Board of Finance Regular Meeting Agenda (linked)

FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
PHONE: 860-442-0553
www.waterfordct.org
fx
BOARD OF FINANCE | on
AGENDA .
Waterford Town Hall March 10,2021 *~
Zoom Meeting 7:00 p.m.
Topic: Board of Finance Meeting followed by Budget Meeting
Time: Mar 10, 2021 07:00 PM Eastern Time (US and Canada)
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1. Establishment of a quorum and call to order.
2. Public Comment.
3. Approval and acceptance of minutes of February 10, 2021.
4. Toconsider and act on a transfer request from Brett Mahoney, Chief of Police, for an
FY21 Out of Series Transfer as follows:
Account | Description Approved | Current Account Account Revised
Budget Available | Increase Decrease Available
Amount Budget Budget
Amount Amount
10129- | Building 15,250.00 | (9,288.07) | 26,363.84 17,075.77
53150 Maintenance
10129- | Custodial 43,923.00 | 26,363.84 (26,363.84) | 0.00
51220
10129- | Equipment 5,277.00 (117.50) 117.50 0.00
54020
10129- | Service 39,785.00 | 22,486.90 (117.50) 22,369.40
52040 Contracts &
Repairs
Total 26,481.34 | (26,481.34)

Board of Finance Regular Agenda, February 10, 2021
Page 2
5.
10.
11.
12.
13.
14.
15.
To consider and act on a request from Gary Schneider, Public Works Director, for an
additional appropriation of $19,710 to line #33021-55868 Gallows Lane Reclaim/Pave.
To consider and act on a request from Gary Schneider, Public Works Director, for an
additional appropriation of $21,390 to line #33021-55866 Bloomingdale South Mill/Pave.
To consider and act on a request from Gary Schneider, Public Works Director, to
appropriate $263,470 from Designated Funds to appropriated funds from FY21 Capital
and Non-Recurring Expenditure Fund line #20530-57855 for Braman Road Resurfacing.
To consider and act on a request from Gary Schneider, Public Works Director, to transfer
$16,530 from Undesignated Fund Balance line #205-31520 to line #20530-57855 for
Braman Road Resurfacing and forward to the RTM as required.
To consider and act on a request from Abby Piersall, Planning Director, to appropriate
$250,000 for a new Capital Non-Recurring Project for the Crystal Mall Redevelopment
Feasibility Study grant application with the Economic Development Administration and
forward onto the RTM as required.
To consider and act on a request from Steve Sinagra, Emergency Management Director,
for a Capital Improvement Project for an additional appropriation of $30,908.99 for radio
replacements and forward to the RTM as required.
Old Business:
New Business: a request for a Board of Finance liaison to attend the next Finance, Wage
& Personnel Standing Committee of the RTM meeting regarding elected officials’ salaries.
Liaison Reports
Correspondence
a. Virginia Bielucki, Town Accountant, Periodic Financial Statements dated February
10, 2021. |
b. Virginia Bielucki, Town Accountant, Status of General Fund Unassigned Balance
dated February 11, 2021.
c. Virginia Bielucki, Town Accountant, Status of Contingency Fiscal Year 2021 dated
February 16, 2021.
Adjournment
Ronald Fedor, Chairman

TOWN OF WATERFORD
TRANSFER REQUEST FORM
Out of Series Transfer Request
POLICE
DEPARTMENT
APPROVED CURRENT REVISED
Budget Available Available
Line No. Org. Code Object Code Object Description Amount Budget Budget
1 10129 53150 BUILDING MAINTENANCE 16,250.00 (9,288.07) 26,363.84 17,075.77
2 10129 51220 CUSTODIAL 43,923.00 26,363.84 (26,363.84) 0.00
3 0.00
4 10129 54020 EQUIPMENT 5,277.00 (117.50) 117.50 0.00
5 10129 52040 SERVICE CONTRACTS & REPAIRS 39,785.00 22,486.90 (117.50) 22,369.40
$ 0.00
7 0.00
8 0.00
9 0.00
10 0.00
0.00
0.00
TOTAL 26,481.34 (26,481.34)
Explanation
The department custodian resigned and a contractor will be used through the end of the fiscal year to perform the cleaning of the building.
Brett Mahoney, Chief of Police
Department Head
Kim Allen
Director of Finance
First Selectman
Commission/Board Approval
2/2/2021
Date
2/2/2021
Date
Afiebay
Date
Date
revised 9/9/20

WATERFORD POLICE DEPARTMENT ~
Memo
To: Finance Director
From: Brett Mahoney, Chief of rojo
ce: Ruby York, Office Coordihator
Date: 2/2/2021
Re: Fiscal Year 20-24 Line fem 10129-53150
The resignation of the custodian has required the PD to hire an outside agency to perform the
cleaning of the building, and has resulted in the over spending of the line item for Building
Maintenance #10129-53150. The deficit will be covered from this point forward until June 30,
2021 by line item for Custodian wages #10129-51220.
The deficit in line item for Equipment #10129-54020 in the amount of 117.50 will be covered
by the line item for Services and Contracts #10129-52040
Should you have any questions please feel free te contact me.

