Board of Selectmen Regular Meeting Materials (linked)

FINANCE DEPARTMENT
Vvemo
To: The Board of Selectmen
Fron: Rawle Dummett
(6 6: Kim Allen
Date: September 24, 2021
Re Bid Award ~ Bid#22-102 Supply and Install Yamaha Outboard Motors
Dear Mr, Brule,
Proposals for the above mentioned bid were opened on September 16th, 2021 at 10:00
with the attached results. After careful analysis of the submissions, it is recommended that
Boats Incorporated, the lowest qualified bidder, be awarded the contract to complete this
project in the amount of $52,730.00, half of which will be funded by the Town of East
Lyme, Funds will-beavailable from Line Item 32922-55879 Marine Outboard Motors.
-
Rawle Dummett em
Purchasing Agent,
Town of Waterford

WATERFORD POLICE DEPARTMENT
41 AVERY LANE
WATERFORD, CT 06385-2819
Brett Mahoney (860) 442-9451 TEL
Chief of Police bmahoney@waterfordct.org
09/24/2021.
First Selectman Brule -
The Town of Waterford requested a bid proposal fram various companies for replacement boat motors
for the regional police boat. The Purchasing agent put the bid out and received two responses.
| request the Town award the bid to Boats Acquisition Company LLC (DBA Boats Inc) as they are the
lowest bidder, and are a reputable local company. .
Thank you for your consideration in this matter, and as always, should you have any questions, please
contact me. :
Brett Mahoney
Chief of Police
Waterford Police Department
Cc: Rawle Dummett, Purchasing Agent
Michael Firmin: WPD Marine Patrol
www.waterfordpolice.org

BID. TABULATION
BID#22-102 Supply.and Install Yamaha Outboard Motors
VENDOR VENDOR
BOATS INCORPORATED CROCKER'S BOATYARD
DESCRIPTION Quantity PRICE PRICE
Yamaha Outboard Engine, Commercial Operational Grade,
F300UCA Quotes to include: SDS Stainiess Steel Propellers(if 4
needed), stainless Steel Fuel(Water Separator Assemblies, Power
Purge Steering, miscellaneous $25,959.00} $28,485.65
Rigging Hardware $1,070.00 included
Yamaha Outboard Engine, Commercial Operational Grade,
LF300UCA Quotes to include: SDS Stainless Steel Propellers(if 1
needed), stainless Steel Fuel/Water Separator Assemblies, Power
Purge Steering, miscellaneous $26,656.00! $28,485.65
Rigging Hardware $1,070.00 Included
Less Trade in Value of Existing motors $5,000.00 $1,000.00
Total Cost of Items ‘ $49,755.00) $55,971 30}
Labor to include removal and _ installation of motors $2,995.00} $3,200.00}
BID TOTAL 
$52,750.00: $59,171.30

TOWN OF WATERFORD
32922-55879
BID TITLE: SUPPLY AND INSTALL
OUTBOARD MOTOR
BID END DATE: SEPTEMBER 16,
2021 10:00 AM EDT
BID CONTACT: RAWLE DUMMETT
PURCHASING AGENT |
TOWN OF WATERFORD
RDUMMETT@WATERFORDCT.ORG
860-444-5842

‘TOWN OF WATERFORD.
32922-55879
FIFTEEN ROP FERRY ROAD WATEREORD, CT 06385-2886
Town of Waterford
Board of Selectmen
Request for Proposals
Supply and install Yamaha Outboard Motors
Bid #22-102
The Town of Waterford will accept sealed Proposals to Supply and Install Yamaha Outboard
Motors, until 10:00 A.M. on Thursday September 164, 2021, where they will be opened publicly
and read aloud in the Louise Appleby Room, 15 Rope Ferry Road Waterford CT.06385. A
mandatory site inspection will be conducted on Monday September 6. 2021 beneath
the Niantic River Bridge, Niantic CT. Bid documents and all information regarding this
Proposal can be obtained by visiting the town website,
httes:/Awww.waterfordct.org/purchasing. Bidders are advised to register for emails and alerts to
receive automatic notifications. Any questions regarding this proposal are to be directed
to the Purchasing Agent at rdummett@waterfordct.org. The Board of Selectmen
reserves the right to reject any or all proposals, in whole or in part, and to waive any
informality in any bid when such action is deemed in the best interest of the Town; their
decision is final.
Rawle Dummett
Purchasing Agent
Town of Waterford

