Board of Finance Regular Meeting Agenda (PDF)

FIFTEEN ROPE FERRY ROAD
PHONE: 860-442-0553
WATERFORD, CT 06385-2886
www.waterfordct.org
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1. Establishment of a quorum and call to order.
2. Public Comment.
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Election of Chair
4. Election of Clerk
Approval and acceptance of minutes from November 9, 2022.
Pending BOS approval to consider and act on a request from Michael Howley, Director of
Fire Services, in the amount of $25,000.00 to be moved from designated to appropriated
from Capital and Non-recurring line # 20522-57794 Radio Equipment/Communications
and forward to the RTM as required.
7. Pending BOS approval to consider an act on request from Marc Balestracci, Chief of
Police, for an additional appropriation in the amount of $86,016.00 to update/renovate
the evidence and armory within the police department.
8. Review and approval of the Board of Finance budget for FY24.
9. Review and approval of the Contingency budget for FY24.
10. Review and approval of the Debt Service budget for FY24.

_ Board of Finance Agenda, December 7, 2022
Page 2.
11.
12.
13.
14,
15.
Selection of Board of Finance liaisons to the Town of Waterford Boards and Commissions’
for aterm of one year.
Board of Education
Board of Selectmen
Utility Commission
Recreation and Parks Commission
Police Commission
Senior Citizen Commission
Youth Services Advisory Council
Emergency Management Advisory Council
Representative Town Meeting
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Appointment of a Board of Finance member to serve on the Ad Hoc Committee to Screen
Social Service Grant budgets for a term of one year December, 2022 to December, 2023.
Appointment of a Board of Finance member to the Fleet Management Ad Hoc Committee
for aterm of one year December, 2022 to December, 2023.
Appointment of two Board of Finance members to serve on the RTM Long Range Fiscal
Planning Committee for a term of one year December, 2022 to December, 2023.
Appointment of a Board of Finance member to serve on the Social Services Grant
Committee for a term of one year December, 2022 to December, 2023.

Board of Finance Agenda, December 7, 2022
Page 3
16. To consider and act on a request from Kim Allen, Director of Finance, on behalf of the
Building Department for a FY23 Out of Series Transfer as follows:
APPROVED CURRENT ACCOUNT ACCOUNT REVISED
Budget Available INCREASE DECREASE Available
Line No, Org. Code Object Code Object Description Amount Budget Budget
1 10118 51120|Salary (Inspection) 174,632.00 152,855.00 (35,000.00) 147,855.00
2 10118 §2030}Professional Senices 750.00 0.00 30,000.00 30,000.00
3 10118) 52050|Dues, Conferences, and Education 5,480.00 2,086.00 5,000.00 7,086.00
4 0.00
5 0.00
6 0.00
7 0,00
8 0.00
L) 0.00
10 0.00
0,00
0.00
TOTAL 0. 35,000.00) (35,000.00)
17. Old Business:
a.
b.
Board review of proposed Board of Finance webpage data.
Board review of proposed Board of Finance Policy and Procedure Formatting and
Numbering.
Board review of proposed updates to BOF policy 1.02. “Submission of Agenda
Items”.
Board review and discussion of potentially supplementing the approved 2024
Budget Guidelines.
Continued discussion around revising BOF Policy 1.01, Board of Finance Budget
Guidelines to include Performance Metrics.
18. New Business:
a.
b.
Board review and possible action on DRAFT Internal Control Policy.
Board review of Board of Finance Director email regarding the 2022 year-end
close out and the Audit Process.
Finance Director Update on potential legislation needed to close-out the High
School and Friendship School Projects
19. Liaison Reports

Board of Finance Agenda, December 7, 2022
Page 4
20. Correspondence
a. Virginia Bielucki, Town Accountant, Periodic Financial Statements FY23 dated
November 9, 2022.
b. Virginia Bielucki, Town Accountant, Status of General Fund Unassigned Balance
dated November 9, 2022.
c. Virginia Bielucki, Town Accountant, Status of Contingency FY23 dated November
9, 2022.
21. Adjournment
Glenn Patterson, Chairman

Board of Finance Wednesday, November 9, 2022
Regular Meeting Minutes Town Hall Auditorium — 7:00 p.m.
Present:
Absent:
Elected:
Staff:
Chairman Glenn Patterson, John Sheehan, Ronald Fedor, Rober®Tuneski, Kevin
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Baird Welch-Collins, Joe Filippetti, Kimberly Allen, Director of gigShce =
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First Selectman Robert Brule, Selectwoman Jody Nazarchyk, Treasurer ptt
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Danesh, RTM Member Thomas Dembek, i NA ty
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Shea Moses, Office Coordinator
Establishment of a quorum and call to order
A quorum was established and the Regular Meeting of the Board of Finance was
called to order at 7 p.m., November 9, 2022
Public Comment: None
Approval and acceptance of minutes:
Regular Meeting on October 12, 2022
Motion by John Sheehan and seconded by Robert Tuneski to approve the
minutes of the October 12, 2022 Regular Meeting.
Vote: 5-0-0 Motion Passed
To consider an act on request from Gary Schneider, Director of Public Works, for
an additional appropriation in the amount of $32,350.00 from Capital and Non-
recurring Designated line #205-31520 to line #20511-57874 Elevator
Reconditioning Project, due to prevailing wage.

