Board of Finance Regular Meeting

FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
PHONE: 860-442-0553
www.waterfordct.org
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Waterford Town Hall . . - April 12, 202 ~~
Regular Meeting ~7 os, . 7:00 p.m.
1. Establishment of a quorum and call to order.
2. Public Comment.
3. Approval and acceptance of minutes from March 15, 2023 and March 27, 2023.
4. Audit RFP Presentation by CLA - -
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5. Possible action to appoint CLA as Town Auditor for FY23.. .
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6. To consider and act on a request from Kim Allen, Director of Finance, on behalf. of the Tax
Collector for FY23 Out of Series Transfer as follows: — :
‘Tax Collector ; ; : oe
:DEPARTMENT . 7 en a
, Line No. , Org. Code i} Object Code Object Description “Amount “Amount _
41 10106} 52020} Postage 6,000.00 (80.06) 75.00
2 10106| 53010/Supplies 280.00 - "98.64 :

7. To consider and act on a request from Kim Allen, Director of Finance, on behalf of the Senior
Services for FY23 Out of Series Transfer as follows:
10135
DEPARTMENT
APPROVED CURRENT ACCOUNT ACCOUNT REVISED
_ Budget Available |INCREASE DECREASE Available
Line No. | Org. Code Object Code Object Description Amount Budget Budget
1 10135 51110) ADMINISTRATION 159,774.00 72,153.00 (2,280.00) 69,873.00
2 10135 52030} PROFESSIONAL SERVICES 0.00 0.00 2,280.00 2,280.00
0.00
TOTAL 2,280.00 (2,280.00)
8. To consider and act on a request from Kim Allen, Director of Finance, on behalf of the Fire
Services for FY23 Out of Series Transfer as follows:
Fire Sernices
DEPARTMENT
APPROVED CURRENT ACCOUNT ACCOUNT REVISED
Budget Available | INCREASE DECREASE Available
Line No. Org. Code | Object Code Object Description Amount Budget Budget
1 10123 53111 FF Protective Clothing 35,000.00 3,408 4,000 7,408
2 10123 51412 Part Time Firefighting 310,584.00 158,575 (4,000) 154,575
3 10123 53090 Fuels & Lubricants 29,370.00 786 14,000.00 14,786
4 10123 51412 Part Time Firefighting 310,584.00 154,575 (14,000) 140,575
5 10123 51210 Clerical and Technical 139,552.00 37,175 7,000.00 44,175
6 10123 51412 Part Time Firefighting 310,584.00 140,575 (7,000) 133,575
7 10123 52378 Building Maintenance 87,000.00 (4,381) 10,000.00 5,619
8 10123 51412 Part Time Firefighting 310,584.00 133,575 (10,000) 123,575
9 10123 53020 Other Supplies 15,000.00 (450) 1,500.00 1,050
10 10123 54226 Equipment 12,000.00 2,681 (600) 2,081
11 10123 54060 Office Equipment 2,000.00 990 (900) 90
TOTAL 36,500.00 (36,500.00)
9. To consider and act on a request from Dave Campo, Town Clerk, for an additional
appropriation in the amount of $30,798 for an unfunded employee payout and forward to
the RTM if required.
10. To consider and act on a request from Michael Howley, Director of Fire Services, for an
additional appropriation in the amount of $30,000 for a new Capital Project (PFAS
removal/replacement) and forward to the RTM if required.
11. To consider and act on a request from Kim Allen, Director of Finance, for an additional
appropriation in the amount of $7,298 to be transferred to line 10103-52030 (BOF,

12.
13.
14.
15.
16.
17.
18.
Professional Fees) due to an unbudgeted audit services increase and forward to the RTM if
required.
To consider and act on a request from Kim Allen, Director of Finance, for an additional
appropriation in the amount of $5,841 to be transferred to line 10107-51110 (Finance,
Administration) for an unbudgeted employee payout and forward to the RTM if required.
To consider and act on a request from Nicole Serra, Assistant Assessor, for an additional
appropriation in the amount of $2,235to be transferred to the following lines and forwarded
to the RTM if required.
a. 10105-51010 ($1,200), Elected Officials
b. 10105-51210 ($770), Clerical and Technical
c. 10105-52020 ($104), Postage
d. 10105-51920 ($161), FICA
Old Business:
a. Continue Discussion around revising BOF Policy 1.01, Board of Finance Budget
guidelines to include Performance Metrics.
b. Continue Discussion of a potential BOF Policy governing the use of the Unassigned
Fund Balance of the General Fund to adjust the Mill Rate.
New Business:
Liaison Reports
Correspondence
a. Abbas Danesh, Town Treasurer, Quarterly Treasurer’s Report and Related Financials
ending 3/31/2023.
b. Virginia Bielucki, Town Accountant, Periodic Financial Statements FY23 dated March 8,
2022.
c. Virginia Bielucki, Town Accountant, Status of Contingency FY23 dated March 22, 2022.
d. Virginia Bielucki, Town Accountant, Status of General Fund Unassigned Balance dated
March 8, 2022.
e. Quarterly ARPA Report
Adjournment
Glenn Patterson, Chairman

