Board of Finance Regular Meeting Agenda (linked)

FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
Waterford Town Hall
Regular Meeting,
BOARD OF FINANCE
AGENDA
1. Establishment of a quorum and call to order.
2.
Public Comment.
Approval and acceptance of the minutes of September 8, 2021.
October 13, 2021 on
7:00 p.m.
HWY 8~ 190 1202
PHONE: 860-442-0553
www.waterfordct.org
tm
To consider and act on the following request from Michael Howley, Director of Fire
Services, to appropriate $181,000 from designated line #20523-57826 (Hydraulic
Equipment) and forward onto the RTM for approval.
To consider and act on the following request from Kim Allen, Finance Director, for the
following Out of Series Transfer.
Account | Description Approved | Current Account Account Revised
Budget Available | Increase Decrease Available
Amount | Budget Budget
Amount Amount
10104- | Professional 250 (15,000) 50,000 35,000
52030 Fees
10104- | Administration 196,788 | 178,582.92 (50,000) 128,583
51110 Total 50,000 (50,000)

Board of Finance Regular Meeting — Agenda
Page 2, October 13, 2021
6. To consider and act on the following request from Gary Schneider, Public Works Director,
for the following Out of Series Transfer.
Account | Description Approved ; Current Account Account Revised .
Budget Available | Increase Decrease Available
Amount | Budget Budget
Amount Amount
10111- | Public 9,692 (868) 1,500 632
55030 Improvements
10111- | Service Contract | 171,360 121,566 (1,500) 120,066
52040 & Repairs
Total 1,500 (1,500)
7. To consider and act on the following request from Dani Gorman, Director of Youth &
Family Services, for the following Out of Series Transfer Request.
Account | Description Approved | Current Account Account Revised
Budget Available | Increase Decrease Available
Amount | Budget Budget
Amount Amount
10119- | Programs 4,000 3,872 (200) 4,072
52380
10119- | Overtime 0 (19) 200 181
51810 Total 200 (200)
8. Old Business:
9. New Business:
a. Review the Board of Finance Regular and Budget hearing schedules. Attached are
last year’s schedules and a breakout of the 2022 holidays.
b. Approval of the Board of Finance’s FY2023 Budget Guidelines.
c. Abbas Danesh, Treasurer, follow-up report regarding status of investments and
debt discussion.
d. Board of Education’s plans for their portion of the American Rescue Funds
(ESSER).
e. Town of Waterford Ethics Commission Advisory Opinion.

Board of Finance Regular Meeting — Agenda
Page 3, October 13, 2021
10. Liaison Reports
11. Correspondence
a. Virginia Bielucki, Town Accountant, Status of Contingency Fiscal Year 2022 dated
September 21, 2021.
b. Virginia Bielucki, Town Accountant, Periodic Financial Statements FY22 dated
September 10, 2021
c. Virginia Bielucki, Town Accountant, Status of General Fund Unassigned Balance
dated September 24, 2021.
12. Adjournment
Ronald Fedor, Chairman

FIFTEEN ROPE FERRY ROAD
PHONE: 860-442-0553
WATERFORD, CT 06385-2886
www.waterfordctorg
September 21, 2021
Mr. Ronald Fedor
’ Chairman
Board of Finance
15 Rope Ferry Road
Waterford, CT 06385
Dear Chairman Fedor,
The Board of Selectmen, at their meeting on Tuesday, September 21, 2021 voted to approve the
following request:
To Consider an act of the following request, form the Director of Fire Services, Michael Howley
to move the $181,000 in line 20523-57826 (Hydraulic Equipment) from designated to
appropriated, and forward to the Board of Finance for approval.
Therefore, I respectfully request that you consider and act on this requests, I have attached
pertinent back up material from the designated department.
Sincerely,
Reb Brule
Robert Brule
First. Selectman
cc: Kimberly Allen, Director of Finance

Town of Waterford
Director of Fire Services
204 Boston Post Road
Waterford, CT 06385
September 13, 2021
First Selectman Rob Brule
15 Rope Ferry Road
Waterford, CT 06385
Re: request funds be moved from designated to appropriated
On behalf of the Waterford Fire Services, | would like to request that $181,000 in line 20523-57826
(Hydraulic Equipment) be moved from designated to appropriated.
This project is currently with the Rescue Tool Replacement Committee in the evaluating stage of current
hydraulic rescue tools & equipment. We recently had this equipment serviced and many items came out
of service do to costly repairs needed. Most of these tools were purchased between 1995 & 2003, have
met, and exceeded their life expectancy. With the age and condition, | am recommending the purchase
of replacement equipment. Copies of pricing for hydraulic equipment is attached to this request. Pricing
for mounting of equipment is additional and hard to get a quote as each apparatus is different. |
estimate cost of $10,000 or less to complete removal of old equipment and mounting of new
equipment.
Director of Fire Services
Michael J. Howley
CC: Kim Allen, Director of Finance

Quote
AES Sean's
FIRE EQUIPMENT CO. . Date 09/14/2021
Quote # QT1506703
Expires 10/14/2021
472 Cross Rd Sales Rep Fratus, John
Waterford, CT 06388 PO#
Shipping Method FedEx Ground
Shipping Code (2)
Bill To 
Ship To
Waterford Fire Marshal (CT) Waterford Fire Marshal (CT)
204 Boston Post Road 204 Boston Post Road
Waterford CT 06385 Waterford CT 06385
United States United States
er ik TERI BUN es oh Eee fe é
Holmatro ned Cutte U50 5
151.000.632 Holmatro Pentheon Series Battery Charger DC; PBCH3 5 390.00 1,950.00
151,.000.583 Holmatro Pentheon Series PBPA287 Battery 10 579.47 5,794.70
Two Batteries Per Too) ;
HOLMATRO 459.000.184 169.000.181 § 41,321.05 56,605.25
. Custom HOLMATRO Inc.
Hoimatro Penthean Serles Spreader PSP50
161.000,632 Holmatro Pentheon Serles Battery Charger DC; PBCH3 § 390,00 1,950.00
151.000.583 Hoimatro Pentheon Serlas PBPA287 Battery 40 579.47 5,794.70
Two Batteries Per Tool
159,000.062 Holmatro Pentheon Series Telescoplo Rar PTR50 5 8,206.58 41,032.90
161,000,632 Holmatro Pentheon Series Battery Charger DC; PBCH3 5 390,00 4,950.00
151.000.583 , Holmatro Pentheon Series PBPA287 Battery 10 579.47 §,794.70
Two Batteries Per Toal
TO RECEIVE PRICES QUOTE, WATERFORD FIRE SERVICES MUST PURCHASE Subtotal 170,135.40
QUOTE IN FULL. Shipping Cost (FedEx Ground
0.00
Total $170,135.40
This Quotation is subject to any applicable sales tax and shipping & handling charges that may apply, Tax and shipping charges are
considered estimated and will be recalculated at the time of shipment to ensure they take into account the most current local tax
information.
All returns must be processed within 30 days of receipt and require a return authorization number and are subject to a restocking fee.
Custom orders are not returnable. Effective tax rate will be applicable at the time of invoice.
UCT ATE
T1506703

