Board of Finance Regular Meeting Agenda (linked)

FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
PHONE: 860-442-0553
www.waterfordct.org
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BOARD OF FINANCE no ae
AGENDA cn za
Waterford Town Hall November 10, 2021
Regular Meeting, 7:00 p.m.
1. Establishment of a quorum and call to order.
2.
Public Comment.
Approval and acceptance of the minutes of October 13, 2021.
To consider and act on a request from Dani Gorman, Director of Youth & Family Services,
for an FY22 additional appropriation in the amount of $52,536 from the Contingency
Account as recommended.
To consider and act on a request from Dani Gorman, Director of Youth & Family Services,
for an FY22 additional appropriation in the amount of $14,189 from the Contingency
Account as recommended.
To consider and act on a request to transfer $1.8 million from the general operating
fund balance into the Capital Non-Recurring Undesignated Fund Balance and forward to
the RTM as required.
To consider and act on a request from Gary Schneider, Public Works Director, for an
additional appropriation in the amount of $37,901.45 from the Contingency Account as
recommended to reimburse the State of CT for the overpayment to the Town of
‘Waterford for the Local Bridge Grant Program.
To consider and act on a request from Gary Schneider, Public Works Director, request for
an appropriation in the amount of $59,650 from Capital and Non-Recurring designated
line #20501-57788 Community Center HVAC Control Separation.

Board of Finance Regular Meeting — Agenda
Page 2, November 10, 2021
9. To consider and act on a request from Kimberly Allen, Finance Director, for the following
Inter-Department Transfer as follows:
Account | Description Approved | Current Account Account Revised
Budget Available | Increase Decrease Available
Amount | Budget Budget
Amount Amount
10147- | Administration | 7,000 0 82,500 82,500
51110
10147- | Clerical & 0 0 91,731 91,731
51210 Technical
10147- | FICA 536 0 13,329 13,329
51920
10147- | FICA 787,846 | 226,083 (114,306) | | 111,777
54043
10122- | Clerical & 14,256 13,401 (10,000) 3,401
51210 Technical
10123- | Clerical & 142,330 | 106,325 (5,000) 101,325
51210 Technical
10129- | Clerical & 300,922 | 239,427 (58,254) 181,173
51210 Technical
Total 187,560 (187,560)
10, Old Business:
11. New Business:
a. Letter from Thomas Giard, Superintendent of Schools, requesting to submit their
annual budget for FY23 by February 28, 2022.
12. Liaison Reports

Board of Finance Regular Meeting — Agenda
Page 3, November 10, 2021
13. Correspondence
a. Abbas Danesh, Town Treasurer, Quarterly Treasurer’s Report and Related
Financials ending 9/30/2021.
b. Kimberly Allen, Finance Director, American Rescue Funds Quarterly Report
7/1/21-9/30/21.
c. Virginia Bielucki, Town Accountant, Status of Contingency Fiscal Year 2022 dated
October 22, 2021.
d. Virginia Bielucki, Town Accountant, Periodic Financial Statements FY22 dated
October 8, 2021
e. Virginia Bielucki, Town Accountant, Status of General Fund Unassigned Balance
dated October 22, 2021.
14, Adjournment
Ronald Fedor, Chairman

FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
PHONE: 860-442-0553
www.waterfordct.org
October 28, 2021
Mr. Ronald Fedor
Chairman
Board of Finance
15 Rope Ferry Road
Waterford, CT 06385
Mr. Fedor,
At their October 26 2021 meeting, the Board of Selectmen voted to approve an
additional appropriation request from Ms. Dani Gorman, Director of Youth & Family
Services, in the amount of $52,536 to fund a receptionist/clerk position for her
department.
As Finance Director, I recommend that the Board of Finance consider funding this
additional appropriation from the FY22 Contingency Account. The current balance in
the Contingency Account is $153,038.
If approved by the Board of Finance, the appropriation would be transferred into the
following accounts:
1. Clerical & Technical, 10119-51210 ($48,803)
2. FICA, 10119-51910 ($3,733)
Respectfully,
Hekieg Atle
Kimberly Allen
Finance Director

FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
PHONE: 860-442-0553
www.waterfordct.org
October 28, 2021
Mr. Ronald Fedor
Chairman
Board of Finance
15 Rope Ferry Road
Waterford, CT 06385
Dear Chairman Fedor,
The Board of Selectmen, at their meeting on Tuesday, October 26, 2021 voted to approve the
following request for an additional appropriation;
Youth & Family Services: To consider and act on a request from Youth & Family Services
Director, Dani Gorman, for a FY22 additional appropriation in the total amount of $52,536,
$48,803 to line item # to 10119-51210 and $3,733 to 10119-51910 and to forward to the Board
of Finance.
Therefore, I respectfully request that you consider and act on this request. I have attached
pertinent back up material from the designated department.
Sincerely,
Robert ores
Robert Brule
First Selectman
eet Kimberly Allen, Director of Finance