Tax Collector
TOWN OF WATERFORD
TRANSFER REQUEST FORM
Out of Series Transfer Request
DEPARTMENT
APPROVED CURRENT ACCOUNT ACCOUNT REVISED
Budget Budget = INCREASE DECREASE Budget
Line No. Org. Code Object Code Object Description Amount Amount Amount
1 10106 52020|Postage 6,000.00 (80.06) 75.00 (5.06)
2 10106 53010|Supplies 280.00 98.64 (75.00) 23.64
3 0.00
4 0.00
5 0.00
6 0.00
7 0.00
8 0.00
9 0.00
10 0.00
0.00
0.00
TOTAL 75.00 (75.00)
Explanation
Emailed 3/7/2023
Department Head Date
Kim Allen 3/8/2023
Director of Finance Date
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First Selectman
Commission/Board Approval
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Date
Date
revised 8/13/20

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TOWN OF WATERFORD
TRANSFER REQUEST FORM
Out of Series Transfer Request
Fire Services
DEPARTMENT
APPROVED CURRENT ACCOUNT ACCOUNT REVISED
Budget Available | INCREASE DECREASE Available
Line No. Org. Code Object Code Object Description Amount Budget Budget
1 10123 53111 FF Protective Clothing 35,000.00 3,408 4,000 7,408
2 10123 51412 Part Time Firefighting 310,584.00 158,575 (4,000) 154,575
3 10123 53090 Fuels & Lubricants 29,370.00 786 14,000.00 14,786
4 10123 51412 Part Time Firefighting 310,584.00 154,575 (14,000) 140,575
5 10123 51210 Clerical and Technical 139,552.00 37,175 7,000.00 44,175
6 10123 51412 Part Time Firefighting 310,584.00 140,575 (7,000) 133,575
7 10123 52378 Building Maintenance 87,000.00 (4,381) 10,000.00 5,619
8 10123 51412 Part Time Firefighting 310,584.00 133,575 (10,000) 123,575
9 10123 53020 Other Supplies 15,000.00 (450) 1,500.00 1,050
10 10123 54226 Equipment 12,000.00 2,681 (600) 2,081
11 10123 54060 Office Equipment 2,000.00 990 (900) 90
TOTAL 36,500.00 (36,500.00)
Explanation
1-2 This transfer is intended to cover the remaining protective clothing purchases to the end of the FY
3-4 This transfer is intended to cover the remaining fuel and lubricant charges to the end of the FY
5-6 This transfer is to cover the anticipated shortage in this line
7-8 This overage is due to transferring funds to cover other line deficits
9-11 This overage is due to insufficient budgeted funds
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Department Head
Vion Allen
Director of Finance
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First Selectman
Commission/Board Approval
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10135
DEPARTMENT
Line No.
Org. Code
Object Code
TOWN OF WATERFORD
TRANSFER REQUEST FORM
Out of Series Transfer Request
Object Description
APPROVED
Budget
Amount
CURRENT
Available
Budget
ACCOUNT
ACCOUNT
_ INCREASE — DECREASE
REVISED
Available
Budget
1
10135
51110 ADMINISTRATION
159,774.00
72,153.00
(2,280.00)
69,873.00
10135
52030 PROFESSIONAL SERVICES
0.00
0.00
2,280.00
2,280.00
0.00
0.00
0.00
0.00
0.00
0.00
oOo 1oO IN [Oo |oO | > [oO |
0.00
=
So
0.00
0.00
0.00
Explanation
TOTAL
2,280.00
(2,280.00)
REQUESTS FOR MENTAL HEALTH/EMOTIONAL WELL BEING SERVICES HAVE INCREASED. THIS WILL PROVIDE THE FUNDS NEEDED FOR
CONTRACTURAL LICENSED CLINICAL SOCIAL WORKER.
Dani Gorman (email)
Department Head
Kim Allen
Director of Finance
BOS Approved
First Selectman
Commission/Board Approval
3/14/2023
Date
3/15/2023
Date
3/21/2023
Date
Date
revised 9/9/20

