Board of Selectmen Regular Budget Meeting Materials (linked)

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PHONE: 860-442-0553
(— FIFTEEN ROPE FERRY ROAD
wwwiwaterfordct.org
WATERFORD, CT 06385-2886
To: Robert Brule, First Selectman
From: Gary Schneider, Director of Public Works
Date: November 13, 2020
Re: CIP 2022 ~ 2026 - Facilities
These CIP projects, except for the underground replacements, were prepared in partnership
with the Planning Department Director. Public Works was assigned the Facilities
responsibilities in October of 2020. We are just beginning the process of understanding all the
currently funded projects and what each building will require for capital improvements in the
q ; future.
ca Kim Allen, Finance Director

TOWN OF WATERFORD
CAPITAL PROJECT REQUEST FORM
DEPARTMENT/AGENCY CONTACT PERSON
Facilities Gary J. Schneider
PROJECT NAME DEPARTMENT PRIORITY
Underground Tank Replacement 1
Underground storage ‘tanks must be removed when they have reached their service e life. The Town has several I locations that will require
the existing to be removed and if natural gas is not available, an above ground tank installed. Not only does the tank need to be
removed, all the underground piping and soil testing must be completed to properly ciose out the removal. This requires the
certification ofa LEP. The locations are:
* Police Station (2 tanks)
+ Emergency Management
LEP prepared a status report estimate price ranges
ING: BUDGET (includ te}
The issue is not ¢ operational budgets, but the possible of the DEEP issuing a Notice of Violation and the costs associated with possible
fines and attorney fees.
Memorandum dated November 12, 2020 Anchor Engineering
APPROVED
FUNDING TO
FUNDING SOURCE DATE FY2022 FY2023 FY2024 FY2025 FY2026 |
Current Year Capital 1 250,000
Utility Budget/Sewer Cap Maint Fund
Transfer to CNR
Short/Long-term Bonds
LoCIP (detail in section 5 above)
CNR Undesignated Fund Balance
STON OB PU 1 fe
Federal/State Grants (detail in section 5)
8 [Other Funding (detail in section 5 above)

4 Barton&Loguidice company
MEMORANDUM
DATE: November 12, 2020
PROJECT: 3261.045.001
TO: Gary Schneider, Director of Public Works, Town of Waterford
FROM: D. Scott Atkin
RE: Underground Storage Tanks
Waterford Public Safety Complex, 200 Boston Post Road
in addition to the “new” aboveground diesel and gasoline fuel tanks, there are three other underground storage tanks
(USTs) currently located at the Waterford Public Safety Complex, identified in the Town’s Assessor's records as the 200
Boston Post Road parcel. Barton & Loguidice (formerly Anchor Engineering Services, Inc.) has performed a site inspection,
reviewed DEEP and Town UST filings, and reviewed Town records in attempt to evaluate existing tank sizes, compositions,
connections, etc. and to develop action plans for each tank.
This memorandum will refer to the main operating areas / buildings onsite: the Police Station, the Dispatch Center / Fire
Department, Youth Services, and the former Dog Pound.
Police Station (41 Avery Lane}
There is a 2,500-gallon diesel/heating oil UST located just outside the Police Station, northeast of the electric gate. This
tank was installed in December 1991 and will meet the end of its 30-year service life in December 2021. It currently
provides fuel for the building. Site plans, discussions with onsite Town personnel, and the current DEEP UST notification
form provide consistent information. Service Station Equipment recently performed some maintenance upgrades to this
tank to comply with DEEP’s UST regulations. This tank, the associated fuel supply and return piping, the vent, and the
electrical service should be removed within the next year. The tank should be replaced with either an aboveground or
underground heating oil tank. Aboveground is recommended for environmental and longevity reasons, but an
aboveground tank will utilize an approximate 12-ft by 18-ft area.
In addition, there is a 550-gallon waste oil UST located outside the southeast garage bay of the Police Station. This tank
was installed in June 1991 and will meet the end of its 30-year service life in June 2021. According to onsite personnel,
the tank has never been utilized. Unfortunately, piping details showing the maintenance bay fill port(s) for this waste oil
could not be located in the Town files. This tank should be removed or abandoned in place (with approval of the Fire
Marshal}. Any associated fill port(s) should be identified and sealed or removed.
Dispatch Center / Fire Department (204 Boston Post Road}
There is a 6,000-gallon heating oil UST located just south of the southwest corner of this building. This tank was installed
in April 1994 and will meet the end of its 30-year service life in April 2024. It currently provides fuel to the building and to
a generator. During the site inspection, we noted a couple sets of pipes heading off from the tank: to the north towards
the building and also to the west towards the Boston Post Road. We recommend an underground utility survey to confirm
the locations / destinations of piping and conduits associated with this tank. The tank, associated piping, and conduits
should be removed within the next three years. A determination will be needed on the type of heating system for the
The experience to
listen
The power to
solve ©
41 Sequin Drive, Glastanbury, CT 06033 * Office: (860) 633-8770 9 Fox: 860.633.5971 » Bandict.com