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FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
PHONE: 860-442-0553
www.waterfordct.org
February 26, 2021
Mr. Ronald Fedor
Chairman
Board of Finance
15 Rope Ferry Road
Waterford, CT.06385
Dear Chairman Fedor,
The Board of Selectmen, at their meeting on Tuesday, February 23, 2021 voted to approve the
following request;
1.
Public Works Department- To consider and act on a request from Gary Schneider,
Public Works Director, for additional appropriations for the Gallows Lane Reclaim/Pave
project in the amount of $19,710.
Public Works Department -To consider and act on a request from Gary Schneider,
Public Works Director, for additional appropriations for the Bloomingdale South
Mill/Pave Project in the amount of $21,390.
Public Works Department- To consider and act on a request from Gary Schneider,
Public Works Director, to move FY21 funds from designated to appropriated in the
amount of $263,470. for Braman Road Resurfacing Project.
Public Works Department- To consider and act on a request from Gary Schneider,
Public Works Director, for additional appropriations for the Braman Road Resurfacing
Project in the amount of $16,530.
Therefore, I respectfully request that you consider and act on this requests. I have attached
pertinent back up material from the designated department.
Sincerely,
Robert Brule
First Selectman
CC:
Kimberly Allen, Director of Finance
Gary Schneider — Director of Public Works

FIFTEEN ROPE BERRY ROAD
WATERFORD, CT 06385-2886
—_ a papa, ot
PHONE: 860-442-0553
www.waterfordct.org
February 4, 2021
Mr. Robert Brule
First Selectman
Town of Waterford
15 Rope Ferry Road
Waterford, CT 06385
Subject: Additional Appropriations
Dear Mr. Brule,
Request for Additional Appropriations:
e CIP Project: Gallows Lane Reclaim/Pave. Line item 33021-55868 in the amount
of $19,710
* CIP Project: Bloomingdale South Mill/Pave Line item 33021-55866 in the
amount of $21,390
Discussion: CIP Project: Gallows Lane Reclaim/Pave Line Item 33021-55868
In the FY 21 Capital Improvement Fund, $134,080 was appropriated to reclaim and
resurface Gallows Lane from the intersection of Bloomingdale Road to the City of New
London boundary line. In anticipation of performing the work this spring, the project was
re-estimated to ensure sufficient funds were available before entering into contracts.
The current estimate is $153,786. The increase from the previous estimate is due to
‘ several factors:
* Pricing for reclaiming the road has increased from $5 to $6 sy.
« Pavement cost (in place) has increased from $75 to $80/ton.
These items are responsible for $2,739 of the increase.
® Previous estimates didn’t include costs for traffic markings (center line, stop
bars), loam and seed to re-establish the edge of roads, and the adjustment of
manholes. In the past, the typical practice was to charge these to the Public
Works Town Road Aid account. The Finance Director has requested that this
practice stop. | concur with that determination. All items for a capital project
should be identified and funded from one account.
These items are responsible for $16,968 of the increase.

Discussion: CiP Project: Bloomingdale South Mill/Pave 33021-55866
In the FY 21 Capital Improvement Fund, $131,300 was approved to mill and resurface
Bloomingdale Road from the intersection of Gallows Lane to the City of New London
boundary line. In anticipation of performing the work this spring, the project was also re-
estimated to ensure sufficient funds were available before entering into contracts. The
current estimate is $152,689.56. The increase from the previous estimate is due to
several factors;
e Pricing for milling the road has increased from $2.24/sy to $4 sy. There was an
error in the previous estimate for milling.
e Pavement costs has increased from $75 to $80/ton.
These items are responsible for $11,922 of the increase.
e Previous estimates didn’t include costs for traffic markings (center line, stop bars)
and the adjustment of manholes. The typical practice was to charge these to the
Public Works Town Road Aid account, The Finance Director has requested that
this practice stop. | concur with that determination. All items for a capital project
should be identified and funded from one acccunt.
These items are responsible for $9,467 of the increase.
| request to be added to the agenda for the Board of Selectman on Tuesday February
16, 2021,
Thank you,
Gary J. Schneider, Director
Waterford Public Works Department
Cc: Kimberly Allen, Finance Director
Gallows Lane Bloomingdale Road

C FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
PHONE: 860-442-0553
www.waterfordct.org
February 5, 2021
Mr. Robert Brule
First Selectman
Town of Waterford
15 Rope Ferry Road
Waterford, CT 06385
Subject. Braman Road
Dear Mr. Brule,
This request is to appropriate the $280,000 designated in the FY21 Capital Budget for
Braman Road Resurfacing. There are funds designated in line itern 20530-57855 in the
amount of $263,470.00. We request an additional amount of $16,530.00 from the
undesignated fund balance to complete this project.
Braman Road is a 5,834 linear foot major east/west road in the southern section of the
Town. The Pavement Management 2020 Update prepared by VHB pavement
consultants identified milling and reclaiming methods as the course of action to perform
~ before resurfacing the road. Milling is the removal of top course of the pavement leaving
C an asphalt base to place the new asphalt on top. Reclaiming is when the entire asphalt
pavement is ground up along with the gravel base to form a new solid base for the new
asphalt to be placed on.
The project calls for the milling of the western end of Braman Road from the intersection
of Mary Butler Dr. to Great Neck Road (RT 213). Due to the condilion of lhe toad from
Mary Butler Dr. to Pepperbox Road, we will reclaim that section of the road. After milling
or reclaiming, the entire road will be:
Resurfaced with 3 inches of asphalt.
The edge of road will be loamed and seeded.
Driveway aprons will be paved
Epoxy Traffic Markings will be re-established
There are no manholes in the road to adjust.
| request to be added to the agenda for the Board of Selectman on Tuesday February
16, 2021.
Th aN
Say
Gary J. Schneider, Director
Waterford Public Works Department
Co: Kimberly Allen, Finance Director



FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
PHONE: 860-442-0553
www.waterfordct.org
February 5, 2021
Mr. Robert Brule
First Selectman
Town of Waterford
15 Rope Ferry Road
Waterford, CT 06385
Subject: Braman Road
Dear Mr. Brule,
This request is to appropriate the $280,000 designated in the FY21 Capital Budget for
Braman Road Resurfacing. The FY21 request for Capital funding was to address the
current condition of the road. Funds are designated in line item 20530-57855,
Braman Road is a 5,834 linear foot major east/west road in the southern section of the
Town. .The Pavement Management 2020 Update prepared by VHB pavement
consultants identified milling and reclaiming methods as the course of action to perform
before resurfacing the road. Milling is the removal of top course of the pavement leaving
an asphalt base to place the new asphalt on top. Reclaiming is when the entire asphalt
pavement is ground up along with the gravel base to form a new solid base for the new
asphalt to be placed on.
Appropriating tunds tor the milling of the western end of Braman Road from the
intersection of Mary Butler Dr. to Great Neck Road (RT 213). Due to the condition of the
road from Mary Butler Dr. to Pepperbox Road, we will reclaim that section of the road.
After milling or reclaiming, the entire road will be:
Resurfaced with 3 inches of asphalt.
The edge of road will be loamed and seeded.
Driveway aprons will be paved
Epoxy Traffic Markings will be re-established
There are no manholes in the road to adjust.
| request to be added to the agenda for the Board of Selectman on Tuesday February
16, 2021.
Thank you,
' Gary J. Schneider, Director ~
Waterford Public Works Department °
-
Cc: Kimberly Allen, Finance Director /
‘or



PHONE: 860-442-0553"
www.waterfordct.org
FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
February 4, 2021
Mr. Robert Brule
First Selectman
Town of Waterford
15 Rope Ferry Road
Waterford, CT 06385
Subject: Additional Appropriations
Dear Mr. Brule,
. CIP Project Bloomingdale South Mill/Pave Line item 33021-55866 in the
amount of $21,390
Discussion: CIP Project: Gallows Lane Reclaim/Pave Line Item 33021-55868
In the FY 21 Capital Improvement Fund, 30 was appropriated to reciain and
resurface Gallows Lane from the intersection of Bloomingdale Road to the City of New
London boundary line. In anticipation of performing the work this spring, the project was
re-estimated to ensure sufficient funds were available before entering into contracts.
The current estimate is $153,786. The increase from the previous estimate is due to
‘ several factors:
e Pricing for reclaiming the road has increased from $5 to $6 sy.
e« Pavement cost (in place) has increased from $75 to $80/ton.
' These items are responsible for $2,739 of the increase.
e Previous estimates didn’t include costs for traffic markings (center line, stop
bars), loam and seed to re-establish the edge of roads, and the adjustment of
manholes. in the past, the typical practice was to charge these to the Public
Works Town Road Aid account. The Finance Director has requested that this.
practice stop. | concur with that determination. All items for a capita! project’
should be identified and funded from one account.
These items are responsible for $16,968 of the increase.
BEL EGY gene
EGU §

Discussion: CIP Project: Bloomingdale South Mill/Pave 33021-55866
In the FY 21 Capital Improvement Fund, $131,300 was approved to mill and resurface
Bloomingdale Road from the intersection of Gallows Lane to the City of New London
boundary line. In anticipation of performing the work this spring, the project was also re-
estimated to ensure sufficient funds were available before entering into contracts. The
current estimate is $152,689.56. The increase from the previous estimate is due to
several factors;
e Pricing for milling. the road has increased from $2.24/sy to $4 sy. There was an
error in the previous estimate for milling.
* Pavement costs has increased from $75 to $80/ton.
These items are responsible for $11,922 of the increase.
« Previous estimates didn’t include costs for traffic markings (center line, stop bars)
and the adjustment of manholes, The typical practice was to charge these to the
Public Works Town Road Ald account. The Finance Director has requested that
this practice stop. | concur with that determination. All items for a capital project
should be identified and funded from one account.
These items are responsible for $9,467 of the increase.
| request to be added to the agenda for the Board of Selectman on Tuesday February
- 46, 2021.
Thank you,
Gary J. Schneider, Director
Waterford Public Works Department
Cc: — Kimberly Allen, Finance Director
Gallows Lane Bloomingdale Road

FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
PHONE: 860-442-0553"
www.waterfordct.org
February 4, 2021
Mr, Robert Brule
First Selectman
Town of Waterford
15 Rope Ferry Road
Waterford, CT 06385
Subject: Additional Appropriations’
Dear Mr, Brule,
Request for Additional Appropriations:
e CIP Project: Gallows Lane Reclaim/Pave. Line item 33021-55868 in the amount
of $19,710
Discussion: CIP Project: Gallows Lane Reclaim/Pave Line Item 33021-55868
In the FY 21 Capital Improvernent Fund, 5! @ was appropriated to reclaim and
resurface Gallows Lane from the intersection of Bloomingdale Road to the City of New
London boundary line. In anticipation of performing the work this spring, the project was
re-estimated to ensure sufficient funds were available before entering into contracts.
The current estimate is $153,786, The increase from the previous estimate is due to
‘ several factors:
e Pricing for reclaiming the road has increased from $5 to $6 sy.
« Pavement cost (in place) has increased from $75 to $80/ton,
F ' These items are responsible for $2,739 of the increase,
e Previous estimates didn’t. include costs for traffic markings (center line, stop
bars), loam and seed to re-establish the edge of roads, and the adjustment of
manholes, in the past, the typical practice was to charge these to the Public
Works Town Road Aid account.: The Finance Director has requested that this.
practice stop. | concur with that determination. All items for a capital project’
should be identified and funded from one account.
These items are responsible for $16,968 of the increase.