“TOWN OF WATERFORD.; 92922-55879
TOWN OF WATERFORD
INFORMATION AND GENERAL REQUIREMENTS TO BIDDERS
1. Sealed Proposals (ONE ORIGINAL & TWO copies) as detailed in the RFP will be received at
the Office of the Purchasing Agent, Town Hall, 15 Rope Ferry Rd Waterford, Connecticut 06385.
At the designated time of opening, they will be opened, read, recorded and placed on file.
Proposals may be mailed or hand-delivered and received by the specified time. Packets
received after designated time will not be accepted.
2. The envelope enciosing your Proposal should be clearly marked on its front by Proposal
number, time of Proposal opening and date. \
3. Whenever it is deemed to be in the best interest of the Town, the Board of Selectmen shall have
the right to accept or reject any Proposal, or any part of any Proposal, when such action is
deemed to be in the best interest of the Town of Waterford. :
4. The award will be on the basis of qualified, lowest, responsible Bidder to meet specifications
unless otherwise specified.
5. Proposals will be carefully evaluated as to conformance with stated specifications.
6. Specifications must be submitted complete in every detail, and when requested, samples shall
be provided. [fa Proposal involves any exception from stated specifications, they must be clearly
noted as exceptions, underlined, and attached to the Proposal.
7. The Proposal Documents contain the provisions required for the requested item. Information
obtained from an officer, agent, or employee of the Town or any other person shall not affect the
risks or obligations assumed by the Bidder or relieve him/her from fulfilling any of the conditions
of the Proposal.

TOWN OF WATERFORD.
32022-55878
8. If required, each bidder is held responsible for the examination and/or to have acquainted
themselves with any conditions at the job site which would affect their work before submitting a
Proposal. Failure to meet these criteria shall not relieve the Bidder of the responsibility of
completing the Proposal without extra cost to the Town of Waterford. Any Proposal may be
withdrawn prior to the above scheduled time for the opening of Proposals or authorized
postponement thereof. Any Proposal received after the time and date specified shall not be
considered. No bidder may withdraw a Proposal within ninety (90) days after the actual date of
the opening thereof. Should there be reasons why a Proposal cannot be awarded within the
specified period; the time may be extended by mutual agreement between the Town and the
bidder.
9. The bidder agrees and warrants that in the submission of this sealed bid, they will uphold the
Town of Waterford’s commitment to following Connecticut State and Federal law ensuring full
compliance with Title VI of the Civil Rights Act of 1964 which affirms that no person or group of
persons is excluded frorn participation, denied benefits, or otherwise subjected to discrimination
or permits discrimination under any program or activity or any service rendered to the public, on
the grounds of race, color, creed, religion, national origin, sex, age or disability. Unless it is
shown by such bidder that such disability prevents performance of that which must be done to
successfully fulfill the terms of this sealed bid or-in any manner which is prohibited by the laws
of the United States or the State of Connecticut. The bidder further agrees to provide the
Connecticut Commission on Human Rights and Opportunities with such information requested
by the Commission conceming the employment practices and procedures of the bidder. An
Affirmative Action Statement will be required by the successful bidder.
10.Bidder agrees to comply with all of the latest Federal and State Safety Standards and
Regulations and certifies that all work required in this Proposal will conform to and comply with
said standards and regulations. Bidder further agrees to indemnify and hold harmless the Town
for all damages assessed against the Town as a result of Bidder's failure to comply with said
standards and/or regulations.
11.Tha Town of Waterford is exempt from Excise, Transportation and Sales taxes imposed
by the Federal Government and/or State of Connecticut. Such taxes must not be included
ih proposal prices. Exemption certificates will be provided upon request.

"TOWN OF WATERFORD
32922-55879
42. Each bid must be accompanied by a bid bond payable to the Town for five percent (5%)
of the total amount of the bid. The bid bond of the successful bidder will be retained until
the payment bond and performance bond have been executed and approved, after which
it will be returned. A certified check may be used in lieu of a bid bond. The Town of
Waterford will not be liable for the accrual of any interest on any certified check submitted.
13.When applicable 100% Performance and Payment bonds are required of the successful
bidder. This bond shall cover all aspects of the specification and shall be delivered to the
Purchasing Agent prior to the issuance of a purchase order. This submission miust be
received within five days of contract award. Bonds must meet the following requirements:
Corporation - must be signed by an official of the corporation above their official title and
the corporate seal must be affixed over the signature; Firm or Partnership - must be
signed by ali the partners and indicate they are “doing business as”; Individual - must be
signed by the owner and indicated as “Owner”. The surety company executing the bond
or countersigning must be licensed in Connecticut and an official of the surety company
must sign the bond with the corporate seal affixed over their signature. Signatures of two
witnesses for both the principal and the surety must appear on the bond. Power of
attorney for the official signing the bond for the surety company must be submitted with
the bond. The Performance and Payment Bonds will be returned upon completion and
acceptance of the jab,
14.By submitting a proposal, Vendors/Bidders certify that the proposal is made
independently and without collusion, agreement, understanding, or planned course of
action with any other Vendor/Bidder and that the contents of the proposal shall not be
disclosed to anyone other than their employees, agents, or sureties prior to the official
opening. Non-Collusion Statement to be filled out.
15.IF APPLICABLE the Bidder, when applicable, agrees to pay its labor force
Prevailing Wage Rates and to comply with all Laws, Regulations and Ordinances
regarding these wage rates and the recording of them set forth by the Connecticut
Department of Labor. See Schedule in bid packet.
16. Vendors shall observe and comply with all Federal, State and local laws, ordinances and
regulations. Vendors shall indemnify and save harmless the Town, all of its officers,
agents and servants against any claim or liability arising