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FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
PHONE: 860-442-0553
www.waterfordct.org
March 24, 2023
Mr. Robert Brule, First Selectman
Town of Waterford
15 Rope Ferry Road
Waterford, CT 06385
Dear Mr. Brule:
Based on my projections, the Town Clerk department will be over-expended in total by $30,797.83 due to
overage in the Administration Account. This is due to the retirement of Deputy Town Clerk Mary
Thompson and her subsequent payout due to accumulated time and contractual obligations. [am
requesting an additional appropriation. I respectfully request that the Board of Selectmen approve the
following additional appropriation and forward to the Board of Finance as required.
Additional Appropriation
10109-51110 Aduiniton $30,798
If you have any questions, please feel free to contact me.
Sincerely,
David L. Campo, CCTC
Waterford Town Clerk
CC Kim Allen 4 | “4 / oes BOS, approved
Shannon Withey

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Office of the Director
Waterford Fire Department
204 Boston Post Road
Waterford CT. 06385
February 10, 2023
First Selectman Rob Brule
15 Rope Ferry Road
Waterford, CT 06385
Re: Request for Emergency Capital Funds for PFAS removal/replacement
On behalf of the Waterford Fire Services, I would like to request emergency funding of $30,000
for the removal and cleaning of apparatus that carry PFAS/Foam concentrate. PFAS as it is
known has been banned by the State to use since July 20, 2021. We continue to carry this
product on six fire apparatus at a risk of deploying product at a fire. The Town of Waterford
would be responsible for any cleanup and contamination testing should this product be used
accidently. Fire Services has been working with the State over the last year to remove PFAS
foam products that we have stored at stations at no cost to Waterford. Currently there are not
funds to clean apparatus or a plan. I am working with vendors qualified to do the cleaning and
removal. I estimate cost of $24,000 or less to complete removal of PFAS products from our
apparatus and another $4,800 to replace with recommendation from the State on new product to
use. We have two Vendors that have supplied quotes for this project. I recommend that if this is
approved we get on the list with vendor chosen ASAP.
Director of Fire Services | ul 92, axe 3 Oppo Veo
Chief, Michael J. Howley
C.C. file
|O

Office of the Director
Waterford Fire Department
204 Boston Post Road
Waterford CT. 06385
P| in Class B firefi; ams om phasing wit PFAS- resins food
packing. This low is sonalsient with the PFAS Action Plan developed by the
Connecticut Interagency PFAS Task Force in 2019.
The new law defines PFAS as all members of the class of fluorinated organic
chemicals containing at least one fully fluorinated carbon atom, and specifies
that:
l,j
2. Effective Oct. 1, 2021, all firefighting foams within the state must be
PFAS-free.
3. Exceptions to the October 1, 2021, deadline include:
e After October 1, 2021, airport facilities with fire suppression
systems using class B firefighting foams that contain PFAS must
provide mitigation measures to prevent the release of foam into
the environment, including an implementation plan and physical
features that are designed to prevent such a release, even when
the foam is deployed in its intended manner. No later than
October 1, 2023, firefighting foam systems containing PFAS
shall be removed or repurposed.
e Operators of chemical plants, oil refineries, or terminal, storage,
or distribution facilities for flammable liquids may request an
extension of time for compliance with the October 1, 2021,
deadline from the Commissioner of the state’s Department of

Energy and Environmental Protection (DEEP.)
5. As soon as feasible, but not later than December 31, 2023, no food
packaging to which PFAS has been intentionally introduced during
manufacturing or distribution shall be offered for sale or used in
promotional purposes.
6. No materials used to replace PFAS (or any other chemical currently
used in food packaging) may be used in a quantity or manner that
creates a hazard as great as, or greater than, the hazard of the chemical
being regulated.
The full text of the law is available on the Connecticut General Assembly
website.
If you have questions concerning the impact of the law or managing PFAS
products, contact Richard Desrosiers, PG, LP.

