Board of Finance Regular Meeting Agenda (linked)
agenda center agenda
| Board/Commission | Board of Finance |
|---|---|
| Meeting Date | August 11, 2021 |
| Pages | 62 |
| File Size | 3.8 MB |
| OCR Status | Searchable (OCR processed) |
| Source URL | Original |
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PHONE: 860-442-0553
www.waterfordct.org
FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
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BOARD OF FINANCE
AGENDA
Waterford Municipal Complex
Regular Meeting, 7:00 p.m.
91:6 WY 6- SONY 1202
1. Establishment of a quorum and call to order.
2. Public Comment.
3. Approval and acceptance of revised minutes of July 21, 2021.
4. To consider and act on a request from the Board of Selectmen on behalf of Christine
Walters, Interim Director of Human Resources, for an FY22 Out of Series Transfer as
follows:
Account | Description Approved | Current Account Account Revised
Budget Available | Increase Decrease Available
Amount Budget Budget
Amount Amount
10145- | Administration | 125,548 125,548 (700) 124,848
51110
10145- | Telephone 700 700
52080 Total 700 (700)
5. To consider and act on a recommendation to fund an additional appropriation request
from Fire Administrator, Michael Howley, for a new Quaker Hill Fire Rescue Boat Motor as
a new CNR Project to be funded in the in the amount of $40,000 through the CNR
Undesignated Fund Balance and Forward to the RTM.
6. Toconsider and act on a request from the Board of Selectmen on behalf of Gary
Schneider, Public Works Director, CNR Line #20511-57856 for the Jordan Village
Sidewalks to move $100,000 from Designated to Appropriated for this project and
forward onto the RTM.
Board of Finance Agenda
Page 2
7.
10.
To consider and act on a request from the Board of Selectmen on behalf of Gary
Schneider, Public Works Director, to merge the two lines for the Jordan Sidewalk Project
into one line. Line #33022-55887 - $304,000 and Line #20511-57856 - $100,000 be
merged to CNR Line #20511-57856 for a total of $404,000 and forward onto the RTM.
To consider and act on a recommendation to fund an additional appropriation request
from the Director of Public Works, Gary Schneider, for a new Town Hall Front Door
Project as a new CNR Project to be funded in the amount of $35,000 through the CNR
Undesignated Fund Balance and forward onto the RTM.
To consider and act on a request from the Board of Selectmen on behalf of Gary
Schneider, Public Works Director, CNR Line #20511-57839 for the Jordan Village
Sidewalks to move $46,000 from Designated to Appropriated and forward onto the
RTM.
To consider and act on a recommendation to fund an additional appropriation for Cyber
Security in the amount of $87,960.54 as an Out of Series Transfer from the Contingency
Fund (10121-59000) into lines 10112-52201, (Insurance, Liability/Auto/Property) -
$77,273; 10147-54130 (Information Technology, Equipment), $5,462.06; and 10147-
52043 (Information Technology, Service Contracts), - $5,225.48.
Board of Finance Agenda
Page 3
11. To consider and act on a request from the Board of Selectmen on behalf of various
departments, for an FY21 Out of Series Transfer request pending Board of Selectmen
approval.
Account | Description Approved Current | Account | Account | Revised
Budget Available | Increase | Decrease | Available
Amount Budget Budget
Amount Amount
10109- | Postage 2,900 (175) 175 0
52020 |
10109- | FICA 16,527 41s (175) 243
51920
10111- | Service Contracts 51,357 (2,264) 2,264 0
52040
10111- | Facilities 76,500 23,573 (2,264) 21,309
51140 Coordinator
10119- | Professional Fees 22,000 (1,949) 1,949 0
52030
10119- | Clerical & Technical | 42,339 3,135 (1,949) 1,186
51210
10130- | Equipment 345,771 (19,056) | 19,056 0
51510 Maintenance
10130- | Highway 984,189 (22,419) | 22,419 0
51520 Maintenance
10130- | Solid Waste 900,000 23,841 (19,056) .| 4,785
52470 | Disposal .
10130- | Highway Materials 235,000 29,352 (22,419) 6,933
53300
10137- | Maintenance of 147,523 (5,203) 5,203 0
52420 Property
10137- | Programs 42,387 (1,041) 1,041 0
52380
10137- | Parks Maintenance | 375,951 43,321 (5,244) 38,077
51610 Total 52,107 (52,107)
Board of Finance Agenda
Page 4
12. To consider and act on a request from the Board of Selectmen on behalf of various
departments, for an FY21 Out of Series Transfer request pending the Board of Selectmen
approval.