TOWN OF WATERFORD
1.1
32922-55879
SECTION 1 —{NTODUCTION AND INFORMATION
Purpose
The Town of Waterford, Connecticut (Town) is seeking qualified, experienced
and licensed firm(s) to Supply and Install Yamaha Outboard Motors
accordance with the terms, conditions, and specifications contained in this
Proposal (RFP).
1.2. Submission Deadline
Sealed proposals shall be delivered during the Town's normal business hours
in a sealed envelope and addressed to the Town of Waterford 15 Rope Ferry
RD Waterford, CT 06385 ATTN: Purchasing Agent (Town Hall) no later than the
daie and time specified, at which time and place the proposals will be publicly
opened and the names of the firms will be read. After the deadline, proposals will
not be accepted. Firms are responsible for making certain that their proposal is
received at the location specified by the due date and time. The Town of
Waterford is not responsible for delays caused by any mail, package or courier
service, including the U.S. mail, or caused by any other occurrence or condition.
The Town's normal business hours are Monday through Friday, 8:00 a.m.
through 4:00 p.m. excluding holidays observed by the Town.
1.3 Point of Contact
All information concerning procedures and technical specifications pertaining to
this solicitation should be directed fo, Purchasing Agent Rawle Dummett at
(860)440-5842 or email at rdummett@waterfordct.org. Clarifications will be
answered by addendum which will be posted to the Town’s Website at
http://www.waterfordct.org/depts/finance/purchasing.htm. Questions of a material
nature must be received prior to the cut-off date specified In the RFP Schedule.
No part of your proposal can be submitted via FAX. No variation in price or
conditions shall be permitted based upon a claim of ignorance. Submission of
a proposal! will be considered evidence that the Contractor has familiarized
themselves with the nature and extent of the work, and the equipment,
materials, and labor required. The entire proposal must be submitted in
accordance with all specifications contained in this solicitation.
END OF SECTION

“TOWN OF WATERFORD
32922-55878
SECTION 2 - SPECIAL TERMS AND CONDITIONS
2.4 General] Conditions
RFP General Conditions are included and made a part of this RFP.
2.2 Changes and Interpretations
it is the sole responsibility of each firm to notify the Buyer utilizing the question
/ answer during the pre-proposal conference and/or site visit and request
modification or clarification of any ambiguity, conflict, discrepancy, omission
or other error discovered in this competitive solicitation. Requests for clarification,
modification, interpretation, or changes must be received prior to the Question
and Answer (Q & A) Deadline. Requests received after this date may not be
addressed.
2.3 Changes and Alterations
Consultant may change or withdraw a Proposal at any time prior to Proposal
submission deadline; however, no oral modifications will be allowed.
Modifications shall not be allowed following the Proposal deadline.
2.4 Proposer’s Costs
The Town shail not be liable for any costs incurred by proposers in responding to this
RFP.
2.5 Pricing/Delivery
All pricing should be identified within the contractor's bid. Failure to identify
pricing and provide costs as requested-in this RFP may deem your proposal non-
responsive.
Contractor must quote a firm, fixed price for all services stated in the RFP. All
costs including travel shall be included in your proposal. The Town shail not

‘TOWN OF WATERFORD
32922-55879
accept any additional costs including any travel associated with coming to the
Town of Waterford.
Prices proposed shall be valid for at least Sixty (60) days from time of RFP
opening unless otherwise extended and agreed upon by the Town and proposer.
2.6 invoices/Payment
The Town will accept invoices when work has been completed. Each invoice
shall fully detail the related costs and shall specify the status of the particular
task or project as of the date of the invoice. Payment will bs made within forty-
five (45) days after receipt of an invoice acceptable to the Town. If at any
time during the contract, the Town shall not approve or accept the Contractor's
work praduct, and agreement cannot be reached between the Town and the
Contractor to resolve the problem to the Town’s. satisfaction, the Town shall
negotiate with the Contractor on a payment for the work completed and usable
to the Town.
2.7. Mistakes
The consultant shall examine this RFP carefully. The submission of a Proposal
shall be prima facie evidence that the consultant has full knowledge of the scope,
nature, and quality of the work to be performed; the detailed requirements of the
specifications; and the conditions under which the work is to be performed.
Ignorance of the requirements will not relieve the consultant from liability and
obligations under the Contract.
2.8 Acceptance of Proposals / Minor irregularities
2.8.1 The Town reserves the right to accept or reject any or all proposals,
part of proposals, and to waive minor irregularities or variances to specifications
contained in proposals, which do not make the proposal conditional in nature
and minor irregularities in the solicitation process. A minor irregularity shall be
a variation from the solicitation that does not affect the price of the contract or
does not give a respondent an advantage or benefit not enjoyed by other
respondents, does not adversely affect the Interests of other firms or, does not
affect the fundamental faimess of the solicitation process. The Town also reserves
the right to reissue a Proposal

