Board of Selectmen Regular Meeting Materials (linked)

FIFTEEN ROPE FERRY ROAD & :
PHONE: 860-442-0553
WATEREORD, CT 06385-2886 &
er www.waterfordct.org
AGENDA
BOARD OF SELECTMEN
Regular Meeting
Tuesday, September 15, 2020
5:00pm
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(Procedural Action: Check register to be signed by Board of Selectmen in accordance
with CGS 7-83)
1. Cail to order.
2. Public Comment:
3. Planning and Development: Cooperative Purchase Acceptance - To consider
and act on a request from Rawle Dummet, Purchasing Agent, pursuant to
Section 3.08.010 of the Purchasing Ordinance and on behalf of the Planning
Department, after due diligence and careful consideration, is respectfully seeking
the Board's approval to Award the contract for Eugene O'Neill Roof Replacement
Project to Mattern Construction, inc. in the amount of $36,023. This vendor is
contracted to perform these services under Connecticut Department of
Administrative Services contract 19PSX0002. Funds will be available from Line
Item 20511-57859 Eugene O'Neill Roof Replacement.
4. Town Clerk: To consider and act ona request from David Campo Town Clerk
for the attached FY 21 Out-of-Series transfer and forward onto the Board of
Finance as required.

Agenda, Board of Selectmen
9/15/20 Regular Meeting
Page 2
5.
6a.
8a.
9a.
9b.
10.
10.a.
10.b.
11.
Emergency Management: Cooperative Purchase Acceptance - To consider and
act on a request from Rawle Dummet, Purchasing Agent, pursuant to Section
3.08.010 of the Purchasing Ordinance and on behalf of the Emergency
Management Department to seek the Board’s approval to have Everbridge
provide Emergency Alert Software in the amount of $22,460.16, for a three year
contract, which includes a one-time implementation and set up fee of
$583.38.Everbridge is contracted to provide this item under contract GS-35F-
0692P. Funds will be available from LI # 10122-52040 Service Contracts and
Repairs.
Appointments and Resignations:
Youth and Family Services Advisory Board: To consider and act on the
following appointments to fill the vacancies as follows:
Davonta Valentine — Term: 6/2/20 to 6/1/23
Erin McNamara — Term: 6/2/19 to 6/1/22
Disposition of Town Property (Ordinance, Chapter 2.112.020):
New Business:
Discussion of Quaker Hill Fire Company/Residents petition.
Correspondence:
Resident correspondence regarding QHFD
Resident correspondence
Consent Agenda:
Tax Refunds
Meeting Minutes: September 1, 2020
Adjournment:

PHONE: 860-442-0553
wwwavaterfordct.org
FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
September 9, 2020
Mr. Rob: Brule
First Selectman
Town of Waterford
15 Rope: Ferry Road
* Waterford, CT .06385
Re: Cooperative Purchasing-Barn Roof Replacement at the Eugene O'Neill Center
Dear Mr. Brule:
In keeping with Section 3.08.010 of the Purchasing Ordinance- Cooperative Purchasing, the
Purchasing Department, on behaif the Planning and Development Departinent, after duc
diligence and careful consideration, is respectfully seeking the Board's approval to: Award
the contract for this project to Mattern Construction Inc. in the amount of $36,023.00, This
vendor’ is’ contracted_to . perform | these ‘servicés under Connecticut Department. of.
: € Contract 19PSX0002. - :
bin Line Item:-20511-57859 Eugene O'Neill Roof Replaceient.
Parchasing Agent,
Town of Waterford

FIFTEEN ROPE FERRY ROAD WATERFORD, CT 06385-2886
DEPARTMENT OF PLANNING AND DEVELOPMENT
MEMORANDUM
TO: Rawle Dummett, Purchasing Agent
FROM: Abby Y. Piersali, AICP, Planning Director
DATE: September 10, 2020
TITLE: Recommendation for Bid Award for the Eugene O'Neill Barn Roof Replacement (Bid #20-109)
David Garside, Facilities Manager, has reviewed the project scope and bid from Mattern Construction
for the replacement of the Eugene O’Neill barn roof. He has indicated that Mattern has accounted for
the required scope of services in their submission and that their past project experience qualifies them
for this job. His recommendation is to award the bid, including all alternates, to low bidder Mattern
Construction.

i 2, ;Addendum Addendum} Addendum
Vendor. Base Bid:
1 2 3
Eagle Rivet:Roof Services $52,910.00 $3,600.00 $3,600.00} $4,200.00 $64,310.00
Mattern Construction Inc. $32,637.00 $2,016.00 $453.00) $917.00 $36,023.00!
Quality Roofing Services $77,595.00} $3}600,00| $4,950,00| $6,200.00 $89,345.00

Request far Quote Town of Waterford
Bid#Z0-109
PROPOSAL FORM - PAGE 1
SUBMITTED BY:
Company Name: Eagle Rive + Poot Seansite S Corp.
Address: J 5 Britton Onis town! Bloam Arles
state. CT zi; Ob0d?
Phone: Kla0- 953-199 Y Fax: $i20-953-nbMmen:_AA.. Dias @vaglerive}. ton
CERTIFICATION: {if a Submission is Offered):
The undersigned hereby affirms that:
« He/she-is a duly authorized agent of the Bidder,
¢ He/she has read the General Terms and Conditions, the Special Conditions and any technical
specifications that were made available to the Bidder in conjunction with this Bid and fully
understands and.accepts these terms unless specific variations have been expressly listed on the
Bid Proposal Form; :
* The Submission is being offered independently of any other Bidder and in full. compliance with
the collusive prohibitions specified in the General Terms'and Conditions of this solicitation; and
«The Bidder will accept any-awards made to them as a result of this Solicitation for aminimum af
ninety (90} calendar days following the date.and time of the bid apening,
ay: (ELE F./. GO
Manual Signature of Agent Date
Artnur- pias President
Typed/Printed Name of Agent Title of Agent
Include Original with Submission
Affix Manual signature-of authorized agent,
NO OFFER:
Indicate reasan(s) why no offer Is being submitted at this time.

