Oswegatchie Fire Station Building Committee - Minutes - 02/06/2024

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             Oswegatchie Fire Station Building Committee Minutes

                              February 6, 2024

Meeting called to order at 6:31pm

Pledge of Allegiance

Members Present:  Robert Tuneski, Ted Olynciw, Beth Sabilia, Richard
Muckle, Rocco Bracciale, Jen Bracciale, Paul Rafuse, Wayne Gilpin

Members Absent:  Matthew Blankenship

Guests:  Twig Holland, Atty. Nick Kepple, Chris Pafias, Brian Baker

    • Public Comment:  None

    • Opening Remarks:
      B. Tuneski informed the committee the additional funding request of
      $126,821.00 was approved by the RTM at their meeting on February 5,
      2024 by a unanimous vote.  Once there is a signed lease the committee
      can move forward with notifying the architect.


      J. Bracciale voiced concern over a report given by T. Olynciw to the
      RTM which gave the impression it was from the Oswegatchie Building
      Committee.  A discussion ensued.


      T. Olynciw brought to the attention of the committee that Program
      Manager and Project Manager continue to be used interchangeably and
      there is a difference between the two. Program Manager is multitasked
      with several projects at the same time for the same company.  Project
      Manager handles one project which is what the Oswegatchie Fire
      Department is.


      T. Olynciw asked if the current monies available to the committee
      could be used to initiate a contract with SP&A to perform the Phase I
      for $174,000.  Atty. Kepple stated it would need to be clear that the
      scope of the town’s commitment is limited to the funds the committee
      currently has available.

      T. Olynciw voiced concern over Tim Condon’s (RTM member) comments – if
      we ask for more money in the next phase he would vote no unless he has
      the Ad Hoc Committee’s report in detail as far as the entire fire
      department.


      Atty. Kepple clarified the protocol of sending emails by committee
      members.  One member may email the body of the committee.  There
      should be no exchange of emails between members between meetings.
      This would constitute a meeting and the information would be open to
      FOI requests.


      The Ad Hoc committee will resume meeting on February 12, 2024 at
      6:30pm in the Louise Appleby Room to review and discuss the original
      RTM charge to the committee.

    • Review and approval of meeting minutes of 1/4/24, 1/8/24 and 1/16/24
           MOTION made by T. Olynciw, second by J. Bracciale to approve the
           minutes of 1/4/24, 1/8/24 and 1/16/24 with an amendment to the
           minutes of 1/8/24 of the addition of the motion to request an
           additional appropriation.
           VOTE  Unanimous


    • In response to the First Congregational Church’s collapse, SP&A had
      performed a cosmetic walkthrough.  It was not a structural inspection.

    • A discussion ensued regarding the use of PFAS on Oswegatchie Fire
      Dept. property and the need to have a Phase II Study performed.
           MOTION by R. Muckle, second by T. Olynciw to authorize the
           exploration of obtaining quotes for a Phase II Study
           VOTE  Unanimous


    • Atty. Kepple received an email from the Purchasing Agent on January
      17, 2024 requesting dates and times to meet with On Call Contractor
      Wright Pierce regarding the Phase I Study.


    • Scoring of the five submitted proposals for Project Manager
      (Attachment 1)


    • Program Manager interviews are scheduled for February 20, 2024 at
      5:30pm at the Public Safety Building.
           MOTION made by B. Sabilia, second by T. Olynciw to choose the
           top three Program Manager candidates for interviews (Colliers
           Project Leaders, Construction Solutions Group, and Downes
           Construction)
            VOTE  Unanimous


    • Fire Station needs are to be addressed in earnest at the next
      scheduled meeting.  A discussion ensued regarding the manner in which
      to complete these needs.  The committee would like to see an initial
      overall plan from Director Howley of what he believes is needed and
      ideas of location of rooms in the building to be able to build on.


MOTION to adjourn made by Jen Bracciale, second by Rocco Bracciale
VOTE  Unanimous

Meeting adjourned 8:23pm


Respectfully submitted by
Linda Finnegan, Recording Secretary