Aland &
Town of Waterford Youth & Family Services
To: Board of Selectmen / Board of Finance
From: Dani Gorman, Director of Youth & Family Services
Mike Buscetto III, Chairman, Youth & Family Services
Re: Additional Appropriations
CC: Rob Brule, First Selectman
Kimberly Allen, Finance Director
Youth & Family Services Advisory Board
Date: September 29, 2021
On behalf of the Waterford Youth & Family Services Advisory Board, we would like
to respectfully request:
1. An additional appropriation in the amount of $52,536 (salary and FICA) for
the Receptionist / Clerk position (AS6) that was relocated from the Finance Department to
Youth & Family Services after the position was eliminated in the Fiscal Year 2022 (of the
Finance Dept.).
History ~ In June of 2021, after the passage of the Fiscal Year 2022 budget by the RTM, the
First Selectman recognized the critical need for help in the Youth & Family Services’ office.
With the demand for programs and services reaching record levels, discussions took place
between the First Selectman, the Youth & Family Services Director and Chairman, Finance
Director and Human Resources to find ways to provide the department relief.
Understanding that Linda Geer, an employee of nearly 25 years, was facing the elimination
of her position in Fiscal Year 2022, the First Selectman with the support of the 1303
bargaining unit explored relocating L. Geer to our department. A trial relocation was
piloted in June and it was determined that L. Geer satisfied the department’s needs of
managing phones, greeting visitors, and assisting with the food bank in which she had
thorough experience with when the food locker was first located in town hall.
Since L. Geer’s relocation, she has played a critical role in assisting staff and helping
residents when they request services. Her incredibly warm demeanor has helped us reduce
the barriers that consumers can face when requesting help for the first time (especially).
While still in the midst of the pandemic’s after-effects, we would not be able to manage as
effectively without Linda. The demand for our services has reached levels we have never
experienced before therefore we respectfully request an additional appropriation be
provided so that we can maintain this position (at this time).

Breakdown:
Receptionist / Clerk (1303 Bargaining Unit - Council 4)
Current Salary: $48,803 (LI 10119-51210)
FICA: $3,733 (LI 10119-51910)
TOTAL REQUEST for FY22: $52, 536
2. Our annual grant from the Department of Children and Families in the amount of
$14,189 which is considered the “seed” funding for Youth and Family Services has
consistently gone into the general fund since the inception of the program coordinator’s
position as an “offset” to the cost for the salary. However, in the 2 decades since the
position was created, the department has evolved and increased fourfold in the number of
residents it serves annually - in FY21, the department recorded slightly over 21,000
contacts. (“Contacts” are measured by the number of times we engage with a resident -
which can include multiple times). In writing the grant this year, the narrative details
funding for seasonal staff to support the high demand for programs. We respectfully
request the grant (provided to us in quarterly payments) be appropriated to us to fund the
expressed and critical needs of the department - as detailed and awarded in the grant.
LI 10119-44480

ee 5
PHONE: 860-442-0553
www.waterfordct.org
FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
October 28, 2021
Mr. Ronald Fedor
Chairman
Board of Finance
15 Rope Ferry Road
Waterford, CT 06385
Mr. Fedor,
At their October 26 2021 meeting, the Board of Selectmen voted to approve an
additional appropriation request from Ms. Dani Gorman, Director of Youth & Family
Services, in the amount of $14,189 to offset the increased needs of Waterford residents
being met by the department's seasonal staffing.
As Finance Director, I recommend that the Board of Finance consider funding this
additional appropriation from the FY22 Contingency Account. The current balance in
the Contingency Account is $153,038.
If approved by the Board of Finance, the appropriation would be transferred into the
Clerical & Technical account line, 10119-51210.
Respectfully,
Kimberly Allen
Finance Director

FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
PHONE: 860-442-0553
www.waterfordct.org
October 28, 2021
Mr. Ronald Fedor
Chairman
Board of Finance
15 Rope Ferry Road
Waterford, CT 06385
Dear Chairman Fedor,
The Board of Selectmen, at their meeting on Tuesday, October 26, 2021 voted to approve the
following request for an additional appropriation;
Youth & Family Services: To consider and act on a request from Youth & Family Services
Director, Dani Gorman, for a FY22 additional appropriation in the amount of $14,189 for the
entire amount to line item #10119-51210 and to forward to the Board of Finance.
Therefore, I respectfully request that you consider and act on this request. I have attached
pertinent back up material from the designated department.
Sincerely,
Robert Livule
Robert Brule
First Selectman
cc: Kimberly Allen, Director of Finance

