Board of Finance Regular Meeting

FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
BOARD OF FINANCE
PHONE: 860-442-0553
ECEIY www.waterfordct.org
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AGENDA
Waterford Town Hall August 9, 2023
Regular Meeting 7:00 p.m.
1. Establishment of a quorum and call to order.
2. Public Comment.
3. Approval and acceptance of minutes from July 19, 2023.
4. Board of Education Teacher Negotiation Discussion
5. To consider and act on a request from Kim Allen, Director of Finance, for an FY23 Out of
Series Transfer as follows:
“Line No. Org. Code | Object Code : Object Description Amount Budget “) Budget ~
1 10107 _ 51920 FICA 35,439.00 (1,232.92) 1,300 67.08
2 10107 52020 POSTAGE 4,090.00 (254.35) 300 45.65
3 10107 52080 TELEPHONE 14,839.00 (2,584.78) 3,000 415.22
4 10107 52040 _|SERVICE CONTRACTS 24,749.00 | _ (13,137.13) 13,200 | 62.87
6 10107 51210 _|CLERICAL & TECHNICAL 131,166.00 6,567.14 (2,560) 4,007.14
6 10107 51110 ADMINISTRATION 372,538.00 27,943.67 - (13,500) 14,443.67
7 10107 52050 DUES, CONFERENCES, EDU 6,423.00 785.11 (700) 85.11
8 10107 51810 OVERTIME 2,494.00 751.23 (700) 51.23
9 10107 52010 ADVERTISING 500.00 346.32 {340) 6.32
oa AOTAL, 17,800 (17,800): :
‘1|Page

