BOF Budget Hearing Agenda & Backup Documents

BOARD OF FINANCE
AGENDA
Waterford Town Hall Monday, March 18, 2024
Budget Hearing Town Hall, 7:00 p.m.
1. Call to Order
2. Public Comment
3. 10111 - Building Maintenance
4. 10130 ~ Public Works
5. 10138 - Capital Improvements
6. 10139 - Debt Service 5
7 10140 - Transfers to Capital and Non-Recurring Expenditure Fund
8. Adjournment
Glenn Patterson, Chairman

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how the mechanical components interaction with each other. The task is more than Building
Maintenance, it is Facility Management.
The goal of Facility Management is to provide a building that is inviting, providing a sense of
welcome and arrival at the entrance. It must have a community orientation. Customers must
feel comfortable using the services at the facility. The space also needs to be flexible so staff
‘can focus on their current and future missions and not be concerned about the limitations of the
bricks and mortar.
The vision for this Department must be proactive, not reactive. This will take several years due
to the backlog of maintenance and repairs, lack of sufficient staff for the facilities effort and
historical data only reaching back 3 years.
Components of a well-managed facilities program encompasses:
*Preventative Maintenance Schedules “Live Safety Systems
“Repair Protocols “Security Systems
*Space needs programming *ADA (Barrier Free Buildings)
*Energy Audits “Environmental Permit Compliance
“Facility Inspections “Indoor Air Quality
*Alarm Testing *Building Code Compliance
*Custodial Methods *Capital Projects (New & Renovations)
The following facilities are assigned to this Department for Maintenance & Repairs:
Town Hall
Library
Public Safety
Community Center
Youth & Family Services
Police
Municipal Complex (all buildings on the property, except Utiities Operations)
Jordan Park House
Nevins Cottage
Eugene O'Neill Theater Center
Southwest & Cohanzie Schools (vacant properties)
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renovations to the existing space are found in the Capital Improvement Program.
The Department is unable to provide a 5 year look back for this budget. Facilities expenses
may have been combined with other expenses in each department's budget previous requests.
Any attempt to separate out these costs would be labor intensive and questionable to its
accuracy. We will build forward that data base ensuring proper accounting in each area. This
budget request has 3 years of data.
This current year has been stressful with portions of HVAC systems failing at the Library, Police
Station and Community Center. All were at the end or beyond their service life and impacted
the operations of each facility. Operation accounts were used to fund temporary solutions while
staff prepared CNR projects for the permanent repairs.
| believe the budget should be very clear what the funds are being requested for. | have put
together a pie chart that shows the functional areas of the Building Maintenance expenditures. |
believe by grouping all the costs into these functional areas, it provides a clear snapshot of our
responsibilities and the costs associated with them.
FY24 Budget
1 Personnel
12 Service Contracts
| 183 Repairs / Maint.
4 Utilities
185 Custodian

Electrical rates are stable based on the 5 year contract for power generation.
No rate increases are forecasted for water or sewer.
New this year is the separation of the natural gas from the heating oil budget.
Accounts that were budgeted in the Recreation and Parks budget for FY24 are now
found in this budget.
Staffing:
Facilities is managed through the Public Works Department under the leadership of the Director
of Public Works.
Facilities is responsible for the utilities (Water, sewer, heating oil, natural gas and electricity)
consumed at the buildings listed previously as well as the 5 Fire Stations. Consolidating all
Utility billings under one department allows a savings in staff time for processing and a better
capture of data.
We
Electricity: The Finance Department has entered into a 5 year fixed price for the
purchase of electricity. The rate is $.0919/kwh. This is for generation only. Facilities is
responsible for 40 accounts to include those of the Fire Stations and Police radio sites
(5), and now for 15 accounts that were previously assigned to Recreation and Parks.
Water: There are 32 accounts that we manage. We have not budgeted any rate
increases.
‘Sewer: There are 22 accounts that we manage. We have not budgeted any rate
increases.
Heating Oil: Currently we have 7 buildings (5 Fire Houses, Library and the Jordan Park
House) that receive heating cil.
Natural Gas: We currently have 5 locations with Natural Gas (Municipal Complex, Town
Hall, Community Center, Police Dept and the Public Safety building).
Dis I:
Solid Waste/Recyclables: The Public Works Department provides the containers and collection
services and pays for disposal. These costs are included in the Public Works budget and are
not found in this budget.

For those buildings with sprinklers and/or fire alarms, quarterly inspections are required to keep
the Town in compliance with the Fire Code. From these inspections, items are identified to be
tested or components repaired.
5100 SERIES
FY25 Request $0
5200 SERIES
10111-52040 — Service Contracts and Repairs
The primary method to minimize costly service calls are annual maintenance
contracts. Contracts include HVAC maintenance, pest control, boiler and fire system
inspections and generator maintenance.
Custodial services provided to Town Hall, Municipal Complex, Youth & Family Services,
Community Center and the Public Safety Building are included in this line item. The
Library and the Police Station provide these services in their budgets. Park & Recreation
have a part time employee on their staff at the Community Center for the day cleaning.
The contractor comes in to do the heavy cleaning in the afternoon through the evening.
The cost of custodial services is offset by a funding agreement between the Town and
Board of Education for services provided at Town Hall. These funds are listed in this
budget as a revenue, unlike years of the past years when the funds were transferred into
this line item.