Request for Quote Town of Waterford
Bid#20-103
PROPOSAL FORM - PAGE 2
Company Name: Eagle Binet Poot Srv. Cano
PROMPT PAYMENT
TERMS: Discount: % SO Days
Net: Bo
DQYERIATIONS:
The Bidder stiall identify all variations and exceptions taken to the General Terms and Conditions, the
Special Conditions and any Technical Specifications in the space provided below; provided, however, that
such variations are not expressly prohibited in the. Bid documents. For each variation listed, reference the
applicable section of the bid document. If no variations are listed here, it is understood that the Bidder's
Proposal fully complies with all terms and conditions. itis further understood that such variations may be
cause. for determining that the Bid Proposal is non- responsive.and ineligible for award:
Page #:__ Iter # of Section:
Variance
o BRSE B10 AME = #8 53,910-%
FY fy ~ Te Thousand! Kine Hundred Ten Dollacs.
Page #. Item # of Section:
Variance No @id = Nia
Page #:. item # of Section:
Variance ny Bid . Nip
STPage

Request for Quote Town of Waterford
Bid#20-109
TOWN OF WATERFORD
NON-COLLUSION STATEMENT
“The. undersigned affirms that they are duly authorized to execute this contract,
that this company, corporation, firm, partnership or individual has not prepared
this bid in collusion with any other bidder, and that the contents of this bid: as to
prices, terms or conditions of said bid have not been. communicated by the
undersigned. nor by any employee or agent to any other person engaged in this
type of business prior to the official opening of. this. bid.”
We understand that this proposal: must be signed by an authorized: agent of our
company to. constitute a valid proposal.
Date: —Stprmber 1%, J0a6_
Name of Company: —Eagie Crwet Root Sry.Coyp-
Name and Title of Agent: Argauc E_Diat.Mesidens
By (SIGNATURE); (LL/e
Address: A&..Bation nove, Blotertu ta, CT
Telephone Number: lo 953/93)
TijPage

Request for Quote Town of Waterford
Bid#20-109
AFFIRMATIVE ACTION/EQUAL EMPLOYMENT ACTIVITIES
Please indicate the name and address of the company official(s) responsible for carrying
out the Equal Employment Opportunity/Affirmative Action Program for your company:
Acthur F- Dias, Dee sidered
J2ibert OStramndir.._ CFO
lames 1. Trotk, CEO
If your company does.not have a written affirmative action plan, please estimate the
number of vacancies during the next 12 months, and indicate the numerical or
percentage goals you have set for the employment of minority people and females to
make your labor force reflective of the labor market in which you operate.
No @id = nii6
The vendor/bidder understands that failure to complete the above form in a satisfactory
manner will preclude such vendor from being actively considered for contract with the
Town of Waterford. The vendor /bidder also understands that the Affirmative Action
statements will become part of any contract, and that breach. of such statements will
constitute a breach of the contract subject to such remedies as provided by law.
I certify that there are.no misrepresentations, omissions, or falsifications in the foregoing
statements. and answers, and that the entries above are true, complete, and correct to
the best of my knowledge and belief,
Date. g LOA . Signature a Lif Title, Pre trd ene
Subscribed and sworn.to before me at. Eng Biver jn Bivorntiold
Connecticut,
i
127 Page

Request far Quote Town of Waterford
Bld#20-109
st
this_}°" pay of ___ Seotember~ 20.28.
AFFIRMATIVE ACTION STATEMENT
NOTE: IF YOUR COMPANY HAS LESS THAN 10 EMPLOYEES, OR HAS COMPLETED
THIS SAME FORM WITHIN 1 YEAR, YOU MAY OISREGARD THE. FOLLOWING
EQUAL EMPLOYMENT/AFFIRMATIVE ACTION SECTION, EXCEPT AS NOTED.
OR: (1) The number of employees G a
(2) Completed: this form within one year_. Yes __. x No
FOR SEALED BIDS: If your company has completed this form within one
year
Please forward.a photocopy of the initial form with your bid. If significant
Changes have taken place within the past year, please update the
information on
this form.
REQUIREMENT ~ Any vendor/bidder seeking: to do business with the Town of Waterford
must,.upon.request, supply the Town and/or the Waterford Human Resources with any
information concerning the Affirmative Action/Equal Employment practices of the
vendor/bidder, which the Town.and/or Commission deems necessary in fulfilling its
charge. Failure to supply such information, when requested, will result in the termination
of any further transactions between the vendor/bidder and the Town of Waterford,
COMPANY NAME AND ADDRESS
Engle River Root Srv Carp../5. Batten. De, Bhomfitd, CT
TYPE OF BUSINESS
S-Comaration - Open Sap
YPE OF ORGANIZATION
iTPage

Request for Quote Town of Waterfard
Bid#20-109
Corporation \ Partnership Individual
If unit filing this. application is not the above-named company, give the name, address,
and telephone number of reporting unit.. (Branch, agent, representative),
No. Bid = Alp
INSURANCE REQUIREMENTS
Within five days of contract award, the awarded vendor shail provide a Certificate
of Insurance in accordance with the following requirements:
Contractor/Vendor will agree to maintain in force at. all times during which
work/services are to be performed, the following minimum limits of insurance
coverage. Coverage will include the bidder and all of its agents, employees and-sub-
contractors and other providers of services and shall name the Town of Waterford,
its employees and. agents as an Additional Insured on a primary and non-
contributory basis to the bidders Commercial General Liability and Automobile
Liability policies. The Insurance. company (ies) must be licensed with the State of
Connecticut and have-a Financial Strength Rating of “A-" or higher and. a Financial
Size Rating of VIII or higher from A.M. Best Company.
(Minimum
Limits)
General Liability* Fach Occurrence $1,000,000
General Aggregate $2,000,000
Products/Completed $2,000,000
Operations Aggregate
ig}Page