“TOWN OF WATERFORD
32922-55878
2.8.2 The Town reserves the right to disqualify Consultant during any phase of the
competitive solicitation precess and terminate for cause any resulting contract
upon evidence of collusion with intent to defraud or other illegal practices on the
part of the Consultant.
END OF SECTION

TOWN OF WATERFORD
32922-58878
Bid Submission Form
BID SUBMISSION FORM
DESCRIPTION QUANTITY | UNITPRICE | TOTAL
Yarnaha Outhoard Engine, Commercial Operational Grade, FRQ0UCA 4 $25,959 $25,959
Quotes ta include: SDS Stainless Steel Propellers(if needed), stainless Steel
Fuel/Water Separator Assemblies, Power Purge Steering, miscellaneous '
Rigging hardware $1,070 $1,070
Yamaha Outboard Engine, Commercial Operational Grade, LF3QQUCA 1 $26,056 $26,658 ~~
Quotes to include: SDS Stainless Steel Propellers(if needed), stainless Steel
Fuel/Water Separator Assemblies, Power Purge Steering, miscellaneous
Rigging hardware 81,070
Less Trade in Value of Existing motors $_.8,000
TOTAL COST OF ITEMS
Labor to include removal and installation of motors $2,895 $2,998
BID TOTAL $82,760 $82,760
The new engine is to be installed on a 2012 28’ Sea Ark. Remove existing equipment and install new
equipment. Boat is available for vendor viewing under the Niantic River Bridge, Waterford, Connecticut.
Total $ 52,750
Total in Wortls FIFTY TWO THOUSAND SEVEN HUNDRED AND FIFTY DOLLARS
CONTINGENCIES
(A)- Based on latest availability from YAMAHA Motors (As of 9/1/21), expected delivery to Boats
Incorporated from YAMAHA will most likely be June of 2022.
(8)- Trade Value of existing engines assumes the port engine lower unit to be repaired when new part
arrives and that repair is separate from this estimate.
to

‘TOWN OF WATERFORD
32022-55879
Contract Award
The Town reserves the right to award a contract to that Consultant who js
best lowest qualified bidder, and will best serve the interest of the
Town. The Town reserves the right, based upon its deliberations and in its
opinion, to accept or reject any or all: proposals. The Town also reserves the
right to waive minor irregularities or variations of the submittal requirements and
RFP pracess. Lead Time will also be taken into consideration for award.
Lead times will also be considered as a criterion for bid award.
END OF SECTION
11

“TOWN OF WATERFORD‘ 32922-56879
WATEREORD, CT’ 06385-2886
‘HEYEEN ROPE FERRY ROAD
PROPOSAL FORM
Supply and Install Fire Boat Electronics
PROPOSAL BID #22-102
Boats AC@ursrTIEw Campan Lee (DBA BOATS Due.) 133 MATW SrmEET MANTIS oT OF
VENDOR NAME AND ADDRESS
Scott Leavy f Ries Pad
PRINTED NAME AND TITLE OF VENDOR'S AGENT
Powe: §60-134- Gas! Fax: £60-139- 3974, ScoTTe BoATSIVC., Com
PHONE AND FACSIMILE NUMBERS, E-MAIL ADDRESS
The above named vendor hereby submits its proposal.
| SeoTr LEAKY PRI Cr PAN
Name , Position
12

“TOWN OF WATERFORD
32922-55879
INSURANCE REQUIREMENTS - Within five days of contract award, the awarded vendor shall provide a Certificate
of Insurance in accordance with the following requirements:
Contractor/Vendor will agree to maintain in force at all times during which work/services are to be performed, the
following minimum limits of insurance coverage. Coverage will include the bidder and all of its agents, employees
and sub-contractors and other providers of services and shall name the Town of Waterford, its employees and
agents as an Additional Insured on a primary and non-contributory basis to all policies, except Workers
Compensation. All policies shall also include a Waiver of Subrogation. The insurance company(ies) must be
licensed with the State of Connecticut and have a Financial Strength Rating of “A-” or higher and a Financial Size
Rating of VII or higher from A.M. Best Company.
Minimum Limits
General Liability Each Occurrence $1,000,000
General Aggregate $2,000,000
Products/Compteted $2,000,000
Operations Aggregate
Auto Liability Combined Single Limit Each
Accident $1,000,000
Umbrella Each Occurrence $2,000,000
(Excess Liability) -| Aggregate $2,000,000
Workers’ Compensation & Work Comp Statutory Limits
Employers’ Liability EL Each Accident $1,000,000
EL Disease Each Employee $1,000,000
EL Disease Policy Limit $1,000,000
A Certificates of Insurance documenting the coverage listed above must be presented to The Town of Waterford
prior fo the commencing of any work/service. The Contractor/Vendor also agrees to provide replacement and/or
renewal certificates at least 30 days prior to the expiration of each policy.
‘If any policy is written on a “Claims Made” basis, the policy must be continually renewed for a
minimurn of two (2) years following the completion date of the work/service. If the claims-made policy
is replaced and/or the retroactive date is changed, then the expiring policy must be endorsed to
extend the reporting period for claims for two (2) years from the completion date.
13