6. To consider and act on a request from Kim Allen, Director of Finance, for an FY23 Out of
Series Transfer as follows:
APPROVED CURRENT ACCOUNT ACCOUNT REVISED
Budget Available DECREASE Available
Amount Budget Budget
Line No. Org. Code Object Code Object Description 0.00
1 10101 52080} (BOS) TELEPHONE 480.00 (24.32) 30.00 5.68
2 10101 53090](BOS) FUELS & LUBRICANTS 1,700.00 (101.60) 105.00 3.40
3 10102 51920] (ROV) FICA 5,233.00 (5.83) 6.00 0.17
4 10102 53020](ROV) OTHER SUPPLIES 9,753.00 (765.60) 770.00 4.40
5 10103 52030](BOF) PROFESSIONAL FEES 69,098.00 (19,31) 20.00 0.69
6 10104 51110|(Assessor) ADMINISTRATION 107,736.00 (3,140.88) 3,200.00 59.12
7 10104 53200}(Assessor) PRICING BOOKS 447.00 (1,364.00) 1,400.00 36.00
8 10105 52020|(BAA) POSTAGE 154.00 (14.20) 15.00 0.80
9 10106 51010}(Tax Collector ELECTED OFFICIALS 86,286.00 (1,304.55) 1,350.00 45.45
10 10106 51210} (Tax Collector) TECHNICAL & CLERI 80,820.00 (2,784.05) 2,800.00 15.95
11 10106 52020} (Tax Collector) POSTAGE 6,294.00 (532.44) 550.00 17.56
12 10106 52030] (Tax Collector) PROFESSIONAL FEEq 21,199.00 (38.65) 40.00 1.35
13 10122 51110](EOC) ADMINISTRATION 78,611.00 (2,077.67) 2,100.00 22.33
14 10123 51810} (Fire) OVERTIME 238,250.00 (734.72) 750.00 15.28
15 10123 52020] (Fire) POSTAGE 320.00 (3.97) 5.00 1.03
16 10123 52377] (Fire) BREATHING APPARATUS 18,886.00 (51.76) 55.00 3.24
17 10123 54202! (Fire) EQUIPMENT - FIRE INVEST 500.00 (4.79) 5.00 0.21
18 10130 51210}(DPW) CLERICAL & TECHNICAL 161,780.00 (495.69) 500.00 431
19 10130 53090|(DPW) FUELS & LUBRICANTS 200,000.00 109,312.11 110,000.00 219,312.11
21 10132 52075|LEDGE LIGHT 148,126.00 (0.44) 1.00 0.56
22 10107 51920] (Finance) FICA 35,439.00 (1,222.77) 1,300.00 77.23
23 10107 52020] (Finance) POSTAGE 4,090.00 (214.77) 225.00 10.23
24 10107 52030}(Finance) PROFESSIONAL FEES 52,000.00 (6,653.12) 6,700.00 46.88
25 10107 52040] (Finance) SERVICE CONTRACTS 24,749.00 (9.26) 10.00 0.74
26 10107 53010] (Finance) OFFICE SUPPLIES 32,000.00 (1,347.43) 1,400.00 52.57
27 10108 52030}(Legal) PROFESSIONAL FEES 260,000.00 (64,654.56) 65,000.00 345.44
28 10109 51010}(Town Clk) ELECTED OFFICIALS 92,707.00 (683.50) 700.00 16.50
29 10111 51810}(Bldg Maint) OVERTIME 0.00 (79.73) 80.00 0.27
30 10111 52040} (Bldg Maint) SERVICE CONTRACTS 241,570.00 (3,127.09) 3,200.00 72.91
31 10111 52090} (Bldg Maint) FUEL OIL 130,000.00 (747.37) 750.00 2.63
32 10111 52110] (Bldg Maint) WATER 20,725.00 (607.06) 610.00 2.94
33 10118 53010} (Building) OFFICE SUPPLIES 1,200.00 (4.36) 5.00 0.64
34 10135 53010] (Seniors) OFFICE SUPPLIES 507.00 (34.04) 35.00 0.96
35 10137 51110](R&P) ADMINISTRATION 202,499.00 (28,716.17) 29,000.00 283.83
36 10137 51610](R&P) PARKS MAINTENANCE 393,147.00 (27,658.64) 28,000.00 341,36
37 10137 51620](R&P) RECREATION PROGRAMS 292,088.00 (87,639.83) 88,000.00 360.17
38 10137) 51810|(R&P) OVERTIME 27,264.00 (3,434.08) 3,400.00 (34.08)
39 10137 51920] (R&P) FICA 81,163.00 (2,021.88) 2,100.00 78.12
40 10137 52110|(R&P) WATER 4,604.00 (323.31) 325.00 1.69
1 10137) 52120](R&P) SEWER 5,635.00 (49.00) 50.00 1.00
42 10137 52420|(R&P) MAINT OF PROPERTIES 82,642.00 (5,621.73) 5,700.00 78.27
43 10137 53020}(R&P) OTHER SUPPLIES 24,136.00 (302.22) 305.00 2.78
44 10137 53080](R&P) MAINTENANCE VEHICLES 39,500.00 (5,192.67) 5,200.00 7.33
45 10137 53090](R&P) FUELS & LUBRICANTS 19,316.00 (884.35) 890.00 5.65
46 10145 51110] (HR) ADMINISTRATION 92,250.00 (128.86) 130.00 1.14
47 10145 51210}(HR) CLERICAL & TECHNICAL 63,785.00 (241.85) 250.00 8.15
48 10112 52200] (Insurance) WORKERS' COMP 698,805.00 187,695.11 (185,000.00) 2,695.11
49 10112) 52251] (Insurance) HEALTHCARE 3,460,000.00 96,865.01 (95,000.00) 1,865.01
50 10116) 54940} (Retirement) PENSION (MERS) 4,511,338.00 48,670.20 (45,000.00) 3,670.20
51 10118 51120] (Bldg) INSPECTION 139,632.00 43,366.81 (42,067.00) 1,299.81
367,067.00 (367,067.00)
2|Page

10.
11.
12.
13.
Executive session pursuant to Connecticut General Statutes Section 1-200(6)(B) for the
purpose of discussing strategy related to pending employment (FMLA) litigation,
Peterson v. Town of Waterford.
To act and consider upon a motion approving a request by the Board of Selectman
authorizing the expenditure of $75,000 from Contingency line 10121-59010 to resolve
pending employment (FMLA) litigation, Peterson v. Town of Waterford.
New Business:
Old Business:
a. Review of the Fund Balance Policy 1.03 Draft Revision.
b. Continue Discussion around revising BOF Policy 1.01, Board of Finance Budget
guidelines to include Performance Metrics.
c. Continue Discussion of a potential BOF Policy governing the use of the
Unassigned Fund Balance of the General Fund to adjust the Mill Rate.
Liaison Reports
Correspondence
a. FY23 Animal Control Fund Balance
b. Treasurer’s Quarterly Report ending 6.30.2023
Adjournment
Glenn Patterson, Chairman
3|Page