Request for Quote Town of Waterford
Bid#20-109
Auto Liability* Combined Single Limit
Each Accident $1,000,000
Umbretla* Each Occurrence $1,000,000
(Excess Liability) Aggregate $1,000,000
Workers’ Compensation Work Comp Statutory
& Limits
EL Each Accident
Employers’ Liability . $500,000
EL Disease Each Employee
. . $500,000
EL Disease Policy Limit
$500,000
The Town of Waterford must be named as “Additional Insured” on this policy.
A Certificates of Insurance documenting. the coverage listed above must be
presented.to The Town of Waterford prior to the commencing of any: work/service,
The Contractor/Vendor also: agrees to provide replacement and/or renewal
certificates at least 30 days prior to the expiration of each policy.
If any policy is written on a “Claims Made” basts, the policy must be. continually
renewed for a minimum of two (2). years following the completion date of the
work/service. If the claims-made policy is replaced and/or the retroactive date is
changed, then the. expiring policy. must. be endorsed to extend the reporting pertod
for claims. for two (2). years from. the campletion:date.
is[Page”

Town of Waterford
Request for Quote
Bid#20-109
Addendum One i
SCOPE OF WORK
THE REVOVAL OF THE SPOTLIGHT WALKWAY AND HATCH.
Description of Work; Provide all materials, labor, equipment to perform all operations required to
completely remove the spotlight walkway, ail of Its adjacent components along with the roof access
hatch.
This work shall include but not be limited to the following:
a. Remove existing walkway and its’ flashing, This along with any additional flashing material
._ utiJized’to secure any penetrations (Into. the roof) In and around this structure as required.
b; Remove the existing raof hatch and its’ flashing. This atong with any additional flashing material
utillzed’to secure any penetrations (into the roof) In and around this structure as required.
c. . Seal / Install the appropriate substrate (such as exterlor COX plywood) over the open area left as
a resutt of the removal of either this hatch or walkway:
d. fle-secure any substrate nalls that.have backed out prior to instailation of new falt.
2. Replace any deterlorated woad decking encountered with like materlalan an as needed and
approved basis.
f. Any deterlorated decking removed along the exposed roof {underside painted?) shall be
repainted with a prime and two coats of paint to match that which was removed and adjacent
surfaces.
For you ease of reference we have attached a photograph of this walkway onthe following gage.
Estimated time to completion_} vata,
Please enter your LUMP SUM PRICE HERE $ 3.90°°°
Pledse sign and date this addendum HERE fi. 2 £2. wave Zed
23 Page

Request far Quote Town of Waterford
Bid#20-109
Addendum Two
SCOPE OF WORK
HE REVOVAL OF THE ELECTRICAL. NON-ENERGIZED CONDUIT FEED LINE,
Description of Wark; Provide all materials, labor, aquipment to perform all operations required to
completely remove electrical conduit non-energized feed line, along with all of its adjacent components
parts,
This work shall Include but not be limited te the following:
a. Remove existing condult and its’ flashing. This along with any additional flashing material
around utilized to secure any penetrations (into the building} In and around this conduit as.
required.
b, Seal / Install: the appropriate substrate (such as exterlor CDX plywood) over the open area left as.
~ in the side of this building -as result of the removal of condult.
¢, Re-secure any-substrate nails that have backed or siding that may have become lose- from Its
removal.
d. Replace any detertorated wood with like material an an as needed and. approved basis.
@.. Seal the apening -that will be created at Its base- when this conduit is removed with a Slka quick
set mortar,
‘or you ease of reference we have attached a phot of this conduit on the follow!
-od
Please enter your LUMP SUM PRICE HERE 4 Dilodd’?
Please sign and date this addendum were_Y be l Le. 9 . /, Zo
25 Page

a.
b.
C
d.
ae,
Request for Quote Town of Waterford
Bid#20-109
Addendum Three
SCOPE OF WORK
THE REVOVAL AND REPLACEMENT OF THE FASCIA METAL; SOUTHERN ELEVATION. ONLY
Description.of Wark; Provide all materials, labor, equipment to perform-all operations required to
completely remove and replace the fascia metal (southern efevation only} afong with all of Its adjacent
components parts.
This work stall include but not be limited to. the fattowing:
Remove the existing fascia metal (southern elevation},
‘Re-secure any substrate nails that have backed or framing that may have became lose- fron its
removal,
Replace any deteriorated wood with like material on an as needed and approved basis.
Install a custom fabricated 032 metal flashing to properly conform and seal the existing wood
support framing. :
This new replacement flashing shall be of commercial grade and have a baked on Kynar white on
white finish,
Ail of this work shail specifically follow the SMACNA guldelines published for it,
For you ease of reference we have attached a photograph of this conduit on the following page,
Please enter your LUMP SUM PRICE HERE s 4,300°°°
Please signand date this addendum-HERE an d vA Gl. Zo
27 Page