oTM
Underground Storage Tank Memo
Waterford Public Safety Complex
November 12, 2020
Page 2
building. If it will continue to be heated with oil, then a replacement aboveground or underground tank will be needed.
if it will be converted to another heating type, then a new tank will not be required.
Youth Services Building (200 Boston Post Road)
Based upon the most recent DEEP UST notification form and discussions with onsite Town personnel, the 1,000-galion
heating oil UST for this building was removed in 2018. There are no tanks associated with this structure that require
removal or replacement.
Note that the fuel tank monitoring system for the recently installed aboveground fueling station is still located in the
basement of this building.
Former Dog Pound
There is an old 275-gallon metal aboveground heating oil tank located near the northwest corner of the former Dog Pound.
The tank does not appear to be on a stable footing and could fall over causing a release to the environment. This tank
should be emptied of any product, sludge, and/or rainwater, and cleaned. The tank, its contents, and the cleaning liquids
should be properly disposed. As the tank is not in use, we recommend that this work be completed as soon as possible.
Action Plan and Preliminary Budget Estimates
The two tanks at the Police Station need to be removed in 2021, Although the first of the tanks, the unused waste oil
tank, needs to be removed by June, we believe that the DEEP will allow it to be removed in the next fiscal year with:
* Confirmation that the tank is empty or opening the tank, emptying it of all contents including any sludge that may
have accumulated, and cleaning it in-situ; and
¢ §6Advance notification.
We recommend removing both tanks and associated piping at the Police Station next summer or fall and replacing the
2,500-gallan tank with a double-walled steel or Convault-type aboveground tank. Both existing tanks are located under
paved surfaces that will need to be restored after the tanks have been removed.
An item for consideration is if we should perform a limited subsurface investigation of the soils near each tank to
determine if there has been any releases and if contaminated soils will need to be managed and disposed of during tank
removal. This investigation is optional; it would provide useful information for future tank removal budgeting. However,
If lank Inventory recancillatlons have been good and the monitoring system has not shown water in the tank, then it 1s
probably not necessary. A limited subsurface investigation of the two tanks could be completed for $7,500 - $10,000.
The process for the tank removals / replacement would be:
e Finalize evaluation of existing conditions and temporary fuel supply needs during construction,
* Perform limited subsurface investigation, if desired.
* Confirm requirements for tank replacement: size, composition, location, foundation requirements, etc.
¢ Apply for local approvals necessary for tank replacement. it appears that this may be possible with site plan
approval from Town staff.
« Prepare technical plans and specifications for tank removals and replacement.
* Finalize contract documents and prepare bid package.
* Bid the project, respond to RFls, issue addenda as needed, evaluate bids, and award the contract.
* Order replacementtank. Note that there is currently a 6 to 8 week lead time on tanks.
* Notify DEEP of tank removal schedule and obtain local permits for tank removals and replacement.
e Install temporary fuel supply, as needed.

Underground Storage Tank Memo
Waterford Public Safety Complex
November 12, 2020
Page 3
e Remove tanks and manage any contaminated soil.
* Install replacement tank and piping; remove temporary tank.
e Site restoration, grading, and re-paving.
® Tank closure report and DEEP notification.
A similar process will be needed for the larger tank at the Dispatch Center / Fire Department Building. The primary issue
is if we want to manage this tank at the same time as the Police Station tanks. We recommend an underground utility
survey prior to design in order to confirm piping and conduit locations prior to tank removal. Additionally, the existing
tank fs not located in a paved area. Grading and seeding will be appropriate surface treatments unless a new tank is
installed on a concrete pad at the same iccation.
The preliminary cost estimates for the tank removals and replacement at the Police Station are:
Description Estimated Costs
Design and Bidding Phase $9,000 - $11,000
Ltd Subsurface Investigation (optional) $7,500 - $10,000
Tank Removals $45,000 - 565,000
Tank Replacement $120,000 - $150,000
SPCC Plan $2,500 - $3,000
Preliminary Budget Estimate $184,000 - $239,000
Ifthe heating oil UST at the Dispatch Center / Fire Department were removed and replaced at the same time, the estimated
costs would increase by $150,000 to $200,000.
lf the Town waits and the heating oil UST at the Dispatch Center / Fire Department were removed and replaced in 2022
or 2023, the estimated costs would likely increase by another $20,000 to $30,000.
If you have any questions about this information, please do not hesitate to contact me at (860) 633-8770.

TOWN OF WATERFORD
CAPITAL PROJECT REQUEST FORM
DEPARTMENT/AGENCY CONTACT PERSON
Facilities Gary Schneider
PROJECT NAME DEPARTMENT PRIORITY
AC Unit Replacement for Emergency Radio System Sites __ 2
5 i]
The air conditioning units were recently evaluated serving emergency radio systems at the Town's cell tower sites. Waterford has a total
of five tower sites with radio equipment and a total of nine air conditioning units.
Four sites have two AC units and the remaining site has one unit. Four of the units have been replaced in recent years due to failed
equipment. Five units remain to be replaced.
It is recommended that the remaining five units be replaced to avoid emergency work or failure of the equipment at the site.
The Town received a quote dated Oct 16, 2020 from one vendor for $8,877 per replacement unit, A 2.5% anticipated increase in cost is
anticipated due to the length of time between the receipt of the quote and potential availability of funds. This brings the unit costs to
$45,500. Controls for the HVAC units are recommended, which are anticipated to cost $15,000. The total project cost is anticipated to
be £60.500.
=|RROJECTE: STATUS IE-IN PROGRESS:
None
Quote from one vendor for AC unit only. Communication component is rough opinion of cost.
APPROVED
FUNDING TO
FUNDING SOURCE DATE FY¥2022 FY2023 FY2024 FY2025 FY2026
Current Year Capital 60,500
Utility Budget/Sewer Cap Maint Fund
Transfer to CNR
Short/Long-term Bonds
LoCIP (detail in section 5 above}
CNR Undesignated Fund Balance
sD PON PO f PR OTD | me
Federal/State Grants (detail in section 5)
Other Funding (detail in section 5 above)

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ae
= New England Mechanical
Now England Mochanical Sarvicas, inc,
R Services henner ta
Phona: 880.442.2855
Fax: 880.442.2138
Yat. nemsl.com
October 16, 2020
Mr. David Garside
Town of Waterford
204 Boston Post Road
Waterford, CT 06385
Reference: Proposal Number: Q131248109180
Subject: Replace one 5- ton Bard A/C unit
Location Address: Data Center Fargo Road, Waterfard
Dear David:
Thank you for giving EMCOR Services New England Mechanical (NEMS) the opportunity to
provide a quotation for the above referenced project.
The scope of our work will include labor and materials for the following:
Remove existing unit
Mount new unit on side wall of building and modify, if needed
Perform unit start up
Properly dispose of old unit
oo 6 8
e Hazardous work and material (asbestos)
e Overtime
NEMSPs price to perform the work outlined above is $ 8,87700, Our price is valid for thirty
(30) days from the date of this quote, However, due to the volatility of the commodities market,
such as copper, steel, wiring, efe., some material items will be subject to re-pricing on the day of
acceptance,
This work will be invoiced and is payable within 30 days after invoicing, Please see the last
page for cur Terms and Conditions,
To begin this work, please sign the acceptance line below and either fax or mail this letter back
fo us,
E1-125668, $1-302974, P1-203519
F4-70408,SN1-192, MC #1134, EOEIAA