Account | Description Approved Current Account | Account | Revised
Budget Available | Increase | Decrease | Available
Amount Budget . Budget
Amount Amount
10104- {| Administration 196,788 (945) 945 0
51110
10104- | Professional Fees 0 (1,300) 1,300 0
52030
10103- | Clerical & Technical | 4,100 2,624 (2,245) | 379
51210
10108- | Professional Fees 260,000 (23,550) | 23,550 0
52030
10107- | Professional Fees 68,820 13,885 (13,885) |0
52030
10107- | Service Contracts 21,490 6,359 (6,359) 0
52043
10107- | Dues, Conferences | 4,240 1,846 (1,846) 0
52050
10107- | Administration 292,050 2,335 (1,460) 875
51110
10145- | Professional Fees 54,019 (23,946) | 23946 0
52030
10129- | FICA 420,922 29,118 (23,946) 5,172
51920 Total 49,741 | (49,741)
Board of Finance Agenda
Page 5
13. Old Business:
14. New Business: Overview of the Town of Waterford’s plan for the American Rescue Plan
Act Funds. .
15. Liaison Reports
16. Correspondence
a. Abbas Danesh, Treasurer, Quarterly Treasurer’s Report ending 6/30/2021.
b. Virginia Bielucki, Town Accountant, Status of Contingency Fiscal Year 2021 dated
July 29, 2021.
c. Virginia Bielucki, Town Accountant, Status of Contingency Fiscal Year 2022 dated
July 29, 2021.
17. Adjournment
Ronald Fedor, Chairman
PIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
PHONE: 860-442-0553
www.waterfordct.org
August 3, 2021
Mr. Ronald Fedor
Chairman
Board of Finance
15 Rope Ferry Road
Waterford, CT 06385
Dear Chairman Fedor,
The Board of Selectmen, at their meeting on Tuesday, August 3, 2021 voted to approve the
following request for Out of Series Transfers;
Human Resources: To Consider And Act On the following request for a Fiscal Year 22 for an
Out of Series Transfer from the Interim Director of Human Resources, Christine Walters in the
amount of $700,
Therefore, I respectfully request that you consider and act on this requests. I have attached
pertinent back up material from the designated department.
Sincerely,
Rob Brule
Robert Brule
First Selectman
ce: Kimberly Allen, Director of Finance’
Human Resources
TOWN OF WATERFORD
TRANSFER REQUEST FORM
Out of Series Transfer Request
FY aa
DEPARTMENT
APPROVED CURRENT ACCOUNT ACCOUNT REVISED
Budget Available INCREASE —=DEGREASE = Available
Line No, Org. Code Object Code Object Description Amount Budget Budget
4 10145 51110 Administration 125,548.00 125,548.00 0.00 (700.00) 124,848.00
2 10145 52080 Telephone 0.00 0.00 700,00 0.00 700,00
3 0.00
0.00
0.00
TOTAL 700.00 (700.00)
Explanation
Original FY22 budget did not include a town cell phone for the HR Director. Due to the sensitive nature of work emails and the expectation to be on-call, the
Director should have a separate work phone.
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FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
PHONE: 860-442-0553
www.waterfordct.org
August 8, 2021
Mr. Ronald Fedor
Chairman
Board of Finance
15 Rope Ferry Road
Waterford, CT 06385
Mr. Fedor,
At their August 3, 2021 meeting, the Board of Selectmen voted to approve an additional
appropriation request from Mr. Micheal Howley, Fire Administrator, in the amount of
$40,000 for a new motor for the Quaker Hill Fire Rescue Boat.
As Finance Director, I recommend that the Board of Finance consider funding this
additional appropriation as a new Capital Non-Recurring Project and use funds from the
CNR undesignated fund balance and forward onto the RTM for action.
Respectfully,
Kimberly Allen
Finance Director
FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
PHONE: 860-442-0553
www.waterfordet.org
August 3, 2021
Mr. Ronald Fedor
Chairman
Board of Finance
15 Rope Ferry Road
Waterford, CT 06385
Dear Chairman Fedor,
The Board. of Selectmen, at their meeting on Tuesday, August 3, 2021 voted to approve the
following request for additional appropriation;
To Consider And Act On a request from Fire Director, Chief Howley for an additional
appropriation of $40,000 for the Motor Upgrade to the Quaker Hill Fire Rescue Boat.