Request for Quote Town of Waterford
Bid#20-109
PROPOSAL FORM - PAGE 1
SUBMITTED BY:
Company Name:__Mattern ConstructionInc.
Address:,_26M Bushnell Hollow Road Town:._ Baltic
stater____CT Zip: _06330
Phone: 860-822-8457 Fax: Emait:_!icasg@matternconstruction.cam
CERTIFICATION: (if a Submisston is Offered):
The undersigned hereby affirms that:
« He/she is a duly authorized agent of the Bidder,
* He/she has read the General Terms and Conditions, the Special. Conditions and any technical
specifications that were made available to the Bidder in conjunction with this Bid and fully
‘understands and accepts these terms unless specific variations have been expressly listed on the
Bid Proposal Form;
* ~ The Submission is being offered independently of any other Bidder and in full compliance with
the collusive prohibitions specified in the General Terms and Conditlons.of this solicitation; and
« -The Bidder will accept any awards made to them as a result of this Solicitation for a minimum of
ninety (90) calendar days following the date and time of the bid opening,
2. f Uy 9/2/2020
Manual Signature of Agent. Date.
Eric Mattern Vice President
Typed/Printed Name of Agent Title of Agent
include Original with Submission
Affix Manual signature of authorized agent.
NO OFFER:
Indicate reason(s) why no offer is being submitted at this time.
Base Bid Lump Sum:_ $32,637.00 Thirty Two Thousand Six Hundred and Thirty Seven Dollars
BlPage

a,
Town of Waterford
Request for Quot
ts) for Quote Bid#20-109
|
Addendum One
SCOPE OF WORK
THE REVOVAL OF THE SPOTLIGHT WALKWAY AND HATCH.
Description of Work: Pravide all materials, labor, equipment to perform all operations required to
completely remove the spotlight walkway, all of its adjacent components along with the roof access
hatch.
- This work shall include but not be limited ta the following:
Remove existing walkway and its’ flashing, This along with any additional flashing material
utilized to secure any penatrations (into the roof] in and around this structure as required,
Remove the existing roof hatch and its’ flashing. This along with any additional flashing material
utilized to secure any penetrations (into the roof) in and around this structure as required.
Seal / install the appropriate substrate (such as exterior CDX plywood) over the open area léftas
a result of the removal of either this hatch or walkway.
Re-secure any substrate nails that have backed out prior to installation of new felt.
Replace any deteriorated wood decking encountered with like materlalon an as needed and
approved basis,
Any deteriorated decking removed along the exposed roof (underside painted?) shall be
repainted with a prime and two coats of paint to match that which was removed and adjacent
surfaces.
For you ease of reference we have attached a:photograph of this walkway on the fallowing page.
Estimated time to completion:_1 week
Please enter your LUMP SUM PRICE HERE _ $2,016.00
Please sign and date this addendum HERE. C2 4 9 14 20°20
23 Page

Request for Quote Town of Waterford
Bid#20-109
Addendum Two
SCOPE OF WORK
TNE REVOVAL OF THE ELECTRICAL NON-ENERGIZED CONDUIT FEED LINE.
Description af Work; Provide all materials, labor, equipment to perform ail operations required to
completely remove electrical conduit non-energized feed line, along with ail of its adjacent components
parts,”
This.work shail include but not be Ilmited to the following:
a. Remove existing conduit and its’ flashing, This atong with any additional flashing material
around utilized to secure any penetrations {into the building} in and around this. conduit as
required. .
b, Seal / install the appropriate substrate (such as exterior COX plywood] over the operarea left as
— in the side of this building -as result of the removal of conduit.
¢. Re-secure any substrate nails that have backed or siding that may have become lose- from its
removal.
Replace any deteriorated wood with fike material on an as needed and approved basis.
Seal the opening -that will be created at its base- when this conduit is. removed with a Sika quick
set mortar.
oy ease of referen 2 have attached ’a photography of this conduit on the following 03:
Please enter your LUMP SUM PRICE HERE__ $453.00
Please sign and date this. addendum HERE, ry ae 9/2/2020
25 Page

Request for Quote Town of Waterford
Bid#20-109
Addendum Three
SCOPE OF WORK
THE REVOVAL AND REPLACEMENT OF THE FASCIA METAL: SOUTHERN ELEVATION ONLY
Description of Wark; Provide all materials, labor, equipment to perform all operations required to
completely remove and replace the fascia metal (southern elevation only) along with all of its adjacent
components parts.
This work shall include but not be limited to the following:
a.
b.
Remove the existing fascia metal (southern elevation},
Re-secure any substrate nails that have backed or framing that may have become lose- from its
removal,
Replace any deteriorated wood with like material on an as needed and approved basis,
Install a custom fabricated .032 metal flashing to properly conform and seal the existing wood
support. frarning.
This new replacement flashing shall be of commercial grade and have a baked on Kynar white on
white finish,
All of this work shail specifically fallow the SMACNA guidelines published for it.
For you ease of reference we have attached a photograph of this conduit on the following page.
Please enter your LUMP SUM-PRICE HERE __ $917.00
Please sign and date. this addendum HERE Ss Z=> 9/2/2020
qT
27 Page

ATTERN
CONSTRUCTION INC,
GENERAL CONTRACTING / CONSTRUCTION MANAGEMENT
26M Bushnell Hallow Road, Baltic, CT 06330
Phones (860) 887-1998. Fax: (860).886-8091
www. matternconstruction.com
Customer References:
1. Jeff Lortie - Norwich Public Utillties...860-319-7689
2, Dennis Page - Foxwoods:Project Manager...860-373-6045
3, Kathy Osten.- Town of Sprague First Selectman...860.822.3000 Ext. 201
An Affirmative Action Equal Opportunity Employer
TEPage

711412020 hitps:#biznét.ct:gowSDSearch/Certificate.aspx?recno=43687
State of Connecticut
Department of Administrative Services
Supplier Diversity Program
‘This Certifies Mattern Construction; Inc.
26M Bushnell Hollow Road Baltic CT 06330
Asa : Smal Business Enterprise
August 03,2020 through August 03,2022
~ Owner(s}: Gearge Matter
Contact: Eric Mattern, Telephone: 8608228457 Ext: 21 FAX: 8608868091
E-Mail: ériom@mattemecoiistniction.com. Web: Address: .. www,mattermvonstruction.com
**Affilinte Companies: _ ALL RECORDS STORAGE, LLC; BROADBROOK VALLEY, LLC; G&E MATTERN, LLC; J&D
<” EMBROIDERING, LLC; MATQUIP, LLC; MATT WOOD, LLC; MEDCLEAN, LLC; RIVERBEND
REALTY, LLC; ROUND HILL, LLC; STOCKHOUSE, LLC
CPV [MMrewron
Supplier Diversity Director. 
Suppher Diversity Specialist
** A contractor’awanded a cantract of a pottion 6's conizaét under the set-aside program shall sot subconttacc with any gerzan(s) with wham the conifactor ix afiisted,
hitps/iznel.ct.gowSDSearchiCertificate.aspx?racno=43667:
4

