
15 Rope Ferry Road
Waterford, CT 06385
Dear Mr. Brule:
At the August 22, 2024 Board of Education meeting, the Board directed administration to request an
appropriation from fund balance for the following item.
* Moisture and drainage remediation of the Great Neck Elementary School Field
There has been ongoing drainage and excess moisture issues on the field behind Great Neck Elementary School
almost since the school was built. Waterford Recreation and Parks has tried in-house remediation efforts
through the years with little to no impact. Depending on yearly precipitation amounts, the field can be
unusable for large stretches of time, including about a third of the school year last year.
In July of 2024, the Board of Education, with the assistance of the Recreation and Parks Department, contracted
with Tom Irwin Advisors, Inc. to conduct a study and analysis of the field. The full report, attached for your
reference, includes both findings and recommendations. According to the report from Tom Irwin Advisors,
Inc,, the expected cost of the remediation of the field is expected to be $278,750.
Investment COST
(assumes high end of range)
Surface Reconstruction, Replace Root zone, Regrade, and New Turf Varieties $170,000
Irrigation Installation $ 39,000
Drainage Improvement $ 14,000
Contingency, as recommended by Tom Irwin Advisors, Inc, to address $55,750
unforeseen circumstances, cost increases, overruns, and change orders
(25%)
Total Investment $ 278,750
We pian to have representation from Tom Irwin Advisors, Inc. at each meeting during this process to address
questions.
Respectively, gfloke4, GoS- pore k
: fi /) — 4[nfas, BOF - approved ad
JoSeph P. Mancini oles: madked onl
Director of Finance and Operations General LUnass cqned Balance.
CC: Board of Education
Board of Finance
Superintendent
15 Rope Ferry Road * P.O. Box 284 * Waterford, CT 06385
Phone: 860-444-5801 * Fax: 860-444-5870 ° www.waterfordschools.org

Great Neck
Elementary School il
i
Waterford, CT TOM IRWIN ADVISORS, INC. Jo |
REPO

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Testing Locations
Testing Location
PAN Performance
3 | Great Neck Elementary School

INTRODUCTION:
Waterford Public Schools is a community of learners that fosters and supports high aspirations, ensuring
every student acquires the skills and knowledge necessary to be a responsible citizen, prepared to
contribute and succeed in an ever-changing world.
Ryan McNamara - Director of the Waterford Parks and Recreation Commission, contacted lan Lacy, of
Tom Irwin Advisors (TIA) and asked if he could meet him at Great Neck Elementary School, and evaluate
the athletic field at the school. lan met with Ryan and he explained to lan that the field was not draining
and was a continual problem. We agreed that the field seemed to be holding excessive moisture and
that an Athletic Field Drainage Evaluation was in order.
We utilized elements from out Performance Quality Standards Assessments to provide an objective and
science based approach to the evaluation, We also used drainage specific investigatory techniques such
as examining gradients. and compaction, soils, and test pits.
Our Scope of Work
The scope of the proposal and the Athletic Field Drainage Evaluation was as follows:
Physical Soil Evaluation
Nutritional Soil Evaluation
Surface Hardness Test
Compaction Test at the 1” Depth and the 3” Depth
Sub-Base Material Examination
Soil Profile Test Pit
» Athletic Field Gradients Evaluation
POGO+ Volumetric Water Content Analysis
4 | Great Neck Elementary School

SOLUTIONS
Following our Field Drainage Evaluation and an analysis of our findings, we are providing the following
options for a solution to the challenges currently affecting the Great Neck Elementary School Field. This
Solution can be tailored to meet your time scale and budgets. The following solution is aimed at helping
to improve playability and safety conditions of the multi-use field. More information and guidance can
be found in Appendixes.
Surface Reconstruction, Replace Rootzone, Regrade, and New Turf
Varieties.
Estimated investment Level: $145,000 - $176,000 (for 60,548 ft? field rebuild
not including drainage and irrigation )
Irrigation Installation $27,000 - $39,000
Drainage Improvement $5,500 -$14,000
Note: Prices for materials and labor are rapidly changing at the time of this report, the costs listed above
are estimates based on past projects. Note: TIA was only tasked with examining one portion of this field.
The price would be adjusted if the entire field were addressed, For pre-bid budgetary purposes it is wise
to include a contingency of 20-30% for unforeseen developments, cost rises or overruns, and change
orders.)
Note We strongly recommend the installation of an irrigation system at this field. An irrigation
system will not only provide vital water to the growing natural grass surface, it will also aid in the
application and availability of nutrients, aid in establishing seed, help relieve cornpaction, and will
reduce the surface hardness. Furthermore as a K-12 site, most chemical products are restricted.
A primary means of protecting a field against excessive weed, pests, and disease is a healthy and
dense stand of turf. This can only be ensured with adequate water. Additionally, this field will be
heavily used during the prime growing seasons, thus the opportunity to reseed or renovate is
time constrained. Conducting vital cultural activities during a set time period can not be reliably
accomplished if such practices are weather dependent. Irrigation allows these events to happen
when they need to happen, Finally, while this field is used primarily as a recess field at present,
we cannot be sure that more aggressive sports or practices may not occur on this site int he
future, therefore constructing them to be as resilient and sustainable as possible is prudent.
Timescale: Fields out of use for 1 season, desired results achieved over a 1+ year time
frame.
The surface renovation approach can help improve the playing conditions of the field by utilizing the
targeted approach as follows:
Any current irrigation heads would be removed or lowered to not impeded the construction efforts.
§ | Great Neck Elementary School