Hand 5
Town of Waterford Youth & Family Services
To: Board of Selectmen / Board of Finance
From: Dani Gorman, Director of Youth & Family Services
Mike Buscetto III, Chairman, Youth & Family Services
Re: Additional Appropriations
CC: Rob Brule, First Selectman
Kimberly Allen, Finance Director
Youth & Family Services Advisory Board
Date: September 29, 2021
On behalf of the Waterford Youth & Family Services Advisory Board, we would like
to respectfully request:
1. An additional appropriation in the amount of $52,536 (salary and FICA) for
the Receptionist / Clerk position (AS6) that was relocated from the Finance Department to
Youth & Family Services after the position was eliminated in the Fiscal Year 2022 (of the
Finance Dept.).
History - In June of 2021, after the passage of the Fiscal Year 2022 budget by the RTM, the
First Selectman recognized the critical need for help in the Youth & Family Services’ office.
With the demand for programs and services reaching record levels, discussions took place
between the First Selectman, the Youth & Family Services Director and Chairman, Finance
Director and Human Resources to find ways to provide the department relief.
Understanding that Linda Geer, an employee of nearly 25 years, was. facing the elimination
of her position in Fiscal Year 2022, the First Selectman with the support of the 1303
bargaining unit explored relocating L. Geer to our department. A trial relocation was
piloted in June and it was determined that L. Geer satisfied the department’s needs of
managing phones, greeting visitors, and assisting with the food bank in which she had
thorough experience with when the food locker was first located in town hall.
Since L, Geer’s relocation, she has played a critical role in assisting staff and helping
residents when they request services. Her incredibly warm demeanor has helped us reduce
the barriers that consumers can face when requesting help for the first time (especially).
While still in the midst of the pandemic’s after-effects, we would not be able to manage as
effectively without Linda. The demand for our services has reached levels we have never
experienced before therefore we respectfully request an additional appropriation be
provided so that we can maintain this position (at this time).

Breakdown:
Receptionist / Clerk (1303 Bargaining Unit - Council 4)
Current Salary: $48,803 (LI 10119-51210)
FICA: $3,733 (LI 10119-51910)
TOTAL REQUEST for FY22: $52, 536
2. Our annual grant from the Department of Children and Families in the amount of
$14,189 which is considered the “seed” funding for Youth and Family Services has
consistently gone into the general fund since the inception of the program coordinator’s
position as an “offset” to the cost for the salary. However, in the 2 decades since the
position was created, the department has evolved and increased fourfold in the number of
residents it serves annually - in FY21, the department recorded slightly over 21,000
contacts. (“Contacts” are measured by the number of times we engage with a resident -
which can inclide multiple times). In writing the grant this year, the narrative details
funding for seasonal staff to support the high demand for programs. We respectfully
request the grant (provided to us in quarterly payments) be appropriated to us to fund the
expressed and critical needs of the department ~ as detailed and awarded in the grant.
LI 10119-44480

FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
PHONE: 860-442-0553
www.waterfordct.org
October 27, 2021
Mr. Ronald Fedor
Chairman
Board of Finance
15 Rope Ferry Road
Waterford, CT 06385
Mr. Fedor,
At their October 26, 2021 meeting, the Board of Selectmen voted to approve an
additional appropriation request from Mr. Gary Schneider, Director of Public Works, in
the amount of $37,901.45 for a “pay back” payment to the State of Connecticut for an
overpayment the Town received for the previoulsy completed Old Mill Bridge proejct.
As Finance Director, I recommend that the Board of Finance consider funding this
additional appropriation from the FY22 Contingency Account. The current balance in
the Contingency Account is $153,038.
Respectfully,
Airnhrug Atte
Kimberly Allen
Finance Director

FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
PHONE: 860-442-0553
www.waterfordct.org
October 28, 2021
Mr. Ronald Fedor
Chairman
Board of Finance
15 Rope Ferry Road
Waterford, CT 06385
Dear Chairman Fedor,
The Board of Selectmen, at their meeting on Tuesday, October 26, 2021 voted to approve the
following request for an additional appropriation;
Public Works: To consider and act on a request from Public Works Director, Gary Schneider,
for an additional appropriation in the amount of $37,901.45 to reimburse the State of CT for the
overpayment to the Town of Waterford for the Local Bridge Grant Program and to forward to the
Board of Finance.
Therefore, I respectfully request that you consider and act on this request. I have attached
pertinent back up material from the designated department.
Sincerely,
Robert ofimads
Robert Brule
First Selectman
eo Kimberly Allen, Director of Finance

