IT Committee agenda notes October 18 2017 (PDF)

Town of Waterford
IT Committee Regular Meeting
October 18, 2017
Waterford Town Hall — Louise Appleby Room
Members present: B. Mahoney, Chair, S. Bellos, B. Flaherty, C. Gigliotti, A. Piersall, J. Reid,
R. Rubinstein, A. Wilensky, D. Campo (arrived @ 2:10}
item #1 — Call to Order
Chair Mahoney established a quorum and called the meeting to order at 2:00 p.m.
Item #2 — Approval of minutes of regular meeting of September 20, 2017
Motion to approve minutes
Moved: A. Wilensky
Seconded: A. Piersall
Motion passed: 7 — 1 (abstain)
Mahoney, Gigliotti, McNamara, Piersall, Reid, Rubinstein, Wilensky
Abstain: Bellos
Item # 3 — Status report of IT director
In the absence of the IT director, Chair Mahoney reviewed the report.
Motion to accept status report.
Moved: B. Flaherty
Seconded: J. Reid
Motion passed: Unanimous
Item #4 — Old Business
a. Municity update — A. Piersall reported on status of implementation.
b. EDMS (Electronic Document Management System) — A. Piersall reported on status.
Human Resources and Planning & Zoning will be the Waterford departments to first use
system.
c. Veeam quote —at its 9/20/17 meeting the IT committee approved the estimated quote of
up to $3,000 for the purchase of new backup software for the town-wide backup system.
The hard quote came in at $4,300.
Motion to approve $4,300 for the purchase of Veeam.
Moved: A. Wilensky
Seconded: D0. Campo
Motion passed: Unanimous

Item #5 — New Business
a. BOE IT Services 2018 — 2019
Motion to approve $148,593 for BOE IT services to town departments.
Moved: J. Reid
Seconded: D. Campo
Motion passed: Unanimous
b. 2019-2013 IT CIP
Discussion of projects, priorities and timetable.
Motion to approve projects totaling $138,975 for capital projects for FY’19.
Also, to approve other recommended projects and timetable for FY’20 — FY’23 (final costs
not available at this time).
Moved: B. Flaherty
Seconded: J. Reid
Motion passed: Unanimous
c. GIS/On-call services — A. Piersall gave update.
d. Surplus PD laptop
Motion to approve the surplus of Waterford Police Dept. Compaq 6730b laptop and forward
to Board of Selectmen for disposition.
Moved: J. Reid
Seconded: B. Flaherty
Motion passed: Unanimous
Item # 6 — Correspondence
None
Item #7 — Adjournment
Motion to adjourn.
Moved: A. Wilensky
Seconded: A. Piersall
Motion passed: Unanimous
Meeting adjourned at 3:01 p.m.
Respectfully submitted,
hob $§
Roslyn Rubinstein