ORDER
Pursuant to General Statutes § 22a-6
Commissioner Katherine Dykes
June 30, 2021
Identification of an Alternative Fluorine-Free Firefighting Foam
_ Lhereby identify National Universal’ Green as an alternative to class B firefighting foam that
contains an intentionally added perfiuoroalkyl or polyfluoroalkyl substance.
Per- and polyfluoralkyl substances, known as PFAS, are a large family of human-made chemicals
that have been widely used in industry and consumer products since the 1950s. PFAS have now
been proven to have long-term adverse effects on both human health and the environment.
One product that contains high concentrations of PFAS is aqueous film-forming foam (AFFF),
which is used primarily to extinguish liquid fuel fires.
Section 1 of Public Act 21-191 indicates that unless certain specified exceptions apply, “no
person shall use a class B firefighting foam that contains an intentionally added perfluoroalkyl
or polyfluoroalkyl substance for any vapor suppression or firefighting purpose unless such fire is
a flammable liquid-based fire and the Commissioner of Energy and Environmental Protection
fails to identify an alternative to such use on or before July 1, 2021.” Upon section 1 of Public
Act 21-191 taking effect, the identification of National Universal®F3 Green will mean that,
beginning on October 1, 2021, Class B firefighting foam containing intentionally added PFAS can
no longer be used in Connecticut.
This alternative firefighting foam was identified by a work group created at the request of the
State Fire Administrator. The work group was established to find a suitable fluorine-free
alternative (F3) to replace PFAS-containing AFFF. The group was composed of fire service
leaders from around the state, as well as personnel from the Department of Energy and
Environmental Protection’s Emergency Response Unit and Remediation Division. The work
group was tasked with determining the effectiveness of potential replacement foams.
The work group, in partnership with the Massachusetts Department of Environmental
Protection, evaluated the performance of several F3 products and independently laboratory
tested the products to confirm they were PFAS- and halogen-free.
Katherine S. Dykes, Commissioner

AFFF
AR-AFFF | a | | i uissage Foam
Stop using AFFF foam Stop using AFFF foam Purchase and use
concentrate for training or concentrate for a fluorine-free
for any non-Class B fires Class B fires alternative instead
Public Act 21-191 prohibits use for State law prohibits use as of
training and testing. . October 1, 2021.
(October 1, 2023 for aviation)
Some extensions apply.
Questions? Contact the State Fire Administrator at FoamSurvey@ct.gov

TOWN OF WATERFORD
CAPITAL PROJECT REQUEST FORM
2023-2024 FISCAL YEAR REQUEST
DEPARTMENT/AGENCY CONTACT PERSON
Waterford Fire Services Chief Michael J. Howley
PROJECT NAME . DEPARTMENT PRIORITY
Draining and cleaning on board foam systems 1
+DI : DAT: ( ‘pl rpose |, & inticip: ted: acc on -the: we
Aqueous fifi im-forming foam {AFFF) has been a fire agencies addetive to fight fire for years. Until recently w
we e found out it
is hazardous and cancer causing agents effect personnel and the environment. Waterford has participated in the States
foam takeback program. But we still have foam left in tanks on our apparatus that needs to get cleaned and disposed
ofproperly. Public Act No. 21-191 bans the use of this product. The liability of the Town carrying and possable accidental
release is high. We would be responsible for the clean up and ground/water testing.
jescrib the: type:
“2: PROJECT STATUS IF IN PROGRE! me Bho
Planning and gathering quotes for cleaning & & disposal with authorized contractors
4.}DESCRIBE.THE IMPACT ON: DEPARTMENT. OPERATING BUDGET (in st estimate if applicable). Te
The impact on our operating budget could not handle this project. The isk of carrying this product is a ‘ability. ‘Any
accidental discharge would be a responcibility of the Town to clean up.
The State of CT started a “take back program to pick up containers ‘of foam, ‘they did not take what was in tanks on
apparatus. This product were shipped to Canada for disposal.
See attached (AFFF) foam information
APPROVED
FUNDING TO
FUNDING SOURCE DATE FY2024 FY2025 FY2026 FY2027 FY2028
1 |Current Year Capital
2 |Utility Budget/Sewer Cap Maint Fund
3 {Transfer to CNR 30,000
4 |Short/Long-term Bonds
5 |LoCiP (detail in section 5 above}
6 |CNR Undesignated Fund Balance
Federal/State Grants (detail in section
7 5)
Other Funding (detail in section 5
8 |above)
TOTALS

Quote
} 6 Quote # QT1666984
NAES |32.000805 "1 :
FIRE EQUIPMENT Co. Date 02/09/2023
Expires 02/24/2023
Sales Rep Fratus, John
172 Cross Rd Shipping Method MES Delivery
Waterford, CT 06385
860-442-0678 Customer Waterford Fire Marshal (CT)
Customer # C253670 ,
Bill To 
Ship To
Waterford Fire Marshal (CT) Waterford Fire Marshal (CT)
204 Bosion Post Road 204 Boston Post Road
Waterford CT 06385 Waterford CT 06385
United States United States
DD: {
| Universal G en 3x3% (F3)
20
| 2190-3340-0
Shipping Cost $0.00
Tax Total $0.00
Total $4,670.00
This Quotation is subject to any applicable sales tax and shipping & handling charges that may apply. Tax and shipping charges are
considered estimated and will be recalculated at the time of shipment to ensure they take into account the most current information.
All returns must be processed within 30 days. of receipt and require a return authorization number and are subject to a restocking fee.
Custom orders are not returnable. Effective tax rate will be applicable at the time of invoice.
N en proc a
WIM TATA 
Paget of
QT1666984