Board of Finance Regular Meeting Minutes ~ November 9, 2022
Page 2
Chairman Glenn Patterson requested that Purchasing Agent Rawle Dummett
attend the meeting to explain the need for the additional appropriation of
$32,350 was due to issues within the bidding process, a contract had not yet
been signed.
The Purchasing Agent explained that under normal circumstances they would
put the work out to Bid but given the age of the equipment it was determined a
bid waiver awarding the work to the original manufacturer, Otis Elevator, was
appropriate.
Because of the bid waiver it was unclear if the project required paying prevailing
wage, as when projects are competitively bid prevailing wage requirements
apply. The Purchasing Agent contacted the State Department of Labor for
clarification and the initial contact person said prevailing wage requirements did
not apply. He then received an email from another contact at the Department of
Labor stating that prevailing wages must be included for Contractor and sub-
contractor personnel (Prime Inc). The bid was then revised to ensure that the
subcontractor price reflected prevailing wages.
John Sheehan commented that the CNR Report showed that there was $249,965
already expended which was confusing as the project has not yet begun.
This question regarding the CNR report will be taken to the Finance department
to find out if the $249,965 has indeed been expended or is an encumbrance.
Motion by John Sheehan and seconded by Ronald Fedor to approve an
additional appropriation of $32,350 from Capital and Non-recurring Designated
line #205-31520 to line #20511-57874 Elevator Reconditioning Project and
forward to the RTM as required.
Vote: 5-0-0 Motion Passed
5. To consider an act on request from Gary Schneider, Director of Public Works, for
an additional appropriation in the amount of $1,762,736.00 from the General
Fund Unassigned Fund Balance line to a new Capital and Non-recurring project
number to be created for Major/Minor Collector Road Paving (Niantic River
Road, Oil Mill Road, Shore Road and New Shore Road) and forwarded to the RTM
as required,

Board of Finance Regular Meeting Minutes — November 9, 2022
Motion by John Sheehan and seconded by Ronald Fedor to approve an
additional appropriation of $1,762,736 from the General Fund Unassigned Fund
Balance line to a new Capital and Non-recurring project number to fund the
additional paving structural improvements and repairs to Niantic River Road, Oil
Mill Road, Shore Road and New Shore Road and forward to the RTM as required.
Gary Schneider, Director of Public Works commented that they just completed
the first round of large roads which includes Niantic River Road, Daniels and
Gardener’s Wood Road and that the project came out very well and added that
the numbers came out under budget.
The Director noted that success was facilitated by having funding available to
obtain contractors and schedule contractors early in the construction season.
This request was to do the second round of the large roads prioritized in the BHV
road study. Having funding available also allows DPW to preform prep work
ahead of the contractors (basin tops, etc.}.
Robert Tuneski had a few questions regarding the Excel spreadsheet on the
calculations specific to Niantic River Road/Paving and the .0575 under the Paving
(Milling) section.
Gary explained that the tons are measured per square yard at 3 inches.
Contractors price $110 per ton. The measurements and calculations are used to
control the depth which helps when trying to level the road out and quantities
are determined by tonnage versus square yards.
John Sheehan made a comment regarding that since the funding is in advance
how the volatile oil prices play a role in pricing and how comfortable are they
that the price will not increase by the spring.
Gary commented and explained that the State has an asphalt escalation clause in
their bidding that allows for inflation costs. As of right now the asphalt escalation
clause is estimated to be about $8 per ton but they added $15 in there to be on
the safe side. If the prices go up astronomically high then they will wait instead
of moving forward with the project, however, if the prices are not that much
higher than the $15 per ton escalation they can look at doing maybe 3 roads
versus the 4. Gary is confident that they will be covered within the clause.
John Sheehan noted, and Glenn Patterson agreed, that appropriating funding in
the current fiscal for projects to be performed in the following fiscal year is
something they are willing to consider in order to be in front of the line come
spring.
There was also a discussion regarding the BHV Pavement Management Study
update that shows which roads will be done. Gary explained the PCI inspections,

Board of Finance Regular Meeting Minutes —- November 9, 2022
Page 4
the 5 categories that prioritize the work, and the extent of work needs to be
done whether it is patching, utility cuts or even grinding and milling.
Gardiner’s Wood Road was mentioned as an example of the lowest category
with some of the worst conditions. Gary explained how they were able to fix the
road, provide a drainage solution, and save-millions of dollars versus a complete
rebuild. They were able to recycle asphalt, filled in holes, and had pipes installed
which will help keep the flooding off the road. Ronald Fedor commented that
they were able to take a remedial action and save money.
The motion proceeded to a vote:
Vote: 5-0-0 Motion Passed
6. To consider an act on request from Gary Schneider, Director of Public Works, in
the amount of $35,000.00 to be moved from designated to appropriated on
Capital and Non-recurring line item # 20530-57868 Bridge Engineering Plan.
Motion by Ronald Fedor and seconded by John Sheehan to approve that the
Capital and Non-recurring designated line be decreased by $35,000 and Capital
and Non-recurring appropriated line # 20530-57868 be increased by $35,000 and
forward to the RTM as required.
John Sheehan had questions regarding the backup documentation and if it will
only be a study or will it detect cost estimates and how projects will be
established.
\
Robert Tuneski had questions regarding how they will determine reliability and
make recommendations, about advantages and disadvantages in terms of cost
and scheduled. While Gary noted that the cognizant Engineers could attend
meetings to answer any questions or to see if they have a study like in other
towns, Gary noted the information from the plan will provide enough
information to see what is best to prevent flooding.
The motion proceeded to a vote:
Vote: 5-0-0 Motion Passed
7. To consider an act on request from Gary Schneider, Director of Public Works, in
the amount of $35,000.00 to be moved from designated to appropriated from
Capital and Non-recurring to line item # 20530-57867 Niantic River Road
Sidewalk Plan.

Board of Finance Regular Meeting Minutes — November 9, 2022
Page 5
Motion by Ronald Fedor and seconded by John Sheehan to approve
appropriating $35,000 of previously designated funds on Capital and Non-
recurring line # 20530-57867 and forward to the RTM as required.
Vote: 5-0-0 Motion Passed
8. To consider an act on request from Gary Schneider, Director of Public Works, to
transfer the amount of $25,000.00 from Capital Improvement Project line #
31121-55852 Town Hall Bathroom to new Capital and Non-recurring line number
to be determined.
Motion John Sheehan and seconded by Ronald Fedor to approve the transfer of
$25,000 from Capital Improvement line # 31121-55852 to new Capital and Non-
recurring line TBD and forward to the RTM as required.
A comment was made by Robert Tuneski about what was included in the scope
of the project. Gary replied that everything is included in the renovation plan
including surface lateral, plans specifications, addressing all the issues as well as
being ADA compliant.
The motion proceeded to a Vote:
Vote: 5-0-0 Motion Passed
9. To consider an act on request from Gary Schneider, Director of Public Works, for
an additional appropriation in the amount of $217,100 from the Capital and
Non-recurring Undesignated Fund Balance line # 205-31520 to fund the new
Capital and Non-recurring project line number for construction costs to repair
the town Hall bathrooms and forward to the RTM as required.
Motion Glenn Patterson and seconded by Kevin Petchark to amend the motion
for an additional appropriation in the amount of $217,100 from the Capital and
Non-recurring Undesignated Fund Balance line # 205-31520 to fund the new
Capital and Non-recurring project line number for construction costs to repair
the town Hall bathrooms to reduce the amount from $217,100 to $212,090.
The change aligned the amount of the additional appropriation plus other funds
with the stated $310,000 total cost of the project.
The motion proceeded to a vote:
Vote: 3-2-0 Against: Ronald Fedor and Robert Tuneski Motion Passed
Motion Glenn Patterson and seconded by John Sheehan to approve an
additional appropriation in the amount of $212,090 from the Capital and Non-
recurring Undesignated Fund Balance line # 205-31520 to fund the new Capital