Therefore, I respectfully request that you consider and act on this requests. I have attached
pertinent back up material from the designated department.
Sincerely,
Rob Brule
Robert Brule
First Selectman
ce: Kimberly Allen, Director of Finance
Town of Waterford
Director of Fire Services
204 Boston Post Road
Waterford, CT 06385
July 23, 2021
Board of Selectman
15 Rope Ferry Road
Waterford, CT 06385
Re: Quaker Hill Fira Boat
On behalf of the Quaker Hill Fire Company and the Waterford Fire Services, | would like to request
approval for a new capital project for the station’s Fire/Rescue boat. The boat needs to be upgraded
with a new motor. The Town purchased a used rebuilt motor in the 1990's, The rebullt motor was
intended as a temporary fix until a new motor could be acquired. | am requesting an appropriation for
$40,000 for a new capital project (Quaker Hill Fire Rescue Boat Motor Upgrade}
Attached to this request, please find a quote for the new motor, being used as informational only for
justification for the amount requested for the new capital project. If the project is approved, a RFP will
be issued for the new Motor.
Directar of Fire Services
Michael J. Howley WE
C: Kim Allen, Director of Finance
Chief Vinny Ukleja, Quaker Hill Fire Company
BOATS INCORPORATED
Purchase Order No, 135
183 MAIN STREET.
NIANTIC, CT 08357
(860) 730-8261 fax (860) 739-4904
PURCHASE ORDER sete
Vendor Ship To
Name David Dow Name BQATS INCORPORATED 5 cates
Address “Quaker Hilf Fire Dept. 433 MAIN STREET
Clty NIANTIC 8t_CT ZIP O6357
Phone Phone {860} 730-6251
Cty . | Units Oescription Unlt Price TOTAL
Yamaha F300XSB ~ Digital Electric Steering $29,850.00
Digital electronic binnacle control $1,147.00
Kay Switch ‘ $255.00
Command Link Tach and Speedo - Round $750.00
DEC Main Engine Harness $297.00
Pigtail Harnesses (2) $98.00
Stainless Prop $758.00
Main Bus Harness $132.00
Misc Rigging Supplies $75.00
Estimated Installation - 24 hours* $2,880.00
Customer will be notified if additional labor/parts
are required as job progresses.
rec Detalls PRICE| $36,239.00
Chack TAX
Cash
Account No,
Credit Gard DELIVERED) $36,239.00
Name
Exp Date
‘ ( Stipping Date
4
(—~ ] Order No
Sales Rep
Ship Via
Notes/Remarks . ~
[ * Additional hours beyond labor estimate to be billed at $120/hr.
y,
4 ly
FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
PHONE: 860-442-0553
wwwewaterfordct.org
August 3, 2021
Mr. Ronald Fedor
Chairman
Board of Finance
15 Rope Ferry Road
Waterford, CT 06385
Dear Chairman Fedor,
The Board of Selectmen, at their meeting on Tuesday, August 3, 2021 voted to approve the
following request;
To Consider And Act On a request. from Director of Public Works, Gary Schneider request to
move the CNR Line # 20511-57856, $100,000 from Designated to Appropriated.
Therefore, ] respectfully request that you consider and act on this requests. ] have attached
pertinent back up material from the designated department.
Sincerely,
Rob brule
Robert Brule
First Selectman
cc: Kimberly Allen, Director of Finance
FIFTEEN ROPE FERRY ROAD
PHONE: 860-442-0553
WATERFORD, CT 06385-2886
wwwwaterfordctorg
July 27, 2024
Rabert Brule, First Selectman
Town of Waterford
15 Rope Ferry Road
Waterford, CT 06385
Subject: Jordan Village Sidewalks
Dear Mr. Brule,
Waterford was awarded a Community Connectivity Prograni Grant from the State to
assist In rebuilding existing sidewalks In Jordan Village. This project Is supported in the
Plan of Preservation, Conservation, and Development, and was Included as a priority ttem
in a Road Safety Audit conducted In 2017,
The project replaces the sidewalks between Avery Lane and B Lane on Rte. 156 {a State
Road} through Jordan Village, The new sidewalks would be concrete and would include
all required ADA elements at curb cuts and crossings. The current construction project
cost estimate (July 15, 2024) is $370,000, This number doesn’t include Town Palice
(Traffic Control) If required, nor Contract Administration involving the Design Engineer
during construction,
FUNDING
Grant funding from the State was awarded fn January 2049 In the amount of $280,000,
This is a reimbursable grant where funds must be spent first.