October 16, 2020
Mr. David Garside
Town of Waterford
Page 2 of 3
David, we would like to thank you for the opportunity to work with you on this project. Please
feel free to call with any questions.
Sincerely,
y,
Cv bed
Thomas Wilcox
Project Manager
twilcox@nemsi.com
860-235-9482 Cell
860-865-6126 Office
TW; ps
ACCEPTANCE/AUTHORIZATION TO PROCEED
a
oe? 8 8 @
Authorized Signature:
Printed Name:
Title:
Date:
Purchase Order #;
£1.404030, $1-302074, P1-209519
F1-40408,5M1-192, MC 44134, AA/EQE

TOWN OF WATERFORD
CAPITAL PROJECT REQUEST FORM
DEPARTMENT/AGENCY CONTACT PERSON
Facilities Gary Schneider
PROJECT NAME BEPARTMENT PRIORITY
Soutwest School Demolition Fund a 3
DESCRIPTION: AND JUSTIFICAT.
Project LEARN vacated the Southwest School in July of 2020. The building is currently vacant and only the minimal necessary ulilfiies
are being maintained to support storage of excess furniture from the schools during the COVID-19 pandemic.The Town does not have a
long-term use for the school building. Any future use of the property will require demolition of the current structure. Funds requested
herein would be used to hire profesionals to assess the building and any hazardous materials and develop demolition plans and a cost
estimate to support future bidding and funding, 75,000 is requested to support this work in FY22.
_{LIST:OTHER PROJECTS WITHIN YOUR DEPARTMENT.OR‘
‘IBY THIS REQUEST
@ [DESCRIBE THE IMPACT. ON DEPARTMENT. OPERATING BUDGET (include Gost estimate if applicabl
7 COST/FUNDING SOURCE :
APPROVED
FUNDING TO
FUNDING SOURCE DATE FY2022 FY2023 FY2024 FY2025 FY2026
Current Year Capital 106,000
l
2 Utility Budget/Sewer Cap Maint Fund
3 {Transfer to CNR
4 |Short/Long-term Bonds
5
6
7
LoCIP (detail in section 5 above)
CNR Undesignated Fund Balance
Federal/State Grants (detail in section 5)
8 | Other ee (detail in section 5) above)
TOTALS 338500. aa

a Barton&Loguidice campany
MEMORANDUM
DATE: November 11, 2020
PROJECT: 3261.035.001
TO: Abby Piersall, Planning Director, Town of Waterford
FROM: DB. Scott Atkin
RE: Preliminary Cost Estimates
Southwest Elementary School, 51 Daniels Avenue
The Town is considering the demolition of the Southwest Elementary School and subsequent redevelopment of the
property. Redevelopment plans have not been finalized, so the information in this memorandum is limited to building
demolition and site grading. The purpose of this memorandum is to provide you with planning considerations and
preliminary budget estimates.
The existing structure covers approximately 30,000 square feet and there are two underground fuel oil tanks onsite. A
hazardous building material (HBM) pre-demolition survey and additional evaluation of the tanks are recommended to
further evaluate site conditions.
The HBM survey should include for asbestos, lead-based paint, PCBs (paint, caulk, fluorescent light ballasts, and any
transformers or electrical equipment), and mercury (thermostats, fluorescent lights/ballasts, etc.). The testing should be
performed in accordance with all applicable local, state, and national regulations, including Connecticut Department of
Public Health guidance for pre-demeolition surveys. A detailed survey will identify hazardous building materials that need
to be addressed prior to and/or during demolition and will be used to develop design specification and cost estimates for
their proper management and disposal. A HBM survey for a school this size could be completed for approximately $15,000
to $20,000. This estimate can be refined, and possibly decreased, after a site walk through and review of any recent
AHERA asbestos survey reports.
Based on DEEP’s database of registered underground storage tanks anda recent site walk, there are two STI-P3 steel fuel
oil tanks located at the school. One tank has a 10,000-gallon capacity and the other tank has a 2,000-gallon capacity. Both
tanks were installed in 1988 and are past their 30-year service lives. There are two levels of tank evaluation that the Town
may want to consider:
e The first should be done as soon as possible. It includes opening each tank and determining the quantity of
product in each. {f there is no need to continue using the tanks for heating the building, we recommend pumping
any remaining heating oil out of them as soon as possible. This evaluation could be performed by Town staff or
for minimal cost by Barton & Loguidice.
e The second is to perform a limited subsurface investigation of the soils near each tank to determine if there has
been any releases and if contaminated soils will need to be managed and disposed of during tank removal. This
investigation is optional; it would provide useful information for future tank removal budgeting. A limited
subsurface investigation for the two tanks could be completed for $6,000 to $9,000.
The experience to
listen
The power to
solve ©
Al Sequin Drive, Glastonbury, CT 06033 » Office: (860) 633-8770 = Fax: 860.633.5971 » BandLct.com

fo
Preliminary Cost Estimate Memo
Southwest School Project
November 12, 2020
Page 2
Upon completion of the HBM survey and underground storage tank evaluation, we would develop a list of required work,
key design considerations, and permitting requirements. The next step would be to prepare a set of contract bid
documents for HBM abatement, building demolition, tank removal, and site regrading / restoration (assuming that amore
detailed final redevelopment option had not yet been selected). These bid documents will include technical specifications,
site plans, and details and standard contract language and insurance and bond requirements for the project. Design
services for preparation of the contract documents and assistance during bidding could be completed for approximately
$16,000 to $22,000.
This budget estimate assumes that site mapping suitable for this project exists and is available for use. If a limited site
survey were needed for this project, it could be completed for approximately $6,000.
if you have any questions about these budget estimates, please do not hesitate to contact me at (860) 633-8770.
Page 2 of 2