holmatro
fescue equipment
January 6, 2021
To Whom It May Concern:
We are pleased to have Shipman’s Fire Equipment as the only authorized Holmatro sales
and repair facility for Connecticut and Rhode Island. Please direct all requests
concerning sales and service to Michael Kirchhoff at Shipman’s. The contact information
is listed below.
If you have any further questions or concerns please do not hesitate to contact me
directly.
Michael Kirchhoff
Shipman’s Fire Equipment
172 Cross Road
Waterford CT 06385
800-775-7332
Sincerely,
Wike “Voencboehu
Mike Toeneboehn
Sales Manager

FIFTEEN ROPE FERRY ROAD
PHONE: 860-442-0553
WATERFORD, CT 06385-2886
www.waterfordct.org
September 21, 2021
Mr. Ronald Fedor
Chairman
Board of Finance
15 Rope Ferry Road
Waterford, CT 06385
Dear Chairman Fedor,
The Board of Selectmen, at their meeting on Tuesday, September 21, 2021 voted to approve the
following request for Out of Series Transfers;
To Consider And Act On the request from Finance Director, Kim Allen, for an Out of Series
Transfer request, on behalf.of the Assessor, in the amount of $50,000.
Therefore, I respectfully request that you consider and act on this requests. I have attached
pertinent back up material from the designated department.
Sincerely,
Reb Lrule
Robert Brule
First Selectman
ce: Kimberly Allen, Director of Finance

ASSESSOR
TOWN OF WATERFORD
TRANSFER REQUEST FORM
Out of Series Transfer Request
DEPARTMENT
APPROVED CURRENT ACCOUNT ACCOUNT REVISED
Budget Available = “INCREASE: =A, Available
Line No. Org. Cade Object Code Object Description Amount Budget Budget
1 10104 52030 PROFESSIONAL FEES 250.00 (15,000.00) 50,000 35,000
2 10104 $1110 ADMINISTRATION 196,788.00 178,582.92 {50,000} 128,583
3 fl
4 0
§ 0
6 0
7 0
8 ¢)
9 0
10 0
0
0
TOTAL 50,000 {50,000}
Explanation
Because the Assessor position remains unfilled, we are paying a contractor to perform the necessary duties.
Department Head
Kim Allen
Date
9/9/2021
Director of Finance
Date
First Selectman
Date
Commission/Board Approval
Date
revised 9/9/20

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FIFTEEN ROPE PERRY ROAD
PHONE: 860-442-0553
WATERFORD, CT 06385-2886
www.waterfordct.org
October 6, 2021
Mr. Ronald Fedor
Chairman
Board of Finance
15 Rope Ferry Road
Waterford, CT 06385
Dear Chairman Fedor,
The Board of Selectmen, at their meeting on Tuesday, October 5, 2021 voted to approve the
following request for Out of Series Transfer;
Building Maintenance: To consider and act on a request for an Out of Series Transfer from the
Director of Public Works, Gary Schneider in the amount of $1,500.
Therefore, I respectfully request that you consider and act on this requests, I have attached
pertinent back up material from the designated department.
Sincerely,
Refert Lrule
Robert Brule
First Selectman
cc: Kimberly Allen, Director of Finance

Building Maintenance
TOWN OF WATERFORD
TRANSFER REQUEST FORM
Out of Series Transfer Request
DEPARTMENT
APPROVED CURRENT ACCOUNT ACCOUNT — REVISED
Budget Budget © INCREASE | DECREASE | Budget
Line No. Org. Code Object Code Object Description Amount Amount Amount
1 10111 55030}Public Improvements 9,692 (868) 1,500 632
2 10111 52040|Service Contracts & Repairs 171,360 121,566 (1,500) 120,066
3 0
4 0
§ 0
6 0
7 0
8 0
9 0
10 0
0
0
TOTAL 1,500 (1,500)
Explanation
Minor Plumbing repairs were made at the Police Depot and the Community Center, as well as the HVAC system at the police dept. which caused
this line to go over.
Gary Schneider
Department Head
Kim Allen
Director of Finance
First Selectman
Commission/Board Approval
9/29/2021
Date
9/30/2021
Date
Date
Date
Date
revised 8/13/20

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FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
PHONE: 860-442-0553
www.waterfordct.org
October 6, 2021
Mr. Ronald Fedor
Chairman
Board of Finance
15 Rope Ferry Road
Waterford, CT 06385
Dear Chairman Fedor,
The Board of Selectmen, at their meeting on Tuesday, October 5, 2021 voted to approve the
following request for Out of Series Transfer;
Youth & Family Services: To consider and act on a request for an Out of Series Transfer from
the Director of Youth and Family Services, Dani Gorman in the amount of $200.
Therefore, I respectfully request that you consider and act on this requests. I have attached
pertinent.back up material from the designated department.
Sincerely,
Robert Lrule
Robert Brule
First Selectman
CC: Kimberly Allen, Director of Finance

TOWN OF WATERFORD
TRANSFER REQUEST FORM
Out of Series Transfer Request
4ST QUARTER - |
YOUTH & FAMILY
DEPARTMENT
APPROVED CURRENT ACCOUNT ACCOUNT REVISED
Budget Available — | INCREASE. ECREASE Available
Line No. Org. Code Object Code Object Description Amount Budget Budget
1 10119 52380{Programs 4,000 3,872 (200} 4,072
2 10119 51810|Overtime 0 (19) 200 181
3 0
4 0
5 0
6 a)
7 0
8 0
9 0
10 0
0
0
TOTAL 200 (200)
Explanation
Department needs
Dani Gorman 9/30/2021
Department Head Date
Kim Allen 10/1/2021
Director of Finance Date
First Selectman Date
Commisslon/Board Approval Date
revised 9/9/20