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PHONE: 860-442-0553
FIFTEEN ROPE FERRY ROAD
www.waterfordct.org
WATERFORD, CT 06385-2886
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Regular Meeting em 39
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Present: Chairman Glenn Patterson, John Sheehan, Kevin Petchark, Robert Tuneski,
Joe Filippetti, and David Peabody
Elected: Robert J. Brule
Absent: Ronald Fedor
Staff: Ryan McNamara, Director of Recreation and Parks; Abbas Danesh, Treasurer; Christine
Johnson, Library Director; Mike Howley, Fire Services Administrator; Jeff Robillard, IT
Director; Gary Schneider, Public Works Director; James Bartelli, Director Waterford
Utility Commission; Kim Allen, Director of Finance; Maryellen McConnell, Recording
Secreta ry.
1. Establishment of a quorum and call to order:
A quorum was established and the regular meeting of the Board of Finance was called to order
at 7:00 pm on July 19, 2023.
2. Public Comment: none.
3. Approval and acceptance of minutes:
Motion by Joe Filippetti and seconded by John Sheehan to approve the minutes of the Board of
Finance Meeting on June 14, 2023.
Vote: 5-1-0 Abstain: David Peabody Motion: Passed

Board of Finance Regular Meeting — July 19, 2023
Page 2
4. __ Toconsider and act on a request from Kim Allen, Director of Finance, on behalf of Fire Services
for an FY23 Out of Series Transfer as follows:
Line | Org. Object | Object Approved Current Amount Amount Revised
No. | Code Code Description Budget Budget Increase Decrease | Budget
Amount Amount Amount
1 10123. | 53111 | FF Protective | 38,100.00 | 16.00 7,068.00 7,084.00
Clothing
2 10123. | 54218 | Firefighter 21,000.00 | 4,947.00 (4,945.00) | 2.00
Equipment
3 10123. | 52376 | Hydraulic 2,500.00 2,500.00 (2,123.00) | 377.00
Testing
TOTAL 7,068.00 | (7,068.00)
Motion by John Sheehan and seconded by Tuneski to approve the Out of Series transfer in the
amount of $7,068.00.
Vote: 6-0-0 Motion: Passed
5. To consider and act on a request from Kim Allen, Director of Finance, on behalf of Fire Services
for an FY23 Out of Series Transfer as follows:
Line | Org. Object | Object Approved Current Amount | Amount Revised
No. | Code Code Description Budget Budget Increase | Decrease Budget
Amount Amount Amount
1 10123 | 51410 | Firefighting | 1,043,458.00 | (65,182.00) | 2,871.00 (62,311.00)
2 10123 | 52290 | Public Safety | 5,000.00 1,471.00 (1,471.00) | 0
Awareness
3 10123 | 52320 | Hydrants 457,200.00 | 6,250.00 (1,400.00) | 4,850.00
TOTAL 2,871.00 | (2,871.00)
Motion by John Sheehan and seconded by Robert Tuneski to approve the Out of Series transfer
in the amount of $2,871.00.
Vote: 6-0-0 Motion: Passed

Board of Finance Regular Meeting — July 19, 2023
Page 3
6. To consider and act on a request from Kim Allen, Finance Director, on behalf of Fire Services for
an FY23 Out of Series Transfer as follows:
Line | Org. Object | Object Approved Current Amount Amount Revised
No. | Code Code Description Budget Budget Increase Decrease Budget
Amount Amount Amount
1 10123 {| 51810 | Overtime 238,250.00 | (24,696.00) | 24,830.00 134.00
2 10123 | 51411 | Incentive 40,000.00 15,501.00 (5,000.00) 10,501.00
Program
Stipends
3 10123 | 52040 | Service 13,530.00 2,923 (1,400.00) 1,523.00
Contracts &
Repairs
4 10123 | 52320 | Rental of 457,200.00 | 6,250.00 (4,850.00) 1,400.00
Hydrants
5 10123 | 52376 | Hydraulic 3,500.00 2,500.00 (377.00) 2,123.00
Testing
6 10123 | 52378 | Building 87,000.00 8,034.00 (8,033.00) 1.00
Maintenance
7 10123 | 52379 | Hose Testing | 9,825.00 423.00 (420.00) 3.00
& Repairs
8 10123 | 52387 | Pump 4,000.00 2,000.00 (2,000.00) 0
Testing 
1
Services
9 10123 | 52310 | Examinations | 10,000.00 1,203.00 (650.00) 553.00
10 10123 | 53113 | Volunteer 5,000.00 1,108.00 (1,100.00) 8.00
Responder
Awards
11 10123 | 52392 | Generator 9,500.00 1,671.00 (1,000.00) 671.00
Maintenance
TOTAL 24,830.00 | (24,830.00)
Motion by John Sheehan and seconded by Joe Filippetti to approve the Out of Series transfer in
the amount of $24,830.00
Vote: 6-0-0 Motion: Passed