Board of Finance Regular Meeting Minutes — November 9, 2022
Page 6
10.
and Non-recurring project line number for construction costs to repair the town
Hall bathrooms and forward to the RTM as required.
Mr. Patterson noted the $212,090 plus the amount of money appropriated in
the Capital Improvements Project line # 31121-55852 ($97,910), plus the
$25,000 addressed on item 8 will fund the project.
It was noted that the $310,000 cost included funds to address the impact
volatile market conditions.
The motion proceeded to a vote:
Vote: 3-2-0 Against: John Sheehan and Ronald Fedor Motion Passed
To consider an act on request from Kim Allen, Director of Finance, for an FY22
Inter-Department Out of Series Transfer as follows:
ACCOUNT
Current ACCOUNT REVISED
Available INCREASE ECREAS Available
Line No. Org. Code Object Code Object Description Budget Budget
4 10101 520401 SERVICE CONTRACT & REPAIRS (1,287.89) 4,288 0.12
2 10102 53020}OTHER SUPPLIES (54.25) 55 0.75
3 10106 52010)|ADVERTISING (89.40) 90 0.60
4 10107 51810] OVERTIME (279.55) 280 0.45
& 10107 52040/SERVICE CONTRACT & REPAIRS (25.97) 26 0.03
6 10109 52510] RENTAL OF EQUIPMENT (1,154.70) 4,155 0.30
7 10110 52050) DUES, CONFERENCE {474.00} 474 0.00
& 10111) 52090) FUEL OIL {1,444,15) 1,445 0.85
J 10111 52100} ELECTRICITY {5,618.66} 5,619 0.34
10 10121) 51220} WATER (754.73) 735 0.27
41 10111) 52120/SEWER (5,247.87) 5,248 0.13
12 10113 51210|/CLERICAL & TECHNICAL (16,882.87) 16,883 0.13
13 10119 51920] FICA (1,234.49) 1,235 0.51
14 10123} 52373|LP GAS {93.19} 94 0.81
46 10135) 51110] ADMINISTRATION (17,386.25) 17,387 0,75
16 10135) 51610| PARKS MAINTENANCE {156,85} is7 0.15
17 10137; 51620}RECREATION PROGRAMS (8,452.67) 8,453 0,33
48 10137 51920}FICA {586,78} 587 0.22
19 10137 52080) TELEPHONE (81.37) 82 0.63
20 10137 52420| MAINTENANCE OF PROPERTY (3,428.50) 3,429 0.50
24 10137 53020|OTHER SUPPLIES (114,13) 115 0.87
22 10137] 53080|MAINT OF VEHICLES (1,617.25) 1,618 0.75
23 10145 51920|FICA (915.03) 916 0,99
24 10129 51420| PATROL 80,094.87 (67,394) 12,703.87
26 10137] 51210|CLERICAL & TECHNICAL (35,844.24) 35,815 “0.76
26 10130; 53300) HIGHWAY MATERIALS 39,435.77 (35,815) 3,620.77
27 10145; 52030} PROFESSIONAL FEES (25,250.76} 25,251 0.24
28 10130) 52460|STREET LIGHTING 28,726.52 (25, 251} 3,475.52
: TOTAL, 1284575 (128,457)

Board of Finance Regular Meeting Minutes — November 9, 2022
Page 7
There was a comment from John Sheehan regarding the email he received from
the Finance Director on the process of the audit which will be tabled for the next
Board of Finance Meeting in December. Mr. Sheehan also made a comment
about Cheryl Larder for sending in the transfers with the departments assigned
to make it easier.
Motion John Sheehan and seconded by Robert Tuneski to decrease line item #
10129-51420 Police Department Patrol in the amount of $67,391 and increases
items as follows: line # 10101-52040 First Selectmen Service Contracts & Repairs
by $1,288, line # 10102-53020 Registrar of Voters Other Supplies by $55, line #
10106-52010 Board of Assessment Appeals Advertising by $90, line # 10107-
51810 Finance Department Overtime by $280, line # 10107-52040 Finance
Department Service Contracts & Repairs by $26, line #10109-52510 Town Clerk
Rental of Equipment by $1,155, line # 10110-52050 Planning and Zoning
Commission Dues, Conferences by $474, line # 10111-52090 Building
Maintenance Fuel Oil by $1,445, line # 10111-52100 Building Maintenance
Electricity by $5,619, line # 10111-52110 Building Maintenance Water by $755,
line # 10111-52120 Building Maintenance Sewer by $5,248, line # 10119-51210
Youth Service Bureau Clerical & Technical by $16,883, line # 10119-51920 Youth
Service Bureau FICA by $1,235, line # 10123-52373 Fire Services LP Gas by $94,
line # 10135-51110 Senior Services Commission Administration by $17,387, line
# 10137-51610 Recreation & Parks, Parks Maintenance by $157, line # 10137-
51620 Recreation & Parks Programs by $8,453, line # 10137-51920 Recreation &
Parks FICA by $587, line # 10137-52080 Recreation & Parks Telephone by $82,
line # 10137-52420 Recreation & Parks Maintenance of Property by $3,429, line
# 10137-53020 Recreation & Parks Other Supplies by $115, line # 10137-53080
Recreation & Parks Maintenance of Vehicles by $1,618, line # 10145-51920
Human Resources FICA by $916 all totaling the amount of $67,391.
Vote: 5-0-0 Motion Passed
Motion John Sheehan and seconded by Robert Tuneski to decrease line item #
10130-5330 Public Works Highway Materials by $35,815 and increase line #
10137-51210 Recreation & Parks Clerical & Technical by $35,815.
Vote: 5-0-0 Motion Passed
Motion John Sheehan and seconded by Ronald Fedor to decrease line item #
10130-52460 Public Works Street Lighting by $25,251 and increase line item #
10145-52030 Human Resources Professional Fees by $25,251.
Vote: 5-0-0 Motion Passed