INTER-OFFICE MEMORANDUM TOWN OF WATERFORD
To: Rob Brule, First Selectman A S /, ? )
From: Gary J. Schneider, Director of Public Works Js “ Lk A
Date: October 8, 2021
Re: Old Mill Bridge
The State of Connecticut Department of Transportation has notified the Town
that an overpayment of a Local Bridge Grant for the Old Mill Road over Hunts
Brook (Bridge # 05518) was made by the State. After a final audit dated
November 19, 2019 (Amended February 7, 2020), the State has invoiced the
Town in the amount of $37,901.45 for the overpayment. The notice was sent to
the Town as an email dated July 29, 2021, apologizing for the delay in notifying
the Town sooner of the repayment demand,
The project started in 2010. and final payment to the Contractor was made in
June of 2012. While our records and the audit numbers agree to the final cost of
the project, | can’t find in our files why the State had an overpaymeni, nor will the
State provide the original grant application numbers. The Local Bridge grant
program provides a “lump sum grant payment” to a Town at the beginning of the
construction. It is based on the engineer's best estimate of the work, | can only
assume that the engineer's best estimate was far greater than what the actual
cost to the town was.
| have attached the email and letter requesting the payment, an email from the
State explaining the Local Bridge Grant program and the Audit.
Public Works requests to be placed on the agenda for the October 19, 2021
Board of Selectman meeting for additional funds in the amount of $37,901.45.

Gary J Schneider
Director of Public Works
Town of Waterford
Public Works Department
From: Fadul, Franctsco T, <Francisco.Fadul@ct.gov>
Sent: Thursday, July 29, 2021 4:03 PM
To: Robert Brule <rbrule@waterfordct.org>
Cc: Gary Schneider <gschneider@waterfordct.org>; Kimberly Allen <kallen@waterfordct.org>
Subject: 9152-5518 - Amended Audit Report for Bridge 05518 (Old Mill Road)
I see ~ CAUTION: This email originated | from outside of the organization. |
j Do not click links or open attachments unless you recognize the sender's email address and know the "
content is safe.
mt eset items mswmm dst!
Good afternoon First Selectman Brule,
The attached letter was meant to be sant to you in May 2020, However, it coincided with our transition into telework
and fell through the cracks, We sincerely apologize for the mishap.
Francisco T. Fadul, P.E.
Project Engineer — Local Bridge Program
Connecticut Department of Transportation
2800 Berlin Turnpike, P.O. Box 317546
Newington, CT 06131-7546
Best Contact: Francisco.Fadul@ct.qov

STATE OF CONNECTICUT
DEPARTMENT OF TRANSPORTATION
2800 BERLIN TURNPIKE, P.O, BOX 317546
NEWINGTON, CONNECTICUT 06131-7546
May 4, 2020
The Honorable Robert J. Brule
First Selectman
Town of Waterford
15 Rope Ferry Road
Waterford, Connecticut 06385-2886
Dear First Selectman Brule:
Subject: Local Bridge Program, Final Project Audit Results
Old Mill Road over Hunts Brook, Bridge No. 05518
Town of Waterford
In accordance with the Project Grant Agreement for the subject project, the Department's Office
of External Audits has reviewed the documentation supplied by the town of Waterford (Town) in
support of expenditures made on the subject project, including information provided by the Town
in response to the Department’s previous letter dated January 31, 2020, The findings of the
amended audit report (copy enclosed) indicate a reimbursement due the State as follows:
Grant: $37,901.45.
Therefore, in accordance with Section 2.3 of the Agreement, the Department will be invoicing
the Town for the amount due in the near future,
Ifyou have any questions, please contact Mr. Francisco T. Fadul, Project Engineer for the Local
Bridge Program, at (860) 594-2078.
Sincerely,
Ga semeseh| \Lussequoy
Priti S, Bhardwa}. PE.
Transportation Supervising Engineer
Bureau of Engineering and Construction
Enclosure
cc: Ms. Kimberly Allen, Director of Finance
Mr, Gary Schneider, Director of Public Works