Capital Project Funding in the amount of $304,000 was approved In FY 22 budget and are
avaliable In line Item 33022-55887
CNR $100,000 - 20511-57856
The Department Is requesting $100,000 be moved from Designated to Appropriated in
this account number that has been set up for this project, We request to be placed on
the agenda of the Board of Selectman for August 3, 2021.
Sincerely,
Gary J, Schnelder
Director of Public Works
Ceo: Kim Allen, Director of Finance
Rawle Dummett, Purchasing Agent
iat
ar
FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
PHONE: 860-442-0553
www.waterfordct.org
August 3, 2021
Mr. Ronald Fedor
Chairman
Board of Finance
15 Rope Ferry Road
Waterford, CT 06385
Dear Chairman Fedor,
The Board of Selectiinen, al their iweeting on Tuesday, August 3, 2021 voted to approve the
following request;
To Consider And Act On a request from Director of Public Works, Gary Schneider to approve
the merging of 2 lines, line # 33022-55887, $304,000 and line # 20511-57856- $100,000 to
all be moved into line 20511-57856, for a total of $404,000, to allow better tracking of the
project expenses
Therefore, I respectfully tequest that you consider and act on this requests. I have attached
pertinent back up material from the designated department.
Sincerely,
Roh rele
Robert Brule
First Selectman
cc: Kimberly Allen, Director of Finance
Fr)
FIFTEEN ROPE FERRY ROAD
: PHONE; 860-442-0553
WATERFORD, CT 06385-2986
www. waterfordct.org
July 27, 2021
Robert Brule, First Selectman
Town of Waterford
15 Rope Ferry Road
Waterford, CT 06385
Subject: Jordan Village Sidewalks
Dear Mr. Brule,
The Town has been given a grant for the sidewalks in the Jordan Village area, We
currently have 2 line Items set up for this project. The Department would like to request
the 2 Ines be merged to one line. This will allow better tracking for the project expenses.
33022-55887 $304,000
20511-57856 $100,000
This project should be merged into the CNR line 20511-57856, as the Department is
unsure when this will go out to bid, although we are hoping to get this project moving
soon, The State Is anxious for us to get this completed.
We request to be placed on the agenda of the Board of Selectman for August 3, 2021,
Sincerely,
mN
Gary J, Schnet
Director of Public Works
Cc: ~~ Kim Allen, Director of Finance
FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
PHONE: 860-442-0553
www.waterfordct.org
August 8, 2021
Mr. Ronald Fedor
Chairman
Board of Finance
15 Rope Ferry Road
Waterford, CT 06385
Mr. Fedor,
At their August 3, 2021 meeting, the Board of Selectmen voted to approve an additional
appropriation request from Mr. Gary Schneider, Public Works Director, in the amount of
$35,000 for a new Town Hall Front Door Project.
As Finance Director, I recommend that the Board of Finance consider funding this
additional appropriation as a new Capital Non-Recurring Project and use funds from the
CNR undesignated fund balance and forward onto the RTM for action.
Respectfully,
Kimberly Allen
Finance Director
FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
PHONE: 860-442-0553
www.waterfordct.arg
August 3, 2021
Mr. Ronald Fedor
Chairman
Board of Finance
15 Rope Ferry Road
Waterford, CT 06385
Dear Chairman Fedor,
The Board of Selectmen, at their meeting on Tuesday, August 3, 2021 voted to approve the
following request;
To Consider And Act On a request from Director of Public Works, Gary Schneider request for a
supplemental appropriation for a néw CIP project) in the amount of $35,000,
Therefore, I respectfully request that you consider and act on this requests. ] have attached
pertinent back up material from the designated department.