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Regular Meeting
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BOARD OF FINANCE
MEETING SCHEDULE
CALENDAR YEAR 2022
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Regular Meeting
Regular Meeting
Regular Meeting
ALL MEETINGS WILL BE HELD AT 7
January 12, 2022
February 9, 2022
March 7, 2022
March 9, 2022
March 14, 2022
March 16, 2022
March 16, 2022
March 21, 2022
March 23, 2022
March 28, 2022
March 30, 2022
June 8, 2022
July 20, 2022
August 10, 2022
September 7, 2022
October 12, 2022
November 9, 2022
December 7, 2022
S: Finance: Board of Finance/Meeting Schedule/BOF Meeting Schedule 2022

BOARD OF FINANCE
BUDGET HEARING SCHEDULE
FISCAL YEAR 2022/2023
Monday, March 7, 2022 ......cccsscsssesssesesseees Library
Police Department
Emergency Management
Information Technology
Board of Finance
Contingency
Wednesday, March 9, 2022 00... ccccccssecesereees Ethics Commission
Conservation of Health
Monday, March 14, 2022 00... .cccessccssesererees
Wednesday. March 16, 2022
Wednesday, March 16; 202.
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..Fire Servitess
Human Resources
Insurance
Legal
seve Building Maintenance
Public Works
Capital Improvements
Debt Service
Transfers to Capital and Non-Recurring
Monday, March 28, 2022 00... essesseeseeereees Board of Education
Wednesday, March 32, 2022... .cccceeeeeeees Board of Finance Public Hearing on Budget Followed by
Special Meeting for Final Budgetary Action
Monday, May 2, 2022.0... csccsseseeeererereseees RTM Annual Budget Meeting
(anticipated to be conducted May 3® through May 7")
p
All Board of Finance Meetings will be held at the Waterford Town Hall at 7:00 p.m. and end at 10:30 p.m.
unless otherwise noted. All budgets are due in the Finance Office on December 10, 2021 WITH NO
EXCEPTIONS.
S:Finance: Board of Finance-grm/Meeting Schedule/Budget Hearing Schedule

BOARD OF FINANCE
MEETING SCHEDULE
CALENDAR YEAR 2021
ALL MEETINGS WILL BE HELD AT 7:00 P.M. UNLESS OTHERWISE NOTED
January 13, 2021 Regular Meeting
February 10, 2021 Regular Meeting
March 1, 2021 Budget Hearing
March 3, 2021 Budget Hearing
March 8, 2021 Budget Hearing
March 10, 2021 Regular Monthly Meeting
(followed by Budget Hearing)
March 10, 2021 Budget Hearing
March 15, 2021 Budget Hearing
March 17, 2021 Budget Hearing
March 22, 2021 Budget Hearing
March 24, 2021
April 14, 2021
May 3, 2021
May 19, 2021
June 9, 2021
July 21, 2021
Public Hearing on the budget followed by
Special Meeting for Final Budgetary Action
Regular Meeting
RTM Annual Budget Meeting (anticipated to
be conducted May 3rd through 7")
Regular Meeting (Third Wednesday)
Regular Meeting
Regular Meeting (Third Wednesday)
August 11, 2021 Regular Meeting
September 8, 2021 Regular Meeting
October 13, 2021 Regular Meeting
November 10, 2021 Regular Meeting
December 8, 2021 Regular Meeting
S: Finance: Board of Finance/Meeting Schedule/BOF Meeting Schedule 2021

BOARD OF FINANCE
BUDGET HEARING SCHEDULE
FISCAL YEAR 2021/2022
Monday, March 1, 2021 ....ceescsseeeseesens Library
Police Department
Emergency Management
Information Technology
Board of Finance
Contingency
Wednesday, March 3, 2021 oo... ccessecseecenees Ethics Commission
Conservation of Health
Public Health & Nursing
Miscellaneous Social Grants
Youth Services
Senior Citizens
Recreation and Parks
Monday, March 8, 2021 oo... cceeseessesseteesens Economic Development
Conservation Commission
Planning and Zoning
Zoning Board of Appeals
Building Department
Flood and Erosion Control
Review Projected Revenue
Wednesday. March 10, 2021 oo... eeeeeseeees Regular Meeting
Wednesday, March 10, 2021 occ eeseeeee Board of Selectmen
Registrar of Voters
Assessor
Board of Assessment Appeals
Tax Collector
Town Clerk
Representative Town Meeting
Monday, March 15, 2021 0c eeesesteeeee Fire Services
Human Resources
Finance Department
Retirement
Insurance
Legal
Wednesday, March 17, 2021 oo... ceeeeeeneens Building Maintenance
Public Works
Capital Improvements
Debt Service
Transfers to Capital and Non-Recurring
Monday, March 22, 2021 cc ceseseeeteceeeeees Board of Education
Wednesday, March 24, 2021 0... eeeeeseerens Board of Finance Public Hearing on Budget Followed by
Special Meeting for Final Budgetary Action
Monday, May 3, 2021 oo... ccccssseeeeeereeeens RTM Annual Budget Meeting
(anticipated to be conducted May 3* through May 7")
All Board of Finance Meetings will be held at the Waterford Town Hall at 7:00 p.m. and end at 10:30 p.m.
unless otherwise noted. All budgets are due in the Finance Office on December 11, 2020 WITH NO
EXCEPTIONS.
S:Finance: Board of Finance-grm/Meeting Schedule/Budget Hearing Schedule

FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
DATE:
TO:
FROM:
RE:
October 8, 2021
PHONE: 860-442-0553
www.waterfordct.org
All Town Board and Commission Chairpersons
All Town Administrators
Christine Walters
Interim Human Resources Director
2022 Holidays
The following dates will be observed as holidays for 2022:
FRIDAY
MONDAY
MONDAY
FRIDAY
SUNDAY
MONDAY
MONDAY
MONDAY
MONDAY
FRIDAY
THURSDAY
FRIDAY
MONDAY
DECEMBER 31
JANUARY 17
FEBRUARY 21
APRIL 15
APRIL 17
MAY 30
JULY 4
SEPTEMBER 5
OCTOBER 10
NOVEMBER 11
NOVEMBER 24
NOVEMBER 25
DECEMBER 26
NEW YEAR’S DAY
MARTIN LUTHER KING, JR. DAY
PRESIDENTS’ DAY
GOOD FRIDAY
EASTER SUNDAY (POLICE & DISPATCHERS ONLY)
MEMORIAL DAY
INDEPENDENCE DAY
LABOR DAY
COLUMBUS DAY
VETERANS DAY
THANKSGIVING
DAY AFTER THANKSGIVING
CHRISTMAS
* Waterford employees should refer to collective bargaining agreements for details.