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Building 1 Facility Sves Cleaning $127,418.00
Action Air, Inc. HVAC Maintenance PMProgram —$ 55,958.00
Northeast Generator Generator Maintenance $ 7,228.00
Central Alarm (ITS) ‘Alarm Monitoring Agreement $ 8,200.00
Otis Elevator Elevator @ Town Hall, Library &YSB $ 8,700.00
Mack Fire HFPA.25 Sprinkler Inspections * $ 16,000.00
Waltham Chemical PW, PD, YSB, Safey Complex, Town$ 9,345.00
$ 232,849.00
“Includes O'Neill Theater Center (15 buildings)
We also have on-call contractors for repairs that are not general maintenance. These are for
plumbing, roofing, electrical issues, overhead doors, air quality companies.
$93,000
10111-52040 FY 24 Budget
$300,000.00 $238,733.00 $243,570
‘$200,000.00 $160,082.00
‘$100,000.00 ‘$57,821.00
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FY 25 Request $317,959
es:

previously found in the Recreation & Parks budget.
‘$140,000.00
$120,000.00
$100,000.00
$80,000.00
$60,000.00
‘$40,000.00
{$20,000.00
10111-52091 — Natural Gas (proposed new line item)
$
10111-52090
$130,748.00
I
$115,505.00
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FY25 Request
FY24 Budget
$130,000
“Includes Gas
$30,000
We were instructed last year to separate natural gas from heating oil for a clearer picture.
Currently there is natural gas at the Community Center, Police Dept., Public Safety, Municipal
Complex and Town Hall.
FY25 Request
$95,000

$10,000.00
$5,000.00
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‘Town Hall | Complex Community Center =
$35,000.00
$30,000.00
$25,000.00
$20,000.00
$15,000.00
$10,000.00
$5,000.00
s
Town Hall
FY23 Natural Gas Expenses
1
|@Compiex Community Center
‘Police (3 months)

electricity. The kilowatt hour rate includes the CCM program patticipation fee. Electricity
charges also include a distribution rate which is set by Eversource. The proposed budget
for electricity in FY25 is based on the average paid so far in FY24 by this Department as
well as the amount moved from Recreation & Parks budget.
Breakdown for Buildings:
EVERSOURCE KWH HOURS
CHARGES USED ANNUAL SUPPLY
Electric
Town Hall -15Rope FerryRoad $45,419.20 280320 $25,761.41
Police Dept-41 AveryLane $61,006.45 364309 $33,415.00
Dispatch - 204 Boston Post Road $25,793.52 168615 $15,536.70
'YSB-200 Boston PostRoad $14,761.45, g5251 $7,892.12
‘Community Center -24Rope FerryRoad $57,916.16 101952 $28,602.21
Library-49Rope Ferry Road $28,380.64 198480 $12,726.32
Municipal Complex - 1000 Hartford Turnpike $49,278.17 270,089 $24,712.81
Jordon Fire House -89Rope FerryRoad $10,664.95 56761 $5,325.34
‘Quaker Hill Fire - 17 Old Colchester Road $8,580.80 38774 $3,599.35,
Goshen Fire Dept-1PalmerRoad $6,149.02 30470 $2,80021
Oswogatchle Fire Dopt- 441 Boston PostRoad $13,567.15 g8t41 $7,579.92
Cohanzle Fire Dopt -83 Dayton Road $13,284.59 81135 $7,456.33,
TOTAL BUILDINGS $334,802.19 1704297, $175,347.72
MISC ELECTRIC ACCOUNTS $ 23,793.00 16895
TOTAL $358,595.19
10111-52100
$400,000.00 $358,595.00 $366,452.00
{$350,000.00
$300,000.00
$250,000.00
$200,000.00
$150,000.00
{$100,000.00 $64,968.00
$50,000.00
Fr3 22 Frat
FY25 Request
DELIVERY
$19,654.88
$27,403.17
$10,308.72
$6,891.36
$29,313.95.
$15,674.85
$24,360.81
$5,359.61
$4817.37
$3,648.81
$5,987.23
$5,828.17
$159,248.93
FY24 Budget
$398,278
$ 375,000

10111-52110
FY24 Budget
$30,000.00
acne $21,332.00 54,474.00 $15,725
ganponca a Hume
FY25 Request $20,450
10111-52120 Sewer
50% of the sewer user fee is based on water consumption and 50% is a fixed cost related
to the meter size. The requested amount is based on historic water consumption, plus the
money moved from the Recreation & Parks budget.
10111-52120
$30,000.00
FY24 Budget
2500000 $2408400 $24,028.00
$20,000.00 $21,775
$15,000.00
$10,000.00
$5,000.00 $3,369.00
F3 rr Prat
FY25 Request $24,415

10111-53020 — Other Supplies
Funds are used to pay for supplies related to building operation. This line item is now
specifically for paper products needed for the Town Hall, Youth Service Building and the
Municipal Complex.
- Description Each | Order | Total| Cost value
Towel Roll 1150 ft. Scott 6 | 23 | 13g | $103.86 | $2,388.78
Towel 11X8 White 30 4 120 | $39.70 $158.80
Kitchen Towel Roll White wz | 6 | 72 | sar28 | $207.68
Toilet Tissue Compact Coreless 36 | 22 | 792 | $90.85 | $1,998.70
Tissue compact coreless roll 1s | 8 | 14g | $70.72 | $565.76
Facial Tissue 30 | 2 6o | $49.55 | $99.10
Hand wash Foam 2 | 24 $54.18 | $1,300.32
Purell Hand Sanitizer 2 a | $7651 | $306.04
Liner Can Clear 24X33 10 | 4 | ao | $3195 | $127.80
Liner Can Natural 24x33 20 o | $44.50 $0.00
Liner Can Natural 40x48, to | 2 | 20 | $55.70 | $111.40
Liner Can Black 38x58 io | 8 go | $49.62 | $396.96
Bags Waxed for Sanitary Napkin 10 2 20 | $34.80 $69.60
Urinal Screen 1 t) $13.10 $0.00
Liner Can 23X31 20 | 4 | 80 | $4010 | $160.40 |
$7,931.34 |