Board of Finance Regular Meeting Minutes — November 9, 2022
Page 8
11. To consider an act on request from Kim Allen, Director of Finance, for an FY23
Out of Series Transfer as follows:
APPROVED CURRENT ACCOUNT ACCOUNT REVISED
Budget Availabie INCREASE §[DEGREASE =| Budget
Line No. Org. Code Object Code Object Description Amount Budget Amount
1 10104) 51110) ADMINISTRATION 169,295.00 125,866.36 (48,000) 77,866.35
2 10104) 52030] PROFESSIONAL FEES 250.00 0.00 48,000 0.00 48,000.00
3 0.00
4 0.00
5 0.00
6 0.00
7 0.00
8 0.00
a) 0.00
10 0.00
0.00
0.00
Motion John Sheehan and seconded by Kevin Petchark to approve the decrease
of Assessor budget line 10104-51110 Administration by $48,000 and increase the
Assessor budget line 10104-52030, Professional Fees by $48,000.
Vote: 5-0-0 Motion Passed
12. Review and Possible action of the Superintendent of Schools letter listed in
correspondence requesting a revised FY23-24 BOE budget submittal date.
Motion John Sheehan and seconded by Ronald Fedor to allow the delay of the
BOE’s submittal date of February 27, 2023 for the FY23-24 BOE budget.
Vote: 5-0-0 Motion Passed

Board of Finance Regular Meeting Minutes - November 9, 2022
Page 9
13.
14,
Old Business
a. Board review of updates and possible action on FY24 Budget Guidelines.
The guidelines were revised from the copy provided at the October BOF
regular meeting.
Mr. Tuneski noted that comments he made at the October BOF meeting were
not incorporated in the FY24 Budget Guidelines. He had requested verbiage
regarding requiring performance metrics for each department.
After discussion, the Budget Guidelines went to a vote as written given the
time constraints around providing the guidelines to the Finance Department
and Department Heads to guide their budget preparations.
It was also agreed that discussion of Mr. Tuneski’s request will be continued at
the December Board of Finance Regular Meeting. Mr. Fedor suggested
exploring methodologies to provide Performance Metrics guidance to
Department Heads outside of the formal Budget Guidelines.
Mr. Tuneski will put together what it is that he is asking for in an additional
request or an attachment to be discussed at the December meeting.
Motion John Sheehan and seconded by Kevin Petchark to approve the FY24
Budget Guideline as revised
Vote: 3-2. Against: Robert Tuneski and Ronald Fedor Motion Passed
b. Review and discuss questions and answers regarding vehicle inspections and
malfunctions.
DPW Director Gary Schneider addressed the BOF regarding specific concerns
regarding Recreation and Parks responsible vehicle and a DPW identified repair
being the result of an operational; issue versus an issue with normal
maintenance. The director also explained that along with being responsible for
maintaining most town vehicles, DPW makes recommendations to each
department as to best practices for maintaining their vehicles in good working
order.
New Business: None

Board of Finance Regular Meeting Minutes — November 9, 2022
TM Page 10
15. Liaison Reports: None
16. Correspondence
a. Letter from Thomas Giard, Superintendent of Schools, requesting
to submit their annual budget for FY24 by February 27, 2023.
b. Abbas Danesh, Town Treasurer, Quarterly Treasurer’s Report and
related Financials ending 10/31/2022.
c. Virginia Bielucki, Town Accountant, Periodic Financial Statements
FY23 dated October 18, 2022.
d. Virginia Bielucki, Town Accountant, Status of General Fund
Unassigned Balance dated October 19, 2022.
15. Adjournment
Motion by John Sheehan and seconded by Ronald Fedor to adjourn the Regular
Meeting.
Vote: 5-0-0 Motion passed.
Meeting adjourned at 9:13 p.m.
Respectfully submitted,
WL Shea Prose
Johr/sheehan, Clerk Shea Moses, Office Coordinator

Office of the Director
Waterford Fire Department
204 Boston Post Road
Waterford CT. 06385
November 22, 2022
First Selectman Rob Brule
15 Rope Ferry Road
Waterford, CT 06385
Re: request funds be moved from designated to appropriated
On behalf of the Waterford Fire Services, I would like to request funding of $25,000 for Radio
Equipment/Comnuunications line 20522-57794 be moved from designated to appropriated. This
project is currently with Emergency Services Group EM, FD, and PD in the budgeting,
evaluating stage of current radio/communication equipment needs. Immediate needs are for our
Fire Department Volunteer pagers that are out of service and outdated equipment. Many pagers
were serviced and many items came out of service. Most of these pagers were purchased
between 1992 & 2003, have met, and exceeded their life expectancy. With the age and condition,
I am recommending the purchase of replacement paging equipment for our Volunteer personnel.
Copies of pricing for paging equipment is attached to this request. I estimate cost of $25,000 or
less to complete removal of old equipment replacement of new equipment. We have two
Vendors we can purchase these items from and recommend going with lower quote.
Director,
Mlb | be
Chief, Michael J. Howley
C.C. file