Board of Finance Regular Meeting — July 19, 2023
Page 4
7.
To consider and act on a request from Kim Allen, Finance Director, on behalf of Public Works for
an FY23 Out of Series Transfer as follows:
Line | Org. Object | Object Approved Current Amount Amount Revised
No. | Code Code Description Budget Budget Increase Decrease | Budget
Amount Amount Amount
1 10111 51140 | Facilities 76,500.00 8,177.00 (440.00) 7,737.00
Coordinator
2 10111 55030 | Public 5,000.00 1,958.00 (1,958.00) | 3,916.00
Improvements
3 10111 53020 | Other 4,000.00 (2,393.00) | 2,398.00 5.00
Supplies
TOTAL 2,398.00 | (2,398.00)
Motion by John Sheehan and seconded by Robert Tuneski to approve the Out of
Series Transfer in the amount of $2,398.00
Vote: 6-0-0
Motion: Passed
To consider and act on a request from Kim Allen, Finance Director, on behalf of the Public Works
for an FY23 Out of Series Transfer as follows:
Line | Org. Object | Object Approved Current Amount Amount Revised
No. | Code Code Description Budget Budget increase Decrease Budget
Amount Amount Amount
1 10130 | 53100 | Tires 35,000.00 (5,898.45) | 5,899.00 1.00
2 10130 | 51540 | Snow 35,594.00 9,015.83 (5,899.00) 3,117.00
Overtime
TOTAL 5,899.00 | (5,899.00)
Motion by John Sheehan and seconded by Robert Tuneski to approve the Out of Series transfer
in the amount of $5,899.00.00.
Vote:
0-0-0
Motion: Passed

Board of Finance Regular Meeting — July 19, 2023
Page 5
9.
10.
To consider and act on a request from Kim Allen, Director of Finance, on behalf of Public Works
for an FY23 Out of Series Transfer as follows:
Line | Org. Object | Object Approved Current Amount Amount Revised
No. | Code | Code Description Budget Budget Increase Decrease Budget
Amount Amount Amount
1 10130 | 51130 | Engineering 5,558.00 4,058.00 4,058.00 0
2 10130 | 51510 | Equipment 363,810.00 | 19,096.00 9,331.00 9,765.00
Maintenance
3 10130 | 51520 | Highway 871,476.00 | 83,203.00 28,969.00 54,234.00
Maintenance
4 10130 | 51530 | Sanitation 453,567.00 | 43,632.00 24,806.00 18,826.00
Maintenance
5 10130 | 51540 | Snow 56,000.00 3,116.00 3,116.00 0
Overtime
6 10130 | 51920 | FICA 176,263.00 | 25,607.00 15,000.00 10,607.00
7 10130 | 52400 | Meals 2,300.00 1,515.00 1,415.00 100.00
8 10130 | 52450 | Site Work 800.00 800.00 800.00 0
9 10130 | 52460 | Streetlights 95,500.00 22,134.00 17,000.00 5,134.00
10 10130 | 53090 Fuels & 200,000.00 (184,124.00) | 104,495.00 (79,629.00)
Lubricants
TOTAL 104,495.00 | (104,495.00)
Motion by John Sheehan and seconded by Joe Filippetti to approve the Out of Series
Transfer in the amount of $104,495.00
Vote: 6-0-0 Motion: Passed
To consider and act on a request from Kim Allen, Director of Finance, on behalf of the
Library for an FY23 Out of Series Transfer as follows:
Line | Org. Object | Object Approved Current Amount | Amount Revised
No. | Code Code Description Budget Budget Increase | Decrease Budget
Amount Amount Amount
iL 10136 | 52020 | Postage 325.00 38.83 19.00 58.00
2 10136 | 52070 | Reimburseable 690.00 113.50 116.00 230.00
Expenses
3 10136 | 51210 | Clerical/Technical | 697,010.00 | 89,817.49 (135.00) 89,682.00
TOTAL 135.00 | (135.00)
Motion by John Sheehan and seconded by Joe Filippetti to approve the Out of Series transfer
the amount of $135.00 from Contingency line #10129-51110. _
Vote: 6-0-0
Motion: Passed