$10,000.00
$8,000.00
$6,000.00
$4,000.00
$2,000.00
5500 SERIES
$6,393.00
$7,753.00
10111-55030 — Building Improvements
FY25 Request
FY24 Budget
$6,000
$8,000
This line is used to pay for repairs to Town buildings for items that are not covered in
preventive maintenance contracts. These funds cover materials for work completed for
both materials and work performed by either BOE labor or outside contractors hired to
complete specialty work. These projects are managed by Building Maintenance. This
year we will focus on ADA exiting of the auditorium as well as improvements to the
ramp inside Town Hall.
$30,000.00
$25,000.00
$20,000.00
$15,000.00
$10,000.00
‘$5,000.00
10111-55030 4. s..00
$11,175.00
$3,041.00
=.
23 v2 rat
FY25 Request
FY24 Budget
$5,000
$ 25,000

Nevins Cottage $120 $58 $50
Gazebo $670 $560 ($850
Jordan Park House + Street Light $1,000 $952 $1,250
Leary Park $1,150 $1,075 $1,500
Lisa Dedrick Field (Cohanzie) $585 $583 $700
Mago Point $1,100 $1,100 $1,500
Miner Lane Salt Shed $628 $640 $700
Town Hall Basektball Courts $875 $800 $1,100
Veteran's Maintenance Garage/Public Restroom $2,300 $2,276 $3,000
Jordan War Memorial Park $185 $183 $300
‘Town Hall War Memorial Park $200 $188 «$450
Waterford Beach Park
Maintenance Building & Gatehouse $1,005 $1,030 $2,200
Paviions/Bathrooms/Concerts $545 $1,500 $3,000
‘SUB TOTAL $11,163 $11,840 _ $17,850
Heat
Pricing: $2.79 PAGE FY'22 FY'23, FY'24
Jordan Park House - §2.79 x 560 gallons $919 ($1.671,359 ($2.4 $1,535
Annual Fumace Cleaning Parts(BOE performs service) $50 $50 $50
Propane: $3.71 PAGE
Veteran's Maintenance Garage/Public restroom
average 1050 gal/yr 2972($2.812,935 ($2.8 $3,896
Waterford Beach Park
average 975 gallons 2750 ($2.812,760 ($2.8 $3,617
20 3UB TOTAL $9,098

Leary Park $170 $171 $180
Lisa Dedrick Field (Cohanzie) $475 $500» $500
Mago Point $130 $126 $150
Ridgewood Park $100 - $90 $95
Veteran's Maintenance Garage/Public Restroom sets $600 $620
Waterford Beach Park
Maintenance Building/Causeway Bathroom $600 $800 $850
Pavilion/Group Picnic Bathroom $55 $55 $55
Fire senice 8" charge $1,595 $1,695 $1,595
SUB TOTAL $4,420 $4,604 $4,725
Sewer FY22 0 FY23-FY'24
Jordan Park
House $200 $195 $200
Veteran's Maintenace Garage/Public Restroom $1,175 $1,175 $1,175
Waterford Beach Park- Septic Tank cleaning (2) $650 $650 $650
Dedrick Field $750 $615 $615
SUB TOTAL $2,775 $2,635 _ $2,640

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RECYCLING
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* Respond to emergency management incidents
Public Works is about community. Every day, the Department touches thousands of residents
and businesses, through solid waste collections, recycling programs, stormwater management,
resurfacing roads, sidewalks, snow removal and storm response, just to name a few.
Public Works also plays a vital role in advancing the quality of life by seizing the opportunity to
build for the future. Focusing each project on the new methods of service delivery, we address
our needs staying focused are what makes this community a great place to live and work.
‘One of our abilities is to perform regular public works duties and be ready at a moment's notice
to react as first responders during natural disasters with a common goal, to get the community
back functioning. What is readily not known is that the role of Public Works as a first responder
was codified in when President George W. Bush issued Homeland Security Presidential
Directive 5 (HSPD-5), Management of Domestic Incindents in 2003 stating that all agency types
must work to operate under the same National Incident Management System (NIMS). Thus,
Public Works departments are considered part of the official ranks of first responders by the
General Emergency Management Agency's guidelines for disasters.
The costs of sanitation will provide us challenges in the raising costs of disposal. The Town, as
members of the regional authority continue to enjoy cost effective disposal and recycling at the
lowest tipping fees in the state, but tipping fees are increasing.
| believe the budget should be very clear what the funds are being requested for. | have put
together a pie chart that shows the functional areas of the Public Works expenditures. | believe
by grouping all the costs into these functional areas, it provides a clear snapshot of our
responsibilities and the costs associated with them.
Budget Function
The budget is what is required to maintain the infrastructure. it is an operations budget with little
flexibility. The Department is obliged to pay bills for waste disposal, environmental permitting
and repairs. The roads must get plowed, diseased trees removed and our drainage systems
kept clear.

1 Administration
152 Engineering
|e3 Highway
m4 Solid Waste
1&5 Equipment Maintenance
16 Storm Water Management
187 Snow Removal
8 Street Lighting
‘© 9 Environmental Permits
10 Miscellaneous
FY24 Budget
1 Administration
82 Engineering
=3 Highway
m4 Solid Waste
15 Equipment Maintenance
16 Storm Water Management
17 Snow Removal
8 Street Lighting
= 9 Environmental Permits
10 Miscellaneous

Briefly, the division manages and accounts for our assets, manages personnel, prepares the
Captial Improvement Plan, plans for emergency management and diaster mitigation and
incorporates sustainable practices into public works practices.
Highway Operations (...it is not just the asphalt...)
It is important for the residents to have well-maintained roads to ensure that traffic flows as
smoothly and safely as possible. This includes curbing, sidewalks tree care, drainage and
mowing. In order to accomplish this, the Department mixes in-house with contracted work to
provide a cost effective delivery of services.
Solid Waste
The collection and transportation of waste and recyclables to disposal sites and the operaton of
‘the Transfer Station and the closed landfill all fall under this division.
Equipment Maintenance
This division’s skilled mechanics perform services and reparis from the simple $125 weed
wacker to the $390,000 automated collection truck.