The surface would be removed using field/turf stripper.
The field would be loosened with a harrow rake or rotadiron to reduce compaction. A this time the
field could be stone picked to remove some of the larger stones.
The field would be consolidated and rough graded to establish adequate grades to move water from
the center of the field to the edges. (1.5% to 2.5%)
At this point in the process, an irrigation system would be installed.
Main lines and laterals would be run and the swing joints installed/ Control wiring and
valve boxes would be placed and protected.
' The swing joint would be capped off with a "bleeder cap”. Once the rootzone is installed
and upon completion of finish grading, the system will be turned on to dampen areas of
burial and indicated head locations.
Head location areas can then be excavated by hand to expose the swing joint for cap
removal and head installation.
> All sprinkler heads shall be installed, set to specific grade, backfilled and tamped.
' The entire system will then be tested zone by zone to ensure proper function, coverage,
adjustment and soil saturation limits.
A shim layer of medium to coarse sand, 3’ in depth would be applied and would be rough graded to
match the base material.
An engineered rootzone with approximately 80% sand would be applied at a 6” depth across
the field, this will become the new rootzone. The rootzone material will have known and verified
performance characteristics capable of both holding and transporting water. This will be final
graded. The intent is to build the field up to protect the subsurface geothermal systems and to
minimize the extension of the vertical geothermal pipes. Whether or not these pipes can be recessed
into the field should be investigated,
The final aspect of the surface renovation would be the finish grading of the reotzone material. This
would establish the correct drainage requirements across the surface toward the perimeter drain
area.
The irrigation would be connected and its operation verified.
Proper nutritional supplements would be applied.
Drought, disease and wear tolerant grass varieties will be selected to help establish a more resilient
and sustainable stand of turf. High quality organic and synthetic fertilizers will be used to expedite
the grow-in and maturity of the seed.
Cultural activities such as aeration, overseeding and topdressing after the initial seeding success is
better understood will ensure the field has consistent cover and any settling of rootzone material
after the final construction process is complete is remediated.
Drainage Improvement - The Southern end of the field, behind the basketball courts, is typically the
wettest area. The field tends to shed the majority of the surface flow towards this area. This could be
relieved by installing a French type drain that intercepts the water near this back field section. This
section extending around the base of the basketball court and the Eastern edge of this “dog leg” field
section would require approximately 120 linear feet of drain. This would cost approximately $2,000-
6 | Great Neck Elementary School

$5,000. If it was decided to run this drain along all of the hard-scape it would cost and additional
$3,500 - $9,160. These are approximate costs based ona 6” drain run ata depth of 12” bedded in
crushed stone and the trench filled with sand, Differing depths, pipe sizes, depth and volume of
trenches, length of runs, and materials will impact costs.
Ongoing Cultural and Plant Health Turf Management Plan:
Estimated additional investment: $5,000-$7,000 per year
Timescale: 1-2 years (growing seasons) to support the approach of either of the options
recommended.
We recommend supporting the cultural operations with the introduction of:
Cultural activities such as aeration, overseeding and topdressing can improve the soil structure
and playing surface considerably, but each operation will need to be repeated on a regular
basis. Localized undulations can be remedied over time through fraise mowing, topdressing, and
concentrated cultural actions.
The introduction of drought and disease resistant cultivars through overseeding can help increase
the health and sustainability of the turf surface and provide a soil structure capable of better
infiltration and percolation.
Additionally, we are recommending the introduction and use of a water management hydration
and penetration agent (Wetting agents). Wetting agents will help move the moisture through the
surface and thatch layer into the root-zone, then dispersing the water evenly throughout the upper
root-zone (Infiltration and hydration properties).
With the creation of a Plant Health Turf Management Plan access to the Tom Irwin Planner can help
schedule cultural inputs to be carefully planned around sports schedules. It is also a source for data
storage of all test results, inputs and actions related to the athletic fields. Budgetary, regulatory, and
safety data is accessible through the planner as well.
7? | Great Neck Elementary Schoo!