Sincerely,
Rob rule
Robert Brule
First Selectman
eC: Kimberly Allen, Director of Finance
tg
FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
PHONE; 860-442-0553
www waterfordctorg
July 27, 2021
Rabert 8rule, First Selectman
Town of Waterford
18 Rope Ferry Road
Waterford, CT 06385
Subject: Town Halt Front Door
Dear Mr, Brule,
The Town is exparlencing a latching issue with these doors (facing Rope Ferry Road), many times
leaving the building unsecured,
Although the bullding is not on a historic list, the goal is the replace the doors in keeping with the
look and feel of the existing door. The new doors must be able to accept contro) access equipment
provided by the Town's vendor. Aiso, as the Town Is moving forward with provided added security
at all access points at Town buildings, this door will have ballistic capabilities with the door itself and
any glazing.
An Architect has been selected, Silver/Petritcelli Associates to perform thls work. They are
proposing to do the preliminary and final design, bid document, bidding and construction
administration for a fae of $2,645. Due to the current construction climate, itis not known If the
funding requested will be sufficient unill the design and cost estimates have been completed.
« Design $2,645
Public Works Estimates:
» Doors/frames $20,000
Painting $1,000
Power to Door for locking device $2,500
Electronic Strikes/Hardware/T $6,000
Environments $2,500
< = ow
The Department is requesting a supplemental appropriation for a new CIP project in the amount of
$35,000, We request to be placed on the agenda of the Board of Selectman for August 3, 2021,
Sincerely,
Director of Public Works
ce Kirn Allen, Director of Finance
Rawle Dummett, Purchasing Agent
Paul Koelle, Facilities Manager
#4
FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
PHONE: 860-442-0553
www.waterfordct.org
August.3, 2021
Mr, Ronald Fedor
Chairman
Board. of Finance
15. Rope Ferry Road
Waterford, CT 06385
Dear Chairman Fedor,
The Board of Selectmen, at their meeting on Tuesday, August 3, 2021 voted to approve the
following request;
To Consider And Act On a request from Director of Public Works, Gary Schneider, to approve
the request of $46,000 to be moved from Designated to Appropriated in the Capital Non
Recurring account,
Therefore, I respectfully request that you consider and ‘act on this requests. I have attached
pertinent back up material from the designated department.
Sincerely,
Rob. rule
Robert Brule
First Selectman
cc: Kimberly Allen, Director of Finance
ane
RIRTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
PHONE: 860-442-0553
wwwwatertordct.org
July 26, 2024
Robert Brule, First Selectman
Town of Waterford
15 Rope Ferry Road
Waterford, CT 06385
Subject: Emergency Egress Enclosure
Dear Mr, Brule,
Line item 20511-57839 was funded {$46,000) in 2020 in Capital Non-Recurring (CNR) as a
project to replace the paneling on the enclosure for the emergency access stalrs on the
rear of Town Hall and to add access to the door to the roof. The recent window and brick
replacement project have highlighted the need to replace the panels on the exterior
emergency access stairway from the second floor of Town Hall, The paneling is asbestos
and Is still intact, but has been damaged In some areas. The panels will continue to |
deteriorate over time. It is advisable to remove the asbestos bearing materials before ft
becomes friable. A roof access door would be installed to provide access to the rooftop ~
units without the need secure and set up a ladder or secure an exterior lift,
Part of this project is to review all Building and Fire Codes to ensure that this exit is
compilant. ;
An Architect has been selected, Silver/Petrucelli Associates to perform this work, They
are proposing to do the preliminary and final design, bid document, bidding and
construction administration for a fee of $9,300. Remaining funds will be applied to the
construction, Due to the current construction climate, it is not known jf the funding
approved will be sufficient to complete the construction portion of this work.
The Department is requesting $46,000 be moved from Designated to Appropriated in the
Capital Non Recurring account. We request to bé placed on the agenda of the Board of
Selectman for August 3, 2021,
Sincerely,
Gary J. Schneider
Director of Public Works
Ce: Kim Allen, Director of Finance
Rawle Dummett, Purchasing Agent
Paul Koelle, Facilities Manager
FRE PROPOSAL
We propose the following fees for this project:
Toilet Front Door Emergency
TASK Facilities Replacement | egress Enclosure TOTAL
Base Proposal - Preliminary Design $3,125. $570. $2,000, $5,695,
Add Alternate 1 — Final Design &
Construction Documents $4,275, $775, $2,725, $7,775,
Add Alternate 2 — Bidding and
Construction Administration $7,190. $13 00. SA 575, $13,065,
TOTAL | $14,590. $2,645. $9,300, . $26,535,
FEE QUALIFICATIONS
Customary reimbursable expenses included in our fee are in-state travel, CAD services, and photography, Our
meetings can be in-person or virtual per the Town's request.