Gary Schnelder
From: Fadul, Francisco T. <Francisco.Fadul@ct.gov>
Sent: Monday, August 9, 2021 9:01 AM
To: 
Gary Schneider
Subject: RE: 9152-5518 - Amended Audit Report for Bridge 05518 (Old Mill Road)
i nnn oar |
CAUTION: This email originated from outside of the organization.
Do not click:links or open. attachments unless: you recognize: the sender's email address and know. the
_ content i is safe,
Hi Gary,
The State Local Bridge Program (SLBP}) is a state grant program. The program Is designed to issue the Jump sum state
grant to the municipality just before construction to help the town with the ability to pay for construction
upfront. However, the program is flexible enough that the grant can be paid during construction or after if there’s any
administrative delays (e.g. agreement signatures or other delays}. The distinction I’d like to highlight is that this is
different than the reimbursement programs you may be used to, whereby the expenses are calculated and any money
paid to the town by the state will be the exact amount per expenditures. SLBP’s lump sum grant payment is Issued
based on the best known estimate at the time of issuance. Normally, this is either the final cost estimate at design
completion or at contract award, In each instance, after payment of the grant, there’s virtually 100% potential that the
final costs after construction will differ from the initial lump sum grant {I.e. change orders, varlable cost items,
etc,}). Therefore, the final project audit is the mechanism whereby the overpayment/underpayment of the promised
state grant to the town is resolved. Every project grant agreement will contain the final audit Clause so that everyone
knows the reality that either the state will be asking for a reimbursement or issuing a supplemental grant to the town
after final audit. This is why on the Initial funding commitment letter the state expressly asks the municipality to keep a
separate budget line item for each SLBP project and to keep it open until the account fs resolved through final audit.
| hope this helps.
Francisco T. Fadul, P.E.
Projact Engineer ~ Local Bridge Program
Connecticut Department of Transportation
2800 Berlin Turnpike, P.O. Box 317546
Newington, CT 06131-7546
Best Contact: Francisco. Fadul@ct.gqov
From: Gary Schneider <gschneider@waterfordct.org>
Sent: Monday, August 9, 2021 7:41 AM
To: Fadul, Francisco 7. <Francisco.Fadul@ct.gov>
Subject: RE: 9152-5518 - Amended Audit Report for Bridge 05518 (Old Mill Road)
EXTERNAL EMAIL: This email originated from outside of the organization. Do not click any links or open any attachments unless you
trust the sender and know the content is safe.
| have been assigned to determine why the State in 2010 made a payment over the approved grant amount causing the
Town to owe the State, Both the Assistant Director and myself were not employed by the Town when this project was
being constructed, As [| must go before 2 Boards and the RTM to seek funds to reimburse the State, | need to determine
the cause of it. Thanks for your help.

Office of
External
Audits
Amended Report on Agreed Upon
Town of Waterford
State Project No. DOT91525518LB
CORE Contract ID: 1ODOTOLI7AA
Old Mill Road over Hunts Brook
Bridge No. 05518
NOVEMBER 19, 2019
FEBRUARY 7, 2020 AMENDED SCHEDULE OF PROJECT COSTS ONLY

Town of Watetford
State Projact No, DOT91525518L8
Bridge No. 05518
Independent Accountant’s Report on Applying Agreed-Upon Procedures
We have performed the procedures enumerated below, which were agreed to by the State of Connecticut, Department
of Transportation Office of External Audits and the Office of the Local Bridge Administrator, solely to assist the specified
parties In evaluating the accompanying Schedule of Project Costs and the Town of Waterford’s compliance with the
agreement(s) belween the State of Connecticut and the Town of Waterford for State Prolect. No. DOT91525518LB.
The management of the Town of Waterford Is responsible for compliance with the agreement(s). This agreed-upon
procedures engagement was perfonned ih accordance with Government Auditing Standards issued by the Comptrailer
General of the United States and the attestation standards established by the American Institute of Certified Public
Accountants. The sufficiency of these prooadures Is solely the responsibitity of the specified users of the report,
Consequently, we make no representation regarding the sufficiency of the procedures described below for the
purpose for which this report has been requested or for any other purpose.
The procedures performed were as follows:
1, We have reviewed original agreement, supplemental agreements, and any extra work claims and compared
project billings to the compliance criterla contalned in these documents,
No compliance criteria findings nobed
2, We obtained and reviewed Single Audit Reports and determined if the project was segregated In the Schedule
of Federal and/or State Financial Assistance, was selected for testing and if the report contalned any internal
control or compliance findings that could have an Impact on the project(s).
‘The Profect was segregated and selected for testing in the June 30, 2011 Single Att
3. Verified withdrawals made by the Munlelpality from the Tax Exempt Proceeds (TEP) Fund.
TEP fund was not used
+, We have sampled Municipal equipment billed to ensure costs are allowable and In accordance with the
agreement(s),
' No Munielpaf equipment biled
5, Computed status of grant.
+ Sea Schectile of Project Costs for status of grant
5, Computed status of loan
No loan laken by Municpality
We were not engaged lo, and did not perform an examination, the objective of which would be the expression of an
apirion on the aocorripanying Amended Schedule of Project Costs for State Project No, DOTSIS25518L8, Accordingly,
we do not express such an opinion, Had we performed additonal procedures, other matters might have come to our
attention that would have been reported to you.
‘This report is Intended solely for the information of the Stata of Connecticut Department of Transportation, However,
this report Is a matter of public record ark! Its disbibution Is not limited,