TOWN OF WATERFORD
CAPITAL PROJECT REQUEST FORM
DEPARTMENT/AGENCY
Facilities
PROJECT NAME
Eugene O'Neill Mansion Roof Replacement
CONTACT PERSON
Gary Schneider
DEPARTMENT PRIORITY
None
The Eugene O’Neill Theater Mansion’s roof is in significant disrepair and requires replacement. The Mansion serves as the main offices
for the organization, and is a key historic building at the campus.
Replacement of the roof must take into account that the building, although not on the historic record, it is a historical building that has a
national prominence. Careful thought on materials, details and colors carry as much weight as the materials used for the new roof. For
instance the house has wooden gutters that have failed. Do they get replace with wooden gutter or something else? Fascia boards have
rotted which may have affected the rafters. The roof replacement must be approached as a system, not just the individual components.
Funds requested are for limited spot repairs to make the building watertight and to hire an architect to prepare the plans and cost
estimates for a roof, chimney (6) repairs, fascia, and gutters project for the following year.
None
Repair costs will exponentially increase as
€ roof system fail _
Survey prepared dated September 14, 2020.
APPROVED
FUNDING TO
FUNDING SOURCE DATE FY2022 FY2023 FY2024 FY2025 FY2026
Current Year Capital 35,000
Utility Budget/Sewer Cap Maint Fund
Transfer to CNR
Short/Long-term Bonds
LoCIP (detail in section 5 above)
CNR Undesignated Fund Balance
VED Jr] & oppo pe
Federal/State Grants (detail in section 5)
Other Funding (detail in section 5 above

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Wayne A. Taylor dba NLR
18 Richard's Grove Road
Quaker Hill, CT 06375
(860} 857-1654 - wayneataylor@sbcglobal.net
September 14, 2020
Mr, David Garside, Facility Manager
Town of Waterford
15 Rope Ferry Road
Waterford, CT 06385
RE: The O’Neil Theatre Complex: Mansion House - Survey & Evaluation
Dear Sir:
At the request of your office we jointly conducted an initial survey of the above referenced property on
August 17, 2020,
After this initial walk through, your office requested that we prepare and submit a brief report outlining
only those issues that may be of significant concern to the owner.
As such and in order to complete these requests, please know that this office did return to this site on
three additional occasions on August 29, 31 and September 9. 2020. This office did have the
opportunity to meet with The O’Neil’s facility personal and staff. Additionally this staff personal gave us
three separate tours. During these tours these staff members pointed out several areas of their concern.
These cancerns have also been included within this report
General and Overall Findings: Mansion House
The most significant and specific of these concerns begin with the roofing system and its failure in and at
many critical locations. There are several areas of active water infiltration into this building that has
been occurring {on and off) for what appears to be a number of years. (Please see the enclosed Power
Point Presentation}
Contained with the photographs enclosed there are several examples of this water infiltration
abounding all — heretofore manmade temporary remedies/ obstacles. Please note the plastic sheathing,
used rags, metal pan to catch and or divert this rainwater entry. Please refer to page fifteen (15).
The causes of this infiltration are many and are both highlighted and listed within the following pages.

Wayne A. Taylor dba NLR
18 Richard's Grove Road
Quaker Hill, CT 06375
(860) 857-1654 - wayneataylor@sbcglobal.net
The unattended long term damage caused by wind and or storm to this structure, This resulting
in both missing and damaged shingles. This condition is allowing the infiltration of the elements
(rainwater) to enter directly into this structure. Please refer to page eight (8)
Two of the three of the existing large (main house) chimneys are in critical condition. As a result
of their condition rainwater Is allowed flow directly into this building - both through the failing
masonry joints anc their flashing. We have been informed that one chimney had previously
partially collapsed. it is our concerted belief that if immediate care is not provided -the others
are likely to do so within the very near future. There are two other chimneys that have also had
a history of problems as well. Please refer to pages 2, 3,4,5,6 and 7.
The copper roof on top of the Northern elevation dormer has become so corroded and pitted
that the elements (rainwater and their like} are allowed to flow directly into this building. Please
refer to page sixteen (16).
The Wooden Gutters System at all elevations is in partial failure. While some areas overflow —
allowing rainwater to enter through the window below - other areas have decomposed. Please
refer to pages 6, 8, 9,10,11,13, and 8.
The Single Story Wing (CEO's Office} — Eastern Elevation — Shingle Asphalt roofing System. This
system has been repaired on several occasions over the years. This work has included the
Please refer to page three (3).
Single Story Addition — West & Northwestern Elevation. This flat roof is problematic with
ongoing occasional leaking. There is a section of this roof that ~ if stepped on — one would fall
Lhrough inlo Lhe roam below. This roof has been repaired several limes of Lhe years including
dormer flashing repair, chimney base flashing repair along with its field membrane. Please refer
to pages 12 and 13.
The Attic Wardrobe Room - Electrical Conundrum. There are two separate areas located under
the floorboards that are both close to where water is wicking in around a chimney. We have
been informed that these wires have are heretofore untraceable. We are also informed that the
wiring is a mix of knob and tube, AFC cable and Romex. Please refer to page nineteen (19).
The Original Windows- This office has been informed that more than one Is actively leaking. The
most active of these are shown on pages2, 14, 16, 17 and 18.

Wayne A. Taylor dba NLR
18 Richard's Grove Road
Quaker Hill, CT 06375
(860) 857-1654 - waynealeylor@sbeglobal.net
Faulty Safety [fandrails- Interior Third [loor Access- It is readily apparent that the handrail on
the third floor is not secured and is unsafe. Please refer to page19,
The third story Eastern Elevation wall- is in almost total failure as a result of prolonged water
infiltration from a decomposing wooded gutter system. Please refer to page ten (10).
The Northern- Northeastern Elevation Porch- Here there is/are few items of concern. The capital
of a Doric column shown on page eleven (11) is showing signs of extensive water damage. A
leaking gutter drain line is compromising the capital of this Doric porch column — along with the
surrounding trim work.
There are also signs of minor settlement separation both in railing and flooring system. Please
refer to page twenty (20).
END OF REVIEW
Should you have any questions or require additional information with regards to either the aboe
or enclosed, please do not hesitate to contact me directly.
Best of All Regards
Wayne A. Taylor

Chimney #1 pages
2,3&6 for Details
Chimney #2
pages 3 &5
for Details
Dormer Copper
Roof, Window &
Flashing Leaking
page 16 Interior
Damage
| Chimney #3 page 3 &4 for
Betails
Chimney # 4
page 7
Wood Gutter
Leaking Rainwater
Passing Behind
Window Below
Northern & Northeastern Elevation
The O’ Neil Theatre Complex -Mansion House Building Evaluation Survey
Page 1
Broken Drainage
Line ~ Resulting
in Column
Damage —
Possible Miner
Displacement
page 11 for
Details