Add Allowances:
Printing Allowance; $ 500. Permit sets if GC doesn’t print themselves) ©
Sanitary Pipes CCTV $2,500, (if town can’t do if)
Any additional services required during the course of the project will be discussed before the task begins, and they can
be charged on an hourly, cost plus fee basis, or, if the scope is well defined, a mutually agreeable fixed fee can be
‘negotiated, Our hourly rates for professional, technical and administrative staff follow.
Since we believe that the Town should not pay for services unless they are actually required, we have listed below
the optional services that are not customarily required by studies such as yours, We can submit proposals for
many of these services, some of which we can complete with in-house forces,
Travel beyond the State of Connecticut in connection with the project
Civil Engineering services
Bnergy modeling and Commissioning Services.
Printing expenses (see allowance above)
Running the projects consecutively
Hazardous material testing or design services (by Town per the RFP)
AUSwNY re
PHONE: 860-442-0553
www.waterfordct.org
FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
August 8, 2021
Mr. Ronald Fedor
Chairman
Board of Finance
15 Rope Ferry Road
Waterford, CT 06385
Mr. Fedor,
At their August 3, 2021 meeting, the Board of Selectmen voted to approve an additional
appropriation request in the amount of $87,960.54 for Cyber Security insurance,
software and equipment.
As Finance Director, I recommend that the Board of Finance consider funding this
additional appropriation as an out of series transfer from account 10121-59000
(Contingency) into these accounts as follows:
e 10112-52201 (Insurance, Liability/Auto/Property), $77,273
e 10147-54130 (Information Technology, Equipment), $5,462.06
e 10147-52043 (Information Technology, Service Contracts), $5,225.48
Respectfully,
Kimberly Allen
Finance Director
+t \p
FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
PHONE: 860-442-0553
www. waterfordct.org
August 3, 2021
Mr. Ronald Fedor
Chairman
Board of Finance
15 Rope Ferry Road
Waterford, CT 06385
Dear Chairman Fedor,
The Board of Selectmen, at their meeting on Tuesday, August 3, 2021 voted to approve the
following request for additional appropriation;
To.Consider And Act On the request from Finance Director, Kim Allen, for an additional
appropriation of $87,960.54 for FY22. Cyber Security.
Therefore, | respectfully request that you consider and act on this requests. I have attached
pertinent back up material from the designated department.
Sincerely,
Rob Brule
Robert.Brule
First Selectman
cc: Kimberly Allen, Director of Finance
FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
PHONE: 860-442-0553
www.waterfordct.org
July 26, 2021
Mr. Robert Brule
First Selectman
15 Rope Ferry Road
Waterford, CT 06385
Re: FY22 Cyber Security Addiitonal Appropriation Request
Mr. Brule,
Effective, July 1, 2021, CIRMA no longer provides cyber security coverage under our general liability
policy. I worked with both CIRMA and H.D. Segur to obtain quotes for.a separate cyber security
policy. After a month-long negotiation, we were able to obtain a policy with an annual premium of
$77,273.
Working to obtain this policy has brought several areas that are lacking in our internal protocols. The
Board of Education’s IT department is working with myself and the town’s IT Committee Chair to
address these issues. Once the issues are addressed, I will have the opportunity to negotiate a reduced
premium. Several new procedures have been implemented to address specific areas and we are working
to address other outstanding issues.
I am respectfully requesting additional appropriations in the following amounts:
e $77,273 to be deposited into line 10112-52201 (liability/auto/property).
This amount is for the FY22 annual premium.
e $5,462.06 to be deposited into line 10147-54130 (computer equipment),
This amount is to purchase a new fire wall to address one of the outstanding issues.
e $5,225.48 to be deposited into line 10147-52043 (service contracts).
This amount is to purchase new MFA software to address one of the outstanding issues.
The total additional appropriation being requested is $87,960.54.