Town of Waterford
State Project No. DOTSLS25518LB
Old Mill Road over Hunts Brook
Bridge No, 05518
. CORE Contract ID: LODOTOLI7AA
Amended Schedule of Project Costs
LOCAL BRIDGE Costs Adjusted
GRANT STATUS Presented Adjustments Costs
Preliminary & Construction Engineering ¢ 46,698.68 $ - $ 46,698.68
Construction $ 613,720.91 $ * $ 613,720.91
Other & 643.49 $ - § 643.49
Total Costs $ ° 661,063.08 $ - $ 661,063.08
State Grant Percentage Per Agreement 30.83%
Maximun State Grant Available $ 203,805.75
Less: Previous Payments (PO # 68397) § 241,707.20
Balance Due State $ (37,901,45) A
Explanatory Notes:
A, Per Section 2.3 of the agreemnt between the State and the Town of Waterford, the muntcipallty
shall, as soon as practicable, but not later than ninety days after the State notifies the Municipality
of the results of the Audit, repay the Grant In an amount equal to the Grant minus 30.83% of the
project costs,

. Town of Waterford
State Project No, DOT9L525523L6
Bridge No, 05518
Notes to Report
Note 2 Project Description
The State of Connecticut, Department of Transportation and the Town of Waterford entered Into an
orighal agreement dated December 30, 2009 for the removal, replacement, reconstruction,
rehablitation or improvement of the Old Mil] Road over Hunts Brook, Bridge No, 05518,
The State of Connecticut funded the project,
Note 2 Allowable Cost Critetia
Allowable cost criteria are:
¢ Terms of the agreement(s) between the State of Connecticut and the Town of Waterford

¢
FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
PHONE: 860-442-0553
www.waterfordct.org
October 28, 2021
Mr. Ronald Fedor
Chairman
Board of Finance
15 Rope Ferry Road
Waterford, CT 06385
Dear Chairman Fedor,
The Board of Selectmen, at their meeting on Tuesday, October 26, 2021 voted to approve the
following request for an appropriation;
Public Works: To consider and act on a request from Public Works Director, Gary Schneider,
for an appropriation in the amount of $59,650 from Capital and Non-recurring designated line
item #20501-57788, line description: Community Center HVAC Control Separation and forward
to the Board of Finance.
Therefore, I respectfully request that you consider and act.on this request. I have attached
pertinent back up material from the designated department.
Sincerely,
Robert rule
Robert Brule
First Selectman
CC: Kimberly Allen, Director of Finance

FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
PHONE: 860-442-0553
www. waterfordct.org
October 7, 2021
Mr, Robert Brule
First Selectman
Town of Waterford
15 Rope Ferry Road
Waterford, CT 06385
Subject: Request an appropriation in amount of $59,650 from Capital and Non-recurring
designated line item # 20530-57788 Line Description: Community Center HVAC Control
Separation
Dear Mr. Brule,
These funds will be used to investigate and start addressing the issues we have been
experiencing of uneven or over heating of spaces, humidity, lack of air conditioning, the condition
of the equipment and the contro! of the system in general at the Community Center. The
previous method of using a trouble call to a repair technician is akin to playing, Whack a Mole.
They would “salve” one problem only to cause anther. A review of the entire system must be
completed. This building is over 17 years old and the system is not responding to the needs of
the Center's activities. Also a logical replacement schedule must be identified and funds
programmed,
This approach is notnew. The Town Hall, and Youth Services HVAC systems have been
addressed after studies such as the one we are proposing were completed. (The Municipal
Complex is a new building and no study was required.) The Police Station, Public Safety and the
Library have had studies completed and the Department will be addressing those findings in
future proposed capilal projects.
We need to address the Community Center. One of the Town’s On-Call Engineering firms, Al
Engineers has proposed a fee of $8,850 to complete this review. The Department is requesting
all the funds be appropriated so we may start addressing the issues as we find them
Respectfully submitted,
Gary J. Schneider, Director
Waterford Public Works Department
Ce: Kimberly Allen, Finance Director