Environmental Services, Inc.
90 Brookfield Street ‘South Windsor, CT 06074-1262 (860) 528-9500 (860) 289-0138 (fax) :
www.e-s-i,.com
m February 9, 2023
wee) Chief Michael Howley
s Waterford Fire Department
mee. 15 Roper Ferry Rd
fe Waterford, CT 06385
P: 860-440-0544 E: mhowley@waterfordct.org
Re: AFFF Apparatus Tank Cleaning
Waterford FD
Quote #2023-023
f Chief Howley:
fe Environmental Services, Inc. (ESI) is pleased to submit the following proposal to clean the interior of AFFF
eae tanks on (5) Waterford FD Apparatus. We understand that the combined total capacity of the tanks is estimated
Sea at approximately 150 gallons and you have an additional 15 gallons of containerized concentrate that requires
feaeee! disposal. ESI will provide labor and equipment to remove remaining product from the foam tanks, per DEEP
a recommended procedure including a hot water triple rinse containerizing waste for disposal. Cost estimates
fea assume that two trucks will be delivered at a time as our facility permits parking side them by side in our service
fees bays. ESI will also containerize and transport for disposal a total of 6 intact ProPak portable foam dispensers
mee containing 2.5 gallons of concentrate each. Costs were estimated using approved rates in DAS Contract
& 19PSX0249. Actual quantities will be invoiced. We understand work will likely be scheduled for April 2023.
Disposal pricing from our vendors is generally valid for 15 to 30 days. We understand you will likely schedule
meee this project for March or April 2023. We have included a budget line item to cover up to a 30% increase in
fa disposal pricing due to the current volatility in the waste disposal market.
Scope
"e Provide crew and equipment to drain and tripie hot water rinse the interior of the AFFF Tank
e Collect rinse via gravity drain or pump
e Containerize waste in totes and / or drums for transportation and disposal
Costs
Crew and Equipment (estimate 20 hours @ $285.00) $ 5,700.00
Empty 330-gallon tote (estimate 2 @ $520.00) $ 1,040.00
Waste Disposal (estimate (2) 330-gallon totes @ $3,650.00, each) $ 7,300.00
Empty 55-Gallon Drums (estimate 3 @ $90.00) $ 270.00
55- Gallon Drum Concentrate Disposal $ 750.00
55-Gallon ProPak Disposal (estimate 2 @ $750.00) ‘ $ 1,500.00
Waste Transportation $ 675.00
Defoamer if needed (estimate 5 qt @ $35.00) $ 175.00
Waste Disposal Cost Increase Budget Contingency (30%) $ 1,770.00
Estimated Total $19,180.00
Oa,
Cee
Emergency Oil and Chemical Spill Response Throughout Southern New England

Waterford FD AFFF Tank Cleaning
Quote 2023-0023
Page ]|2
ASSUMPTIONS AND EXCLUSIONS
1. Asigned Quoie/Proposal or Purchase Order must be received prior to the commencement of the project.
2. State and Federal Taxes will be invoiced as applicable.
3. This estimate is good for 60 days.
4. Credit approval and satisfactory payment arrangements must be made prior to commencement of the
project.
5. Customer is to provide free and clear access to work area.
6. Customer is to provide signature on shipping documents or sign an ESI Certificate of Authority to Act as
Agent form in advance of the shipment.
7. Disposal pricing is pending facility approval of the waste.
8. Actual quantities of wastes shipped, packaging utilized, and hours expended will be charged. This
estimate is strictly budgetary.
9. Any waste not received as profiled will be subject to off specification charges.
10. Hourly rate is for straight time, 7:00 AM to 3:30 PM; hours before or after will be charged at an overtime
rate.
11. Payment is due “Upon Receipt” of invoice.
12. ESI accepts most major credit cards.
STANDARD TERMS AND CONDITIONS
1.Environmental Services, Inc. (ESi} shall provide all labor, materials, tools, equipment and subcontract
items necessary to perform the Services described in the Scope of Work. ESI represents that it is properly
licensed, possesses the requisite skills and shall perform the work in a professional and workmanlike
manner.
2.Customer shall provide full and complete information regarding the site, surface and subsurface conditions,
utility jocations, site ownership, contractor access, hazardous materials or wastes and other substances
or hazards likely to be present and any other reports, documentation or information concerning the site or
Scope of Work which may reasonably be provided to ESI. Customer represents and warrants to ESI that
Customer has the requisite legal right, title and interested necessary to provide access to the job site.
3.ESI shalt maintain insurance coverage during the performance of the Services; COI available upon
request.
4.ESI's standard terms of payment are upon receipt of invoice. Interest shall accrue at the rate of one and
one half (1.5%) percent per month, or at the maximum rate allowed by law. In the event that legal or other
action is required to collect unpaid balances or invoices, Customer agrees to pay all costs of collection,
including reasonable attorney's fees, which may be incurred by ESI. “Legal or other action” as used above
shall include bankruptcy and insolvency proceedings. Customer's obligation to pay the amounts due
pursuant to this Proposal shall not be conditioned upon or limited by the types, amounts or availability of
insurance coverage. Customer agrees to pay ESI in accordance with ESI’s published Rate Schedule
(“Rates”) for any litigation support or testimony provided by ESI in connection with or arising out of the
work performed by ES! hereunder.
5.In the event that work is suspended or terminated for any reason prior to the completion of the Scope of
Work, Customer agrees to pay for labor, equipment, materials, disposal and other costs incurred by ESI
at the Rates and for reasonable demobilization costs.
Environmental Services, Inc. is an equal opportunity employer
committed to workplace diversity.