‘The personnel costs are based on actual costs, from current contracts, see attached Personnel!
Worksheet, pages 5-6
51110 Administration
51130 Engineering
51210 Clerical/Technical
61510 Equipment Maintenance
( 61520 Highway Maintenance
51530 Refuse Collection & Maintenance
51540 Snow Removal (Overtime)
51810 Overtime
51910 Fringe Benefits
51920 FICA
This is calculated on the attached Personnel Worksheet
DEPARTMENT PERSONNEL TOTAL
cee:
$ 360,257
$5,558
$ 143,429
$ 390,229
$ 920,994
$ 475,665
$ 56,000
$ 55,000
$ 16,225
$ 186,271
$2,609,628

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‘TOWN OF WATERFORD
FRINGE BENEFITS WORKSHEET - 20 PUBLIC WORKS
2004-2025 FISCAL YEAR
INES1910___UINE51520
PAYROL.
ra | TOTALFRINGE | TAXES
Posmon [CLOTHING ALLOWANCE.
Director § 75.0500)
[sistant Director 75.0009] —
‘General Foreman) 75.0009] 7a]
employees 51520] § S3m.00[$ = Si0000[$ ssa}
Semployees- 51530) 4450000] § 430000] $1e7s[
27-1303 CONTRACT SAFETY SHOES] $ s40000|$ 540000 [ $413.10
‘mechaole uniforms & cleaning. $3510] ‘4gon00|$ - $4000.00 $ 305.00
[TOTALS FRINGE BENERTS 6225.00 | 428121 |***ADDEDTOFICAON
JPERSONNEL WORKSHEET

The postage requirements of Public Works have typically been for daily correspondence,
mailing of equipment bid packages and bid correspondence and confirmation of Bulky
Waste appointments. We also mail notices of projects to all residents adjacent to a
construction site. This allows for greater awareness of project schedules and potential
impacts to residents. Stamps will be going up to .68 cents for First Class mail as of January
1, 2024.
‘Stamp Price
FY19 $378 (50)
FY20 $389 (55)
FY21 $314 (55)
FY22 $431 (58)
FY23 $606 (.60)
Postage
10130-52020
=FYIS. = FY20
5 year average $424
FY21 = FY22 = FY23
FY 25 Request

function. In all projects, certain specific technical review is required to be provided from
this appropriation as follows:
Employment Physicals & Random Drug/Alcohol testing- New employees and
seasonal employees are provided a physical prior to starting work with the Town.
Random drug and alcohol testing is performed on a quarterly basis for
employees that hold a Commercial Driver's License (CDL). (Federal
Requirement) $5,800
OSHA required audiology yearly tests. $1,120
Engineering/Architectural Fees and general on-call services - The Town has in
place several on-call consultants that departments use for multiple services.
$12,500
Catch Basin Cleaning: There are approximately 3200 catch basins, of which,
3,000 are under the MS4 mandate. The program contracts out the cleaning of
approximately 1,000 catch basins each year. In FY24 the cost per basin was
$25.35/each. $25,350
MS4 Permit Compliance: - Since 2004, the Town has been in compliance with general permit
for Municipal Separate Storm Sewer Systems (MS4). The Town now falls under the new general
permit (effective July 2017) with expanded requirements. DEEP has re-issued the permit and it
will expire on September 30, 2025.
‘The Town will continue with the services of a consultant, to assist the Town in remaining
compliant with the MS4 General Permit plan. Although Town staff will perform tasks whenever
possible, many of the activities are technical or time sensitive.
Activities associated with mandated requirements in general are:
+ Water Quality Sampling
+ Review of Waterford's Stormwater Management Plan for compliance
‘* Ongoing inspections of catch basins and stormwater facilities
.
Complete mapping of 15” diameter piping or less of the storm drainage system
MS4 Total 
‘$50,000
Envit
in adaition fo the MSé permit the Department is responsible for numerous environmental
permits and regulatory obligations.

Environmental Total $ 25,250
Summary of P
Employment Physicals & Random Drug Testing 5,800
Hearing tests 1,120
Engineering/Architectural Fees 12,500
Catch Basin Cleaning 25,350
DEEP MS4 Compliance 50,000
Environmental Compliance 25,250
$ 120,020
FY19 $ 98,657
FY20 $ 99,858
FY21 $ 89,784
FY22 $ 91,426
FY23 $112,370
Professional Fees
FY24 Budget
$120,000
G0} $91,426 00]
10130-52030
@FYI9 mFY20 © FY2L =FY22 = FY23
5 year average $98,419
FY 25 Request $ 120,000
10