“TOWN OF WATERFORD
FIFTEEN ROP# FERRY ROAD
“The undersigned affirms that they are duly authorized to execute this contract, that this
company, corporation, firm, partnership or Individual has not prepared this bid in collusion with
any other bidder, and that the contents of this bid as to prices, terms or conditions of said bid
have not been communicated by the undersigned nor by any employee or agent to any other
‘ 32922-55879
se Bue,
S es
WATERFORD, CT 06385-2886
4
TOWN OF WATERFORD
NON-COLLUSION STATEMENT
person engaged in this type of business prior to the official opening of this bid.”
We understand that this proposal must be signed by an authorized agent of our company to
constitute a valid proposal.
Date: Gitar
Name of Company: Boats Acauxssrzom coment te, (D6A Gowrs Tak.)
Name and Title of Agent: SceoTT LEAHY PAEwer Pan
By (SIGNATURE): Aett tay
Address: 132 MAIN STREET | NIANTI“C, CT 06357
Telephone Number:
§C0~- 734- Eas]
14

“TOWN OF WATERFORD
32922-55879
AFFIRMATIVE ACTION/EQUAL EMPLOYMENT ACTIVITIES
Please indicate the name and address of the company official(s) responsible for carrying out the
Equal Employment Opportunity/Affirmative Action Program for your company.
SCoTt LeaHY 33) Mary srReevr, WIAWTIC CT 06357
if your company does not have a written affirmative action plan, please estimate the number of
vacancies during the next 12 months, and indicate the numerical or percentage goals you have set
for the employment of minority people and females to make your labor force reflective of the labor
market in which you operate.
WE DO voy Expect Awy VacAweres Ourrve THE wext ix mow thy
a
The vendor/bidder understands that fallure to complete the above form in a satisfactory manner will
_ Preciude such vendor from being actively considered for contract with the Town of Waterford. The
vendor /bidder also understands that the Affirmative Action statements will become part of any
45

* TOWN OF WATERFORD
32922-56879
contract, and that breach of such statements will constitute a breach of the contract subject to such
remedies as provided by law.
i certify that there are no misrepresentations, omissions, or falsifications in the foregoing statements
and answers, and that the entries above are true, complete, and correct to the best of my knowledge
and belief.
Afi pt Att oeals PRI CTPAL
Date Signature Title
Subscribed and sworn to before me at VAS Moin a. Weookic , Connecticut, this \$
Day of Sagheaaer 200 hoes Sup Lor el
TAMARA L. STIEPHAUDT
NOTARY PUBLI
MY COMMISSION EXPIRES SEP. 50, 2622
16

* TOWN OF WATERFORD
32922-55879
AFFIRMATIVE ACTION STATEMENT
NOTE: IF YOUR COMPANY HAS LESS THAN 10 EMPLOYEES, OR HAS COMPLETED
THIS SAME FORM WITHIN 1 YEAR, YOU MAY DISREGARD THE FOLLOWING
EQUAL EMPLOYMENT/AFFIRMATIVE ACTION SECTION, EXCEPT AS NOTED.
OR: (1) | The number of employees PES
(2) Completed this form within one year Yes No
FOR SEALED BIDS: If your company has completed this form within one year
Please forward a photocopy of the initial form with your bid. If significant -
Changes have taken place within the past year, please update the information on
this form.
‘REQUIREMENT — Any vendor/bidder seeking to do business with the Town of Waterford must, upon
‘request, supply the Town and/or the Waterford Human Resources with any information concerning
ithe Affirmative Action/Equal Employment practices of the vendor/bidder, which the Town and/or
‘Commission deems necessary in fulfilling its charge. Failure to supply such information, when
‘requested, will result in the termination of any further transactions between the vendor/bidder and the
Town of Waterford.
COMPANY NAME AND ADDRESS
GoATS TwcorPorat es 133 Marw sTReéT NWIANTEC, CT OC357
7

1+ TOWN OF WATERFORD
32922-55879
TYPE OF BUSINESS
MARNE REALCERSHIP
TYPE OF ORGANIZATION
Y Lee
Corporation Partnership Individual
if unit filing this application is not the above-named company, give the name, address, and telephone
number of reporting unit. (Branch, agent, representative).
18


