Oswegatchie Fire Station Building Committee - Minutes - 03/19/2024

FIFTEEN ROPE FERRY ROAD. WATERFORD, CT 06385-2886
Oswegatchie Fire Station Building Committee Minutes
March 19, 2024
1. Meeting called to order at 6:32pm
2. Pledge of Allegiance
Members Present: Robert Tuneski, Ted Olynciw, Beth Sabilia, Richard Muckle, Jen Bracciale,
Paul Rafuse, Wayne Gilpin, Rocco Bracciale, Matthew Blankenship
Guests: Brian Baker, Chris Pafias, Twig Holland, Director Michael Howley
3. Public Comment: None
4. Opening Remarks:
A February invoice for Twig Holland was submitted for approval. (Attachment 1)
MOTION by T. Olynciw, second by B. Sabilia to approve payment of consulting
services by Twig Holland for $1,387.50.
VOTE Unanimous
MOTION CARRIES
An invoice from J.M. Albaine was submitted for approval. (Attachment 2)
MOTION to approve payment to J.M. Albaine for $1,200.00 by R. Muckle,
second by W. Gilpin.
Discussion ~ The committee did not authorize this expenditure therefore do not
feel it should come out of the Oswegatchie Building Committee's funds. It was
determined the request for the inspection originated at the First Select man’s
office. B. Sabilia suggested a note be sent to the First Selectman explaining the

vote outcome. B. Tuneski agreed he would send a note to the First Selectman
requesting this invoice be covered by his budget.
FOR -0
AGAINST - Unanimous
MOTION DENIED
5. Project Manager Selection Status:
B. Tuneski reported the request for funding in the amount of $306,650.00 for the Project
Manager went before the Board of Finance and was approved unanimously. Chairman
Glen Patterson appreciated the fact that the committee was hiring a project manager. The
next step is the RTM meeting scheduled for 4'8 24
6. Phase I Status:
S. Davy was authorized to go forward with the study. Director Howley informed the
committee Barton & Loguidice will be at Oswegatchie Fire Department in the morning
on Thursday, 3:21/24, to begin the Phase I Study.
7. Follow-up Discussion with SPA re: Committee questions
Phase I ‘Want copies of the Phase I results
Phase It No Phase I! or PFAS until receive Phase | results
PFAS
Wetlands survey will be completed by Langan Engineering who is working with SPA
‘A2 Survey will be completed by Langan Engineering who is working with SPA
Traffic Study - There is plenty of lead time. Require the placement of the new
building first
7 ~ Application to DOT - The state does not want a light on this road
8 ~ Pre-demolition environmental survey will occur after placement of new building is
determined, Setbacks, etc. will not occur until further into the design.
9 - Variances for side yard setbacks, wetlands setbacks and buffers between adjacent
properties is dependent on the location of the new building
ausen—
B, Tuneski and T. Hotland are assembling some of the soft costs possibly associated with this
building in order to have it ready when we approach the RTM with a broad estimated cost of
construction.
Approval of meeting minutes did not appear on the agenda:
MOTION by B. Sabilia, second by T. Olynciw to approve the minutes of 3'5/24