Traffic Signal Service - The Town has the responsibility to maintain the signals at the
intersections of Cross Road with Parkway North and South, as well as the light at the
Millstone Nuclear Power Station. Periodically the signals malfunction and a service call
has to be made to the repair company by the Police Department Dispatch Center.
$10,000
The streetlights need maintenance for when they fail, or are knocked down.
$15,000
Office and Maintenance Equipment (leased and maintenance agreements) Public
Works leases our photo copier, through a contract set up by the Purchasing Agent. The
cost is approximately $163 a month, plus a charge for extra copies.
The time clock also has yearly charges.
The Vehicle Maintenance tank leases are for bottled industrial gases. :
3,025
Annual Services — There afe 3 oil/water separators that need to be cleaned out annually.
The scale also must be inspected yearly to meet requirements set forth by the State.
$12,000
Life Safety / Safety — Each truck has a fire extinguisher and inspections, maintenance
and repairs are needed yearly. Mandated inspection of mobile and stationary lift
equipment, hamesses, lifting slings & shop cranes are required by OSHA.
$5,000
Monthly Service — The department pays for phones for 5 staff members. This charge
includes the charges for 3 |-Pads that the departments uses in the field. This also
covers the cost of the cable connection at the municipal complex. s
5,000
On-Call Service Fixed Equipment - This is for equipment not permanently affixed to the
building. (1e. hot water heater in the wash bay)
$10,000

Leased Office and Maintenance Equipment
Annual Services
Life Safety / Safety
Monthly Service
On-Call Service Fixed Equipment
The five year average for this line item is as follows:
FY19
FY20
FY21
FY22
FY23
$64,464
$64,103
$59,993
$46,352
$70,315
Service Contracts & Repairs
10130-52040
@FYI9 wFY20 = FY21. © FY22
5 year average
8FY23
$61,045
$ 3,025
$ 12,000
$ 5,000
$ 5,000
$ 10,000
$ 60,025
FY24 Budget
$60,000
FY 25 Request
$62,000

(ACI, NETTCP) 4,800
‘American Public Works Assoc.(APWA) Director 205
CT.Assoc Street & Hwy. Officials (CASHO) Director 50
Tree Warden Assoc. Director 60
$ 2,300
Conferences / Training Seminars:
Al workshops and training selected for office and operational personnel are related to job
functions and are intended to introduce new concepts in equipment, procedures and
policies that Public Works operations can provide more effectively. Workshops for the
staff are provided through the Connecticut Transportation Institute Technology Transfer
Center (T2), American Public Works Association (APWA). Also, we receive training
through the Human Resources Department.
‘The Department would like to begin to send staff to an extensive training course through
UCONN T2 center for the Public Works Academy. The cost for that program is $400/per
person and includes multiple subjects to become a Road Scholar. | have included
Information on this training on page 38.
Annual OSHA Requirements for DPW Personnel:
Confined Space
Lockout/Tag out
Blood borne Pathogens
Hazmat
Protective Personnel Equipment
Bucket Truck / Forklift Certification — Every 3 years
Flagger Certifications - Every 4 years
DEEP - Class A & Class B certifications for Fuel Storage — Every 2 years (4 employees)
Other Technical Clas: DPW si
ATSSA Traffic Safety Signs
Principals of Drainage
Managing Effective Teams
Mechanics Seminars for changing automotive techniques — 2 classes a year / 5
Mechanics
Transfer Station Volume Operator ~ DEEP required
Commercial Brake System
Air System Brake
ABS Brake Training
a

Association Dues &
Conferences
FY24 Budget
| $3,000
| .
} 10130-52080 |
' @FYI9 FY20 © FY21 @FY22 @FY23 |
PRIA D I eniultists anininwrnes rine sam See
Syr. average $2,244 FY 25 Request $4,000
52060 Printing
The Town printing staff has been able to accommodate most of the Public Works
printing requirements, at a reduced rate. The cost for the printing of the recycling
calendars is .07 cents per color copy.
FY19 $57
FY20 $94
FY21 $50
FY22 $0
FY23 $103
{ Printing |
| |
t i FY24 Budget
$50.00
5 yr, average $61

52400 Meal Allowances:
Meals are provided for all Local #1303 members required to work for emergencies such
as snow removal. Expenditures are dependent upon the severity of the winter and the
number of emergency responses each year.
FY19 $1,730
FY20 $1,343
FY21 $2,352
FY22 $2,484
FY23 $ 808
Meal Allowances
| FY24 Budget
| $2,300
|
|
i ‘SFYI9 SFY20 © FY21 © FY22 @FY23
5 Year average $1,743 FY 25 Request $2,000

or electrical lines. Eversource has assisted in the past with many removals, particularly
around the power lines.
The average of the last three years is:
FY19 $ 396
FY20 $ 180
FY21 $ 558
FY22 $ 327
FY23 $ 0
Street Tree Maintenance
FY24 Budget
$500
19130-52410
EFYI9 BFY20 =FY21 SFY22 = FY23
S year average $292 FY25 Request $5,000

FY19 $1,500
FY20 $ ‘530
FY21 $ 113
FY22 $1,026
FY23 $0
a Cte wo x
Site Work (Gace ceenl
FY24 Budget
' | $1,000
|| 10130-52450
| Fri mFY20 © FY21 = FY22 = FY23
Syear average = $ 634 FY 25Request $1,000
52460 Street Lighting: Electricity Only
All non-metered street lighting is charged by Eversource based on the size of the street
light. The Town is also responsible for the power to traffic signals at an intersection with
Town and State roads,
There are 29 traffic signals. In most cases, the Town pays only the electrical usage and
the State of Connecticut performs maintenance on them. Any signals at State road
intersections are paid by the State and any private entrances to State or Town roads such
as Stop & Shop at the Regal Cinemas are paid by the abutting property owner. There are
2,072 streetlights in Town.
—

| Street Lighting
FY24 Budget
| $90,000
10130-52460
BFVI9 @FY20 oFY2L @FY22 B23
5 year average $ 114,736"
‘includes years prior to LED lights.
Expecting increase in electricity for streetlights & traffic signals
FY 25 Request $85,000
52470 Solid Waste Disposal:
This Line Item is divided into two primary categories, services supported through a Municipal
Services Agreement with the Southeastern Connecticut Regional Resources Recovery Authority
(SCRRRA or the Authority) which the Town is a member of, and Town supported services. Both
have costs and in some cases revenues associated with them. Waste generation tonnages may
fiuctuate significantly, making expenditures and revenues difficult to project.
The Schedule of Fees for the Transfer Station were last revised in November 2011. The
Department is using this fee schedule for the estimate of revenues and charges for FY25.
A. _ Municipal Solid Waste
The Town brings all municipal solid waste to the Waste to Energy Facility located in Lisbon, CT
in accordance with the Municipal Services Agreement with the Authority signed in October of
2019. The tipping fee or cost per ton has been established by the Authority at $67.81/Ton for
FY25. Currently the Town is paying $63.00/Ton.