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Chimney #2 Water Infiltration Spalling Corbel,
Mortar loints & Flashing page5
| Chimney #1
| Spalling, Water
Chimney. #3 Water infiltration
infiltration Spalling page 6
Corbel, Mortar
Joints & Flashing
page 4
CEO’s Office
Almost Flat Roof
With Damaged
Shingles ~ As
Such tt Leaks in
Heavy Rairs
The O'Neil Theater Complex Mansion House Building Evaluation Survey
Southern Elevation
Page 3

posed
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Some Repairs Have Been
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Flashing. Cap is Open te the
Elements pages -14 & 15
Southern Elevation Roof Access Hatch, & Vent Stacks
Water Stains (Internally) Directly Under Their Respective
Location(s) See Attic Section pages -14 &45
The O'Neil Theater Complex - Mansion House Building Evaluation Survey
Page 5

Chimney #1 Southern
Elevation — Evidence of
Spalling is Apparent With
Signs of Both Efflorescence &
Attempt to a Sealer page
This Cap Was Replaced After
it Had Collapsed Onto The
Adjoining (CEQ’s} Roof
Below
Wooden Gutter Southern Elevation
Broken Seam Water entering Soffit
Resulting in Damage
Chimney #1 Southern
Elevation Failed Flashing
Water nfiltration Evident
internally page
The O’Neil Theater Complex - Mansion House Bullding Evaluation Su-vey
page 6

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& Masonry
Wicking
Attic — interior — Western Elevation —
Open to The Elements
Attic — Interior —
Chimney #2
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Elevation —
Flashing Failure
& Masonry
Wicking
The 0’ Neil Theater Complex - Mansion House Building Evaluation Survey
Page 14

Attic- Chimney #1 ~Eastern Southeastern
Elevation Catch Pan, Plastic and Rags to
Capture Rainwater- Floor Previously
Saturated — Note Stains
Attic- Left -Chimney #2 Western
Elevation Truss Framing
Previously Saturated ~ Note Stain
Attic-Chimney #2 Interior Eastern Elevation-
Roofers & Framing Previously Saturated
Attic — Right - East —- Northeast
Zlevation- Rafters Show Signs of
Previous Water Infiltration
The O'Neil Theater Complex - Mansion House Buliding Evaluation Survey
Page 15

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Western Elevation-The Primary Issues Here Are Very Much The Same —The Decomposing of The
Drainage System — Along With The Concerns Regarding The Scheduling Preventive Mairitenance
Above ~ Open Wood Trim
Failed Caulk Joint -Pealing Paint
Above- Failed Drainage System
Below- Full View of This Window
Requires Attention
The 0’ Neil Theater: Complex - Mansion House Building Evaluation Survey
Page 17

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qualvaes aby soul) wol4 uofeyedas ay,

TOWN OF WATERFORD
CAPITAL PROJECT REQUEST FORM
DEPARTMENT/AGENCY CONTACT PERSON
Facilities Gary Schneider
PROJECT NAME DEPARTMENT PRIORITY
Nevins Cottage Fund 5
“anticipated:accomplishments:of-the:project
This project. is being ‘undertaken i in > partnership with the PI lanning Department. In the spring of 2020, the Town engaged GNCB
Consulting Engineers to perform a siructural assessment of the Nevins Cottage. The Cottage has been in disrepair for some time, and
the Town has been exploring options to both save the building and to facilitate programming. GNCB provided the Town with a cost
estimate of $380,248. The estimate was written to ensure the Town's eligibility to apply for historic preservation grants of up to
$100,000. This estimate was shared with multiple groups, including the RTM Education Standing Committee as the group tasked with
making recommendations about the next steps for Nevins Cottage. It was determined that until a use for Nevins is found, that the cost of
historic renovation may not be warranted. This request is for a portion of the estimated cost, which would provide funds for the Town to
partner with other organizations, fundraise, and/or seek appropriate renovation opportunities for Nevins. $27,440 remains in the budget
for the property, and it is recommended that these funds be used to complete small projects to avoid further deterioration. $150,000 is
requested in new funding to support future work and occupancy of the Cottage.
ROJECGT STATUS EIN PROGRESS
Structural and shell assessment and cost estimates for historic ui idng restoration have been comp ered.
:| DESCRIBE THE IMPACT ON: DEPARTMENT OPERATING BUDGET.
Funding from the State Historie |Preservation Office (SHPO) would be unlikely unless the Town undertakes the recommended project
GNCB developed. That project is ready for grant applications and bidding should the determination to fund it be made. SHPO grants
are unlikely to be recieved unless restoration is pursued. Other grant sources may be available, but it is important for the Town to define
ause for the Cottage to support applications,
See attached quote,
APPROVED
FUNDING TO
FUNDING SOURCE DATE FY2022 FY2023 FY2024 FY2025 FY2026
Current Year Capital 27,440
Utility Budget/Sewer Cap Maint Fund
Transfer to CNR. 150,000
Short/Long-term Bonds
LoCIP (detail in section 5 above)
CNR Undesignated Fund Balance
SA) BU proypee
Federal/State Grants (detail in section 5)
Other Funding (detail in section 5 above)
180,000):

4358 Boston Post Road
PC 302
Kenee'
Geotechnical Asenciate
David L Freed, PE
Slructural Associate
Ricnatd A.
GNCB
Consulting Engineers, P.C.
Structural Engineering
Geotechnical Engineering
Histaric Preservation
September 30, 2020
Abby Y. Piersall, AICP
Planning Director, Town of Waterford
15 Rope Ferry Road
Waierford, CT, 06385
(860) 444-5813
apiersall@waterfordet.org
Re: Nevins Cottage
Structural Stabilization and Exterior Rehabilitation
Opinion of Probable Cost
Dear Ms. Piersall:
The following presents the Cpinion of Probable Cost for the work outlined in
our September 30, 2020 Construction Documents for Grant Submissions. A
breakdown of these costs can be found in Appendix A.
Base Bid (Structural Stabilization and Exterior Rehabilitation)
“Rear Addition
rushed stone, vapor re
footings, slab-on-grade, brick
repointing
1st Floor Structural reinforcement, new
stairs, decking replacement $3,753

\,
Town of Waterford
Nevins Cottage a
Page 2 of 11 Consulting Engineers, P.C.
excavation and window wells at
vents $2,646
Glazing Allowance $600
Lighting
Allowance $2,400
Total Estimated Cost of Base Bid: $239,352
Add Alternate No. 1 (Cut and Grind Holly Tree)
Di
Cut and Grind Holly
Tree Cut and grind holly tree 2,040
Total Estimated Cost of aad. Alternate No.2 0 $2,040
Total Estimated Cost Base Bid and Add Ait, No. 1
{Including Labor, Materials, Permit, Other Fees, & 15%
Contingency)*: $380,248
Please review this estimate and let us know if you have questions or
comments.
Very truly yours,
Crna, Yapgiagsnthe
Amy Jagaczewski, P.E./Principai

Town of Waterford
Nevins Cottage
Page 3 of 11
Appendix A: ACE Cost Estimates
Consulting Engineers, P.C.