84 SALEM TURNPIKE Telephone: (860) 886-4408
NORWICH, CT 06360 Fax: {3803 889-3016
November 18, 2022
Michael Howley
Director of Fire Services
204 Boston Post Road
Waterford, CT 06385
$653, %%eaeh
RE: Pager
Ory. ITEM NO. DESCRIPTION / PRICE EACH TOTAL
64 700/600 mhz with Desktop Charger
30 GA4VP Unication G4 700/800Mnhz pager with battery, antenna, $598.50 $17,955.00
and 2 year warranty
30 GSSXBRC Desktop charger with power supply $85.05 $2,551.50
Totai $20,506.50
B5units ff a3, Gay =
G4 700/800 with Amp Charger
30 G4AVP Unica G47 700/800Mhz pager-with battery, antenna, $598.50 $17,955.00
and 2 year walea
30 ©6GS999CA Amp Charger $141.75 $4,252.50
Total $22,207.50
30 4 =G5VHF $688.50 $20,655.00
30 GS9XBRC $85.05 $2,551.50
Total - $23,206.50
Note: | know we have created a file and work with
dispatch for the prior pagers. If different we would need
fo know.
Notes:
4) Terms: 30 days. Invoices not paid in 45 days may be subject to 1 1/2% late fee
2) Quote good for 30 days
‘Thank You
Steven G. Goudreau

7A Old Windsor Rd + Bloomfield, CT 06002
(888) 466-7386 ° FAX (845) 268-5345
Producis
CT-19PSX0088 Use on orders purchased under CT 19P3X0088 contract, $0.00 4 $0.00
Use on orders purchased under CT 19PSX0088 contract. -
UNC-G4VP Unication G4 Single Band P25 Voice Pager - 700-800 Niiiz $598.50 | 50 $29,925.00
Unication G4 Single Band P25 Voice Pager - 700-800 MHz
UNC- Unication G2-G5 Standard Desktop Charger (Power Cable & $85.05| 50 $4,252.50
GSOXBRC- Supply NOT INCLUDED)
SXXXEN
Unication G2-G5 Standard Desktop Charger (Power Cable &
Supply NOT INCLUDED)
LABOR- Programming of Radios, Pagers. $31.00; 50 $71,550.00
PROGRAMMIN
G-FLAT
Programming of Radios, Pagers.
Subtotal:
www.goosetown.com * (888) 466-7386
Pade: 2 of 3

WATERFORD POLICE DEPARTMENT
41 AVERY LANE
WATERFORD, CT 06385-2819
Mare Balestracci (860) 442-9451 TEL
Police Chief mbalestracci@waterfordct.org
To: Finance Director Kim Allen
Cc: First Selectman Rob Brule
From: Marc Balestracci, Chief of Police
Date: November 30, 2022
Re: Capital improvement Projects
The Waterford Police Department plans to request two large renovation projects in the 2023-2024 town capital
improvement plan. These projects, totaling $88,016, are to update the evidence room and armory within the
police department. These projects are needed for several reasons including more secure areas to hold evidence,
dedicated workspaces for officer safety when handling dangerous substances and weapons and chain of custody
improvements for court and liability concerns.
in addition, the police accountability bill requires police departments in the state to be accredited by 2025. As we
navigate through the lengthy process, which includes our first site visit from the state on February 16, 2023, we
need to reach acceptable standards in these two areas.
As we have concerns about the cost of these projects increasing and the time it takes from funding request to
project completion, we are requesting this project be funded prior to the 2023-2024 capital improvement
request.
Thank you for any consideration.
Thank you, .
Marc Balestracci
Chief of Police
Waterford Police Department

TOWN
OF
WATERFORD
.
CAPITAL
IMPROVEMENT
PLAN
PROJECT
CONSOLIDATION
FORM
FY
2024-2028
Waterford
Police
Dept.
FISCAL
YEAR
DEPT
FUNDING
FISCAL
YEAR
FISCAL
YEAR
FISCAL
YEAR
FISCAL
YEAR
PRIORITY
PROJECT
NAME
SOURCE
‘2023-2024
2024-2025
2025-2026
2026-2027
2027-2028
TOTAL
1
Evidence
Roam
Update
1
66,658
66,658
2
Armory
U
pdate
1
19,358
13,358
3
Cell
Block/Kitchen
Update
1
~
25,000
25,000
4
SRT
NV
Equipment
1
35,000
35,000
5
Marine
Vessel
Updates
(Shared
i
40,000
40,000
cost
with
East
Lyme)
;
6
Speed
Trailers
1
28,000
28,006
7
Locker
Rooms
Update
@
year
3
73,000
73,060
146,000
project)
0
0
0
8)
TOTALS
86,016
66,000
68,000
73,000
73,000
360,016
INDEX
TO
FUNDING
SOURCES,
1
con a uh wh
CURRENT
YEAR
CAPITAL
IMPROVEMENTS
UTILITY
BUDGET/SEWER
CAPITAL
MAINTENANCE
FUND
TRANSFER
TO
CAPITAL
&
NONRECURRING.
SHORT
AND
LONG
TERM
DEBT
FINANCING
LoCiP
CNR
UNDESIGNATED
FUND
BALANCE
FEDERAL/STATE
GRANTS
OTHER
FUNDING

TOWN OF WATERFORD
CAPITAL PROJECT REQUEST FORM
2023-2024 FISCAL YEAR REQUEST
DEPARTMENT/AGENCY CONTACT PERSON
Waterford Police Department Chief Marc Balestracci
PROJECT NAME DEPARTMENT PRIORITY
Armory Update 2
4. IDESCRIPTION AND JUSTIFICATION (describe the type, purpose & anticipated accomplishments of the project)
The Armory of the Police Department requires a high level of security for the weapons and ammunition held within. The
current armory has not received updating since the building was originally built, and utilizes cabinets that are broken and
in a state of disrepair. It holds a make shift weapons cleaning table and workstation for the range officers and the blast
resistant lighting fixtures need replacing as the lighting conditions are very poor. The requested upgrades would
modernize the space with significatly more secure holding components, provide dedicated workspaces for officers to
safely clean and maintain the department's weapons and improve security and chain of custody concerns.
PROJECT STATUS IF IN PROGRESS
LIST OTHER PROJECTS WITHIN YOUR DEPARTMENT OR ANOTHER DEPARTMENT THAT WILL BE IMPACTED BY THIS
REQUEST ;
DESCRIBE THE IMPACT ON DEPARTMENT OPERATING BUDGET {include cost estimate if applicable)
GRANT FUNDING/OTHER FUNDING, If applicable (detailed explanation of grant/other funding, including the amount,
source of funding, status, town match, lfany. Attach award letter if available)
ATTACH PLAN ESTIMATE, SERVICE AREA IMAP AND/OR OTHER SUPPORTING DOCUMENTATION [if none, simply state that
in the area below) : : : :
~ COST/FUNDING SOURCE
APPROVED
FUNDING TO
FUNDING SOURCE : DATE FY2024 FY2025 FY2026 FY2027 FY2028
Current Year Capital 0 19,358
Utility Budget/Sewer Cap Maint Fund
Transfer to CNR
Short/Long-term Bonds
LoCIP {detail in section 5 above}
HPP] GPa
CNR Undesignated Fund Balance
Federal/State Grants (detail in section
5)
Other Funding (detail in section 5
above)
TOTALS - 0 19,358 0 0 0 6