Regards,
Kimberly Allén
Director of Finance
C: Chief Brett Mahoney, IT Committee Chair
my ;
HD SEGUR Invoice # 391126 Page 1of1
¢ ¢ :
Account Number Date
IN S$ U PAN CE WATERFO-01 7/16/2021
’ Balance Due On Transacted By
Phone: (203) 699-4500 8/1/2024 KMCKEON
Fax: (203) 271-2992 Amount Paid Amount Due °
$77,273.00
Town of Waterford Remit Payment To:
15 Rope Ferry Rd Hollis D. Segur Inc.
Waterford, CT 06385 10 Research Pkwy, Ste. 400
Wallingford, CT 06492
Cyber Liability Policy Number: CYB102443 Effective: 7/1/2021 to 7/1/2022
Item # Trans Eff Date Due Date Trans Description Amount
7049657 7/1/2021 8/1/2021 NEWB New CYBL Effective 7/1/2021 $77,273.00
Total Invoice Balance: $77,273.00
2021 Cyber Liability
7/16/2021 Account Name: Town of Waterford Page Lofi
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TOWN OF WATERFORD
TRANSFER REQUEST FORM
Out of Series Transfer Request
Town Clerk/Bidg Maint/Insurance/YSB/DPW/Rec & Park
DEPARTMENT
APPROVED CURRENT ACCOUNT ACCOUNT REVISED
Budget Available | INCREASE DECREASE Available
Line No. Org. Code Object Code Object Description Amount Budget Budget
1 10109 52020] POSTAGE 2,900 (175) 175 0)
2 10109 51920|FICA 16,527 418 (175) 243
0
3 10111 52040] SERVICE CONTRACTS 51,357 (2,264) 2,264 0)
4 10111 51140|FACILITIES COORDIANTOR 76,500 23,573 (2,264) 21,309
0
5 10119 52030] PROFESSIONAL FEES 22,000 (1,949) 1,949 0)
6 10119 51210]CLERICAL & TECHNICAL 42,339 3,135 (1,949) 1,186
7 10130 51510] EQUIPMENT MAINTENANCE 345,771 (19,056) 19,056 e)
8 10130 51520| HIGHWAY MAINTENANCE 984,189 (22,419) 22,419 0)
9 10130 52470|SOLID WASTE DISPOSAL 900,000 23,841 (19,056) 4,785
10 10130 53300] HIGHWAY MATERIALS 235,000 29,352 (22,419) 6,933
11 10137 52420] MAINTENANCE OF PROPERTY 147,523 (5,203) 5,203 (0)
12 10137 52380] PROGRAMS 42,387 (1,041) 1,041 e)
13 10137 51610] PARKS MAINTENANCE 375,951 43,321 (6,244) 37,077
TOTAL 52,107 (52,107)
Explanation
Final year-end transfer to close out deficits.
Department Head Date
Director of Finance Date
First Selectman Date
Commission/Board Approval Date
revised 9/9/20
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TOWN OF WATERFORD
TRANSFER REQUEST FORM
Inter-Department Transfer Request
ASSESSOR/LEGAL/HUMAN RESOURCES
DEPARTMENT
(Out of Series Transfer)
APPROVED CURRENT ACCOUNT ACCOUNT REVISED
Budget Available _ INCREASE _DECE Available
Amount Budget Budget
Line No. Org. Code Object Code Object Description 0.00
i 10104 51110; ADMINISTRATION 196,788 (945) 945 0
2 10104 52030;PROFESSIONAL FEES 0 (1,300) 1,300 0
3 10103 51210}CLERICAL & TECHNICAL 4,100 2,624 (2,245) 379
0
4 10108 52030|PROFESSIONAL FEES 260,000 (23,550) 23,550 0
5 10107 52030|PROFESSIONAL FEES 68,820 13,885 (13,885) 0
6 10107 52043{SERVICE CONTRACTS 21,490 6,359 (6,359) 0
7 10107 52050|DUES, CONFERENCES 4,240 1,846 (1,846) 0
8 10107 51110]ADMINISTRATION 292,050 2,335 (1,460) 875
0
9 10145 52030|PROFESSIONAL FEES 54,019 (23,946) 23,946 0
10 10129 51920|FICA 420,922 29,118 (23,946) 5,172
TOTAL 49,741 (49,741)
Explanation
Final year-end transfer to close out deficits.
Department Head Date
Director of Finance Date
First Selectman Date
Commission/Board Approval Date
Revised 9/9/20
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