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co CERTIFICATE OF LIABILITY INSURANCE i nantee
THIS CERTIFICATE 13 ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER, THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND GR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS.CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE fSSUING’INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER,
IMPORTANT: ifthe certificate Holder's an: ADDITIONAL INSURED, the policy(fes) must-have ADDITIONAL (INSURED provisténs or be eridorsed,
IESUBROGATION IS WAIVED; subject to the terms and conditions of the pollcy, certain policies may require an endorsement. A statament.cn
this cprtificate does not confer rights to the cartificate holder in lleu of such andorsement{s),
pronuceR 860-564-3315 AST Quintal: Agency, Inc.
Th tal Agent a
Ta? Narwiet Ha Re, Bix 408 EN ny, 880-684-3376 TERE nay 860-684-0255
Central Village, CT 08332 [stifles
Quintal Agency, Inc.
—.' i
insurer :NCCI Holdings, Inc.
suRED en suaere: The Travelers Companies, inc
: Pe usta alow Road” ( psuseno Nationwide S7aT7
aitic, CT 06339 usunes Landmark American insurance:Co
| wauneng Woerty Mutual Insurance
inguren re: Westchester Surpius Lines
SOVERAGES. CERTIFICATE NUMBER: REVISION NUMBER:
THId IS TO CERTIFY THAT THE POUCIES DF INSURANCE LISTED BELOW HAVE SEEN ISSUED. TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD.
INDIGATED. " NOTWITHSTANDING. ANY. REQUIREMENT, TERM OR CONDITION OF ANY CONTRAGT. OR OTHER OCCUMENT WiTH RESPECT TO WHICH THIG
CERTIFICATE MAY BE ISSUEO OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS.SUGJECT TO ALL THE TERMS..
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
a Tipe OF HeURANGE eer ua POUSY NUMBER Deeheen Lanne er
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SHOULD ANY OF THE AGOVE DESCRIBED POLIGIES BE CANCELLED BEFORE
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* Request for Quote Town of Waterford
Bid#20-109
PROPOSAL FORM - PAGE 2
Company Name: Mattern Construction Inc.
PROMPT PAYMENT
TERMS: Discount: NA % Days
Net:
OUARIATIONS:
The Bidder shall identify. aff variations and exceptions taken to the General Terms and Conditions, the
Special Conditions and any Technical Specifications in the space provided below; provided, however, that
such variations are not expressly prohibited in the Bid documents. For each variation listed, reference the
applicable section of the bid document. If no variations are fisted here, it is understood that the Bidder's
Proposat fully compties with all terms and conditions. It is further understood that such variations may be
cause for determining that the Bid Proposal is non- responsive and ineligible for award:
Page #:. item # of Section:
Variance
Page #:__. item # of Section:
Varlance
Page #: item # of Section:
Variance
ayPage
}
'

Request for Quote Town of Waterford
Bld#20-109
TOWN OF WATERFORD
NON-COLLUSION STATEMENT
“The undersigned affirms that they are duiy authorized to execute this contract,
that this company,. corporation, firm, partnership or individual has not prepared
this bid in. collusion with any other bidder, and that the contents of this bid as to
prices, terms. or conditions of said bid have not been communicated by the
undersigned nor by any employee or agent to any other person. engaged in. this
type of business prior to the official opening of this bid.”
We understand that this proposal must be signed by an. authorized agent of our
company ta constitute a valid proposal.
Date: 9/2/2020
Name of Company: Mattern Construction Inc,
Name and Title of Agent: _ Eric Mattern
By (SIGNATURE): & Ame
Address: 26M: Bushnell Hollow Rd, Baltic, CT, 06330
Telephone Number: 860-822-8457
TF ] Fa Ze

Request for Quote Town of Waterford
Bid#20-108
AFFIRMATIVE ACTION /EQUAL EMPLOYMENT ACTIVITIES
Please indicate the name.and address of the company. official(s) responsible for carrying
out the Equal Employment Opportunity/Affirmative Action Program for your company.
Tammy Rainville
26M Bushnell Hollow Rd, Baltic, Cr, 06330
If your company does not have a written affirmative action plan, please estimate the
humber of vacancies during the next 12. months, and indicate the numerical or
percentage goals you have set for the employment of minority peaple and females to
make your labor force reflective of the labor market in which you operate.
N/A
The vendor/bidder understands that failure to complete the above form in a satisfauw y
manner will preclude such vendor from being actively considered for contract with the
Town of Waterford. The vendor /bidder also understands that the Affirmative Action
statements will become part of any contract, and that breach of such statements will
constitute a breach of the contract subject to such remedies as. provided by law..
I certify that there are no misrepresentations, omissions, or falsifications in.the foregoing
statements and answers, and that the entries above are true, complete, and correct to
the: best of my knowledge and belief. .
Date,_9/2/2020 Signature foe Titte_ Vice President
Subscribed’ and sworn to before me at _26M Bushnell Hollow Rd, Baltic
Connecticut, 06330