Discussion ~ T. Olynciw requested amending the minutes by adding the actual
verbiage of Atty. Kepple’s opinion regarding the committee's charge by the
RTM. Email from Atty. Kepple to T. Olynciw to be attached.
FOR: T. Olynciw, J. Bracciale, R. Muckle, W. Gilpin, P. Rafuse, B. Tuneski, B.
Sabilia, R. Bracciale
ABSTAIN: M. Blankenship
MOTION CARRIES
R. Bracciale gave an update on the status of the lease. Because the lease is for the new building
and not the existing building when the Town takes ownership, a paragraph was added to cover
the lease for the current building
8. Informational Brief - “Building Project Process”:
Twig presented a power point showing the processes to expect during the design and
construction of the new Oswegatchie Fire Department building. (Attachment 3)
Discussion ensued after the presentation
9. Discussion of Design Attibutes
B. Tuneski stated that justifications need to be pulled together to support the committee's
“asks” when the time comes to present to the boards. For example: Number of
bunkrooms, reason for the size of a training room, and the number of apparatus bays
Discussions ensued regarding number of bunkrooms. R. Muckle stated it is more
important to allow for provisions in the design of the building for an area where you can
add another bunkroom or more since it seems impossible at this time to come up with an
accurate number of necessary bunkrooms.
Discussions ensued regarding the size of the training room. Need justification for the
training room size we plan to design. Director Howley will provide the amount of use
the current training room receives, i.e., how many meetings, trainings, etc. compared to
the other fire departments.
B. Tuneski asked Director Howley to bring data presented to the Ad Hoc Committee in
2022 updated with response times, ete. Include why the apparatus that is housed here, is
here and what the nature of the apparatus in the future.

10. New Business:
T. Olynciw reported he found the A2 survey at the Town Hall in the Town Clerk's Office
Map # 4256
T. Olynciw asked when the committee would be signing a contract with SPA. The
funding request to the RTM was conditional upon a signed lease agreement with
Oswegatchie. According to R. Bracciale the lease is ready to be signed
MOTION to adjoum by W. Gilpin, second by M. Blankenship
VOTE Unanimous
MOTION CARRIES
Meeting adjourned at 8:32pm
Respectfully submitted by
Linda Finnegan, Recording Secretary

Attachment 1
Twig Holland, C.P.M
2 Gulfview Court
Milford, Connecticut 06460,
Invoice to
Suisman Shapiro Attomeys-at-Law Date. 29 February 2024
Nicholas Kepple Period. {— 29 February 2024
20 South Anguilla Road - P.O. Box 1445 Due. 31 March 2024
Pawcatuck CT 06379
Consulting services to the Oswegatchic Fire Station Building Committee for project initiation,
per the hourly rate of $150.00 for consulting + $25.00 per hour travel time as follows
6 Feb Attendance at building committee meeting 2.00 hours $300.00
6 Feb Travel time to meeting 2.00 hours $0.00
7 Feb Develop and emait to town purchasing and committee
ceretary process. schedule and questions for project
management reference checks, scoring matrices, and
questions for PM interviews; email re communications 1.50 hours 225.00
12 Feb Re-mail redacted PM scoring matrix to town purchasing 2S hows nc
14 Feb Email exchange w town purchasing re: candidate's rating 2S hours ne
16 Feb Email exchange w town purchasing re: candidate interview 25 hours ne
16 Feb Reply to commitice chair's text and fwd emails from town
purchasing to PM candidates 2Shours 37.50
20 Feb Email and texts re: PM scoring matrix, reference check,
and meeting cancellation SO hours 75.00
27Feb Attendance at building committee mecting PM interviews 4.00 hours 600.00
27 Feb Travel time to meeting 2.00 hours 50.00
Sub-total Consulting Time 8.25 hours $1,237.50
Sub-total Travel Time. 400 hours — 100.00
Total $1,387 50

Make Check Payable to:
J.M. Albaine Engin
14 Lincoln Road
Waterford, CT 06385
Tax 10:20-0680033
Tol, (860-705-1631
x (860) 439-1115
INVOICE # 24-710018
ring LLC
SERVICE FOR: Inspection / Assessmant Building Satety
‘Oswegatchie Fire Station
440 Boston Post Road, Waterford CT
BILL TO: Mr. Michael Hawley
Director of Fire Sar
Waterford, CT
‘Solesperson (0519: March 12. 2028
invoice number, 24-7 10018 ‘Senice number JMAZ2 327 062
Cost oximate Date completed, March 4 2024 =a
Labor
Job Naber ayy. Daseriglon Tak Charge [Amount
WMAzz-327-062 | 6.00] ste vist Meeting $200.00] $1,200.00
|Veritcation of the Temporaty Snoring Conation
Review of Fold observations
Report #2: Assessment of the Building Structural Safety
for Building section bul in 1928
Tolalpans ond materia | $1,200.00 |
Misc Expenses Favre % tac [
SERVICE PERSON HOURS, DESCRIPTION, RATEMOUR | AVOUNT,
Tota aber
Tacrate % tex [—
Amount due: [$1,200.00
COMMENTS.
Attachment 2