Livingston Builders Nevins Tenant Cottage Page i
Accurate Construction Estimates , 9/24/2020 4:28 PM
* Lasation Oescription Takeoff Quantity cone it weer a nen Matoral heat Total Costinit Total Amount
GENERAL REQUIREMENTS
Personnel: Labor
Working Carpenter Foreman 50/50 5.00 wk _ 1,200.00 6,000 . - - 4,200.06 Avk 6,000
Personnel: Labor 6,000 iwk 6,000
Temp: Construction Aids
7) Mudroom Ternparary Shoring 2" x 6” @16" 0C 18.00 IF 28.12 506 7.00 126 - 35,12 Af 632
2) First FA Temporary Shoring 2" x8" @16" OC 18.00 If 28.12 506 7.00 126 - 35.12 Af 632
2) First Fi Temporary Shoring 2" x 4" @12" OC 72,00 If 18.75 4,350 6.00 432 - 24.75 Ni 1,782
2) First FE Temporary Shoring 2° x 4" @12" OC 10,00 IF 1875 187 a 00 60 - 24.75 At 247
2) First FL ‘Temporary Shoring Lite 2* x 4° @16" OC 32.00 If 14.06 450 5.00 160 + 49.06 AF 810
2) First FL 1st FloorTemporary "A" Frame Shoring 2” x 4" @16" 35.00 ea 116,38 4,073 22.50 788 - 438.88 /ea 4,861
oc .
Temp: Construction Aids 7,073 1,692 fea 8,764
GENERAL REQUIREMENTS 13,073 1,692 ima 14,764
DEMOLITION
Demo: Dumpsters
1} Basement 39 yd Dumpster + 5 tons 4,00 ea - - - - 3,806 $50.00 Jea 3,800
2} First Fl 30 yd Dumpster + § tons 4.00 ea - - - - 950 950.00 /ea 950
Demo: Dumpsters 4,750 fea 4,750
Demo: General
2) First F) Demo Rear Addition 1 story 100.00 sf 5,09 509 - - - 6.09 ésf 609
1) Basement MEP/ FP Debris Removal 2.00 day _ 813.76 1,628 - * - 849.76 /day 1,700
Demo: General 2,136 ‘sf 2,308
Demo: Gancrete
1} Basement Remove Slab on Grade 600.00 sf 6.54 3,924 - - - 7.44 ist 4.464
C _ Demo: Concrete 3,924 cy 4,464
Demo: Wood
4) Basement Remove Floer Joists Sub Floor Wd Flooring 12,00 sf 3,39 41 - - - 3.39 Jsf 44
4) Basement Remove Existing Temp Shores 3.00 ea 30.01 90 - - - 30.07 fea ga
7) Mudroom Remove VYood Framing For Re-Use 182.00 sf 2,03 391 - - - 2.03 ésf 391
7) Mudroom Remove Ceiling Framing For Re-Use 65,00 sf 1.02 66 - - - 1.02 isf 66
5} Roof Remove Sheathing/ Roofing, Rafters Remain 280.00 sf 2.81 731 - - - 2.81 /sf 731
7) Mudroom Remove Roof Rafters/Sheathing/Shingles 100,00 sf 2.84 281 - - - 2.81 ésf 284
2) First Ft Remove Wood Deck & Decking 30.00 sf 3.00 so - - - 3.00 ésf 90
2) First Fl Remove Woed Decking 45.00 sf 1,27 37 - - - 1.27 isf 57
1) Basement Remove Flight Wood Stairs 1.00 ea — 232.76 233 - “ - 232.76 fea 233
Demo: Wood 1,980 ist 1,980
Demo: insulation
2) First Ft Remove Batt insulation 45.00 sf 0.20 9 - . ~- 0.20 ésf g
Demo: Insulation 9 isq 3
Demo: Doors & Windows
2) First FI Remove Bilco Door 1.00 ea = 101.72 102 - - - 104.72 fea 102
Bema: Doors & Windows 102 fea 102
Bemo: Finishes, Ceilings
3) Second FI Remove Plaster Ceiling For Rough Carp 764.00 sf 2.84 Al? - - - 2.54 /sf 417
Demo: Finishes, Ceilings 417 isf 417
Demo: Exterior Finishes
2) First Fl Remove Wood Clapboard Siding 180.00 sf | 1.36 176 - - - 1.36 sf 176
Demo: Exterior Finishes 176 ist 176
Demo: Mechanical/Elect
1) Basement Remove/Dispose Oil Tank 4.00 ea 600.00 600 - - 18] 600.00 fea 600
1) Basement Remove/Dispose Fumace 400 ea — 500.00 500 - - - 500.00 fea 500
Demo: Mechanicai/Elect 4,100 isf 4,100
ay\ Demo: Elect
—~ 4} Basement Remove Dist Panel 1.00 ea - - - - 125 125.00 fea 125
Demo: Elect 125 isf 126