Request-for Quate Town of Waterford
Bid#20-103
this__2___ Day of _September 20.20.
AFFIRMATIVE ACTION STATEMENT
NOTE: ° IF YOUR COMPANY HAS LESS THAN 10 EMPLOYEES, OR HAS COMPLETED
THIS SAME FORM WITHIN 1 YEAR, YOU MAY DISREGARD THE FOLLOWING
EQUAL EMPLOYMENT/AFFIRMATIVE ACTION SECTION, EXCEPT AS NOTED.
OR: (1) The number of employees
{2) Completed this form within one year ¥ Yes No
FOR SEALED BIDS:. If your company has completed this form within one
year
Please forward a photocopy of the initial form with your bid. If significant
Changes have taken place within the past year, please update the
information on
this form.
REQUIREMENT - Any vendor/bidder seeking to do business with the Town of Waterford
must, upon request, supply the Town and/or the Waterford Human Resources with any
information concerning the Affirmative Action/Equal Employment practices of the
vendor/bidder, which the Town and/or Commission deems necessary in fulfilling its
wt ge. Failure to supply such information, when requested, will resuit in the termination
of any further transactions between: the vendor/bidder and the Town of Waterford.
COMPANY NAME AND ADDRESS
Mattern.Construction Inc, 26M Bushnell Hollow.Rd, Baltic, CT, 06330
EOF BUSINESS
Generai Contractor
TYPE OF ORGANIZATION

Request for Quote Town of Waterford .
Bid#20-109
Corporation v Partnership Individuat
If unit filing this application is. not the above-named.company, give the name, address,
and telephone number of reporting unit. (Branch, agent, representative).
INSURANCE REQUIREMENTS i
J Within five days of contract award, the awarded vendor shall provide a Certificate i
of Insurance in accordance with the following requirements:
Contractor/Vendor will agree to maintain in force at all times. during which
work/services are to be performed, the. following minimum limits of insurance
coverage. Coverage will include the bidder and ail of its agents, employees and ‘sub-
contractors and other providers.of services and shall name the Town of Waterford,
its employees and agents as an. Additional Insured on a primary and non-
contributory: basis to the bidders Commercial General Liability and Automobile
Liability policies, The insurance company (ies) must be licensed with the State of
Connecticut and have a Financia! Strength Rating of “A-” or higher and a Financial
Size Rating of VIII or higher from A.M. Best Company.
(Minimum
Limits)
General Liability* Each Occurrence $1,000,000
General Aggregate $2,000,000
Products/Completed $2,000,000
Operations Aggregate
Te Pare

Request for Quote Town of Waterford
Bid#20-103
| Auto Liability* Combined Single Limit
Each Accident $1,000,000
|
ji Umbrella* Each Occurrence $1,000,000
|| (Excess. Liability) Aggregate $1,000,000
i ,
ti Workers’ Compensation Work Comp Statutory
& Limits
EL Each Accident
Employers’ Liability . $500,000
EL Disease Each Employee
; $500,000
EL Disease Policy Limit
$500,000
The. Town of Waterford must be named as “Additional Insured” on this policy.
A Certificates of Insurance documenting the coverage listed above must be
presented to The Town of Waterford prior to the commencing of any work/service.
The Contractor/Vendor also agrees to provide replacement and/or renewal
certificates at least 30 days prior to the expiration of each policy:
If any policy is written on a “Claims Made” basis, the policy must be continually
renewed for a minimum of two (2) years following the completion date of the i
work/service. If the.claims-made policy is replaced and/or the retroactive. date is ]
changed, then the expiring policy must be endorsed to-extend the reporting period
for claims for two (2) years from the completion date.
Gb TPage
ae eee

DATE _ September 1, 2020
U ALITY Connecticut's Choice
@ 00 G for Commercial Roofing pROPOSALY QRS # 20-0901
R FIN Veteran Qwned and .
SERVICES, ING OPerated Since 1970 Joename — Bid #109
cocarion Red Barn
PO Box 36 + Wast Haven; CT 06516 + T: 203.931.7663 + Fi 203.931.0408
PHONG NUMBER 860-444-5842
CLIENT Town of Waterford .
15 Rope Ferry Road FAX NUMBER
Waterford, CT 06385
ATTENTION: Mr. Rawle Dummett
Email: rdummett@waterfordct.org
‘We propose to provide labor, materials and equipment required to remove existing
roofing and install a new GAF Architectural shingle roof as follows:
\.” We will protect building and grounds from damage during project.
2. We-will remove and dispose of existing roofing to decking, Note: Any damaged or
rotted decking to. be replaced on a unit cost basis of $2,25/board foot, Exposed decking
at eaves needing to be teplaced to be. painted on underside as specified.
3. We.will install ice and water shield ahd underlayment felt:to roof area as specified.
We will install Aluminum edging and GAF starter shingles at perimeters.
‘We will install GAF Timberline Architectural style shingles in a standard color of your
choice.
.. We will flash roof to sidewalls, head walls and pipes.
; We will install new base flashings and counter flashings on chimney.
we
6.
7.
8. We will install GAF ridge vent and ridge cap shingles.
9, We include cupola roof and repairs to cupola fascia and soffit,
10. We will clean roof and'grounds of our job-related debris,
Note: This proposal is priced using current material: pricing; any increase in material pricing prior to
entering into a formal contract will be cause for change in price stated herein.
WE PROPOSE TO FURNISH MATERIAL AND LABOR IN ACCORDANCE WITH THE ABOVE SPECIFICATIONS
FOR THE SUM OF:
Price is; $77,595.00
Payment Terms: Progress. Billings
PLEASE READ ALL PRINTED-TERMS AND CONDITIONS ON THE REVERSE SIDE.OF THIS PROPOSAL
CAREFULLY AS THEY REPRESENT MATERIAL CONDITIONS EFFECTING THIS PROPOSAL.
For QUALITY ROOFING SERVICES, INC. READ, ACCEPTED AND UNDERSTOOD,
ATE
FOR:
Title Danny R. Y » Preside AME
THIS. PROPOSAL MAY BE WITH IF NOT ACCEPTED WITHIN 14° pays
QUALITY ROOFING SERVICES , ING. reserves the: right to specify terms of payment; standard terms of payment
are “IN FULL UPON:COMPLETION,” A service charge of 1-1/2 % per month will be added to all unpaid: accounts
90 days-after billing date. The purchaser agrees to pay all costs of collection including reasonable attortiey fees.
An Affirmative Action/Equal Oonortunitv Employer.