Ab.
FIFTEEN ROPE FERRY ROAD WATERFORD, CT 06385-2886
BOARD OF FINANCE 2022-2023 BUDGET GUIDELINES
DATE: September 1, 2021
BUDGET REQUESTS NOT ADEQUATEL\ NED, REDUCED, OR
SECTION A: GENERAL INSTRUCTIONS
All Town departments, boards, commissions and agencies are directed to use the following
guidelines, attachments, and forms in the preparation of your Fiscal Year 2022-2023 budget.
1. Every budget line item should be justified and explained to the maximum extent possible.
The amount requested should not be a percentage increase from the previous year’s
expenditure. This includes detailed lists of all expenditures using, as a minimum, the previous
24 months’ values. For certain measurable items such as electricity, heat and gasoline, a
minimum of 24 months of history should be disclosed to justify the volume of units used in
calculating the need for FY2023. If anomalies exist causing the 24-month historical use to be
inaccurate, do not use it; however, please include an explanation on how the proposed
budgeted amount was calculated.
2. Comparisons to prior year budgets should be based on what was appropriated by the RTM,
(i.e. do not include mid-year appropriations). Be sure to identify any new cost items that have
not appeared in earlier budgets.
3. To ensure purchase quality, provide consistency and to determine appropriate costs for each
item, all budget requests for the purchase of any equipment or supplies MUST be reviewed by
the Director of Finance or the Purchasing Agent in the Finance Director’s absence. When
possible, similar equipment will be purchased for all departments to save costs for
maintenance and supplies.
All equipment must be budgeted under the equipment line and not under other lines (i.e.
other supplies or maintenance of vehicles, etc.).
4. Provide a detailed breakdown of all service contracts and maintenance & repair costs. These
should be reviewed with the Director of Finance or Purchasing Agent to ascertain if cost
savings can be achieved by servicing similar equipment from many departments under one bill
with prorated costs. In addition, all such budget requests MUST be reviewed by either of
1|Page

10.
these individuals to ensure all costs are consistent and appropriate. Maintenance and Service
contracts related to IT and Software & Hardware will be budgeted within the Information
Technology Budget. Please ensure your requests are forwarded the IT Committee Chair to
ensure they are included in the IT Budget Proposal.
Personnel budgets for each department are established based on the number and
classification of employees disclosed at the budget hearings. Department heads must provide
explanation for variance(s) between the annual personnel survey report provided by the
Human Resources Director and the budgeted personnel count. Transfer of funds from one
51000 series line item to another for the purpose of creating additional positions or change of
classification requires prior approval of the Finance Board and the RTM in addition to the
Personnel Review Board. Open positions should not be filled unless absolutely necessary.
Departments Heads must disclose the assignment of and costs associated with re-assignment
of personnel outside of their normal work function. Please attach a detailed listing of
positions under each category (i.e. administration).
Provide a detailed listing of specific dues, conferences and other educational expenses and a
rationale for this need. These costs must be disclosed within this classification and not
included under Training. The Training Line Item must be restricted to mandated or required
training only.
e Provide a five-year history of mandatory training
e Describe the changes year-to-year as the schedule requires
Accounts with a $1 budgeted will be zeroed out and removed unless a justification to keep it
open is attached.
A certified audit report of all funds appropriated during the last completed fiscal year should
be supplied by public health nurses, Ledge Light Health District, seCTer, library and social
service agencies. Requests should also include a reporting of total Waterford residents
serviced.
Any organization that receives funds from source(s) other than the Town or anticipates
receiving funds from source(s) other than the Town is requested to disclose the source(s),
amount received/anticipated and how those funds are or will be used. Any organization that
receives funding from outside sources and does not disclose those sources is required to
provide an explanation. For each source of funding please provide the amount received in the
previous fiscal year, the amount received or expected in the current fiscal year and any
amount expected in the next fiscal year, including grants. In addition, for grant funds, include
the line item from which the funds were expended, as well as a projection of anticipated grant
funds for the next fiscal year.
e The Utility Commission must provide a copy of its Sewer Enterprise Fund current fiscal
year operating budget and its projected operating budget for Fiscal Year 2022-2023.
Director of Fire Services is requested to provide rationale for differences (if any) between fire
company budgets in all budgeted classifications now that all company budgets are funded
2| Page

through the Fire Service budget. In addition, please provide a summary by line item for each
company.
11. The Youth and Family Services Bureau, Recreation and Park Department and the Senior
Citizens Commission are expected to provide a summary of the past, current and projected
size of each program and any revenue vs. cost information associated with fee based
programs. Provide a 3-year history of all programs offered but were subsequently cancelled
and provide the reason for the cancellation.
12. The Youth and Family Services Bureau, Recreation and Park Department and the Senior
Citizens Commission are expected to provide a full accounting report for any grants, donations
or special revenue received from sources other than the Town of Waterford for Fiscal Year
2020-2021 and current data on Fiscal Year 2021-2022. Said reports MUST be attached to the
department Fiscal Year 2023 budget request.
SECTION B - FINANCE DEPARTMENT INSTRUCTIONS
1. Review your schedule of fees charged, providing the rationale for those amounts. Please
report your revenues on the Schedule of Revenue. This form should be used to report
General Fund revenue only.
2. Personnel costs for general government employees covered by expired or expiring union
contracts should be calculated at the rate in effect at the expiration of the current contract.
For budget purposes, note that there are 261 workdays/52.2 weeks (Monday-Friday) in
fiscal year 2022-2023.
3. Calculate mileage reimbursement at 56.0 cents per mile (2021 IRS standard mileage rate).
4. Calculate unleaded gasoline as follows.
*Rates will be distributed as soon as available. Currently negotiating FY23 pricing.
5. Calculate heating oil and diesel as follows:
(Estimated price/gallon based on information provided by our current supplier.)
Ultra Low Sulfur Diesel Fuel; TBD per gallon (summer blend)
Ultra Low Sulfur Diesel Fuel: TBD per gallon (winter blend)
#2 Heating Oil TBD per gallon
*Rates will be distributed as soon as available. Currently negotiating FY23 pricing.
6. The Finance Office will provide all standard office supplies. (Only those supplies that are
unique to your department needs and not available through the Finance Office should be
reflected in your budget request.) A list of standard office supplies provided by the Finance
Office can be found on the “T” Drive in the Purchasing Folder for your reference. Office
3[Page