Discussion: CIP Project: Bloomingdale South Mill/Pave 33021-55866
In the FY 21 Capital Improvement Fund, $131,300 was approved to mill and resurface
Bloomingdale Road from the intersection of Gallows Lane to the City of New London
boundary line, In anticipation of performing the work this spring, the project was also re-
estimated to ensure sufficient funds were available before entering into contracts. The
current estimate is $152,689.56. The increase from the previous estimate is due to
several factors:
e Pricing for milling: the road has increased from $2.24/sy to $4 sy. There was an
error in the previous estimate for milling.
e Pavement costs has increased from $75 to $80/ton.
These items are responsible for $11,922 of the increase.
e Previous estimates didn’t include costs for traffic markings (center line, stop bars)
and the adjustment of manholes, The typical practice was to charge these to the
Public Works Town Road Aid account. The Finance Director has requested that
this practice stop. { concur with that determination. All items for a capital project
should be identified and funded from one account.
These items are responsible for $9,467 of the increase.
| request to be added to the agenda for the Board of Selectman on Tuesday February
* 46, 2021, ,
Thank you,
Gary J. Schneider, Director
Waterford Public Works Department
Cc: — Kimberly Allen, Finance Director
Gallows Lane

FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
PHONE: 860-442-0553
www.waterfordct.org
March 02, 2021
Mr. Ronald Fedor
Chairman
Board of Finance
15 Rope Ferry Road
Waterford, CT 06385
Dear Chairman Fedor,
The Board of Selectmen, at their meeting on Tuesday, March 02, 2021 voted to approve the
following request;
Planning & Zoning Department- To consider and act on a request from Abby Y.
Piersall, AICP, Planning Director, to appropriate $250,000 for a new Capital Project
for the Crystal Mall Redevelopment Feasibility Study grant application with the
Economic Development Administration.
Therefore, I respectfully request that you consider and act on this requests. I have attached
pertinent back up material from the designated department.
Sincerely, .
Robert Brule
First Selectman
ee; Kimberly Allen, Director of Finance
Abby Piersall - Planning Director

G
FIFTEEN ROPE FERRY ROAD WATERFORD, CT 06385-2886
Hy rN
DEPARTMENT OF PLANNING AND DEVELOPMENT
MEMORANDUM
TO: Rob Brule, First Selectman
FROM: Abby Y. Piersall, AICP, Planning Director
DATE: February 25, 2021
TITLE: Request to appropriate $250,000 in Capital Funds for the Crystal Mall Redevelopment Feasibility
Study grant application with the Economic Development Administration
This request is to appropriate $250,000 to conduct a comprehensive analysis and redevelopment package
for the Crystal Mall, For months, ongoing news of financial concerns about the Crystal Mall has been at
the forefront of economic development conversations in Waterford. In partnership with a team from the
Southeastern Connecticut Enterprise Region (SeCTer), Waterford has crafted a proactive approach to
support Mall redevelopment. Proposed is a Feasibility Study that includes a review of development
options, identification of solutions to redevelopment challenges, and creation of a marketing package for
future investment. ‘
Waterford will seek a grant to complete this project from the Economic Development Administration
(EDA). If awarded, grant funds would pay for 50% of the total project costs, reducing the actual cost to
the Town to $125,000. Grant funds are distributed on a reimbursement basis, therefore an appropriation
for the entire cost of the project is sought at this time. An application for grant funding can only be made
if the funds are in place at the time of submission. If funds are approved, a grant application would most
likely be submitted in April.
The proposed Study has also been vetted and supported by representatives from the Southeastern CT
Council of Governments (SCCOG), The Eastern CT Chamber of Commerce, Advance. CT, and the
Department of Economic and Community Development. Owners of property at the Crystal Mall have also
been approached, and the Town will continue to reach out to discuss their potential assistance.
The attached project scope includes three phases and is intended to produce results that are useful to
future investors and that guide future Town policies on the use of the property. The final package of
materials will include a clear community vision for desired development, technical reports to inform
developers, and marketing materials to assist in attracting interest. .
EDA Feasibility Study Appropriation Request

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Feasibility Study for Future Investment
in the Crystal Mall, Waterford, CT
Draft Project Scope
The Town of Waterford is leading an effort to support investment at the Waterford
Crystal Mall. Spearheading a Feasibility Study for redevelopment will result in specific
tools to support redevelopment, including:
¥ Acatalog of similar properties and successful redevelopment results
nationwide.
Y Aredevelopment vision that reflects community and ownership
preferences and is grounded in regional economic realities and
opportunities. .
Y Areport documenting physical, regulatory, environmental, and financial
considerations for implementing the vision.
¥ An analysis of community and regional economic impacts.
¥ Amarketing package that can be used by brokers, economic development
agencies, and the Town to promote investment.
Funding will be sought through the Town and a 50% match from the Economic
Development Administration (EDA). Corporate owners of the various properties that
compose the Crystal Mall site will be asked to support and potentially contribute funds.
The Town anticipates the study cost will be approximately $250,000.