919 Middle Street
Middletown, CT 06457
(860) 635.7740 phone
{840} 635-7312 fax
www.alengineers.com
August 31, 2021
Paul Koelle
Facilities Manager
Town of Waterford, Public Works Department
1000 Hartford Road
Waterford, CT 06385
RE: Waterford Community Center HVAC Study
Dear Mr. Koelle,
The Town of Waterford engaged AI Engineers to help resolve temperature and humidity issues
that the Waterford Community Center has been experiencing. Al Engineers visited the building
on August 24, 2021, and performed a preliminary field investigation, specifically examining the
HVAC systems in the Mechanical Rooms, heating and cooling issues in the offices, and
temperature and humidity issues in the Gymnasium / Multipurpose Room, Dining / Function Room
and Dance / Movement Room,
AI Engineers is pleased to provide Professional Engineering services to the Town of Waterford to
perform a detailed study of the HVAC issues at the Community Center, We will evaluate the
existing HVAC system, identify problems, and make recommendations to resolve the recurring
temperature and humidity issues the building has been experiencing.
Scope of Work:
It is our understanding that your staff will assist us with our field investigations as needed.
1. Perform a detailed visual / walk through inspection ta document existing conditions related
to the existing HVAC and Building Management Systems.
2, Obtain and review available as-built drawings and specification, existing equipment
manufacturer’s equipment data sheets and shop drawing submittals (if available), and other
data pertinent to the building HVAC system.
3. Review available information and determine possible causes of temperature / humidity issues
in the building.
4. Prepare and submit a detailed report of our findings, recommendations, and options to
resolve temperature / humidity issues, Our report will also include our opinion on probable
construction costs for recommendations, to provide guidance to the Town of Waterford.
Improving Life. By Design.

Engineers
Proposed Fee
Lump sum fee for the scope of work outlined above: $8,850.00
This fee will be invoiced at the conclusion of the project.
Schedule
Upon receipt of a signed agreement, AI Engineers will coordinate with the Town of Waterford and
complete the Scope of Work outlined above. We anticipate approximately 4 weeks to complete
the scope of work,
Clarifications and Exclusions
1. The Town of Waterford will provide any available information, as-built drawings, and
equipment shop drawing submittals related to the Scope of Work,
2. The Town of Waterford will provide a site contact for AI Engineers to coordinate activity.
3. Investigations requiring the use of other Consultants or Contractors are not included,
4. Identification of, and remediation methods for, hazardous materials are excluded from our
services,
5, This proposal includes 1 day field visit,
If you have any questions, please fee! free to contact me at your convenience. We look forward to
working with you on this project,
Very truly yours,
Al Engineers, Inc.
Tony Punzalan, PE
Sr, Director of Facilities Engineering
cc: Gary Schneider Town of Waterford
Ray Gradwell, PE AT Engineers
file: AIE #3290C
BERS Nas Cate SUIT AREAS MGR AN RY REN LUND STD tA rg MELEE at Seren Fob Ee Ate VEE Ad MIR AD Boe
hnproving Life. By Design.

TOWN OF WATERFORD
TRANSFER REQUEST FORM
Inter-Department Transfer
Out of Serices Transfer Request
INFORMATION TECHNOLGOY
DEPARTMENT
APPROVED CURRENT ACCOUNT ACCOUNT REVISED
Budget Available | INCREASE DECREASE Available
Amount Budget Budget
Line No. Org. Code Object Code Object Description 0.00
1 10147 51110 ADMINISTRATION 7,000 0 82,500 82,500
2 10147 51210 CLERICAL & TECHNICAL 0 0 91,731 91,731
3 10147 51920 FICA 536 0 13,329 13,329
4 10147 54043 FICA 787,846 226,083 (114,306) 111,777
5 10122 51210 CLERICAL & TECHNICAL 14,256 13,401 (10,000) 3,401
6 10123 51210 CLERICAL & TECHNICAL 142,330 106,325 (5,000) 101,325
7 10129 51210 CLERICAL & TECHNICAL 300,922 239,427 (58,254) 181,173
8 0
9 0
10 0
)
0
TOTAL 187,560 (187,560)
Explanation
This transfer moves the budgeted IT contracted expenses from individual departments to the IT Department budget for the new Town IT Department salaries.
Kim Allen
Department Head
Kim Allen
Director of Fina nce
First Selectman
Commission/Board Approval
10/8/2021
Date
10/8/2021
Date
/ 0/0 jo}
Date
Date
Revised 9/9/20