21
22
23
7,776
7,529
TATT
4,834
4,602
4,298
We are using FY23 tonnage for this year
The proposed budget is 11,773 tons @ $67.81
B. Single Stream Recycling
12,610
12,131
14,773
$798,327
‘During FY23 we collected 1,959 tons of recyclables curbside. The Authority has taken on the
cost for disposal of recyclable materials.
Recycling Collected Curbside
FY19 2,202 Tons
FY20 2,022 Tons
FY21 1,658 Tons
FY22 2,031 Tons
FY23 1,959 Tons
What we collect from the curbside is taken to our compactor at the Transfer Station for disposal
at Casella Waste in Willimantic for processing. Currently the compactor is rented from Casella
Waste for $500/month. The contract is renewed each July and it is unknown if an increase will
be proposed by Casella at this time.
a Bull
°
(Transfer Station and Ci
Transfer Station: The Bulky Waste Transfer Station is located at the Municipal
Complex. This facility serves only the Town of Waterford residents and
businesses. A fee of $110/ton is charged for the disposal of the bulky waste.
Collection)
This resulted in a revenue of $106,161 for FY 23.
$6,000
We have a three year contract, starting in FY22, with a vendor to remove 1,000
tons of bulky waste a year at $105/ton. This contract also includes a price per pull
(estimated at 67 pulls in one fiscal year) @ $450/each.
$136,000
Curbside Collection: We provide curbside bulky waste pickup and charge per the
approved Fee Schedule. In FY23 we had 268 bulky stops.
This resulted in a revenue of $5,360 in FY23.

We received approximately $64,172 in revenues from scrap steel in FY23.
Our 3 year contract starting in FY22 is in place with the Town receiving 71% of the
auto bodies export price published in the New York American Metal market (1
issue of the month) but not less than $150/ton.
E Yard Waste (Brush and Leaves)
Leaves in biodegradable paper bags or loose may be deposited at the Transfer
Station for free. Brush is also accepted. The Authority grinds the brush, at no cost
to the Town. This allows the Town to provide the wood mulch for free to our
residents. As the Authority provides this service to its 11 member town, at times,
when a large quantity of debris accumulates, it is removed from the site to reduce
the tisk of fire. Leaves are transported by the Department to an out of town
location,
Revenues: We collected $16,164 for brush at the Transfer Station during FY23
and another $680 for curbside collection of brush totaling $16,844.
The appropriation requested for disposal is $2,500
F. — Roll-Out Trash & Recycling Containers (Carts)
These 96 gallon units are the roll out containers that the residents put their trash
and recyclables in for their curbside pickup. We stock approximately 350 roll out
containers as replacements and for new residents. Each household is able to have
up to 3 blue & 3 green containers. The cost to the residents are $50 each and the
Town delivers to the homeowner, if needed. We also stock parts to repair the
carts, when possible. The original carts are beginning to break and the Town is
having to replace these more often than ever before.
The revenue from FY23 for these containers was $7,910.
The appropriation requested is $ 50,000
S. Street Sweepings / Catch Basin Cleaning
‘The MS4 Stormwater permit requires monitoring and cleaning all catch basins and
sweeping all streets once per year. We are responsible for 3200 catch basins and
240 lane miles of roads. This results in the disposal of approximately 375 tons of
waste from the sweeping of roads and cleaning of catch basins.
The estimated cost of disposal is $50/load x 500 loads = $25,000

State scale registration fee $ 250
Weigh Master Licenses for staff $_680
$3,105
In summary, the appropriation requested for Solid Waste Disposal is as follows:
ITEM FY23 REVENUE ‘COSTS |
MSW (Tipping Fees) $264,872 $798,327
‘Single Stream
Recycling $ 6,000
Bulky Waste
(Transfer Station) $106,161 $ 135,000
Bulky Waste
(Curbside Pickup) $5,360 _
Bulky Steel (Scrap
C Metal) $64,172 ;
Yard Waste/Brush $16,844 $2,500
Roll Out Containers
& replacement parts $7,910 $50,000
Street Sweeping &
Catch Basin Cleaning $25,000
Scale Expenses/DEEP
‘operating Permit $3,105
TOTAL 
$1,019,932
FY19 $841,915
FY20 $852,829
FY21 $876,159
FY22 $858,090
FY23 $874,192

FY24 Budget
$940,000
k =FYI9 wFY20 SFY21 @FY22 BFY23
[EE AS 8 cae Eo
5 year average $860,637 FY 25 Request $ 1,019,932
52475 Recycling Program
‘The Town purchases promotional items to inform and motivate residents to use less and
recycle.
FY19 $250
FY20 $300
Fy2t $0
Fy22 $0
FY23 $0
Syearaverage $110 FY 25 Request $ 500

have is unsafe for employees. The paving project has been very aggressive and in an
effort to keep the schedule with the water connections, we have rented a mini excavator
for the Public Works portion of that project.
Rental of Equipment
| FY24 Budget
$5,000
FYI9 =FY20 = FY21 © FY22 ®FY23
|
| 10130-52510
FY19 $19,990
FY20 $20,465
FY21 $24,765
FY22 $23,023
FY23 $ 9,453
Syear Average «$19,539 FY 25 Request $ 20,000