Board of Finance Regular Meeting — July 19, 2023
Page 6
11. To consider and act on a request from Kim Allen, Director of Finance, on behalf of the
First Selectman for an FY23 Out of Series Transfer as follows:
Line | Org. Object | Object Approved Current Amount Amount Revised
No. | Code Code Description Budget Budget Increase Decrease Budget
Amount Amount Amount
1 10101 | 51020 | Elected 3,780.00 (129.00) 600.00 471.00
Officials
2 10101 | 52040 | Service 1,200.00 (22.92) 30.00 7.00
Contracts &
Repairs
3 10101 | 53020 | Other Supplies | 1,133.00 (140.12) 141.00 1.00
4 10101 | 51110 | Administration | 72,665.00 | 3,544.19 0 (771.00) 2,773.00
TOTAL 771.00 (771.00)
Motion by John Sheehan and seconded by Robert Tuneski to approve the Out of Series
Transfer in the amount of $771.00
Vote: 6-0-0 Motion: Passed
12. To consider and act on a request from Kim Allen, Director of Finance, for an FY23 Out of
Series Transfer as follows:
Line | Org. Object | Object Approved Current Amount Amount Revised
No. | Code | Code Description Budget Budget Increase Decrease Budget
Amount Amount Amount
1 10102 | 51010 | (ROV) Elected | 47,848.00 (2,957.48) 3,000.00 43.00
Officials
2 10102 | 51920 | (ROV) FICA 5,233.00 (195.92) 200.00 4.00
3 10104 | 51110 | (Assessor) 108,736.00 | (16,733.28) | 21,000.00 4,267.00
Admin
4 10104 | 53020 | (Assessor) 150.00 (52.30) 55.00 3.00
Other
Supplies
5 10105 | 51210 | (BAA) Clerical | 1,464.00 (36.69) 37.00 0
Technical
6 10105 | 52010 | (BAA) 350.00 (36.20) 37.00 1.00
Advertising
7 10105 | 52020 | (BAA) 154.00 (33.80) 34.00 0
Postage
8 10106 | 52020 | (Tax) Postage | 6,294.00 (999.62) 1,000.00 0
9 10106 | 52030 | (Tax) 21,199.00 (1,669.49) 1,670.00 1.00
Professional
Fees
10 10112 | 52200 | (Insurance) 698,805.00 187,173.77 (27,033.00) 160,141.00
Worker’s
Comp
TOTAL 27,033.00 | (27,033.00)

Board of Finance Regular Meeting — July 19, 2023
Page 7
13.
14.
15.
Motion by John Sheehan and seconded by Kevin Petchark to approve the Out of Series Transfer
in the amount of $27,033.00.
Vote: 6-0-0 Motion: Passed
To consider and act on a request from Jeff Robillard, IT Manager, for an appropriation in
the amount of $1,126 from Capital and Non-recurring designated line #20547-57846 (Fiber
Upgrade) and forward onto the RTM as required.
Motion by John Sheehan and seconded by Robert Tuneski for an appropriation in the amount of
$1,126 from Capital and Non-recurring designated line #20547-57846 (Fiber Upgrade) and
forward onto the RTM as required.
Vote: 6-0-0 Motion: Passed
To consider and act on a request from Gary Schneider, Director of Public Works, for an
additional appropriation in the amount of $180,000 to capital project #20511-57879 (Town Hall
Bathroom Renovations) and forward onto the RTM as required.
Motion by John Sheehan and seconded by Robert Tuneski for an additional appropriation in the
amount of $180,000 from Capital and Non-recurring undesignated account 205-31520 to line
#20511-57879 (Town Hall Bathroom Renovations) and forward onto the RTM as required.
Vote: 6-0-0 Motion: Passed
To consider and act on a request from Jeff Robillard, IT Manager, for an appropriation in
the amount of $84,914 from Capital and Non-recurring designated line #20547-57847 (Town-
wide Camera System) and forward onto the RTM as required.
Motion by John Sheehan and seconded by Kevin Petchark for an appropriation in the amount of
$84,914 from Capital and Non-recurring designated line #20547-57847 (Town-wide Camera
System) and forward onto the RTM as required.
Vote: 6-0-0 Motion: Passed