Request for Quote Town of Waterford
Bid#20-109
ORS Prop. # 20-0901
SPECIAL CONDITIONS
Company Name: Quality Roofing Services, Inc.
A. CONTACT PERSON
During the course of this request pracess, from issuance until a recommendation for award, Bidders shall
not initiate contact related to this request with anyone other than the officially designated individual.
For this bid the contact is Rawle Dummett at 860-444-5842 or email: rdummett@waterfordct.org.
Faliure to abide by this requirement may result in disqualification from further participation in this
process.
B. QUESTION DEADLINE
All questions regarding this. Request for Proposal shail be directed by email to Rawle Dummett. All
inquiries shall clearly identify the name of the firm and the authorized representative, the RFQ number
and title.
There is no deadline for receipt of questions from Bidders in regards ta this RFQ;
C, SUBMITTAL INSTRUCTIONS
The Town desires to receive a clear, concise, economical presentation of the vendor's proposal. Bidders
should submit the following with their bid:
One original of the bid packet and Two Capies.
One original of the completed bid.forms and. Two Copies.
One original of signed bid addendum(a) and Two Copies.
Submit afl of the above in a sealed envelope with the bid number and-project name in the lower
left hand corner of envelope, with the. bidder's name clearly written on the envelope:
Pw be
Failure ta submit a proposal in the manner indicated may be cause forit to be considered ‘non-responsive
and ineligible for consideration and subsequent award.

Request for Quote Town of Waterford
Bid#20-109
PROPOSAL FORM - PAGE 1
SUBMITTED BY:
Company Name: Quality Roofing Services, Inc.
Address: 2% :0- Box 30 - 599 Island Lane Town: West Haven
State; ct Zip: _ 06516
Phone: 203-931-7663 fax: 203-931-0408 Email: tyoung@qualityroofing.com
CERTIFICATION; (if a Submission is Offered):
The undersigned hereby affirms that:
« He/she is a duly authorized agent of the Bidder,
* He/she has read the General Terms and Conditions, the Special Conditions and any technical
specifications that were made available to-the Bidder in conjunction with this Bid and fully
understands and accepts these terms unless specific variations have been expressly listed on the
Bid Proposal Form;
«The Submission is being offered independently of any other Bidder and in full compliance with
the collusive prohibitions specified in the General Terms and Conditions.of this solicitation; and
« | The Bidder will accept any awards made to them as a result of this Solicitation for a mitimum of
ninety (30) calendar days following the date and time of the bid opening.
By: Nasu 2 uh a/ Sept. 1, 2020
. Mpnuat Signature Age(t) Date
Danny R. Young President
Typed/Printed Name of Agent Title of Agent
include Original with Submission
Affix Manual signature of authorized agent.
NO OFFER:
Indicate reason(s} why no offer is being submitted at this time.
SfPage

Request for Quote Town of Waterford
Bid#20-109
PROPOSAL FORM - PAGE 2
Company Name:
PROMPT PAYMENT
TERMS: Discount: %, Days
Net:
OWERIATIONS:
The Bidder shall identify all variations and exceptions taken to the General Terms and Conditions, the
Special Conditions and any Technical Specifications in the space provided below; pravided, however, that
such variations are not expressly prohibited in the Bid documents. For each variation listed, reference the
applicable section of the bid document. If no variations are listed here, it is understood that the Bidder's
Proposal fully complies with all terms and conditions. It is further understood that such variations may be
cause for determining that the Bid proposal is non- responsive and ineligible for award:
Page #: _ltem # of Section:
Variance
Page #. Item # of Section: —_
Variance
Page #: Item # af Section:
Varlance
oTPage

Request for Quote Town of Waterford
Bid#20-109
TOWN OF WATERFORD
NON-CGLLUSION STATEMENT
“The undersigned affirms that they are duly authorized to execute this contract,
that this company, corporation, firm, partnership or individual has not prepared
this bid in collusion with any other bidder, and that the contents. of this bid as to
prices, terms or conditions of said bid have not been communicated by the
undersigned nor by any empioyee or agent to any other person engaged in this
type of business prior to the afficiat opening of this bid.”
We understand that this proposal must be signed by an authorized agent of our
company to constitute a valid proposal.
September 1, 2020
Date:
Name of Company: Quality Roofing Services, Inc.
Name and Title of Agent; Panny R. Young, President
By (SIGNATURE): wr va nh
P.O. Box 30 + 599 Island Lane
Address: _West. Haven, CT 066516
Telephone Number: 203-931-7663
iipPage

Request for Quote Town of Waterford
Bid#20-109
AFFIRMATIVE ACTION/EQUAL EMPLOYMENT ACTIVITIES
Please Indicate the name and address of the company official(s) responsible for carrying
out the Equal Employment Opportunity/Affirmative Action Program for your company.
Debra White, Secretary
Quality Roofing Services, Inc
PO Box 30
West Hayen, Ct06516
If your company does not have a written affirmative action plan, please estimate the
number of vacancies during the next 12 months, and indicate the numerical or
percentage goals you have set for the employment of minority people and females to
make your labor force reflective of the labor market in which you operate.
The vendor/bidder understands that failure to complete the above form in a satisfactory
manner will preclude such vendor from being actively considered for contract with the
Town.of Waterford. The vendor /bidder also understands that the Affirmative Action
statements. will become part of any contract, and that. breach of such statements will
constitute a breach of the contract subject to such remedies as provided by law.
I certify that there are no misrepresentations, omissions, or falsifications In the foregoing
statements and answers, and that the entries above are true, complete, and correct to
the best of my knowledge and belief.
Date _ 9/1/2020 Signature Dy Add, Wi KTritle Secreay
Subscribed and sworn to before me at.__599 Island Lane, West Haven, Ct
Connecticut,
WTR Ee