Project Scope
Phase |
« Review market trends and community preferences
co)
Oo
Phase Il
Generate a list of 8-10 comparable communities/malls for further study,
Create a portfolio summary for each property that includes community demographics, mall
characteristics, timeline of events concerning decline, closure, and redevelopment.
From this information, develop a summary of challenges and lessons learned. Summarize the
successful elements of redevelopment. Highlight possible uses the Town may wish to prioritize
Facilitate a community discussion about preferences for redevelopment. This may include mid
and long-term options. include a proposed schedule of meetings for Town officials and for
public meetings/interaction.
Perform an economic impact analysis to review local and regional impacts of the alternatives
that generate the most community interest. The analysis should include, but is not limited to,
an assessment of job creation, new business development, private Investment, community
marketability, relationship of the proposed uses to regional trends and markets, and other
factors informing selection of the preferred redevelopment alternative.
Assist stakeholders in narrowing the results to a preferred alternative.
Provide a brief {5 page or less) summary of community process, discussion results, and the
reason for the selection of the preferred redevelopment alternative.
* Perform a feasibility analysis for the preferred redevelopment alternative. This should include:
co)
Review of local regional development and other factors that would influence the success of
the selected alternative.
Review ownership and lease interests, and how they might be addressed during
redevelopment,
Perform a Phase | Environmental Site Assessment for all parcels of land associated with the
property.
Determine whether the preferred alternative would require demolition or re-use of the
building. Include assessment of any potential contamination and remediation requirements.
Review any requirements for archaeological reviews.
Determine what regulatory barriers/opportunities exist and a path to resolve. These should, at
a minimum, include land use, environmental, building, fire, or other codes,
Perform traffic analysis for the proposed alternative- determine any access or traffic issues
relative to current/future development on the 85 corridor. Consider eastern connections to
Parkway North and any needs for signal or intersection upgrades, especially surrounding the I-
95 interchange. Include pedestrian and bicycle transportation opportunities.
Analyze opportunities for LID/best practices in stormwater management, disconnecting
existing impervious areas, and greening the space.
Analyze opportunities for alternative energy use to support the selected alternative.
3

© Analyze existing and required utility services.
o Draft a path to implementing the selected alternative.
o Identify funding sources, incentive programs, or other means to promote investment that the
Town, State, or future developers should consider.
Phase Ill
*« Develop basic renderings (sketch level} including conceptual landscape areas.
¢ Generate a preliminary cost estimate to implement the selected alternative. Identify the scale of
investment required to achieve the preferred alternative.
e Provide a final economic impact analysis for the preferred alternative.
¢ Create an investor/developer package to assist with marketing the property.

FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
PHONE: 860-442-0553
www.waterfordct.org
March 02, 2021
Mr. Ronald Fedor
Chairman
Board of Finance
15 Rope Ferry Road
Waterford, CT 06385
Dear Chairman Fedor,
The Board of Selectmen, at their meeting on Tuesday, March 02, 2021 voted to approve the
following request;
Emergency Management- To consider and act on a request from Steve Sinagra,
Emergency Management Director, for an additional appropriation of $30,908.99
for Radio Replacements.
Therefore, I respectfully request that you consider and act on this requests. I have attached
pertinent back up material from the designated department.
Sincerely,
Robert Brule
First Selectman
oe Kimberly Allen, Director of Finance
Steve Sinagra — Director of Emergency Management

fO |
Waterford Office of
Emergency Management
204 BOSTON POST ROAD » WATERFORD, CT s 08385 » (B60) 442-9585 & FAX (860) 443-5327
To: First Selectman Robert Brule
From: EMD Steven Sinagra
Date: February 19, 2021
RE: Additional Appropriation for Radio Replacement
There are two low-band radio systems still in use in the Town of Waterford separate from the high-band
Harris radio system. One is the low-band fire base radio, This radio was replaced by Tactical
Communications a few years ago as an emergency replacement due to the failure of the aged base radio.
The cost of that project was $10,896.80; however, the invoice has not been paid.
The second low-band radio is a system used for connecting EMS from ambulances to the hospital
emergency departments on what is referred to as the “Med. Radio System.” These low-band radio bases
exist in the Towns of Waterford and Groton. When the Waterford system is out-of-service for repair work
all calls from ambulances in the region are diverted to Groton. The Waterford Med. Radio has been out-of-
service severa) times over the past year. Waterford’s Med Base Radio was down for several days in March
of 2020 and cost $780.00 to repair. It was down again in June of 2020 at a cost of $650.00 to repair and
November, 2026 at a cost of $130.00 to repair.
Tactical Communications recommended replacing the Med. Radio System in 2017 due to its age and service
life. The radios are approximately 20 years aJd, Replacement parts are no longer manufactured or
avallable for purchase, Part must be stripped from old radios to be used in our equipment, and there are
no guarantees that working parts may be found,
The cost of replacing the Med. Radio System with new base radios is $20,012.19. | recommend that we
replace the Med. Radio System before we experience a permanent failure of this system and are forced to
replace it on an emergency basis.
Funding for this project is not budgeted and would require an additional appropriation of funds. The total
cost of the completed replacement of the fire base radio and replacement of the Med Radio equipment is
$30,908.99.
Respectfully submitted,
Steven Sinagra
cc: Kim Allen, Director of Finance
Attachments: Tactical Communications Invoice for Fire Radio Base
Tactical Communications Quote for Med Radio Base