Waterford FD AFFF Tank Cleaning
Quote 2023-0023
Page |3
6.Customer agrees that ESI shall not be responsible for pre-existing contamination at the job location, natural
resource damage, or for incidental, consequential or special damages, including loss of use or lost profits,
resulting from or arising out of the performance of the Scope of Work by ESI, its employees, agents or/or
subcontractors.
7.The Terms and Conditions of this Proposal and Scope of Work and any ESI Change Orders or ES!
Worksheets signed by both parties constitute the entire agreement between the parties. Additionally,
conflicting or different terms on any Purchase Order or other preprinted documents issued by Customer
shall be void and are hereby expressly rejected by ESI. In the event that any portion of this Proposal is
invalidated for any reason, the parties agree that all other provisions of this Proposal shall remain in force
and effect. .
8.Customer’s representative or agent represents or warrants to ESI that it is duly authorized to execute this
Proposal on Customer's behalf.
We would like to take this opportunity to thank you for asking ESI to provide this proposal. ESI is a
dependable, cost-effective and environmentally responsible company, and has.all appropriate licenses and
permits for this work. ESI field personnel have received OSHA 40-hour training, 24-hour HazMat training
and annual 8-hour refreshers. All work will be performed in strict accordance with Federal, State, Local and
ESI standards.
If acceptable, please forward an executed original to me via mail or a copy via e-mail koneil@e-s-i.com.
Both parties acknowledge that an executed copy will serve as an original if submitted through e-mail.
CUSTOMER'S AUTHORIZATION
fel
Signature Date
Printed Name
Should you have any questions, or require additional information, please feel free to contact me at (860)
528-9500.
Sincerely,
KellyO’Neil
Sr. Project Manager
Environmental Services, inc. is an equal opportunity employer
committed to workplace diversity.

| _
(leantlarbors
Clean Harbors Environmental Services, Inc.
770 Derby Ave
Seymour, CT 06483
www.cleanharbors.com
January 20, 2023
Attn: Mr. Michael Howley
Waterford Fire Department
204 Boston Post Road
Waterford, CT 06385
Quote #4217584
Dear Mr. Howley:
Thank you for considering Clean Harbors Environmental Services, Inc. for your environmental
service needs. We provide a broad range of environmental services including hazardous and
non-hazardous waste transportation and disposal, laboratory chemical packing, emergency response,
field services and industrial maintenance. We are pleased to provide this proposal based on the scope
of work outlined below.
We offer our clients a broad spectrum of environmental services and the ability to dispose of
hazardous material at or through a Clean Harbors' owned and operated facility. In addition to
managing your waste streams, a Clean Harbors' professional can assist you with:
¢ Waste Transportation & Disposal e 24-Hour Environmental Emergency Response
¢ Laboratory Chemical Packing ¢ Industrial Services
¢ Field Services ° InSite Services
I look forward to servicing your environmental needs. When you are ready to place an order, please
contact our Customer Service group at 800.444.4244. If you have any questions or need further
assistance, you may reach me at the number below.
Sincerely,
Christopher J Avitabile
Field Service Specialist
Phone: 860.384.0263
avitabile.christopher@cleanharbors.com
“People and Technology Creating a Safer, Cleaner Environment”