~
Livingston Builders
Accurate Construction Estimates
Nevins Tenant Cottage
Page 2
9/24/2020 4:28 PM
Lacation
8) Site Work
8} Site Work
1) Basement
4} Basement
1} Basement
2} First &)
1) Basement
1) Basement
4) Basement
2) First FI
7) Mudraom
7) Mudroom
1) Basement
1) Basement
7) Mudroom
1) Basement
2) First FI
1) Basement
1) Basement
7) Mudroom
7) Mudroom
7) Mudroom
2} Fiest Fi
7) Mudroom
1) Basement
7) Mudroom
7) Mudroom
7) Mudroom
2) First Fl
Description
DEMOLITION
SITEWORK
Clear Site
Tree Remove
Excavate Stump and Remove
Remove Mise. Rock/Earth Build up
Clear Site
Earthwit: Cut & Fill Ete
Dispose Spoils on Site
Dispose Surplus
Dispose Surplus
Earthwk: Cut & Fill Ete
Earthwk: Excavation All
Excavate Footing By Hand
Excavate Basment SOG By Hand
Excavate For SOG
Excavate Fer SOG
Excavate Footing 8y Machine
Shape & Grade Footing
Earthwk: Excavation All
Earthwk: Grading
Fine Grade
Earthwk: Grading
Backfill: Foot Wall Misc
Backfill, Spoils By Hand
Backfill Faotings
Backfill; Foot Wall Mise
Dralnage: Drainage @ Slab
Gravel At Slab
Crusher Run At Slab
Drafnage: Drainage @ Slab
SITEWORK
CONCRETE
Forms: Footings
Footing Forms
Footing Forms
Footing Forms
Keyway In Footing
Forms: Footings
Forms: Walls
Wall Farms - Patent System
Forms: Walis
Forms: Edgeform at Walks
EdgeForm 2x4 Random Length
Forms: Edgeform at Walks
Forms: Blockouts
Ledge Blockouts
Forms: Blockouts
Forms: Screeds
Screeds
Forms: Screeds
Forms: Strip & Oil
Strip/Oil Forms-Footings
Strip/Oil Forms-Walls
Strip/Oil Ledge Blockouts
Strip/Oil Forms-EdgeForms
' Labor Labor Matevial Material
Takeoff Quantity CostUnit Amount CostfUnit Amount
9,044
7.00 ea 160.00 160 - -
4.00 ea 120.00 420 . -
5.00 cy _ 50.86 254 - -
534
4.00 cy 8.42 24 . -
22.00 cy 6.12 135 - -
2.00 cy _ 6.12 12 - -
471
4.00 cy 87.81 274 - .
20,00 cy 67.81 1,356 - -
20.00 cy 4.08 82 - -
2,00 cy 4.08 8 - :
30.00 cy 4,08 122 - -
96.00 sf 0.51 48 - -
1,888
590.00 sf 0.76 450 - -
460
1.00 cy 50.86 5 - :
26.27 cy | 8.14 214 - -
265
11,00 cy 10,00 119 50.83 557
O86 cy — 10,00 6 25.99 14
116 571
3,424 a1
160.00 sf 286 458 1.29 206
1900 sf 286 54 1.29 24
52.00 sf 2.86 149 4.29 6?
48,00 lf 0,86 41 0.93 45
703 342
240,00 sf 2.15 S16 1.03 247
S16 247
60.00 IF | 2,00 120 0.49 30
120 30
72.00 sf | 4.90 288 4.24 89
288 89
590,00 sf | 0,06 36 0.02 15
35 15
52.00 sf 1.07 56 0.08 4
240,00 sf 0.2? 64 0.08 19
72.00 sf 0.60 36 0.08 6
60,00 sf 0.72 43 - -
Sub
Amount
4875
Total CostUnit
1,120.00 fea
840.00 fea
50.86 icy
jea
44.62 Icy
44.62 Icy
44.82 Icy
icy
87.81 Icy
67.84 Icy
9.74 ley
9,75 icy
9,74 icy
O.5t isf
icy
0.76 Isf
sy
50.86 /cy
10.39 Jcy
icy
64.83 ky
40.20 Icy
icy
4,15 Isf
4.46 /of
445 ésf
1.79 Af
isf
3.18 ist
ist
2.49 Af
at
5.24 Isf
sf
0,08 ést
isq
1.18 ésf
6.35 ésf
6.58 /sf
G.72 ist
Total Amount
15,431
1120
B40
254
2,214
58
322
29
403
avi
1,386
198
19
292
49
2,183
450
51
273
324
713
22
735
6,316
664
70
216
86
1,045
763
763
150
150
377
377
60
50
80
83
42
43