TOWN OF WATERFORD
CAPITAL PROJECT REQUEST FORM
2023-2024 FISCAL YEAR REQUEST
DEPARTMENT/AGENCY CONTACT PERSON
Waterford Police Department Chief Marc Balestracci
PROJECT NAME . DEPARTMENT PRIORITY
Evidence Room Update . 1
1 DESCRIPTION AND JUSTIFICATION (describe the type, purpose & anticipated accomplishments of the project)
The Evidence Room of the Police Department requires a high level of security of the property and evidence held within,
and has become a highly scrutinized area within law enforcement. The current evidence room has not received
consistent updating since the building was origionally built, and utilizes repurposed shelving, free-standing gym lockers
and a make shift evidence processing table and workstation for the Evidence Officer. Accredidation standards imposed
by the Police Accountability Bill have required that some of the components requested be implemented. The requested
upgrades would modernize the space with significatly more secure evidence holding components, provide dedicated
workspaces for officers to safely process evidence including dangerous substances and improve security and chain of
custody concerns.
2. | PROJECT STATUS IF IN PROGRESS
LIST OTHER PROJECTS WITHIN YOUR DEPARTMENT OR ANOTHER DEPARTMENT THAT WILL BE IMPACTED BY THIS
3. |REQUEST :
4 \DESCRIBE THE IVIPACT ON DEPARTMENT OPERATING BUDGET {include cost estimate if applicable)
GRANT FUNDING/OTHER FUNDING, if applicable (detailed explanation of grant/other funding, including the amount,
5 lsource of funding, status, town match, if any. Attach award letter Hf available}
ATTACH PLAN ESTIMATE, SERVICE AREA MAP AND/OR OTHER SUPPORTING DOCUMENTATION (if none, simply state that
6 lin the area below)
7 COST/FUNDING SOURCE
APPROVED
FUNDING TO
FUNDING SOURCE DATE FY2024 FY2025 FY2026 FY2027 FY2028
1 |Current Year Capital 0 66,658
2 iUtility Budget/Sewer Cap Maint Fund
3 |Transfer to CNR
4 |Short/Long-term Bonds
5 |LoCIP (detail in section 5 above)
6 |CNR Undesignated Fund Balance
Federal/State Grants (detail in section
7 15}
Other Funding (detail in section 5
8 |above} ;
TOTALS 0 66,658 9 0 0 0

This Estimate is Prepared For:
Waterford Police Department
41 Avery Lane,
Waterford CT 06320
61 W Main St | Mystic, CT 06355
[O] 860-536-7663 |[F] (860) 536-7674 |{E] info@advimplle.com |
Advanced Improvements LLC HIC #0607800 NIC #0011904 .

SRoLie=
Date 11/10/2021
Proposal for the Waterford Police Department
Job Location: 41 Avery Lane, Waterford CT 06320
This estimate is to frame a variety of walls in the evidence/locker room as presented on hand-
drawing. This estimate includes framing with metal studs, three 36” doors, sheetrock, tape,
sand, and primer the wails, relocate sprinkler system as needed for the work area, build lower
cabinets with countertop area as presented on drawings. This price does not include any
electrical or data.
Evidence Room
6 Mobilize
e Frame area presented with metal studs
e Relocate sprinkler system at affect work area only
e Framing to take place just above ceiling grid
e Install 3 solid doors
e Install 5/8 Sheetrock
e Tape & Sand
es Primer & Paint
e Install four 18” lower cabinets
e Install countertop with solid surface
o Selection to be determined at time of construction
Total Labor & Material: $23,267.00
Countertop on lower cabinets
e Install countertop with solid surface
o Selection to be determined at time of construction
Total Labor & Material: $1,500.00
61 W Main St | Mystic, CT 06355
[0] 860-536-7663 |{F] (860) 536-7674 |[E] info@advimpllc.com |
Advanced Improvements LLC HIC #0607800 NIC #0011904

EGROLUE
Dumpster
e Haul Away Debris
Total Labor & Material: $375.00
- Customer Courtesy Discount for Public Safety Service: - $750.00
Advanced Group’s dumpster and permit fees are included in this proposal.
Advanced Group proposes to furnish all material & labor complete
in accordance with specifications above.
$24,392.00
*This price does not include sales tax. If sales tax is applicable, it will be added to each invoice,
** Any additional scope of work beyond listed scope of work will be considered a change order for the client.
Grand Total
*** Advanced Group recommends a professional lawn care company be contacted to ensure proper regrowth of disturbed areas.
61 W Main St | Mystic, CT 06355
[0] 860-536-7663 | [F] (860) 536-7674 | [E] info@advimplic.com |
Advanced Improvements LLC HIC #0607800 NIC #0011904