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al,

Mr. Thomas W. Giard III
Superintendent of Schools
Mr. Craig C. Powers
Assistant Superintendent
October 18, 2021
Mr. Ron Fedor, Chairman
Board of Finance
Town of Waterford
Waterford, CT 06385
Dear Mr. Fedor,
On behalf of the Waterford Board of Education, I respectfully request consideration to allow the
Board of Education to submit its annual budget request for Fiscal Year 2023 by February 28, 2022.
This courtesy was extended to us last year and allowed for a more accurate budget forecast taking
into consideration expenses such as health insurance and energy estimates which were not
available earlier.
It is our intent to provide as accurate and thorough a budget request as possible including any areas
for projected savings in order to limit the increases to only those line items where absolutely
needed. The Board of Education has set aside two special meeting dates for budget workshops in
February (February 3, 2022 and February 10, 2022). Following action by the Board of Education at
its February 24 meeting, a sufficient number of copies of the education budget would be submitted
to the Town Finance Department by February 28, 2022 for distribution to Board of Finance
members.
The hearing date for review of the education budget by the Board of Finance is scheduled for March
28, 2022. We greatly appreciate your attention and consideration of this request. Please feel free
to contact me with any questions.
Sincerely,
Thomas W. Giard II]
Superintendent of Schools
TWG:cw
C: Board of Education
Mr. Robert Brule, First Selectman
Mr. Joseph Mancini, Director of Finance and Operations, Waterford BOE
Ms. Kim Allen, Director of Finance, Town of Waterford
15 Rope Ferry Road « P.O. Box 284 © Waterford, CT 06385
Phone: 860-444-5801 © Fax: 860-444-5870 * www.waterfordschools.org

10-26-2021
To: Robert J. Brule — First Selectman
Kim Allen — Director of Finance
Ronald R. Fedor & Board of Finance Members
Thomas J. Dembek & RTM Members
Thomas W. Giard III — Superintendent of Schools
Joseph Mancini — Director of Finance & Operations - BOE
Craig Merriman & Board of Education Members
From: Abbas Danesh — Treasurer
Subject: Quarterly Treasurer’s Report and Related Financials ending 9/30/2021.
The following attachments are included for reference:
Attachment 1 — 9/30/2021 Cash Positions ~ Town of Waterford
Attachment 2 — CDs & Bonds Summary ~ Town of Waterford
attachment 2 July — Sep & attachment 2 combined
Attachment 3 — Graph of Total Interest Income vs. Fiscal Years
Attachment 4 — Interest Income by Funds ys. Fiscal Years
Attachment 5 — FY 2022 Estimated General Fund Cash Flow
Attachment 6 — Bond Debt Service
Going over our three baskets/institutions:
STIF interest rates are at 0.10%
People’s Savings interest rate dropped to 0.10%.
Fidelity account activities:
A small Agency was called in July. (A callable feature allows the issuer to redeem the
bond/CD before maturity. We get our money/principal back and issuer stops paying interest).
In August:
Marlin bank CD, paying 0.45% was called.
Federal Agency, paying 1.50% was called.
I purchased (our own) 5K Waterford bonds, which I sold in October. Per Bond Counsel,
municipalities could buy their own bonds during COVID, however no longer permitted.
In September, Bridgewater bank did not call their CD, so the interest rates that we get,
stepped up from 0.25% to 0.40%.
Stepped up rates for 2022, 2023, 2024, 2025, 2026 are 0.55%, 0.70%, 0.80%, 0.95% and
1.25% respectively. Bridgewater bank CD is callable, so I have a hunch, our CD will be called before
2026. And if not, we'll be happy to collect, stepped up annual higher interest.
To have a better feel of the Market, here and there, I'll purchase some small CDs (of course
only at attractive interest rates), On that note, I purchased 5K Sallie Mae 2024 and 10K Goldman
2025 CDs. More on this, below.

JP Morgan will be calling their 100K and 10K CDs maturing in 2026, this October and
November.
Going back to our last quarterly report, “even the BIG MONEY is not sure as what rates will
do!!!” So my, here and there small CD purchases, (10K JP Morgan CD being called early), tells me,
comments made by Mr. Dimon “...yield on 10-year Treasury ... could climb to 3%” will not
materialize so soon.
Good news, the rates are going up, 10-year Treasury is at 1.63% as of this writing, so we will
start investing our 600K cash in account soon. Just a quick note, I wanted to transfer our almost
600K cash in account to STIF or People’s for a month or two, but interest earned would have been
lost in wire transfer fees of out and in.
Please see Attachment 2 combined, the monthly running of WAM, WAY and Annualized
ALPHA to get a more accurate picture of our portfolio.
As you observe our ALPHA, which measures performance, we exceeded our benchmark in
July, Aug and Sep by (0.57%, 0.53% and 0.50%, respectively), Albeit People’s reducing rates from
0.15% to 0.10%, made me look better by 0.05%.
Attachment 3 & 4 show our interest income with comparable amounts from previous years.
Please see Attachment 5 for our estimated General Fund cash flows for FY 2022.
Please see Attachment 6, our updated bond debt service.
It is an honor and a pleasure to be in my position as treasurer; I welcome any questions or
suggestions.
Sincerely You
fonds
bbas Danesh — Treasurer
...my next quarterly report will be in January 2022.

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