"ERRY ROAD
RFORD, CT 06385-2886
PHONE: 860-442-
0553
www.waterfordct.org
September 20th 2021
Mr. Rob Brule
First Selectman
Town of Waterford
15 Rope Ferry
Road Waterford,
CT 06385
' Re: Bid Reject — Bid#22-101 Preventative Maintenance for Town Generators
Dear Mr, Brule:
Submissions for the above mentioned bid were opened on September 7, with the
attached results. However, due to the lack of competitive bids, I respectfully seek the
Board’s approval ave the lone bid rejected, as a way forward is determined.
Rawle Dummett a
Purchasing Agenty..."
/ -Town of Waterford

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FINANCE DEPARTMENT
Viemo
September 20, 2021
Mr. Rob Brule
First Selectman
Town of Waterford
15 Rope Ferry Road
Waterford, CT 06385
Re: Selex ES License Plate Reader
Dear Mr. Brule:
In keeping with Section 3.08.010 of the Purchasing Ordinance- Cooperative Purchasing, the
Purchasing Department, on behalf the Police Department, after due diligence and careful
consideration, is respectfully seeking the Board’s approval to Award the contract for the
supply of the above mentioned items to Selex ES Inc. in the amount of $27,120.00. This
vendor is contracted to provide these items under the GSA Contract GS-07F-0004Y.
Funds will be available from Tine Item 32922-55880 License Plate Readers.
oa
Rawls Dummett
Purchasing Agent,
Town of Waterford

WATERFORD POLICE DEPARTMENT
4) AVERY LANE
WATERFORD, CT 06385-2819
Brett Mahoney . (860) 442-9451 TEL
Chief of Police bmahoney@waterfordct.org
08/23/2021
First Selectman Brute -
I seek a bid waiver for the “Selex ES” License Plate Reader (LPR) purchase as requested through the
Town of Waterford Police Department's Capital Request for this fiscal year. This Capital request was
proposed and approved through the Board of Selectmen, Board of Finance, and the Representative
Town Meeting. | have contacted the Purchasing Agent, Rawle Dummett, as well as the Town Attorney,
Rob Avena regarding this matter.
| request a bid waiver for Selex ES for this project for the following reasons;
¢ Our officers, dispatchers, support staff and others have utilized Selex Technology (formerly
known as ELSAG) since 2009.
« Our current system Is tled in to the overall state system located in Ridgefield, Connecticut. To
switch to another would require quite a bit.of work and training for all personnel and work from
IT staff.
« There are no other vendors or re-sellers of “Selex ES” technology.
e Selex ES is contracted under GSA contract schedule.
Thank you for your consideration in this matter, and as always, should you have any questions, please
f contact me,
ad,
Bratt Mahoney
Chief of Police
Waterford Police Department
www.waterfordpolice.org

we "— Selex ES, ine
*@ LEGNAIRDO Elsag ALPR/ANER Solutions
4221 Tudor Lane
Greensboro, NC 27410
DUNSH: 188749777
FED YAX(D: 980363095
- QUOTE
Prepared By: Stephanie Pluchino stephanie. pluchino@leonardocompany-tis.com
Phone: (845) 490-138
Please Includa Ihe quofe number on your purchase orders and emat them to arders@lecnardocampany-trs.cont for processing
Quote#: 22161 Quote Date: 11/4/2020
Funding Source: Quote Expiry Date: 10/31/2021
Grant Details: Requested Delivery Date: 8/31/2021
Payment Method: Rate Sheet: HIRE Price
Terms: Net 30 days from date of shipment. If installation is required then Net 30 days from the
Installation Date. Elsag agrees not to ship equipment until an Installation Date Is agreed
upon by the Parties. All orders shipped FOB Greensboro
Make checks payable to Selex ES, Inc.
Contracts:
Comments: Two, 2-Camera M-7 Mobile Systems.
First year warranty Included.
Bill To: Waterford Pollce Department ~ CT Ship Tot Waterford Police Department - CT
41 Avery Lane 41 Avery Lane
Waterford, CT 06385-2202 Waterford, CT 06385-2202
United States United States
Product | Producl/Senica Unll Prica Amount
Qly
2 | 140032 ELSAG Plate HunterTM M7 ~2 Camera $11,600.00 $23,000.00
(2) 421920 - M7 Trunk box, 1-2 Cameres
(2) 410917 - GPS Antenna (Garmin Style)
(2) 410082 - Ethernet Cable Shielded 25 ft
(2) 412995 - Packing Foam insert
{2) 421939 - M7 Cam 12mm 740nm
{2} 421940 - M7 Cam 16mm 740nm (Left hand)
(2) 413907 - M7 Permanent Power Cable
(2) 413308-12 « M7 Transportable Camera Gable - 12FT
(2) 413308-12 - M7 Transportable Camara Cable - 12FT
(2} 413335 - M7 Trunk box Mounting Bracket - 1 placa
2) 421842 - M6 Universal 1 Cam Mount
(2} 421812 - M6 Universal 1 Cam Mount
(2) §10033-CSC - Car System Version 6.X - EOC Connested
4 | 210020 ~ Tech Dispatch $4,250,00 $1,260,00
{Installallon)
2 | 510322-5.X - EOC Operation Center Licanse 5.X $1,275.00 $2,550.00
2 | 210005-H - Engineering Hour - Helpdesk $160,060 $320.00
Subtotals | Goods & Services Sub-lotal (Pre-tax}: Cantract lems $27,120.00
Goods & Services Sub-total (Pre-Tax}: Non Contract Items $0.00
Date Printed: 8/24/2021 Page 1 of 3