=!
(‘leanHlarbors
January 20, 2023 Page 2 of 11
Clean Harbors Quote #4217584
QUOTE CONDITIONS
Prior to completing the cleaning of 5 fire engines, CHES field crews will perform all Health and
Safety related tasks as directed by the local CHES H&S Representative and any site specific
regulations pertinent to your facility. An on site safety meeting will be conducted and documented.
CHES crews will set properly cordon off the site to prohibit unauthorized access. Prior to execution,
our CHES crew will communicate with your on site representatives to ensure site conditions are as
expected, contents of the tank are as discussed, and any system lines are blanked.
After the appropriate lockout and tagouts are performed, field crews will complete the following:
Setup containment area for vehicles to park in while being worked on
Add antifoam to steel drums prior to transfer of material from holding tank
Transfer recoverable product to a properly lined vessel or drum
Perform a triple rinse of tank with hot pressure washer
Transfer rinsate and waste solids to drums
Remove blanking and lockout/tagout
Manifest, label, and transport waste
e e e@ e e e e
The proposal is based on the following assumptions and site conditions. Any work which falls
outside of the assumptions will constitute work beyond the intended scope and be completed upon
mutually satisfactory terms.
¢ Work to be done during normal business hours Monday through Friday
* (CHES to have appropriate access to site
¢ Job is quoted for (3) 12-hour shifts, including mobe and demobe. If additional shifts are required
a change order will be issued and agreed upon before work continues
¢ Disposal pricing pending profile approval and facility acceptance
* Disposal in quote is estimated. Actual number of drums generated and shipped will be invoiced
* Drum supplies and antifoam quoted are estimates. Actual number of drums and gallons of
antifoam used will be invoiced
¢ Customer will be responsible for providing water, electric or 100 psi plant air if needed.
Customer will be responsible for all mechanical work including but not limited to removal of
piping, line breaks, removal of man-way plates, etc.
° The customer will assist with engaging the pump and activating the drain on the tank, as needed
>“People and Technology Creating a Safer, Cleaner Environment”

(leanHlarhors
January 20, 2023 Page 3 of 11
Clean Harbors Quote #4217584
QUOTE CONDITIONS
to clear the pump and valves during the rinse cycle.
¢ Analytical samples of cleaned tanks not included in this quote. Should it be necessary additional
charges will apply
¢ Customer/authorized representative to be onsite to sign shipping paperwork
“People and Technology Creating a Safer, Cleaner Environment”

leanHlarbors
January 20, 2023 Page 4 of 11
Clean Harbors Quote #4217584
QUOTE SUMMARY
TASK 1: LABOR AND EQUIPMENT $15,900.00
$5,300.00 per day, estimated 3 days
TASK 2: DISPOSAL AND TRANSPORTATION $9,475.00
(TASK 3: DRUM SUPPLIES $1,955.00
Subtotal $27,330.00
Estimated Recovery Fee $5,602.65
QUOTE TOTAL $32,932.65
> “People and Technology Creating a Safer, Cleaner Environment”

: oe}
leanHarboré’
January 20, 2023
Clean Harbors Quote #4217584
TASK 1: LABOR AND EQUIPMENT
TASK 1: TOTAL LABOR, EQUIPMENT, AND MATERIAL
$5,300.00 per day, estimated 3 days
Estimated Recovery Fee
Estimated total, including Fees
Page 5 of 11
$15,900.00
$3,259.50
$19,159.50
TASK 2: DISPOSAL AND TRANSPORTATION
DISPOSAL
Profile/Waste Code Waste Description
Total
A22K LOW BTU ORGANIC LIQUID 55 gallon drum $360.00 $3,600.00
B40R SPECIAL HANDLING HALOGENATED pounds $3.50 °$4,200.00
ORGANICS
CCRKR SPECIAL HANDLING SOLIDS AND 55 gallondrum $1,225.00 $1,225.00
SEMI-SOLIDS FOR INCINERATION
Total $9,025.00
“The following minimum price(s) will apply:
Profile/Waste Code UOM Minimum Price
B40R 55 gallon drum $1,225.00
Surcharges (if applicable)
Lower Upper
Description Rate UOM Limit Limit Range VOM
Waste Code B40R:
Surcharge for high $0.40 Pounds 21.00 50.00 Percent
halogens/chlorine
$0.20 Pounds 5.00 20.00 Percent
Waste Code CCRKR:
CCRKR weight surcharge $4.50 Pounds 502.10 503.00 Pounds
$3.00 Pounds 501.10 502.00 Pounds
$1.50 Pounds 500.00 501.00 Pounds
“People and Technology Creating a Safer, Cleaner Environment”