10.
furniture and equipment are not consumables and must be budgeted in department
budgets.
The Finance Office will provide black and white printing unless your requirement is unusual.
Check with the Purchasing Agent before budgeting for any printing. All color printing must
be budgeted within your department’s operating budget at a rate of $.05 per page.
Include a brief functional statement of the duties and responsibilities of your agency and
submit the budget summary worksheet for your department. A budget format template
(MsWord) and budget worksheet template (Excel) can be found on the “G” Drive/Budget
2022-2023/FY23. There are tabs along the bottom of the workbook for each department.
All budgets and supporting documentation must be submitted on 8 % x 11 paper. If that
drive is not available to your office, please contact the Finance Office as soon as possible.
Only these forms will be accepted.
An excel workbook titled FY 23 Personnel-Fringe Benefit Template is available on the “G”
Drive/Budget 2022-2023. There is a tab for Salaries and a tab for Fringe Benefits. A
“SAMPLE” tab is also included for the salaries worksheet. These forms must be completed
and submitted in Excel format with your budget request. Totals on these forms must
reconcile with line item budget requests.
Any amounts proposed to be expended for gifts associated with illness, retirement, special
personal events or achievements, etc. must be submitted to the First Selectman, with
justification, for inclusion in the Board of Selectmen’s budget. Traditional employee
~ performance awards and citations are permissible through departmental budgets but must
11.
be described in your budget justification.
Any department with employees covered under the GGA Contract or Non-Union
Management Professionals whose sick time will exceed the maximum accrual allowed by
the GGA Contract, must budget the value of the estimated overage under Fringe Benefits
by individual calculated as follows:
Current hourly rate of pay - (employee’s annual salary on their anniversary date
divided by 2080 hours) times 50% of the numbers of hours over the maximum (175
days) if hired prior to July 1, 2006. This amount will be deposited into the employee’s
HRA.
4|Page

SECTION C — ADDITIONAL BUDGET INSTRUCTIONS
It is recognized that much work goes into the preparation of your budgets and your efforts and
cooperation are acknowledged and appreciated.
Please email your budget documents to Kim Allen, kallen@waterfordct. org no later than the close of
the meeting minutes that ‘show the commission’s vote to approve the FY23 budget request.
If you are unable to email your budget, please send two copies of your final budget to the Finance
Office no later than close of business on December 10, 2021. Your budget must be single-sided,
indexed, paginated and submitted without staples. You must be in attendance for your budget
review session in accordance with the attached schedule.
Ronald Fedor, Chairman
Board of Finance
Attachments:
: e Schedule of Revenues (general and special fund)
e Budget Workbook — Department
e Uniform Budget Forms
e Personnel-Fringe Benefit Template
(These documents are also available on the ‘G’ Drive/Budget 2022-2023)
5|Page

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‘TOWN OF WATERFORD ETHICS COMMISSION ADVISORYIORINIONE. ds
TOWH CLERK
The Town of Waterford Ethics Commission presents this Advisory Opinion, which applies to all
public officials of the Town of Waterford (defined as members of Boards and Commissions and
Town Officials, whether elected or appointed, in concurrence with.the Code of Ethics Sec.
2.50.020 H).
As in any small town, public officials may find themselves involved in votes on policies, budgets,
and other decisions that may directly affect themselves or their family members. Waterford
maintains a Code of Ethics that specifies when a board or commission member should not take
official action. Further, the Town of Waterford Ethics Commission previously published
advisories about when action by a Town official is ethically improper. Following inquiries and
complaints, and in response to a subsequently requested Advisory Opinion to address the
relationship conflict question, this Opinion is an effort to state situations in which public officials
should refrain from voting.
The Preamble to the Code of Ethics, in Sec. 2.50.010 B, states, “The proper operation of town
government requires that all public officials and town employees shall be impartial and
responsive to the public interest, that public office and-employment should not be used for
personal gain or advantage, and that public officials and town employees should not place
themselves in positions where private interest conflicts with pubic duty.”
This Advisory Opinion specifically addresses the meaning and intent of the Code in its definition
of conflict of interest. It comes as a result of a series of concerns and complaints made by
community members over the years. It acknowledges that previous opinions have not explicitly
defined instances where a conflict may exist and reflects a desire to ensure confidence in
government. This Opinion recognizes that the Waterford Ethics Commission is adjusting its
posture on the question of family relative conflicts, and is taking a specific position on this
question —one that we have long debated.
Sec. 2.50.030.A of the Code defines the existence of a substantial conflict of interest as follows:
“Public officials and town employees have an interest that is in substantial conflict with the
proper discharge of duties or employment in the public interest and of responsibilities as
prescribed by the laws of this state if they have reason to believe or expect that they, their
immediate family, or a business with which they are associated will derive a direct monetary .
gain or suffer a direct monetary loss, as the case may be, by reason of their official activity” The
Code further states, in Sec. 2.50.030 C, that “A public official or town employee may not take
official action on any matter in which a substantial conflict (as defined in subsection A of this
section) exists. If the conflict is disclosed, a public official or town employee may participate in
discussions with or give opinions or recommendations to a town board, agency, commission,
committee, department, or another public official or town employee.”