~~
Livingston Builders
Accurate Construction Estimates
Nevins Tenant Cottage
Page 3
9124/2020 4:28 PM
Location
1) Basement
4) Basement
7) Mudroom
7) Mudroom
1} Basement
7) Mudroom
1) Basement
2) First Fl
1) Basement
+) Basement
7) Mudroom
2) Mudroom
1} Basement
2) First FI
1) Basement
2) First Ft
1) Basernent
1) Basement
7) Mudraom
1} Basement
2) First Fl
2) First Fl
2) First Fl
7) Mudroom
1) Basement
Description
Forms: Strip & OiF
Strip/Oil Forms-All other
Strip/Oil Forms-All other
Forms: Strip & Oi
Forms: Snapties
Snaptie 12 in.
Forms: Snaptles
Rebar: Footings
Footing Rebar #3
Foating Rebar #4
Footing Rebar #5
Rebar: Footings
Rebar: Wiremesh
Wiremesh 6x6 6/6
Wiremesh 6x6 10/10
Rebar: Wiremesh
Conc: Pile Caps/Spread Ftgs
Pile Cap Conc 3000 psi
Pile Cap Cone 3000 psi
Cone: Pile Caps/Spread Ftgs
Conc: Footings
Footing Conc 3000 psi
Cone: Footings
Cone: Walls
Wall Conc 3000 psi
Conc: Walls
Cone: Slabs On Grade
$.0.G, Cane 3000 psi
Conc: Slabs On Grade
Gonc: Walks
Walk Conc 3000 psi
Cone: Walks
Finish: General
Trowel Finish
Broom/Float Finish
Rub, Gul, & Palch
Rub, Cut, & Patch
Rub, Cut, & Patch
Finish: General
Finish; Protect & Cure
CS 309 Curing Compound
Finish: Protect & Cure
CONCRETE
MASONRY
Stone Misc.
Remove Stone Treads for Re-use
Re-install Stone Treads
Stone Misc.
Stone Veneer
Salvage Stone for Re-use
Field Stone Veneer 4” (salvaged)
Stone Veneer
Masonry Restoration
Cut & Repoint Brick Chimney Bases 2 ea
Masonry Restoration
Labor
Takeoff Quantity Gostfuntt
160.00 sf
19.00 sf
52.00 ea
12.06 If
160.00 If
72,00 It
649,00 sf
33.00 sf
3.00 cy
0,56 cy
2.00 cy
3.56 cy
8.06 cy
0.37 cy
590.00 sf
30.00 sf
160,00 sf
19.00 sf
240.00 sf
590.00 sf
10.00 sf
10.00 sf
162,00 sf
144.00 sf
128.00 sf
0.54
0.54
147
0.20
061
0.06
0.73
26,35
26.38
42.16
26.35
97.43
97.14
0.72
1.43
0.86
0.86
0.86
0.72
25.00
54.99
§.09
30,02
10,32
Labor = Material Material
Amount CastUnit Amount
8&6 0.08 12
40 0.08 3
235 42
- 9.62 32
32
14 0.39 5
33 0.49 78
44 1.07 7?
ot 160
39 0.44 267
24 0.24 Z
63 274
78 = 128.75 386
45 128.83 72
84 458
84 = 128.75 258
84 258
94 128.76 458
94 458
777) 128,75 1,030
Ti? 4,030
36 = 128.73 48
36 48
423 0.04 4
43 0.01 0
138 0.01 2
46 0.01 0
206 0.01 3
826 i]
423 0.02 15
423 15
4,445 3,505
250
§50
800
773 - -
4,322 21,00 3,024
5,085 3,024
4,321 0.37 47
4,321 47
Total CastUnit
0.61 Isf
0.61 /sf
{sf
0.62 fea
fea
1.56 Alf
0.89 AF
1.68 Jf
itn
GAT Ist
0.94 fst
isq
4155.10 Icy
145.18 icy
icy
170.91 fcy
icy
185.11 sey
ey
228.88 icy
icy
225.86 icy
icy
0.72 ésf
4.44 ésf
0.87 isf
0.87 Isf
0.87 isf
isf
0.74 Isf
isq
ley
26.00 ssf
54.99 isf
Ait
5.09 isf
51.02 isf
sf
10.68 ésf
im
Total Amount
98
12
337
32
32
19
411
421
251
308
34
337
465
a6
852
342
342
S52
582
1,807,
1,807
84
a4
427
43
139
7
209
835
438
438
7,950
250
550
$00
773
7,346
8,149
4367
4,367

Livingston Builders
Accurate Construction Estimates
Nevins Tenant Cottage
Page 4
9/24/2020 4:28 PM
Location
7} Mudreom
7) Mudroom
7} Mudroom
7} Mudroam
2) First Fl
2) First Fi
7) Mudroori
7) Mudroor
7) Mudroom
7) Mudroom
T) Mudroom
2) First Fl
2) First FI
7) Mudroom
7) Mudroom
7} Mudroom
7} Mudroom
2) First Fl
2) First FI
5) Roof
2) First FI
2) First Fl
7) Mudroom
1) Basement
1) Basement
7) Mudroom
2) First Fi
2) First Fi
2) First Fl
2) First Fl
Description
MASONRY
WOOD & PLASTICS
Division 6 Subcontractors
Reassemble/ Reinstall Mudroorm Ext, Wall
Reassemble/Reinstall Mudroom Roof
Division 6 Subcontractors
Anchors
Sill Anchor 1/2" D x 16"
Shot Anchors
Anchers
Simpson Strong-Tie
LUS212 Joist Hangar
A35 Clip
Simpson Strong-Tie
Fasteners: Naits/Screws
Nails - 16d common
Nails - 16d common
Sheetrock Nails 1-3/4 x 10 ga.
Fasteners: Naijls/Screws
Framing: Plates
Top Plates 2x4 RL
Bottom Plate 2x4 RL
Framing: Plates
Framing: Plates PT
Remove Roited Sill
Plates PT 2x4xi0 6/5'
Sill Plates PT 2x6 RL
Framing: Plates PT
Framing: Floer Joist
Floor Joist 2x8 RL
Floor Joist 2x8x12. 12/6'
Framing: Floor Joist
Framing: Studs/Posts
Studs 2x4x 8
Studs 2x4x 8 Sisters
Framing: Studs/Pasts
Framing: Ceiling Joists
Modify Ceiling Joist to Re've new Baam/Joist hngr
Framing: Ceiling Joists
Framing: Roof Rafters
Rafters, Sister 2x4x 3"
Rafters 2x4x 8
Rafters 2x4x 8
Framing: Roof Rafters
Framing: Bridging Sets
Bridging Sets (1 x 4)
Framing: Bridging Sets
Framing: Beams & Headers
Beams & Headers 2 2x6 2’ 2ea 2 West Chimney
Beams & Headers 2 2x6 3
Beams & Headers 2-2x8 3' Access Hatch
Beams & Headers 3-2x10 12°
Beams & Headers 3 2x10 16
Framing: Beams & Headers
Framing: LVL's
LVL Sisters 1 3/4" x 5 1/2" LVL 2-6' 2-7"
13/4" x § 1/2" LVL Sisyer Hips Low Roof 4/40
Takeoff Quantity
24.00 If
100.00 sf
600 ea
42,00 ea
34.00 ea
24.00 ea
0.03 box
1.00 box
0.38 Ib
48,06 If
24.00 If
130,00 ff
3.00 ea
24.00 If
44.00 If
72.00 ea
24,00 eq
130.06 ea
§2,00 ea
44.00 ea
12.00 ea
12.00 ea
17.00 ea
2,00 ea
2.00 ea
4.00 ea
1.00 ea
3.00 ea
28.00 If
40.00 If
Labor
CastfUnit
93.74
22,50
1.33
1.88
2.34
7.27
4.69
2.08
7.76
15.00
2.25
2,42
14.06
6.70
6.70
9.70
24,92
60,22
60.22
7.60
25.00
25,00
56.24
78,30
70.30
35.15
35.15
Labor Material Matezial
Amount Cost/Unit Amount
7,216 3,077
2,250 - -
2,250 - -
4,499
8 4.37 26
23 0,35 4
3 30
80 4,04 35
475 1.83 44
254 73
- 62.00 2
- 62.40 62
- 6.22 2
67
225 0.80 29
50 0.80 14
276 43
71,009 - .
45 6.66 20
54