Request for Quote Town of Waterford
: Bid#20-109
this _Ist___ Day of _September. 2020.
APFIRMATIVE ACTION STATEMENT
NOTE: IF YOUR COMPANY HAS LESS THAN 10 EMPLOYEES, OR HAS.COMPLETED
THIS SAME FORM WITHIN 1 YEAR, YOU MAY DISREGARD THE FOLLOWING
EQUAL EMPLOYMENT/AFFIRMATIVE ACTION SECTION, EXCEPT AS. NOTED.
OR: (1) The number of employees 25
(2) Completed this form within one year Yes * ‘No
FOR SEALED BIDS: If your company has completed this form within one
year
Please forward a photocopy of the initial form with your bid. If significant
Changes have.taken place within. the past year, please update the
information on
this form.
REQUIREMENT ~ Any vendor/bidder seeking to do business with the Town of Waterford
must, upon request, supply the Tawn and/or the Waterford Human Resources with any
information, concerning the Affirmative Actién/Equal Employment practices of the
vendor/bidder, which the Town and/or Commission deems necessary in fulfilling its
charge.. Failure to supply such information, when requested, will result in the termination
of any further transactions between the vendor/bidder and the Town of Waterford.
COMPANY NAME AND ADDRESS
Quality Roofing Services, Inc
TyPE_ OF BUSINESS
Roofing Contractor.
E r 10
TP ane

Town of Waterford
Request for Quot:
equest for Quote Bid#20-109
Addendum One
SCOPE OF WORK
THE REVOVAL OF THE SPOTLIGHT WALKWAY AND HATCH,
Description of Work: Provide all materials, fabor, equipment ta perform all operations required to
completely remove the spotlight walkway, all of its adjacent components along with the roof access
hatch.
This work shail include but not be limited to the following:
a. Remove existing walkway andiits’ flashing. This along with any additional flashing material
utilized to secure any penetrations (into the roof) in and around this structure as required.
b. Remove the existing roof hatch and its’ flashing. This along with any additional flashing material
utilized to secure any penetrations (into the roof} in and around this structure as required.
c. Seal / install the appropriate substrate (such as exterior CDX plywood) over the open area left as
a result of the removal of either this hatch or walkway.
Re-secure any substrate nails that have backed out prior to installation of new felt.
Replace any deteriorated wood decking encountered with like material on an as needed and
approved basis.
f. Any deteriorated decking removed along the exposed roof (underside painted?} shailbe
repainted with a prime and two coats of paint to match that which was removed and adjacent
surfaces,
For you ease of reference we have attached a photograph of this. walkway.on.the following pay
Estimated time ta completion: 3 Days
Please enter your LUMP SUM PRICE HERE ___ 93, 600. 00
(2. wv
Please sign and date this addendum HERE, Denny RXoung / 97 4Gg020
23.Page

, Request for Quote Town of Waterford
Bid#20-109
Addendum Two
SCOPE OF WORK
THE REVOVAL OF THE ELECTRICAL NON-ENERGIZED CONDUIT FEED LINE.
Description of Work: Provide ail materials, labor, equipment to perform all operations required to
completely remove electrical conduit non-energized feed Ine, along with al of its adjacent. components
parts.
This work shall include but not be limited to the following:
a. Remove existing conduit and its’ flashing. This along with any additional flashing material
around utilized to secure any penetrations {into the building} in and around this conduit as
required.
b. Seal / install the appropriate substrate (such as exterior CDX plywood) over the open area left as
~ in the side of this building -as result of the removal of conduit.
c. Re-secure any substrate nails that have backed or siding that may have become lose- from its
removal,
Replace any deteriorated wood with like material on an as needed and approved basis.
e.. Seal the opening-that will be created at its base- when this conduit is removed with a Sika quick
set mortar.
Please enter your LUMP SUM PRICE HERE $, 1950.00
Please sign and date this addendum HERE wie R, 7 WAS / 3/87 202
OW
25 Page.

Request for Quote Town of Waterford
Bid#20-169
Addendum Three
SCOPE OF WORK
THE
OVAL AND REPLACEME! La ‘ASCIA METAL: SOUTHERN ELEVATION ONLY
Description of Work: Provide all materials, labor, equipment to: perform all operations required to
completely remove and replace the fascia metal (southern elevation only) along with all of its adjacent
components parts.
This work shall include but not be limited to the following:
a.
9
Remove the existing fascia metal (southern elevation).
Re-secure any substrate nails that have backed or framing that may have become lose- from its
removal.
Replace any deteriorated wood with {ike material on an as needed.and approved basis,
install a custom fabricated .032 metal flashing to properly confarm and seal the existing woad
support framing.
This new replacement flashing shall be of commercial grade and have a baked on Kynar white on
white finish,
All of this work shail specifically follow the SMACNA guidelines published for it.
For you ease of reference we have attached a phota: h_of this conduit on the followin
Please enter your LUMP SUM PRICE HERE $6, 200.00
Please sign and date this addendum HERE__P@. R. K Zig 02
ad Qo NO
27 Page

TOWN OF WATERFORD
TRANSFER REQUEST FORM
Out of Series Transfer Request
Town Clerk
DEPARTMENT
APPROVED CURRENT ACCOUNT REVISED
Budget Budget SINGREASE Budget
Line No. Org. Code Object Code Object Description Amount Amount Amount
1 10121 59010}Contingency 265,000 265,000 (5,593} 259,407
2 40109 51210} Clerical/Technical 51,720