Board of Finance Regular Meeting — July 19, 2023
Page 8
16.
17.
18.
19.
To consider and act on a request from Gary Schneider, Director of Public Works, for an
additional appropriation in the amount of $100,000 to designated line #33023-55901 (Curb
Replacement/Sandy Hollow Road) and forward onto the RTM as required.
Motion by Robert Tuneski and seconded by John Sheehan for an additional appropriation in the
amount of $100,000 from the Unassigned General Fund Balance to line #33023-55901 (Curb
Replacement/Sandy Hollow) and forward onto the RTM as required.
Vote: 6-0-0 Motion: Passed
To consider and act on a request from Gary Schneider, Director of Public Works, for an
appropriation in the amount of $300,000 for a new capital project (New Community Center
HVAC System) and forward onto the RTM as required.
Motion by Robert Tuneski and seconded by John Sheehan for an appropriation in the amount of
$300,000 for a new capital project (New Community Center Building Management System)
from the Unassigned General Fund Balance and forward onto the RTM as required.
Vote: 6-0-0 Motion: Passed
To consider and act ona request from Gary Schneider, Director of Public Works, for an
appropriation in the amount of $1,053,000 for a new capital project (Paving, Old Norwich Road)
and to forward onto the RTM as required. ;
Motion by John Sheehan and seconded by Robert Tuneski for a new CIP in the amount of
$1,053,000 for a new capital project (Paving, Old Norwich Road) from the unassigned General
Fund Balance and forward onto the RTM as required.
Vote: 6-0-0 Motion: Passed
To consider and act on a request from James Bartelli, Director of Utilities, for an
additional appropriation in the amount of $181,300 as part of the cooperative effort between
DPW and WUC for approved project #20531-57881 (Plastic Water Service Connection) and
forward onto the RTM as required.
Motion by John Sheehan and seconded by Filippetti for an additional appropriation in the
amount of $181,300 from Capital and Non-recurring undesignated account
205-31520 to line #20531-57881 (Plastic Water Service Connection) and forward onto the RTM
as required.
Vote: 6-0-0 Motion: Passed

Board of Finance Regular Meeting — July 19, 2023
Page 9
“
20. To consider and act on a request from Kim Allen, Director of Finance, for an additional
appropriation in the amount of $581,700 for capital project #20547-57860 (Telephone System
Upgrade) and forward onto the RTM as required.
Motion by John Sheehan and seconded by Kevin Petchark for an additional appropriation in the
amount of $581,700 from Capital and Non-recurring undesignated account 205-31520 to line
#20547-57860 (Telephone System Upgrade) and forward onto the RTM as required.
Vote: 6-0-0 Motion: Passed
21. To consider and act on a request from Tom Girard, Superintendent of Schools, for a Board of
Finance representative to be available for the Board of Education’s negations with the
Waterford Federation of Classroom Teachers.
Motion by John Sheehan and seconded by Joe Filippetti to table this until the next Board of
Finance meeting in August.
Vote: 6-0-0 Motion: Passed
22. New Business:
a. Review of Recording Secretary Job Description
John Sheehan mentioned that we should note in the description that helping with the budget
binders will be a requirement of the position. Glenn Patterson noted that he has a different
idea and that would be to carry on with the current administrator to keep doing the minutes.
The Board took no further action toward creating a BOF recording secretary position.
23. Old Business:
A. Review of the Fund Balance Policy 1.03 Draft Revision.
B. Continue Discussion around revising BOF Policy 1.01, Board of Finance
Budget guidelines to include Performance Metrics.
C. Continue discussion of potential BOF Policy governing the use of the
‘Unassigned Fund Balance of the General Fund to adjust the Mill Rate.
24. Liaison Reports: None.

Board of Finance Regular Meeting — July 19, 2023
Page 10
25. Correspondence: .
a. Virginia Bielucki, Town Accountant, Status of General Fund Unassigned Balance dated
June 13, 2022.
b. Virginia Bielucki, Town Accountant, Status of Contingency Fund dated June 22, 2023.
c. May 2023 Special Revenue Reports
d. FY23 Year-End Contingency Report
e. FY23 Year-End Additional Appropriation Report
f. FY23 Year-End Grant Report
g. Quarterly Capital Project Status Report
h. Quarterly ARPA Project Status Report
i. FT23 Annual Audit Governance Letter from Auditors
j. Superintendent of Schools letter regarding Teacher's Contract negotiations
k. Correspondence from Ted Olynciew (re town owned properties)
26. Adjournment:
Motion by John Sheehan and seconded by David Peabody to adjourn the regular meeting of the
Board of Finance at 8:59 pm.
Respectfully submitted,
UW Mf Mabe All Lm @ ;
John Sheehan, Clerk Maryellen McConnell, Recording Secretary