D/E/F Services Group, Ltd
1171 Voluntown Rd., Griswold, CT 06351!
(860) 376 — 4896, Fax (860) 376 — 1213
(AA/EOE)
“The Value of One”
October 25, 2021 Low Voltage
SUBJECT: Waterford PD Evidence Room Data and Electrical Changes
D/E/F Services Group, Ltd is proud to present the following proposal to Town of Waterford for labor and material
to install data and electrical wiring at the Police Dept.
Project Scope
c
D/E/F will install a new 8' light fixture to replace the existing one on the ceiling above the north wall of
the evidence room
D/E/F will install a new duplex outlet receptacle and 2 single outlet receptacles in a newly constructed
wall
D/E/F will install a new Duplex 120 receptacle and a double data Cat 6 Location in the new “East Lyme”
area of the Evidence Room
D/E/F will install a new 120 volt circuit in the "East Lyme” area and a new circuit in the “Waterford Area”
Light’s within the original room will be separated so that each newly separated area will be on its own
light switch
D/E/F will install two new single data locations in the ceiling to be used for the installation of future iP
cameras
o Install of cameras by others
Cost: $3,150.00
Statement of Clarifications and Exclusions:
oo 0@ 8 8® 6 &® 4
Bid Bond, Performance and Payment Bonds are excluded
Installation of additional grounding methods/means is excluded
Any and all utility fees and/or usage charges for power is excluded
Dumpster, trash / debris removal from site is excluded
Saw-cut slab and Patch to Match is excluded
Any and all site work outside of scope is excluded
Overtime / additional time caused by delays due to other trades or schedule acceleration is excluded
Additional work requested by customer will be performed on a Time & Material basis with labor at
current service rate ($85,00/hour at standard rates and $150.00/hour at prevailing wage rates} and
material at cost plus 20% with all applicable taxes and fees.
This proposal is contingent upon a complete scope review between the authorized personnel and
D/E/F Services to ensure over-all project intent.
Commercial Clarifications:
4.
N
ANAT w&
For projects with an estimated completion time of forty-five (45) days or less, a down payment of 1/3 of
the contract total is due upon contract signing. Another payment of 1/3 of the contract total is due upon
completion of rough-in inspection. The remainder of the contract is to be paid out upon completion of
work,
For projects with an estimated completion time over forty-five (45) days, project billing will be monthly
or as a project section or unit is completed and payment is required no more than net thirty (80) days.
Paid when paid will not be an acceptable contract option.
Retention will not be more than 30 days / 90 days upon project substantial completion @ 7.5%
This proposal is valid for a period of thirty (30) days.
State of Connecticut sales tax is excluded in this proposal
Fee for required permits has been excluded
All work to be performed 7:00 AM to 3:30 PM Monday through Friday, excluding holidays and overtime.
Warrants:
All work is warranted for a period of one year from substantial completion.

Schedule:
D/E/F Services Group could be on site and prepared to start installation within (15) days after receipt of a
purchase order or notice to proceed.
If you have any questions regarding this proposal, please do not hesitate to call us.
. Please sign and return this proposal (below) if this proposal is acceptable and you would like begin coordination
to proceed,
Regards,
David Hatch
Low Voltage Project Manager
DHatch@DEFWiring.com
Direct # (860) 213-0084
D/E/F SERVICES GROUP: CUSTOMER:
By: By:
Name: Name:
Title: Title:
Date: Date:
Purchase
order:
To initiate order please
4. Fax back to 860.376-1213, or
2. Email copy to dhtach@defsg.com
Page 2 of 2

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LIEUTENANT DAVID P. FERLAND
4] AVERY LANE
WATERFORD, CT 06385
Thank you very much for this opportunity and your business!
Date: September 21, 2022
Proposal: DONN-092122-2
Presented by: Brittany Cormier
Office: (800)222-6311 ext. 227
Cell: (508)320-1060
Fax: (508)393-39 74
Website: www.donnegan.com
It is understood that the recommendations herein are intended for consideration
only by your organization and that the detailed operating advantages are obtainable
through the integrated utilization of Donnegan Systems, Inc.’s products and services.
Under no circumstances should this information be supplied to anyone not authorized
by Donnegan Systems, Inc.
Donnegan Systems, Inc.
170 Bartlett Street
Northborough, MA 01532
* This proposal is valid for 14 days

Contents
1
2
Equipment Specifications
Investment Profile
Customer Acceptance
Schedule of Values
Standard Terms and Conditons
Conditions of Contract
Appendix
10

EQUIPMENT SPECIFICATIONS
Spacesaver Pass Through Evidence Locker with Refrigerated unit
- 98” Wx 24”D x93” H
« 3Sections, E136” W with 2 doors, E2 24” W with 4 doors, E3 36” W with 10 doors including
fridge
+ 3 Compartment fridge
« Pass through mail slot
+ Perforated back door
« Push button locks
+ Customer Responsible for rough wall opening

INVESTMENT PROFILE
Spacesaver Pass Through Evidence Locker with Refrigerated unit and Mail Slot — Total Price
Evidence Locker:
. $32,940.00
Installation:
+ Donnegan Systems, Inc. to deliver and install 1 Evidence Locker
« Installation to take place during normal business hours M-F 7-5 $900.00
* Non-Union Rate
Freight:
« SHIPPER PREPAYS FREIGHT - ADDS TO CUSTOMER INVOICE
+ Due to volatility in freight charges, the shipping cost provided on this
quote isan ESTIMATE only. Freight costs and the number of truckloads $750.00
may change. The actual freight cost will be charged at the time of ship-
ment OR on the final invoice.
Total Price * State Sales Tax, if applicable, is not included * $34,590.00

CUSTOMER ACCEPTANCE
FINISH SELECTION & ORDER ENTRY PROCESS
Finish Selection:
End Panels:
Shelving:
Lockers:
Type of Floor Covering:
Order Entry Checklist:
Sign off on drawing:
Sign off on proposal description:
Submittal of purchase order:
Submittal of one-half deposit:
(if applicable, see appendix)
(if applicable, see appendix)
(if applicable, see appendix)
(if applicable, see appendix)

Acceptance
Donnegan Systems, Inc. President Donnegan Systems
Donnegan Systems, Inc. Brittany Cormier
Customer: Waterford CT Police Department Evidence Locker
Notes:
1, Please circle or fill in the above selections af the time of order placement.
2. Pricing is based on standard finish selections. All custom paint finishes (indicated by bold
print or in the metallic family) have an up-charge.
3. Itis the customer’s responsibility to see that the above checklist ttems have been addressed
before the submittal of the purchase order.
Purchase Orders:
Purchase orders should be made out fo the following:
Donnegan Systems, Inc.
170 Bartlett Street
Northborough, MA 01532
Fax# (508)393-5601
Please include finish selections, ship to address, contact name and phone number on your purchase
order.
Installation and Support:
All installation work is performed by insured and factory-trained system installers, ensuring high-
quality workmanship and accountability. Donnegan Systems, Inc. will coordinate installation with
your schedule. All labor is based on straight time labor during norma! working hours (7 a.m. fo 3:30
p.m.). If overtime is required, additional costs will be incurred.
Terms and Conditions:
Enclosed are the standard terms and conditions of Donnegan Systems, Inc. Please note that a non-
refundable down payment of one-half of the contract amount is due within ten calendar days of con-
tract award,
Leasing Options:
Leasing options are now available. Leasing payment plans eliminate the need to fund the fotal pur-
chase price, maintain your company’s capital, and free up valuable bank credit lines. Please let us
know if you want more information about this payment option.