leanHlarbor®
January 20, 2023 Page 6 of 11
Clean Harbors Quote #4217584
TRANSPORTATION
Dispatch Location Price VOM TVotal
The Connecticut Service Center $450.00 pickup $450.00
A demurrage charge of $115.00 per hour will apply as follows:
Number of Allowable
Containers Loading Time
1 to 10 0.5 hour(s)
11 to 15 0.75 hour(s)
16 to 25 1 hour(s)
26 to 35 1.25 hour(s)
36 to 40 1.5 hour(s)
41 to 45 1.5 hour(s)
46 to 50 1.75 hour(s)
51 to 80 2 hour(s)
TASK 2: TOTAL ESTIMATE $9,475.00
Estimated Recovery Fee $1,942.38
Estimated total, including Fees $11,417.38
WASTE CLASSIFICATIONS SPECIFICATIONS
A22K Low Btu Organic Liquid
DRUM SPECIFICATIONS:
pH 2-14, no D002 Acids allowed
Ammonia less than 10 percent
Source of PCB <50 ppm
Heating value less than 5000 BTUs per pound
Less than 5 percent organic halogens
Less than 5 percent Sulfur
Viscosity less than 150 centipoise
Must not set-up in water or with organic solvents
Less than one inch of solids in the drum
No pesticides
PRIMARY DISPOSAL METHOD: DESTRUCTION INCINERATION
B40R Special Handling Halogenated Organics
May require special handling
Source of PCB Less than 50 ppm
Halogens or Sulfur greater than 5 percent
May include material with boiling points less than 120F
Liquid, sludge and viscous materials
Must not set-up with water or with organic solvents
°:“People and Technology Creating a Safer, Cleaner Environment”

_ mA
leanHarbors
January 20, 2023 Page 7 of 11
Clean Harbors Quote #4217584
WASTE CLASSIFICATIONS SPECIFICATIONS
B40R Special Handling Halogenated Organics
PRIMARY DISPOSAL METHOD: DESTRUCTION INCINERATION
CCRKR Special Handling solids and semi-solids For Incineration
Solids and semi solids for incineration
Requires special handling due to high metals, Sulfur, Sodium
Iodine, Bromine or Fluorine
Specifications determined for each profile
Specifications determined for each profile
PRIMARY DISPOSAL METHOD: DESTRUCTION INCINERATION
TASK 3: DRUM SUPPLIES
Amount Description Qty/UOM Days Unit Price Extended Total
13 55 G/205 L Steel Drum, 1 each wa $113.00 $1,469.00
Reconditioned 1A2/Y1.2/100
(7-H)
18 Antifoam B 1 gallon n/a $27.00 $486.00
Total $1,955.00
TASK 3: TOTAL ESTIMATE $1,955.00.
Estimated Recovery Fee $400.78
Estimated total, including Fees $2,355.78
GENERAL CONDITIONS
¢ Except where superseded by an existing services agreement the following terms and conditions
apply to this quoted business.
¢ The customer hereby acknowledges that the estimated cost is based upon a preliminary appraisal
by a Clean Harbors Representative, and that the amount invoiced by Clean Harbors will be based
upon labor and materials actually expended in performing the scope of work. Any changes in the
scope will be billed on a time and materials basis.
e Clean Harbors guarantees to hold these prices firm for 30 days.
¢ Terms: Net 15 Days
“People and Technology Creating a Safer, Cleaner Environment”

(leanHarbors
January 20, 2023 Page 8 of 11
Clean Harbors Quote #4217584
GENERAL CONDITIONS
¢ For work to begin we ask that you acknowledge the quotation with a signature and provide the
appropriate purchase order number. Where modifications to the scope of services become
necessary, Clean Harbors will notify the customer promptly and obtain customer authorization
for such modifications and a revised contract price will be established in order to finish the
project.
¢ This proposal is contingent on the customer providing full and complete access to the site.
Customer represents and warrants to Clean Harbors that the customer has the legal right, title and
interest necessary to provide access to the site. In addition, customer warrants that it has supplied
Clean Harbors complete and accurate information regarding the site, subsurface conditions,
utility locations, site ownership, hazardous materials or wastes and other substances or hazards
likely to be present and any other reports, documentation or information concerning the scope of
work.
° Interest will be charged at 1.5% per month or the maximum allowed by law for all past due
amounts.
¢ Disposal will be managed within the Clean Harbors Network of Approved Facilities.
¢ Local, state and federal fees/taxes applying to the generating locat