Landfill Well Monitoring — involves a monitoring program for testing, monitoring wells,
domestic wells and surface water sites.
Currently, monitoring is performed twice a year, in November and May. The monitoring
program consists of groundwater and surface water monitoring, plus the collection and
sampling of the water supply well at the nearby pig farm. Decomposition gas monitoring
is also required, at the two on-site gas ports. VOC testing is required during the May
monitoring event. DEEP requires that a semi-annual report for each monitoring event be
submitted, and also the submittal of an annual report in February.
$12,500
Landfill Mowing - The closure Permit requires the landfill be mowed twice a year to
prevent large vegetation growth and trees. The current bid for this work is $ 5,268 per
mowing, and this mowing is done twice a year. 
$10,536
Landfill Maintenance There is a need for calcium chloride for dust control and bank run
gravel for the approved processing pad and roadway access maintenance to a portion of
the top of the closed landfill where we will continue to process brush and general yard
waste. An allocation of $2,000 is requested for these items. $2,000
Summary Landfill Monitoring — $ 12,500
Landfill Mowing 10,536
Landfill Maintenance 2,000
$ 25,036

FY19
FY20
FY21
FY22
FY23
5 year Average
$22,672
FY 25 Request
$ 25,000

particular to departmental operations. These items include printing cartridges, diaries
and other supplies.
Office Supplies £24 Budget
$325
$484.00
$324.00
FY19 $332
FY20 $484
FY21 $303
FY22 $324
FY23 $307
Syearaverage $350 FY 25 Request $ 350
63030 Operational Supplie:
This line includes operational and various supplies. Operational supplies are hand tools,
tain gear, safety equipment, chains, tarpaulins, paint, wiping rags, gloves, etc. used by
highway maintenance personnel. Supplies include paper goods, trash bags, etc. and
materials required for maintaining the Public Works Complex in an orderly manner.
Equipment Maintenance supplies include specialized tools, safety gear, cleaners, oxygen,
acetylene and welding accessories. Refuse Collection & Disposal supplies include gloves,
wiping rags and other personal protective equipment.

10120-59080
‘WFYI9 @FY20 © FY2i @FY22 mFY23
FY19 $ 18,032
FY20 $ 16,408
FY21 $ 18,965,
FY22 $18,615
FY23 $ 18,681
C Syearaverage «$18,140 FY 25 Request $18,000
53050 Engineering Equipment and Supplies:
This line item is for all expendable supplies used in the field by the staff, such as wooden
stakes, paint, survey tape, etc. Also engineering equipment, engineering references,
‘supplies such as plotting cartridges, paper and other appurtenances for software
programs specific to engineering applications are purchased from this line item.
| Engineering Equipment and
} Supplies FY24 Budget
$300
Ld
FYI9 = FY20 = FY21 = FY22 = FY23
| ees
&

5 year average $231 FY 25 Request $300
53070 Automotive Repairs:
Includes all parts and sublet services required to maintain our pieces of equipment and
vehicles. The repairs that are done for other departments have DPW perform the repairs,
but the invoices for those parts are sent to the respective department for payment, except
all administrative vehicles are paid for by DPW.
Automotive Repairs
FY24 Budget
205,000
10130-53070
@FYI9 = FY20 © FY21 = FY22 @FY23
|
|
|
|
\
|
\
$ 166,025
FY20 $ 140,371
FY21 $ 194,378
FY22 $210,742
FY23 $ 236,498
5 year average $ 189,603
The 5 year average doesn't take into account the pricing increases
FY 25 Request $ 230,000

U eaded(ga )
0
5,0
6,06
5,53
5,03
Diesel (gal) 64,462 59,995 62,516 60,414 57,240
5 year gallon averages
Unleaded — 5,283
Diesel - 60,925
Unleaded Fuel 5,283 @2.476/galion = = ~—$ (13,089
Diesel 60,925 @4.35/galion = $265,024
Lubricants, DEF & Antifreeze = $ 46,600
Total $324,713
FY24 Budget
$327,790
mFYI9 = FY20 = FY21 = FY22 mFY23
FY19 $ 200,564
FY20 $ 132,996
FY21 $ 116,293
FY22 $ 169,151
FY23 $413,807
Syear average $206,562
Due to pricing fluctuations, we are using 5 year averages for product consumed instead of
costs.
FY 25 Request $ 324,713

Tires ————
FY24 Budget
$35,000
=FYI9 =FY20 » FY21 © FY22 wFYZ3
FY19 $ 39,037
FY20 $ 36,833
FY21 $ 30,253
FY22 $31,306
FY23 $ 40,868
5 year average $35,659 FY 25 Request $40,000
53250 Traffic Control Materials:
All traffic control and street name signs are purchased, installed and inventoried by Public
Works staff, in consultation with the Police Department. Currently we maintain 1,944
Regulatory signs, 642 Warning signs, 12 Directional signs and 715 Street Name signs.
Street sign sizes, lettering and symbols and reflectivity have been upgraded per the
Federal Highway Administration (FHWA), as described in the Manual of Uniform Control
Devices (MUTCD).
We maintain 521 Stop Bars, 44 Crosswalks, 4 Rail Road Crossing, 66 Tum Lane Arrows,
and 30 Lane Dividers throughout the Town, using material purchased from this account.
All lane markings (center and edge markings) are contracted out. Water based centerlines
are being replaced with epoxy paint on newly rehabilitated roads. Epoxy lasts
approximately 5 years, while water based paint is repainted annually