Page 1
Tactical Communications,Inc.
29S dview Road
TACTIGAL __Bsaumavien oa
O NI (Telephone) 203-453-2389 INVOICE
COMMUNICATIONS (Toll Free) 800-933-0313
CT Livi 702129 www.taccomin.com
INVOICE NO.: 216704
DATE: 2/08/21
TERMS: NET 30
WATO0L
TO: WATERFORD EMERGENCY COMM CTR
204 BOSTON POST ROAD
WATERFORD, CT 06385
Service Requested
LOW BAND BASE RADIO UPGRADE
Oty Item Description Unit Price Disc Total
1.00 TK-690HBK 29,7-37.0 MHz, L10W, 160 Chann 1,071.0000 214.20 856.80
1.00 SBHD!I KCH-10, KCT-23M2, KMB-9, KMC-2 326.5000 65.30 261.20
1,00 L-846 Package Dash/Single Head Remot 17,0000 3,40 13.60
1.00 ICTRMK1 BLANK RACK MOUNT BRACKET 115.6000 115.00
1.00 KSGPA21101 30-36MHZ 50W IN 100W OUT 2,725.0000 408.75 2,316.25
1.00 DSP-223 DSP-223 TONE REMOTE ADAPTOR FO 838.0600 83.80 754.20
3.00 FABRICATE RF JUMPER MISC CABLE 65.0000 195.00
1.00 DSP223RACK 19" RACK MOUNT BRACKET 88.0000 8.80 79.20
1.00 RR-1366-BT 77°X19" OPEN RACK. W/ CHASSIS B 300.0000 300.00
1,00 FABRICATE INTERFACE CABLE 168.0000 16.80 151.20
1.00 GB-19 GROUND BAR FOR 19" RACK 85.0000 85.00
1.00 MISC MISC HARDWARE/ELECTRICAL 175.0000 175.00
2.00 RLP-4012-BBSCLVD POWER SUPPLY W-BATT P/U,LVD 933.5000 93.35 1,680.30
2.00 DBRM-5-75 POWER DISTRIBUTION 73.5000 7.35 132.30
2.00 BATTERY 229.0000 458.00
2.00 CALE AND FUSE 125.0000 250.00
1.00 BATTERY SHELF 245.0000 245.00
2.00 BATTERY ENCLOSER 45.0000 90.00
1.00 IBARI2 RACK MOUNT SUPRESSOR 1[800W 176.0000 176.00
1.00 EX-2P PHONE LINE PROTECTOR 78.7500 78.75
1.00 LOW BAND ARRESTOR 84.0000 84.00
Service Tc Be Performed Hours Price Amount
LABOR , 4.00 105.00 420.00
RACK UP AND PROGRAMMING
LABOR 4,00 105.00 420.00
ASSEMBLE RF SYSTEMS
LABOR 12.00 130.00 1,560.00
SITE INSTALLATION
Continued on following page

Tactical Communications,Inc.
TACT
29 Soundview Road
Guilford CT 06437
(Telephone) 203-453-2389
(Toll Free) 800-933-0313
CT Lid 702125 www.taccomm.com
TO: WAT001 WATERFORD EMERGENCY COMM CTR
Page 2
INVOICE
INVOICE NO.: 216704
DATE: 2/08/21
Parts 8,496.80
Tech Sve 2,400.00
Total Svc 10,896.80
Shipping .00
Tax 00
Total Due 10,896.80

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FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
Date: February 10, 2021
To: The Members of the Board of Finance
From: |The Town Accountant
Subject: Periodic Financial Statements
Enclosed are the latest financial statements.
If you have any questions, please call.
Thank you,
Virginia Biélucki
Enclosures:
General Fund-Statement of Revenues and
Statement of Expenditures
Fleet Management-Statement of Revenues and
Expenditures
Capital and Non-recurring Fund-Statement of
Fund Balance Designations and Appropriations
Capital Improvement Fund-Expenditures
Capital Projects Funds-Expenditures
Contributed Gifts Fund-Balances
Insurance Administration Fund- Balance Sheet
\
WS
PHONE: 860-442-0553
www.waterfordct.org

=
TOWN OF WATERFORD
STATEMENT OF REVENUES COMPARED TO ANTICIPATED
FOR FISCAL YEAR 2020-2021, THROUGH JANUARY 31, 2021
WITH COMPARATIVE ACTUAL AMOUNTS
FOR FISCAL YEAR 2019-2020, THROUGH JANUARY 31, 2020
FAVORABLE
(UNFAVORABLE)
FISCAL FISCAL FISCAL FISCAL
YEAR YEAR YEAR YEAR
2020-2021 2020-2021 2020-2021 2019-2020
BUDGET ACTUAL VARIANCE ACTUAL
STATE OF CONNECTICUT
EDUCATION
EQUALIZED COST SHARING $326,091 $163,222 (162,869) $162,322
HEALTH & WELFARE $6,000 $6,359 359 $6,147
SUB TOTAL 332,091 169,581 (162,510) 168,469
GENERAL GOVERNMENT
PILOT-STATE-OWNED PROPERTY 143,075 143,075 0 143,075
PILOT-DISABLED 1,873 1,919 46 1,873
PILOT-PRIVATE TAX EXEMPT PROPERTY 109,838 109,838 0 109,838
TAX RELIEF-VETERANS 8,148 8,503 355 8,148
COURT FINES 9,000 2,297 (6,703) 6,632
CIVIL PREPAREDNESS 2,500 19,823 17,323 2,500
TELECOMMUNICATIONS PROPERTY TAX 52,000 0 (52,000) 0
TOWN AID ROADS-IMPROVED 318,883 317,277 (1,606) 0
SDE STATE GRANT 14,000 10,642 - (3,358) 7,000
ENHANCEMENT 911 22,981 16,612 (6,369) 16,750
GRANTS FOR MUNICIPAL PROJECTS 34,255 0 (34,255) 0
COVID RELIEF FUND REIMBURSEMENT 0 106,000 106,000 0
TOTAL GENERAL GOVERNMENT 716,553 735,985 19,432 295,816
TOTAL STATE OF CONNECTICUT 1,048,644 905,566 (143,078) 464,285
OTHER SOURCES
EDUCATION
TUITION 183,450 110,910 (72,540) 995
RENT & MISCELLANEOUS 5,910 0 (5,910) 2,972
SUB TOTAL 
189,360 110,910 (78,450) 3,967