Peaducl | Product/Service Unit Price Amount
aty
Upfront | Goods & Services Sub-total (Pre-tax): . $27,120.00
Tax | Tax Exempt $0.00
Total | Gaods & Services Total: 
$27,120.00
Date Printed: 8/24/2021
Page 2 of 3

*€ LEONARDO
Quote Offer Terms and Conditions
This Quote constitutes an Offer from Selex ES Inc. (Selex) to Customer, the terms of which become a binding contract
between the Partles upon Customer's submitting a Purchase Order to Selex for the Products/Services and prices as
identifled herein. Thls Quote and the Prices stated herein shall be valld through the Expiration Date listed above.
Quote Pricing is subject to change for the Customer Purchase Orders Issued after Quote Exptratlon Date,
Unless the Purchase Ordar Is pursuant to a State or Federal cooperative purchasing agreement, or a separately executed
Master Agreement, these Terms and Conditlons supersede and replace any prior estimate, offer, quote, agreement,
understanding or arrangement whether written or oral between the parties. If there ‘Is a discrepancy, please contact your
account manager for correction,
These Terms and Conditions may not be changed or modified unless In writing and signed by an authorized representative
of (Senlor Vice President or above) of Selex. Selex will not be bound by any terms of Customer's purchase order unless
expressly agreed fo In writing and signed by an authorized representative (Senior Vice President or above) of Selex.
Shipment and Delivery. All orders shipped FOB Greensboro,
For purchases of Products that require installation: Unless otherwise agreed to by the Parties, Selex ES agrees not to ship
Product until an installation date ls scheduled.
Title, Ownership of and Title to the Products shail transfar to the Customer upon shipment. All Intellectual property rights,
including without Imitation, patents and /or the relevant applications, In or relating te the Products, to the Documentation
‘ and to the Software are and shall remain the property of Selex ES ar Its licensors. Refer to:the Selax Software License
, Agreament documentation provided with the shipment.
Paymant Terms, Selex shall Invoice Customer no later than sixty (60) calendar days after shipment of the Products and/or
performance of any Work or Services. Payment Is due Net 30 days.
Taxes may not be reflected in this Quote, However, taxes may be addad to the amount In the payment invotce(s) sent to
Customer, unless Customer provides a certificate confirming tax exempt status.
Cancellation or Delay. Orders accepted by Selex are subject to cancellation by Customer only upon the express written
consent of Selex, Upen such cancellation and cansent, Selex shall cease all work pertaining to the Customer's order, and
Customer shall pay Selex for all work and materials that have been committed to arid/or Identified in Customer's order plus
a cancellation charge as prescribad by Selex,
Warranty. EXCEPT AS SET FORTH IN THIS AGREEMENT AND IN THE SELEX WARRANTY COVERAGE
DOCUMENTATION, SELEX ING, MAKES NO-OTHER WARRANTIES EXPRESS OR IMPLIED RELATING TO THE
PRODUCTS OR SERVICES.
Applicable Law. The terms of thls Quote, thalr interpretation, performance or any breach thereof, shall be construed In
accordance with, and all questions with respect thereto shall be determined by, the laws of the state of North Carolina
applicable te contracts entered into and wholly to be performed within sald state, Any legal proceeding brought by either
party pursuant to this Agreement shall be brought In a County or District Court located in Guilford County, North Carolina
and the parties irrevocably consent te the jurisdiction of such courts,
; FORCE MAJEURE. Either Party shall be excused for delays In delivery or In parformance where such delay Is directly due
to act of God, acts of civil or military authority, fires, strikes, flocds, epidemics, war, riot, or other similar causes bayond such
Party's reasonable control, Such Party shall promptly give written notice to the other Party specifying the nature and
probable extent of such delay. The Parties shail then inimediately attempt to determine what falr and reasonable extension
of schedules may be necassary, The parties agree to use thelr best efforts to mitigate the effects of the delay.
COMPLIANCE WITH LAWS, Customer shall comply with all federal, state, local, and territorial laws, Including without
‘ Initation any export control, employment, tax, antl-corruption, anti-bribery, privacy and data protection, Immigration and
anti-discrimination faws, and shalt indemnify Selex for any Ifabillty Incurred by Salex as a result af breach-of any such
obligation.
EXPORT COMPLIANCE, This sale !s subject to al! laws, rules, regulatlons and public policies of the United States,
particularly those relating to tha exportation of goods from the United States and.the transmission of technical data or other
information outside the United States, By this purchase, Customer agrees to comply with all applicable U.S, laws and
regulations which prohibit the export of technical data that originates in the U.S., or any product direclly based on such data,
without prior written authorization from appropriate U.S, agencies. Such compliance obligates Customer not to export
Selex’s confidential information or make it available to aliens or any unauthorized personnel, and to Indemnity Selex for any
' liability Incurred as a result of breach of such obligation.
Quote: 22161
Date Printed: 8/24/2021 Page 3 of 3