TOWN OF WATERFORD
TRANSFER REQUEST FORM
Out of Series Transfer Request
FINANCE
DEPARTMENT
APPROVED CURRENT ACCOUNT ACCOUNT REVISED
Budget Available | INCREASE DECREASE Available
Line No. Org. Code Object Code Object Description Amount Budget Budget
1 10107 51920 FICA 35,439.00 (1,232.92) 1,300 67.08
2 10107 52020 POSTAGE 4,090.00 (254.35) 300 45.65
3 10107 52080 TELEPHONE 14,839.00 (2,584.78) 3,000 415.22
4 10107 52040 SERVICE CONTRACTS 24,749.00 (13,137.13) 13,200 62.87
5 10107 51210 CLERICAL & TECHNICAL 131,166.00 6,567.14 (2,560) 4,007.14
6 10107 51110 ADMINISTRATION 372,538.00 27,943.67 (13,500) 14,443.67
7 10107 52050 DUES, CONFERENCES, EDU 6,423.00 785.11 (700) 85.11
8 10107 51810 OVERTIME 2,494.00 751.23 (700) 51.23
9 10107 52010 ADVERTISING 500.00 346.32 (340) 6.32
0.00
TOTAL 17,800 (17,800)
Explanation
1 - ADJUSTMENETS IN SALARIES INCREASE FICA
2 - USPS INCREASED POSTAGE COSTS DURING THE FISCAL YEAR
3 - ADDITIONAL COSTS FOR TOWN-WIDE CELLULAR PLAN
4 - COSTS INCURRED WITH NEW PRINTER MAINTENANCE/SUPPLIES CONTRACT THAT REDUCED COSTS IN SUPPLIES
Kim Allen
Department Head
Kim Allen
Director of Finance
“hos
First Selectman
Commission/Board Approval
6/23/2023
Date
6/23/2023
Date
qas\az
Date
Date
revised 9/9/20

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TOWN OF WATERFORD
TRANSFER REQUEST FORM
Inter-Department Transfer
Out of Series Transfer Request
VARIOUS
DEPARTMENT _ YEAR-END TRANSFERS PAGE 1 OF 3—
APPROVED CURRENT ACCOUNT ACCOUNT REVISED
Budget Available | INCREASE DECREASE Available
Amount Budget Budget
Line No. Org. Code Object Code Object Description 0.00
1 10101 52080]|(BOS) TELEPHONE 480.00 (24.32) 30.00 5.68
2 10101 53090|(BOS) FUELS & LUBRICANTS 1,700.00 (101.60) 105.00 3.40
3 10102 51920|(ROV) FICA 5,233.00 (5.83) 6.00 0.17
4 10102 53020|(ROV) OTHER SUPPLIES 9,753.00 (765.60) 770.00 4.40
5 10103 52030|(BOF) PROFESSIONAL FEES 69,098.00 (19.31) 20.00 0.69
6 10104 51110|(Assessor) ADMINISTRATION 107,736.00 (3,140.88) 3,200.00 59,12
7 10104 53200] (Assessor) PRICING BOOKS 447.00 (1,364.00) 1,400.00 36.00
8 10105 52020|(BAA) POSTAGE 154.00 (14.20) 15.00 0.80
9 10106 51010] (Tax Collector ELECTED OFFICIALS 86,286.00 (1,304.55) 1,350.00 45.45
10 10106 51210] (Tax Collector) TECHNICAL & CLERI 80,820.00 (2,784.05) 2,800.00 15.95
11 10106 52020] (Tax Collector) POSTAGE 6,294.00 (532.44) 550.00 17.56
12 10106 52030] (Tax Collector) PROFESSIONAL FEES 21,199.00 (38.65) 40.00 1.35
13 10122 51110|(EOC) ADMINISTRATION 78,611.00 (2,077.67) 2,100.00 22.33
14 10123 51810] (Fire) OVERTIME 238,250.00 (734.72) 750.00 15.28
15 10123 52020] (Fire) POSTAGE 320.00 (3.97) 5.00 1.03
16 10123 52377] (Fire) BREATHING APPARATUS 18,886.00 (51.76) 55.00 3.24
17 10123 54202] (Fire) EQUIPMENT - FIRE INVEST 500.00 (4.79) 5.00 0.24
18 10130 51210|(DPW) CLERICAL & TECHNICAL 161,780.00 (495.69) 500.00 4.31
19 10130 53090|(DPW) FUELS & LUBRICANTS 200,000.00 109,312.11 110,000.00 219,312.11
21 10132 52075|LEDGE LIGHT 148,126.00 (0.44) 1.00 0.56
TOTAL 123,702.00 0.00
Explanation
PLEASE SEE ATTACHED
Department Head Date
Yum hon qloulas
Director of Finance — Date a |
0S
\
First Seléctman
“las lax
Date
Commission/Board Approval
Date
Revised 9/9/20