TOWN OF WATERFORD
STATEMENT OF REVENUES COMPARED TO ANTICIPATED
FOR FISCAL YEAR 2020-2021, THROUGH JANUARY 31, 2021
WITH COMPARATIVE ACTUAL AMOUNTS
FOR FISCAL YEAR 2019-2020, THROUGH JANUARY 31, 2020
FAVORABLE
(UNFAVORABLE)
FISCAL FISCAL FISCAL FISCAL
YEAR YEAR YEAR YEAR
2020-2021 2020-2021 2020-2021 2019-2020
BUDGET ACTUAL VARIANCE ACTUAL
GENERAL GOVERNMENT
INTEREST & LIENS 325,000 160,332 (164,669) 207,196
INTEREST ON INVESTMENTS 300,000 52,081 (247,919) 699,043
RECREATION & PARKS 150,000 46,246 (103,754) 165,754
COMMUNITY USE OF SCHOOLS 0 0 0 15,555
BUILDING INSPECTOR 325,000 302,690 (22,310) 207,093
LICENSE, FEE, PERMIT, FINE 21,797 18,643 (3,154) 11,946
LIBRARY 16,810 0 (16,810) 8,847
WATER MAIN ASSESSMENTS 0 363 363 281
SALE OF EQUIPMENT 0 2,679 2,679 1,671
SCRRRA REBATE 0 7,814 7,814 2,252
NL RADIO COMM. NETWORK USE FEE 114,000 81,237 (32,763) 114,000
ALARM PENALTIES 0 100 100 50
BULKY WASTE FEES 100,000 61,865 (38,135) * 60,380
MISCELLANEOUS 50,000 81,934 31,934 31,638
CONVEYANCE TAX 200,000 259,357 59,357 198,032
EMS-REG COMM CTR FEES 6,000 1,500 (4,500) 1,500
SEWER ASSESSMENTS 0 6,309 6,309 4,837
PLANNING& ZONING, ZBA, CONSRV COMM 44,000 44,620 620 14,869
TOWN CLERK FEES 150,000 145,734 (4,266) 106,514
LIENS -COLLECTED BY UTILITY COMMISSION 10,000 4,240 (5,760) 3,860
TIPPING FEES 300,000 156,342 (143,658) 141,180
RECYCLING 50,000 25,711 (24,289) 28,279
TRANSFERS FROM OTHER FUNDS 0.00 0.00 0 0
TRANSFERS IN-PY ENCUMBRANCES 100 6,152 6,052 22,112
C-PACE STIPEND 500 0 (500) 0
EUGENE O'NEILL GATE/LEASE REVENUE 0 8,587 8,587 0
AMBULANCE OPERATING SUBSIDY 12,000 7,000 (5,000) 101,252
YSB BOE CLERICAL STIPEND 5,000 5,000 0 0
RENTAL OF BUILDINGS 150,940 115,186 (35,754) 87,253
SENIOR SERVICES 30,880 4,694 (26,186) 26,776
VERSA KART/BLUE BOXES 4,500 5,140 640 2,940
BOE HUMAN RESOURCES OFFSET 15,628 16,119 491 0
CIRMA MEMEBERS EQUITY DISTRIBUTION 0 37,305 37,305 90,164
SUB TOTAL 
2,382,155 1,664,978 (717,177) 2,355,274
TOTAL OTHER SOURCES 2,571,515 1,775,888 (795,627) 2,359,241
PROPERTY TAXATION
CURRENT PROPERTY TAX 92,008,071 88,141,988 (3,866,083) 89,449,131
PRIOR YEAR TAXES 350,000 214,739 (135,261) (83,055)
TOTAL PROPERTY TAXATION 92,358,071 88,356,727 (4,001,344) 89,366,076
TOTAL REVENUES 95,978,230 91,038,181 (4,940,049) 92,189,602

STATE OF CONNECTICUT
EDUCATION
EQUALIZED COST SHARING
HEALTH & WELFARE
SUB TOTAL
GENERAL GOVERNMENT
PILOT-STATE-OWNED PROPERTY
PILOT-DISABLED
PILOT-PRIVATE TAX EXEMPT PROPERTY
TAX RELIEF-VETERANS
COURT FINES
CIVIL PREPAREDNESS
TELECOMMUNICATIONS PROPERTY TAX
TOWN AID ROADS-IMPROVED
SDE STATE GRANT
ENHANCEMENT 911
GRANTS FOR MUNICIPAL PROJECTS
COVID RELIEF FUND REIMBURSEMENT
TOTAL GENERAL GOVERNMENT
TOTAL STATE OF CONNECTICUT
OTHER SOURCES
EDUCATION
TUITION
RENT & MISCELLANEOUS
SUB TOTAL
TOWN OF WATERFORD
STATEMENT OF REVENUES COMPARED TO ANTICIPATED
FOR FISCAL YEAR 2020-2021, THROUGH JANUARY 31, 2021
WITH COMPARATIVE ACTUAL AMOUNTS
FOR FISCAL YEAR 2019-2020, THROUGH JANUARY 31, 2020
FAVORABLE
FISCAL (UNFAVORABLE)
FISCAL FISCAL YEAR FISCAL FISCAL
YEAR YEAR 2020-2021 YEAR YEAR
2020-2021 2020-2021 PERCENT 2020-2021 2019-2020
BUDGET ACTUAL RECEIVED VARIANCE ACTUAL
$326,091 $163,222 50.05% (162,869) $162,322
$6,000 $6,359 105.98% 359 $6,147
332,091 169,581 51.06% (162,510) 168,469
143,075 143,075 100.00% 0 143,075
1,873 1,919 102.44% 46 1,873
109,838 109,838 100.00% 0 109,838
8,148 8,503 104.36% 355 8,148
9,000 2,297 25.52% (6,703) 6,632
2,500 19,823 792,92% 17,323 2,500
52,000 0 0,00% (52,000) 0
318,883 317,277 99.50% (1,606) 0
14,000 10,642 76.01% (3,358) 7,000
22,981 16,612 72.28% (6,369) 16,750
34,255 0 0.00% (34,255) 0
0 106,000 #DIV/0! 106,000 0
716,553 735,985 102.71% 19,432 295,816
1,048,644 905,566 86.36% (143,078) 464,285
183,450 110,910 60.46% (72,540) 995
5,910 0 0.00% (5,910) 2,972
189,360 110,910 58.57% (78,450) 3,967