These sections of the Code preclude public officials from taking actions where a conflict of
interest exists. Such conflict includes circumstances where a benefit - real or perceived - would
accrue to the official, their family, or their business relations as result of such action. Public
officials take official action when they vote “yes” or “no” where this type of question is before
them. This Advisory Opinion does not intend to restrict or limit any representative from full and
active discussion and examination of any and all issues that come before them, as is provided in
Sec. 2.50.030. It is, however, our opinion that public officials must abstain from voting in
situations in which circumstances exist that give rise to a conflict of interest or a public
perception of such a conflict. Examples include situations. when the Board or Commission
member is employed by the Town, has a family member employed by the Town, has a business
relationship with the Town, or is in a circumstance that gives rise to a perception of conflict of
interest.
It should be noted that this opinion resolves the issue of whether a real or perceived conflict of
interest takes precedence over the exception allowed in Sec. 2.50.030 B: “Public officials or
town employees do not have an interest that is in substantial conflict...if any benefit or
detriment accrues to them, their immediate family, or a business with which they are associated
as a member of a profession, occupation, or group to no greater extent than any other member
of such profession, occupation, or group.” For example, a town official is not immune or exempt
from a real or perceived conflict of interest when voting on issues affecting a family member in
a collective bargaining unit. Actions taken by public officials that appear to the public as
improper wil! determine the existence of a conflict and, subsequently, determine the
appropriateness of the behavior.
This Advisory Opinion is broad and is intended to be applicable to all Town activities, including
the Board of Education; public safety and fire services; and the Town’s numerous permanent
and temporary Boards, Commissions, and committees. It supercedes previous Opinions on this
issue and presents a specific position for all future Town activities. It is the result of
investigation into a specific complaint and the subsequent request for an Advisory Opinion that
followed that investigation. (In accordance with the code 2.50,060 C, it should be noted that
the results of our investigation into the complaint may be different if different facts are
presented to the Commission at a later date.) This Opinion applies to future situations only; it
clarifies the meaning and intent of the Code in its definition of conflict of interest and gives
‘guidance to Officials as they work on behalf of the Town. It is intended to secure and keep
public confidence in our volunteer and elected officials.

// Ga.
FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
PHONE: 860-442-0553
www.waterfordct.org
Date: September 21, 2021
To: Members of the Board of Finance
From: The Town Accountant
Subject: Status of Contingency Fiscal Year 2022
Contingency Fund, Line item 10121-59010:
07/01/21 Appropriation 265,000
Transferred through 09/08/21 (111,962)
Balance 153,038
we A om eee
Virginia PA e
a/Pielucki
Page 1

FISCAL YEAR 2021-2022
CONTINGENCY TRANSFERS & BALANCE
BOARD TRANSFER
ORG OBJECT DESCRIPTION OF FINANCE RTM AMOUNT BALANCE
BALANCE 07/01/21 $265,000.00
10101 52030 FIRST SELECTMEN PROFESSIONAL FEES 7/20/2021 N/A $24,000.00 $241,000.00
10112 52201 INSURANCE LAP 8/11/2021 N/A $77,273.00 $163,727.00
10147 54130 LT. EQUIPMENT 8/11/2021 N/A $5,463.00 $158,264.00
10147 52043 LT. SERVICE CONTRACTS 8/11/2021 N/A $5,226.00 $153,038.00
Page 2
($111,962.00)
$153,038.00

FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
PHONE: 860-442-0553
www.waterfordct.org
Date: September 10, 2021
To: The Members of the Board of Finance
From: | The Town Accountant
Subject: Periodic Financial Statements
Enclosed are the latest financial statements.
If you have any questions, please call.
_ Thank you,
Virginia Bielucki
Enclosures:
General Fund-Statement of Revenues and
Statement of Expenditures
Fleet Management-Statement of Revenues and
Expenditures
Capital and Non-recurring Fund-Statement of
Fund Balance Designations and Appropriations
Capital Improvement Fund-Expenditures
Capital Projects Funds-Expenditures
Contributed Gifts Fund-Balances
Insurance Administration Fund- Balance Sheet

TOWN OF WATERFORD
STATEMENT OF REVENUES COMPARED TO ANTICIPATED
FOR FISCAL YEAR 2021-2022, THROUGH AUGUST 31, 2021
WITH COMPARATIVE ACTUAL AMOUNTS
FOR FISCAL YEAR 2020-2021, THROUGH AUGUST 31, 2020
FAVORABLE
(UNFAVORABLE)
FISCAL FISCAL FISCAL FISCAL
YEAR YEAR YEAR YEAR
2021-2022 2021-2022 2021-2022 2020-2021
BUDGET ACTUAL VARIANCE ACTUAL
STATE OF CONNECTICUT
EDUCATION
EQUALIZED COST SHARING $326,444 $0 (326,444)
-HEALTH & WELFARE $6,000 $0 (6,000)
SUB TOTAL 332,444 0 (332,444) 0
GENERAL GOVERNMENT
PILOT-STATE-OWNED PROPERTY 143,075 0 (143,075) 0
. PILOT-DISABLED 1,873 * 0 (1,873) 0
PILOT-PRIVATE TAX EXEMPT PROPERTY 109,838 0 (109,838) 0
TAX RELIEF-VETERANS 8,148 0 (8,148) 0
COURT FINES 5,000 0 (5,000) 0
CIVIL PREPAREDNESS 2,500 0 (2,500) 0
TELECOMMUNICATIONS PROPERTY TAX 58,656 0 (58,656) 0
TOWN AID ROADS-IMPROVED 317,277 158,216 (159,061) 158,638
SDE STATE GRANT 14,000 0 (14,000) 3,547
ENHANCEMENT 911 . 21,996 6,193 (15,803) 5,537
GRANTS FOR MUNICIPAL PROJECTS 34,255 0 (34,255) 0
TOTAL GENERAL GOVERNMENT 716,618 164,409 (552,209) 167,722
TOTAL STATE OF CONNECTICUT 1,049,062 164,409 (884,653) 167,722
OTHER SOURCES
EDUCATION
TUITION 195,680 280 (195,400) 420
RENT & MISCELLANEOUS 5,910 0 (5,910) 0
SUB TOTAL 201,590 280 (201,310) 420