MAJOR THEMES
The field at Great Neck Elementary is approximately 1.39 Acres or 60,548 ft?. The field has a crown
but is asymmetrical. It slopes in a more profound manner to the East and South. The Eastern edge is
bordered by hard-scape and a basketball court. The Western and Southern ends are ringed with trees.
The Northern end abuts a parking area. There is a slight “dog leg” field area that extend behind the
basketball court. This area is frequently wet.
The field was tested on July 23, 2024 at 10:30 AM. The weather on the day of test was 74° Fahrenheit with
a slight drizzle.
General Observations
' There is poor desirable turf cover and a high percentage of bunch-type weed grasses.
The vegetation was primarily Crabgrass (Digitaria Spp.), Bentgrass (Agrostis stolonifera), Plantain
(Plantago major), Knotweed (Polygonum aviculare), Orchardgrass (Dactylis glomerata), Clover
(Trifolium repens) and Rush Wuncus Tenuis).
' The field is generally graded towards the school. The grade is severe in areas, over a short distance.
There appeared to be a drainage culvert behind the school in the Southeast comer.
| The field was very compact down the center (between goal mouths), creating bare area void of any
vegetation. The bare areas registered Surface Hardness readings that exceeded safety thresholds.
Geothermal infrastructure for the school is under the main section of the field. There are pipes and
covers sticking out of the ground just beyond center/test pit location. Enclosing or burying these
should be considered.
' There appeared to be 5 strips running the length of the field with darker vegetation, possibly
differing soil conditions covering infrastructure pipes.
Bunch-type growth of vegetation made walking the field unstable, unable to get frequent flat
footing.
Soil Profile Test Pits
» While the soil compaction at the surface was not excessive, as the penetrometer was pushed deeper
in the soil profile the soil compaction rose exponentially.
None of the instruments or tools were able to penetrate the surface deeper than 9.5” in depth.
' There were large stones (+8”} very tightly packed with a soil/gravel mix at the 9.5” depth.
' We were not able to test the surface hardness of the base material due its reading being out of
range. We could not test the 3“ compaction level of the base material for fear of damage (bending
visibly) to the cone penetrometer.
It is very unlikely water can percolate through the soil profile efficiently in its current physical state.
8B | Great Neck Elementary School

Soils
This soil, given the high percentage of fine particles, will likely have a very slow infiltration rate.
(Testing Infiltration rate was agreed to be unnecessary due to the observed standing water during
the initial site walk.)
With 63.4% being considered “fine” aggregates, this soil has a very fow aeration porosity (1.8%) and
a high capillary porosity (46.1%).In a perfect situation these numbers would be equal. Due to this
significant imbalance the field is more likely to hold water after heavy rain and prevent it from free
draining under the influence of gravity.
The pH is low at 5.6, the low soil pH may limit access to some nutrients essential for turfgrass
establishment and vigor.
’ The soil is deficient in Calcium, Magnesium and Potassium.
The saturated paste soil test identified a higher percentage of Sodium compared to Potassium, which
is creates a difficult environment to establish turfgrass.
Surface Hardness and Compaction
The average compaction level at the 1” depth was 149 PSI, the values ranged from 119 PSI to 213 PSI
which is slightly high.
: The average compaction level at the 3” depth was 354 PSI, the values ranged from 307 PSI to 456 PSI
which is excessive.
Soil compaction values over 300 PSI are detrimental to root growth and will likely impact water
infiltration.
The average surface hardness was 61 GMax with values ranging from 41 GMax to 74 GMax, this is
very inconsistent.
Additional tests on bare area‘s registered readings of 109, 118 and 125 GMax, which all exceed
thresholds established by governing bodies of sport.
Note: Surface Hardness was detected to be greater than 100 GMax at three locations tested.
All five test points, tested across the site, showed GMax values well below the threshold of 100
GMax. The test locations showed GMax readings of 41, 57, 70, 63, and 74. The average is 61
Gmax which would rate as excessively soft in our Performance Quality Standards rating system.
The reason for the discrepancy is that the readings >100 Gmax were additional readings taken
in areas that were bare of vegetative cover. These were areas that are worn, dry, and heavily
compacted. Most of the field is overly moist with a water content of 32.8% and thus not overly
hard. Moisture, compaction, vegetation, and soil characteristics all dynamically impact surface
hardness.
To mitigate surface hardness, in the short term, it is recommended that a core aeration be carried
out across the field and the site top dressed heavily with sand. This will loosen the soil, allow
water to penetrate, and help establish a denser vegetative cover.
| Great Neck Elementary School
9

POGO+ Volumetric Water Content Survey
The average Volumetric Water Content (VWC%) was 32.8% which is high.
There was quite a bit of variability with VWC% ranging from 15.8% to 45.7%. This range is from dry
to near field capacity or the saturation point.
The water distribution uniformity was 64% which is not consistent.
The Southern and Western portions of the site were the wettest.
Differing soil moisture levels within the same field present a challenge for efficient and sustainable
maintenance.
Site Gradients
The Northern end of the field is mainly flat with a drop toward the Eastern edge.
The Western edge is nearly flat towards the center.
The gradients at the Northern end range from 0.6% to 0.83%. In contrast the gradients at the
Southern end range from 1.35% top 1.72%, this is very inconsistent and likely contributing to the
variability in VWC% across the field.
The center of the Western edge is approximately 3” below the center whereas the Eastern edge is
approximately 15” below the center.
Th