GENERAL GOVERNMENT
INTEREST & LIENS
INTEREST ON INVESTMENTS
RECREATION & PARKS
COMMUNITY USE OF SCHOOLS
BUILDING INSPECTOR
LICENSE, FEE, PERMIT, FINE
LIBRARY
WATER MAIN ASSESSMENTS
SALE OF EQUIPMENT
SCRRRA REBATE
NL RADIO COMM. NETWORK USE FEE
ALARM PENALTIES
BULKY WASTE FEES
MISCELLANEOUS
CONVEYANCE TAX
EMS-REG COMM CTR FEES
SEWER ASSESSMENTS
PLANNING& ZONING, ZBA, CONSRV COMM
TOWN CLERK FEES
LIENS -COLLECTED BY UTILITY COMMISSION
TIPPING FEES
RECYCLING
TRANSFERS FROM OTHER FUNDS
TRANSFERS IN-PY ENCUMBRANCES
C-PACE STIPEND
EUGENE O'NEILL GATE/LEASE REVENUE
AMBULANCE OPERATING SUBSIDY
YSB BOE CLERICAL STIPEND
RENTAL OF BUILDINGS
SENIOR SERVICES
VERSA KART/BLUE BOXES
BOE HUMAN RESOURCES OFFSET
CIRMA MEMEBERS EQUITY DISTRIBUTION
SUB TOTAL
TOTAL OTHER SOURCES
PROPERTY TAXATION
CURRENT PROPERTY TAX
PRIOR YEAR TAXES
TOTAL PROPERTY TAXATION
TOTAL REVENUES
. TOWN OF WATERFORD
STATEMENT OF REVENUES COMPARED TO ANTICIPATED
FOR FISCAL YEAR 2020-2021, THROUGH JANUARY 31, 2021
WITH COMPARATIVE ACTUAL AMOUNTS
FOR FISCAL YEAR 2019-2020, THROUGH JANUARY 31, 2020
FAVORABLE
FISCAL | (UNFAVORABLE)
FISCAL FISCAL YEAR FISCAL FISCAL
YEAR YEAR 2020-2021 YEAR YEAR
2020-2021 2020-2021 PERCENT 2020-2021 2019-2020
BUDGET ACTUAL RECEIVED VARIANCE ACTUAL
325,000 160,332 49.33% (164,669) 207,196
300,000 52,081 17.36% (247,919) 699,043
150,000 46,246 30.83% (103,754) 165,754
0 0 #DIV/0! 0 15,555
325,000 302,690 93.14% (22,310) 207,093
21,797 18,643 85.53% (3,154) 11,946
16,810 0 0.00% (16,810) 8,847
0 363 #DIV/0! 363 281
0 2,679 #DIV/0! 2,679 1,671
0 7,814 #DIV/0! 7,814 2,252
114,000 81,237 71.26% (32.763) 114,000
0 100 #DIV/0! 100 50
100,000 61,865 61.87% (38,135) 60,380
50,000 81,934 163.87% 31,934 31,638
200,000 259,357 129.68% 59,357 198,032
6,000 1,500 25.00% (4,500) 1,500
0 6,309 #DIV/0! 6,309 4,837
44,000 44,620 101.41% 620 14,869
150,000 145,734 97.16% (4,266) 106,514
10,000 4,240 42.40% (5,760) 3,860
300,000 156,342 52.11% (143,658) 141,180
50,000 25,711 51.42% (24,289) 28,279
0.00 0.00 #DIV/0! 0 0
100 6,152 6152.30% 6,052 22,112
500 0 0.00% (500) 0
0 8,587 #DIV/0! 8,587 0
12,000 7,000 58.33% (5,000) 101,252
5,000 5,000 100.00% 0 0
150,940 115,186 76.31% (35,754) 87,253
30,880 4,694 15.20% (26,186) 26,776
4,500 5,140 114.22% 640 2,940
15,628 16,119 103.14% 491 0
0 37,305 #DIV/0! 37,305 90,164
2,382,155 1,664,978 69.89% (717,177) 2,355,274
2,571,515 1,775,888 69.06% (795,627) 2,359,241
92,008,071 88,141,988 95.80% (3,866,083) 89,449,131
350,000 214,739 61.35% (135,261) (83,055)
92,358,071 $8,356,727 95.67% (4,001,344) 89,366,076
95,978,230 91,038,181 94.85% (4,940,049) 92,189,602

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