TOWN OF WATERFORD
STATEMENT OF REVENUES COMPARED TO ANTICIPATED
FOR FISCAL YEAR 2021-2022, THROUGH AUGUST 31, 2021
WITH COMPARATIVE ACTUAL AMOUNTS
FOR FISCAL YEAR 2020-2021, THROUGH AUGUST 31, 2020
FAVORABLE
(UNFAVORABLE)
FISCAL FISCAL FISCAL FISCAL
YEAR YEAR YEAR YEAR
2021-2022 2021-2022 2021-2022 2020-2021
BUDGET ACTUAL VARIANCE ACTUAL
GENERAL GOVERNMENT
INTEREST & LIENS 407,280 69,312 (337,968) 37,550
INTEREST ON INVESTMENTS 120,000 14,326 (105,674) 14,816
RECREATION & PARKS 220,000 122,095 (97,905) 46,208
COMMUNITY USE OF SCHOOLS 0 100 100 0
BUILDING INSPECTOR 357,237 64,353 (292,884) 72,811
LICENSE, FEE, PERMIT, FINE 56,727 13,707 (43,020) 6,835
LIBRARY 16,810 0 (16,810) 0
WATER MAIN ASSESSMENTS 1,200 125 (1,075) 250
SALE OF EQUIPMENT 0 0 0 27
SCRRRA REBATE 0 0 0 7,814
NL RADIO COMM. NETWORK USE FEE 81,000 0 (81,000)
ALARM PENALTIES 0 0 0 50
BULKY WASTE FEES 72,851 21,935 (50,916) 16,809
MISCELLANEOUS 69,312 4,947 (64,365) 59,701
CONVEYANCE TAX 200,000 85,800 (114,200) 74,847
EMS-REG COMM CTR FEES 6,000 0 (6,000) 0
SEWER ASSESSMENTS 0 185 185 13
PLANNING& ZONING, ZBA, CONSRV COMM 40,062 12,995 (27,067) 27,266
TOWN CLERK FEES 200,000 41,530 (158,470) 39,123
LIENS -COLLECTED BY UTILITY COMMISSION 10,000 0 (10,000) 0
TIPPING FEES 319,083 0 (319,083) 952
RECYCLING 35,562 5,683 (29,879) 0
TRANSFERS FROM OTHER FUNDS 0.00 5,597 5,597 0
TRANSFERS IN-PY ENCUMBRANCES 1,000 650 (350) 0
EUGENE O'NEILL GATE/LEASE REVENUE . 10,000 0 (10,000) 0
AMBULANCE OPERATING SUBSIDY 12,000 2,000 (10,000) 2,000
YSB BOE CLERICAL STIPEND 5,000 0 (5,000) 0
RENTAL OF BUILDINGS 105,950 22,714 (83,236) 22,344
SENIOR SERVICES 15,820 12,991 (2,829) 0
VERSA KART/BLUE BOXES : 5,370 2,780 (2,590) 2,140
BOE HUMAN RESOURCES OFFSET 15,119 - 0 . (15,119) 0
CIRMA MEMEBERS EQUITY DISTRIBUTION 0 0 : 0 37,305
SUB TOTAL 
2,383,383 $03,825 (1,879,558) 468,861
TOTAL OTHER SOURCES ; 2,584,973 504,105 (2,080,868) 469,281
PROPERTY TAXATION
CURRENT PROPERTY TAX ~ 92,787,059 68,693,188 (24,093,871) 62,212,851
PRIOR YEAR TAXES 584,450 31,538 (552,912) 34,412
TOTAL PROPERTY TAXATION 93,371,509 68,724,725 (24,646,784) 62,247,263
TOTAL REVENUES 97,005,544 69,393,239 (27,612,305) 62,884,266

STATE OF CONNECTICUT
EDUCATION
EQUALIZED COST SHARING
HEALTH & WELFARE
SUB TOTAL
GENERAL GOVERNMENT
PILOT-STATE-OWNED PROPERTY
PILOT-DISABLED
PILOT-PRIVATE TAX EXEMPT PROPERTY
TAX RELIEF-VETERANS
COURT FINES
CIVIL PREPAREDNESS
TELECOMMUNICATIONS PROPERTY TAX
TOWN AID ROADS-IMPROVED
SDE STATE GRANT
ENHANCEMENT 911
GRANTS FOR MUNICIPAL PROJECTS
TOTAL GENERAL GOVERNMENT
TOTAL STATE OF CONNECTICUT
OTHER SOURCES
EDUCATION
TUITION
RENT & MISCELLANEOUS
SUB TOTAL
TOWN OF WATERFORD
STATEMENT OF REVENUES COMPARED TO ANTICIPATED
FOR FISCAL YEAR 2021-2022, THROUGH AUGUST 31, 2021
WITH COMPARATIVE ACTUAL AMOUNTS
FOR FISCAL YEAR 2020-2021, THROUGH AUGUST 31, 2020
FAVORABLE
FISCAL (UNFAVORABLE)
FISCAL FISCAL YEAR FISCAL
YEAR 2021-2022 YEAR
2021-2022 2021-2022 PERCENT 2021-2022 2020-2021
BUDGET ACTUAL RECEIVED VARIANCE ACTUAL
$326,444 $0 0.00% (326,444)
$6,000 $0 0.00% (6,000)
332,444 0 0.00% (332,444) 0
143,075 0 0.00% (143,075) 0
1,873 0 0.00% (1,873) 0
109,838 0 0.00% (109,838) 0
8,148 0 0.00% (8,148) 0
5,000 0 .0.00% (5,000) 0
2,500 0 0.00% (2,500) 0
58,656 0 0.00% (58,656) 0
317,277 158,216 49.87% (159,061) 158,638
14,000 0 0.00% (14,000) 3,547
21,996 6,193 28.16% (15,803) 5,537
34,255 0 0.00% (34,255) 0
716,618 164,409 22.94% (552,209) 167,722
1,049,062 164,409 15.67% (884,653) 167,722
195,680 280 0.14% (195,400) 420
5,910 0 0.00% (5,910) 0
201,590 280 0.14% (201,310) 420