Attachment 3
Oswegatchie Fire Station Building Committee - Project Process
Overview of Functional Requirements
Selection of consulting teant
© Architectural / Engineering (A&E)
© Owner's Project Management (PM)
© Specialty Consultants
Design phases
# Owner (commitcee and/or WES) detines hunctional. personnel and operation reqairenents
for the new svucture while ensuring continucns operation of the existing buildiag Aswgns
timely support 10 AGE and PM by qualified committee members Enyures prompt
consideration and payment of invoices.
* Architect develops options / alternative materials for performing the work: confirms with
‘Town and WED staf to finalize specifications address all functional and opetational
requirements. detines and plans for growth. Ensures compliance with standards publinhed
by the State / other regulatory agencies. Architect prepares CADD documents to include
complete specifications: assists the Owner in abtaining all required appros al from governing
boards and/or commissions
Project Manager provides input and guidance regarding constructability issues. tisk. material
selection, long lead deliverables, scheduling and potential schedule conflicts. powsible value
engineering options, access, site logintics, site Security, and physical project interface with
the neighborhood and public. Can solicit requests for proposals for special consultants as
directed by Owner
© Specialty consultants lypically include traffic study, special testing and inspection (during
construction). building commissioning. environmental, geotechnieal (soil borings for
structurally suitable soil, ledge, etc), building and fire code, environmental. hazmat
Construction Documents Phave: Based upon approved design, A&E and PM submit all necessary
project construction documents for tinal review and approval by the Owner, PM. and consultants.
Bidding Phase. Architect and PM are ible during pre-bid conferences to clarify specifications.
and answer questiony about the project, and aysist the Owner in scope review. evaluating, awarding.
and preparing contracts for construction.
Construction Phave
* Contractor pertormy the work per the AGE phins and specifications.
* Architect provides administration of the construction contract to ensure all construction
hivets specifications, Inspects the site to review and report to the Owner an the progress and
quality of the work Reviews and tkes appropriate action on contractor's submitial of
drawings, samples. ete. (0 ensure Compliance with design specifications. Prepares, teviews,
and Lakes appropriate action on change orders submitted tor the Owner's approval. Prepares
a punch list of incomplete/unsatisfactory items and oversees their completion
* Project Manager serves as the Owner's advisor and representative. Visits the site as directed
by the Owner to review and report to the Owner on the progress, quality and safety of the
work and site cavironment. Reviews, validates/negotiates and advises the Owner on all
requests for changes; tracks all ecrors, omissions and/or Ow ner-requested change orders,
Ensures the A&E promptly responds to contractor's RFIs, submittal of drawings, samples,

etc. Conducts site inspections as necessary to determine progress and completion of work i
represented by the Contractor and A&E, Reviews all requests for payment to ensure validity
for cost and work in-place. Issues to the Owner reports for budget, schedule, safety, ete
Reviews the punch list of incomplete/unsatisfactory items and ensures their completion
Assists the Owner in negotiating final payment (0 all affiliated with the project.
Owner (committee and/or WFS) assigns timely support to A&E and PM by qualified
commitice members. Enstires prompt consideration and decisions for all project elements,
and payment of invoices.
Project Close out
A&E and PM advise the Owner in determining the final acveptance and completion of the
work, and confirm that all documents, warranties, manuals, bonds, as-built drawings, attic
Mock. ete. have been turned over to the Owner
Ribbon cutting, lessons learned, CEO officially disbands building committee
Celebration!