SCHEDULE OF VALUES
Schedule of Contract Values
Donnegan Systems, Inc.
Project Name:
Waterford CT Police Department Evidence Locker
Total Project Value:
$34,590 .00 * Does not include State Sales Tax
Item No.
Description of Work Total
1.
Y% Deposit for Material
Release - Due at time of $17,295.00
order
2°4 Payment - Due on
shipment of product $8,647.50
from manufacturer
3" Payment - Due upon
completion of product $8,647.50
installation
Grand Tofal: $34,590.00

STANDARD TERMS AND CONDITONS
The following are the standard terms and conditions of sale for Donnegan Systems, Inc., and will nec-
essarily be made part of any contract resulting from this proposal.
DELIVERY (Dock, Elevator and Dumpster):
Donnegan Systems, inc. will notify your designated contact person twenty-four (24) hours prior to
delivery. Dock space and/or elevator availability will be arranged by you and made available at no
cost to Donnegan Systems, Inc. A dumpster for removal of all shipping and packing materials will
be provided at no charge to Donnegan Systems, Inc. the dumpster must be conveniently located and
easily accessible at all times during the installation of the equipment.
STORAGE:
If, for any reason, you are nof ready to receive the materials and storage is required, storage and han-
dling fees will be added to your invoice.
SPACE REQUIREMENTS:
The space shall be ready for installation and free and clear of all obstructions. If it is not and there
is a resulting delay, then the additional person-hours will be billed. The space shall be adequately
lit. If additional lighting is required to perform the work safely, the additional cost will be invoiced.
It is your responsibility fo be certain the space is suitable for the installation of this equipment, i.e.,
_ adequate fire protection, clearances, and floor load capacity.
FIRE CODE:
It is the customer’s responsibility to verify that the shelving system height is verified on-site prior to
placing the purchase order to ensure that proper clearance is maintained,
FREIGHT:
Due to volatility in freight charges, the shipping cost provided on this quote is an ESTIMATE only.
Freight costs and the number of truckloads may change. The actual freight cost will be charged at
the time of shipment OR on the final invoice. This estimate assumes the product ships in an enclosed
van. The freight estimate does NOT include flatbed truck, special equipment, special skidding, or
packaging unless the customer specifies at the time of the quote request. Additional charges such
as detention fees, re-consignment, refusal/re-delivery, and other unforeseen carrier charges will be
added to final freight billing. Shipping and delivery dates are approximate and are not a guarantee of
shipment or delivery on any particular date. Time shall not be of the essence of the contract. Seller
shall not be liable for delays in or failures of delivery due to strikes or labor troubles, supptier’s delays,
accidents, fire, flood, acts of God, action by a governmental authority, changes requested by Buyer,

or other causes beyond its reasonable control. Suppose the shipment is delayed at the request of the
Buyer. In that case, the Buyer shall make payment as though shipment had been made as specified
and for any expenses incurred by Seller due to Buyer’s request in delaying shipment; and the material
shall be stored at the Buyer’s risk and subject to reasonable storage charges.
INSTALLATION:
Installation is in addition to the price of the materials. Labor is planned as straight time unless oth-
erwise noted. Overtime occurring not at Donnegan Systems, Inc.'s discretion will be added to your
invoice,
TAXES:
All applicable sales taxes, as required by law, will be billed.
PAYMENT:
This system has been specially designed and will be specially manufactured for your unique require-
ments, A non-refundable down payment of 50% of the contract amount is due with order, 25% upon
shipment from the manufacturer, and the balance 30 days after acceptance, One and one-half (1 1/2)
percent interest per month will be charged on any unpaid balance after thirty (30) days. A hold-back
of reasonable value is allowed if the installation is not totally complete upon final invoicing without
incurring interest charges.
WARRANTY:
The system is warranted against defects in materials in accordance with the given manufacturer’s war-
ranty.
INSURANCE CERTIFICATES, PERMITS AND FEES
We reserve the right to pass on any additional costs to obtain insurance certificates, building permits,
or miscellaneous fees that have not been previously identified and/or specified in our proposal but
are required to complete the project,
CHANGE ORDERS AND OR CANCELLATION:
If, for any reason, you cancel the order, any cancellation, restocking, and handling charges will be
invoiced. Change orders requested after receiving your purchase order may also incur additional
charges.

CONDITIONS OF CONTRACT
|. It is agreed by the purchaser that this contract, when accepted by the seller, is not subject to can-
cellation or to any verbal agreement or condition not stipulated in writing on it, and that
2, Title to the goods described on the faci hereof shall not pass until the purchase price is paid in full.
The purchaser hereby grants a security interest in said goods to secure payment and performance to
the seller, It is mutually agreed that the billing of such goods is for convenience only; and does not
carry the title with it, and that
3. Incase of default of payment, or in case of removal of said goods or any part thereof without the
consent of the seller, or in the event the purchaser shall mortgage or part with the possession of the
said property, voluntarily or involuntarily, without the consent of the seller, the latter shall have the
right to resume immediate possession of same wherever it may be found, and remove it with or without
process of law, and may declare this agreement terminated and may retain all money paid hereunder
as liquidated damages and rental for said goods. In the event a claim is placed in an atforney’s hands
for collection or in the event of litigation, a reasonable aftorney’s fee and cost shall be added to it,
and that
4, Inthe event that the sale or use of the