TOWN OF WATERFORD
STATEMENT OF REVENUES COMPARED TO ANTICIPATED
FOR FISCAL YEAR 2021-2022, THROUGH AUGUST 31, 2021
WITH COMPARATIVE ACTUAL AMOUNTS
FOR FISCAL YEAR 2020-2021, THROUGH AUGUST 31, 2020
FAVORABLE
FISCAL (UNFAVORABLE)
FISCAL FISCAL YEAR FISCAL FISCAL
YEAR YEAR 2021-2022 YEAR YEAR
2021-2022 2021-2022 PERCENT = 2021-2022 2020-2021
BUDGET ACTUAL RECEIVED VARIANCE ACTUAL
GENERAL GOVERNMENT
INTEREST & LIENS 407,280 69,312 17.02% (337,968) 37,550
INTEREST ON INVESTMENTS 120,000 14,326 11.94% (105,674) 14,816
RECREATION & PARKS 220,000 122,095 55.50% (97,905) 46,208
COMMUNITY USE OF SCHOOLS 0 100 #DIV/0! 100 ~ 0
BUILDING INSPECTOR 357,237 64,353 18.01% (292,884) 72,811
LICENSE, FEE, PERMIT, FINE 56,727 13,707 24.16% (43,020) 6,835
LIBRARY 16,810 0 0.00% (16,810) 0
WATER MAIN ASSESSMENTS 1,200 125 10.42% (1,075) 250
SALE OF EQUIPMENT 0 0 #DIV/0! 0 27
SCRRRA REBATE 0 0 #DIV/0! 0 7,814
NL RADIO COMM, NETWORK USE FEE $1,000 0 0.00% (81,000)
ALARM PENALTIES 0 Q #DIV/0! 0 50
BULKY WASTE FEES 72,851 21,935 30.11% (50,916) 16,809
MISCELLANEOUS 69,312 4,947 7.14% (64,365) 59,701
CONVEYANCE TAX 200,000 85,800 42.90% (114,200) 74,847
EMS-REG COMM CTR FEES 6,000 0 0.00% (6,000) 0
SEWER ASSESSMENTS 0 185 #DIV/0! 185 13
PLANNING& ZONING, ZBA, CONSRV COMM 40,062 12,995 32.44% (27,067) 27,266
TOWN CLERK FEES 200,000 41,530 20.76% (158,470) 39,123
LIENS -COLLECTED BY UTILITY COMMISSION 10,000 0 0.00% (10,000) 0
TIPPING FEES 319,083 0 0.00% (319,083) 952
RECYCLING 35,562 5,683 15.98% (29,879) 0
TRANSFERS FROM OTHER FUNDS 0.00 5,597 #DIV/0! 5,597 0
TRANSFERS IN-PY ENCUMBRANCES 1,000 650 65.00% (350) 0
EUGENE O'NEILL GATE/LEASE REVENUE 10,000 0 0.00% (10,000) 0
AMBULANCE OPERATING SUBSIDY 12,000 2,000 16.67% (10,000) 2,000
YSB BOE CLERICAL STIPEND 5,000 0 0.00% (5,000) 0
RENTAL OF BUILDINGS 105,950 22,714 21.44% (83,236) 22,344
SENIOR SERVICES 15,820 12,991 82.12% (2,829) 0
VERSA KART/BLUE BOXES 5,370 2,780 51.77% (2,590) 2,140
BOE HUMAN RESOURCES OFFSET 15,119 0 0.00% (15,119) 0
CIRMA MEMEBERS EQUITY DISTRIBUTION 0 0 #DIV/! 0 37,305
SUB TOTAL 
2,383,383 503,825 21.14% (1,879,558) 468,861
TOTAL OTHER SOURCES 2,584,973 504,105 19.50% (2,080,868) 469,281
PROPERTY TAXATION
CURRENT PROPERTY TAX 92,787,059 68,693,188 74.03% (24,093,871) 62,212,851
PRIOR YEAR TAXES 584,450 31,538 5.40% (552,912) 34,412
TOTAL PROPERTY TAXATION 93,371,509 68,724,725 73.60% (24,646,784) 62,247,263
TOTAL REVENUES 97,005,544 69,393,239 71.54% (27,612,305) 62,884,266

GENERAL FUND
STATEMENT OF EXPENDITURES COMPARED TO BUDGET
FOR FISCAL YEAR 2021-2022, THROUGH AUGUST 31, 2021
WITH COMPARATIVE ACTUAL AMOUNTS
FOR FISCAL YEAR 2020-2621, THROUGH AUGUST 31, 2020
FISCAL YEAR2022
. VARIANCE FISCAL YEAR
FISCAL YEAR2022. FISCAL YEAR2022. |. FAVORABLE 2020-2021
APPROPRIATED ACTUAL (ONFAVORABLE) ACTUAL
GENERAL GOVERNMENT :
Board of Selectmen $229,313 $53,571 175,742 $28,432
Registrar of Voters $74,508 $11,557 62,951 $20,369
Board of Finance $65,547 $59,496 6,051 $20,164
Assessor $291 847 $35,133 256,714 $42,295
Board of Assessment Appeals $1,620 $0 1,620 $0
Tax Collector $211,907 $51,357 160,550 $49,044
Finance Department $653,894 $179,451 474,443 $96,769
Legal Department $298,000 ($4,558) 302,558 $22,529
Town Clerk $269,750 $59,183 - 210,567 $59,416
Planning and Zoning $634,914 $95,871 539,043 $114,090
Building Maintenance $778,870 $69,247 709,623 ($3,799)
Insurance $4,795,176 $1,377,156 3,418,020 $607,514
Economic Development Commission $10,076 $7,268 2,808 $0
Conservation Commission $18,250 $1,087 17,163 $354
Zoning Board of Appeals $4,310 2,793 1,517 597
Retirement Commission $5,682,906 $1,680,265 4,002,641 $2,318,637
R.T.M. $18,903 $13,060 5,843 $7,094
Building Department , $293,008 $38,146 254,862 $29,598
Youth Service Bureau $232,634 $46,756 185,878 $41,795
Social Service Grants/Miscellaneous $82,366 $70,300 12,066 $70,403
Contingency Fund ' $153,038 0 153,038 0
Emergency Management $1,062,665 $142,858 919,807 $147,390
Fire Services $3,326,034 $1,161,327 2,164,707 $637,835
Police Department $6,361,688 $901,688 5,460,000 $1,069,797
Public Works Department $4,709,654 $1,564,069 3,145,585 $1,522,483
Conservation of Health $142,282 0 142,282 0
Public Health Nursing $27,820 7,917 19,903 0
Senior Citizens Commission $491,489 $81,897 409,592 ' $47,693
- Waterford Public Library $999,475 $179,352 820,123 $167,865
Page 1 of 2

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