FY24 Budget
$20,000
| _
10130-53250
afvi9 #FY20 = Frat © #22 =FV23
FY19 $ 34,972
Fy20 $ 33,858
FY21 $ 23,307
FY22 $4,841
FY23 $ 15,519
5 year average $22,499 FY 25 Request $25,000

© Guide rail repairs
* Repairs to the storm drainage system consisting of outfalls, pipe and catch basins.
* Crack seal, patching and surface treatments of asphalt surfaces
]
Highway Materials
|
| | FY24 Budget
| $170,000
10130-53300
| arvig efv20 =Fr2i ©Fr22 9FV23 |
FY19 $ 206,386
FY20 $ 261,720
FY21 $ 140,648
FY22 $115,564
FY23 $ 67,193
5 year average $158,302 FY 25 Request $160,000

Public Works budget. Funds are necessary, however, for non-rolling stock items.
Non Rolling Stock: Many smaller or specialized pieces of motorized equipment not registered
to be on the road also must be considered, such as chain saws, pumps, tampers and
attachments which are essential to this department's operation. {t also includes equipment for
the Equipment Maintenance Division. The requests for non-rolling stock are broken down by
divisions below.
Highway Division
Misc. Small Tools for Highway $ 4,000
Salsco Bucket $ 7,000
$1,100
aul Mai D
5 Mechanics @ $500/each $2,500
Small Too! repair/replacement $5,000
1.5 ton pneumatic transmission/differential
high lift jack
$10,695
Total Highway Division = $ 1,100
Total Equipment Maintenance Division= $_10,695
$11,795

FY19 =FY20 ©FY21 8 FY22 @FY23
FY19 $22,194
FY20 $ 23,963
FY21 $ 17,386
FY22 $71,566
FY23 $ 47,584
Syearaverage $36,539 FY25 Request: $62,085
84020 Office Equipment:
FY25 Request: $0

for maintenance of Town roads. The 2024/2025 allocation to Waterford is estimated to be
$321,120. We typically use these funds to purchase road salt and for roadway maintenance.
The total allocation requested is $321,120

A. The Board of Selectmen shall adopt a fee schedule, which will be effective for a minimum of one
year from date of adoption unless circumstances warrant interim review.
B, SCHEDULE OF FEES
‘The Transfer Station DOES NOT Accept:
11. Regular household trash, bottles & cans. These items are collected curbside during our
normal weekly curbside collection.
2. Household Hazardous Waste Collection sites are provided Spring through Fall. Check
newspapers or call Public Works for details.
3. Grass Clippings: Compost or mulch on lawn.
4, Rubble, stone, concrete, asphalt, dirt, stumps, rocks.
2. COLLECTOR LICENSE FEE Annual $25 per truck
3. TIRES
Passenger Tires $ 2ea
‘Truck Tires 7:50 x 16 & up $ 5/ea
Earth Moving Equipment Tires $50/ea
4, STUMPS
Tree Stump (small) < 8” No Longer Accepted
Tree Stump (large) > 8” No Longer Accepted
5. LOGS $110/Ton
6. BRUSH
Pickup Truck $ Sfload
‘Small Dump Truck/Small Dump Trailer(1-2 axle) $10/load
Large Dump Truck $15/load
Automobiles ~ Covered by passenger
Load sizes for fee purposes are:
Pickup Truck 1cy
Small Dump Truck/Small Dump Trailer (1-2 axle) 3 CY
Large Dump Truck 6cy
Attendant will use judgment in setting fees for odd-size loads.
7. DEMOLITION/CONSTRUCTION DEBRIS
Demolition Debris/hingles $110/Ton
$5.00 minimum Charge

10. ROLLOUT REFUSE CONTAINERS
96 Gallon $50
Rental $10/month
Additional Containers 96 gallon $50
Refuse Tipping Fee '$62/Ton for Municipal Solid Waste
Delivered to SCRRRA in Preston by Contractors
Bulky Waste Curbside Collection
Call 860-444-5864 for information on how to get an appointment
$20/appt. for regular residential units. Plus applicable fees as shown above.
Brush Curbside Collection
Call 860-444-5864 for information on how to get an appointment
( $20/appt. for regular residential units
Accounts over 30 days past due will accrue interest at 1.5% per month.
Accounts with a balance over 90 days will be suspended and access to the Facility will be denied until the balance
is paid in full.
c. All fees shall be due and payable upon invoicing or may be paid immediately upon usage.
‘Anyone with a balance due over sixty (60) days will be denied access to the disposal facility.
D. No charge will be made for:
Demolition material from a structure burned as Fire Department training
Used Motor
Anti-freeze
Leaves (no plastic bags or grass clippings)
Batteries
Propane Tanks
Metal
Fluorescent Bulbs
Electronics Recycling
Computers; monitors, TV, Fax Machines, adding machines, printers, scanners, Stereos, speakers
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E. Mixed loads of metal and oversized MSW shall be charged at the rate of $110/Ton
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The Connecticut Public Works Academy is an introductory level training program for those public
works staff that are new to public works and road maintenance. It is also an excellent opportunity to
provide updated information on the latest in best practice and technologies to those employees new
to professional development.
‘The program is comprised of a series of six (6) weekly sessions aimed at providing education on
those core competencies necessary to be a successful public works professional. These sessions
cover the following topics:
Professionalism & Communication Skills,
Operational Safety
Road Fundamentals
Chainsaw Safety and Storm Clean Up
Work Zone Safety and Fiagger Certification
‘* Winter Operations and Safe Snow Plowing
Participants are required to complete all six (6) sessions in order to complete the Academy.
“The Academy is $400 per participant, for the series.
The following pages are backup for
10130-54050

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