TOWN OF WATERFORD
in Series (Over $1000)
FIRE SERVICES
DEPARTMENT
APPROVED CURRENT Budget Budget REVISED
. Budget Available Transfer Transfer Available
Line No. Org, Code Object Code Object Description Amount Budget INCREASE || DEGREAS Budget
4 410123 52040 Service Contracts & Repairs $ 13,530 | $ 10,780 $ {3,000)} $ 7,780
2 10123 52378 Building Maintenance $ 85,000 | $ 41,565 $ (10,000)! $ 31,565
3 410123 52050 Dues, Conferences & Education $ 4§,000 | $ 33,019 {2,000}| $ 31,019
4 10423 52392 Generator Maintenance & Repair $ 4,225 1 $ (9,520}| $ 15,000 $ § 480
5 $ :
6 40123 §2030 Professional! Fees $ 3,875 1 $ 3,763 (4,000)| $ 2,763
7 10123 §2040 Service Contracts & Repairs $ 13,530 | $ 10,780 (760)} $ 40,020
8 10123 52378 Building Maintenance $ 85,000 | $ 44,565 {4,000)} $ 37,565
9 10123 52372 Insurance $ 438,564 | $ (5,757)} $ 5,760 $ 3
419 $ -
W 40123 52050 Dues, Conferences & Education $ 45,000 | $ 31,019 $ (5,G00}} $ 26,019
12 10123 62376 Hydraulic Testing $ 2,500 (4,221)| $ 5,000 $ 779
13 $ =
44 $ =
TOTAL =. 25,760.00 = (25, 760.00}
Explanation:
Please see the attached meme for further detail.
1-4 This overage is due to required unforseen services
6-9 This overage is due to an increase in insurance costs
14-12 This overage is due to required unforseen services
Michael Howley 9/30/2021
Department Head Date
Kim Alfen 9/30/2021
Director of Finance Date
First Selectman Date
Commission/Board Approval Date
revised 9/9/20

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TOWN OF WATERFORD
TRANSFER REQUEST FORM
In Series (Over $1000)
Public Works 1st Quarter FY22
DEPARTMENT
APPROVED CURRENT Budget Budget REVISED
Budget Budget Transfer Budget
Line No. Org.CGode Object Gade Object Description Amount Amount INCREASE Amount
1 10130 51520 Highway Maintenance $1,038,247 |$ 836,239 (37,000) 873,239
2 10130 51530 Refuse Collection & Disposal $ 309,828 | $ 206,309 37,000 243,309
3 it)
4 ie)
5 0
8 0
9 0
10 ej
TOTAL 37,000 (37,000)
Explanation:
Refuse Collection and Disposal is comprised of curbside collection and disposal and the operation of the Transfer Station. Personne! from the Highway
Division are assigned to the Transfer Station on a regular basis. Highway Division personnel backfill collection route drivers when they are on leave.
We have had a full time refuse driver out on worker's comp, which requires we fill that position daily.
Gary Schneider 9/29/2024
Department Head Date
Kim Allen 9/30/2024
Director of Finance Date
First Selectman Date
Commission/Board Approval Date
revised 8/13/20

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Building Maintenance
TOWN OF WATERFORD
TRANSFER REQUEST FORM
Out of Series Transfer Request
4st Quarter - FY22
DEPARTMENT
APPROVED SURRENT ACCOUNT ACCOUNT REVISED
Budget Budget INCREASE “DECREASE: Budget
Line No. Org. Gode Object Code Object Description Amount Amount Amount
4 40111 55030) Public Improvements 9,692 (868) 1,500 632
Zz 10111 52040/Service Contracts & Repairs 171,360 121,566 (1,500) 120,066
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TOTAL 4,500 {4,500}
Explanation
Minor Plumbing repairs were made at the Police Depot and the Community Center, as well as the HVAC system at the police dept. which caused
this line to go over.
Gary Schneider
Department Head
Kim Allen
Director of Finance
First Selectman
Commission/Board Approval
9/29/2021
Date
9/30/2021
Date
Date
Date Date
revised 8/13/20

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TRANSFER REQUEST FORM
Out of Series Transfer Request
4ST: QUARTER - FY22
YOUTH & FAMILY
DEPARTMENT
APPROVED CURRENT ACGOUNT — ACCOUNT _ REVISED
Budget Available INGREASE “DECREASE: Available
Line No. Org, Code Object Code Object Description Amount Budget Budget
1 10118 52380|Programs 4,000 3,872 (200) 4,072
2 10119 51810| Overtime 0 (19) 200 181
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