TOWN OF WATERFORD
TRANSFER REQUEST FORM
Inter-Department Transfer
Out of Series Transfer Request
VARIOUS
DEPARTMENT _ YEAR-END TRANSFERS PAGE 20F 3 —
APPROVED CURRENT ACCOUNT ACCOUNT REVISED
Budget Available | INCREASE DECREASE Available
Amount Budget Budget
Line No. Org. Code Object Code Object Description 0.00
1 10107 51920] (Finance) FICA 35,439.00 (1,222.77) 1,300.00 77.23
2 10107 52020] (Finance) POSTAGE 4,090.00 (214.77) 225.00 10.23
3 10107 52030] (Finance) PROFESSIONAL FEES 52,000.00 (6,653.12) 6,700.00 46.88
4 10107 52040] (Finance) SERVICE CONTRACTS 24,749.00 (9.26) 10.00 0.74
5 10107 53010] (Finance) OFFICE SUPPLIES 32,000.00 (1,347.43) 1,400.00 52.57
6 10108 52030] (Legal) PROFESSIONAL FEES 260,000.00 (64,654.56) 65,000.00 345.44
7 10109 51010} (Town Clk) ELECTED OFFICIALS 92,707.00 (683.50) 700.00 16.50
8 10111 51810] (Bldg Maint) OVERTIME 0.00 (79.73) 80.00 0.27
9 10111 52040} (Bldg Maint) SERVICE CONTRACTS 241,570.00 (3,127.09) 3,200.00 72.91
10 10111 52090} (Bldg Maint) FUEL OIL 130,000.00 (747.37) 750.00 2.63
11 10111 52110] (Bldg Maint) WATER 20,725.00 (607.06) 610.00 2.94
12 10118 53010} (Building) OFFICE SUPPLIES 1,200.00 (4.36) 5.00 0.64
13 10135 53010] (Seniors) OFFICE SUPPLIES 507.00 (34.04) 35.00 0.96
14 10137 51110}(R&P) ADMINISTRATION 202,499.00 (28,716.17) 29,000.00 283.83
15 10137 51610}(R&P) PARKS MAINTENANCE 393,147.00 (27,658.64) 28,000.00 341.36
16 10137 51620](R&P) RECREATION PROGRAMS 292,088.00 (87,639.83) 88,000.00 360.17
17 10137 51810](R&P) OVERTIME 27,264.00 (3,434.08) 3,400.00 (34.08)
18 10137 51920](R&P) FICA 81,163.00 (2,021.88) 2,100.00 78.12
19 10137 52110](R&P) WATER 4,604.00 (323.31) 325.00 1.69
20 10137 52120|(R&P) SEWER 5,635.00 (49.00) 50.00 1.00
TOTAL 230,890.00 0.00
Explanation
PLEASE SEE ATTACHED
Department Head Date
Director of Finance Date
First Selectman Date
Commission/Board Approval Date
Revised 9/9/20

TOWN OF WATERFORD
TRANSFER REQUEST FORM
Inter-Department Transfer
Out of Series Transfer Request
VARIOUS
DEPARTMENT YEAR-END TRANSFERS | PAGE 3 OF 3°
APPROVED CURRENT ACCOUNT ACCOUNT REVISED
Budget Available | INCREASE DECREASE Available
Amount Budget ; Budget
Line No. Org. Code Object Code Object Description 0.00
1 10137 52420|(R&P) MAINT OF PROPERTIES 82,642.00 (5,621.73) 5,700.00 78.27
2 10137 53020|(R&P) OTHER SUPPLIES 24,136.00 (302.22) 305.00 2.78
3 10137 53080](R&P) MAINTENANCE VEHICLES 39,500.00 (5,192.67) 5,200.00 733
4 10137 53090](R&P) FUELS & LUBRICANTS 19,316.00 (884.35) 890.00 5.65
5 10145 51110](HR) ADMINISTRATION 92,250.00 (128.86) 130.00 1.14
6 10145 51210|(HR) CLERICAL & TECHNICAL 63,785.00 (241.85) 250.00 8.15
ir. 10112 52200] (Insurance) WORKERS' COMP 698,805.00 187,695.11 (185,000.00) 2,695.11
8 10112 52251|(Insurance) HEALTHCARE 3,460,000.00 96,865.01 (95,000.00) 1,865.01
9 10116 54940] (Retirement) PENSION (MERS) 4,511,338.00 48,670.20 (45,000.00) 3,670.20
10 10118 51120|(Bldg) INSPECTION 139,632.00 43,366.81 (42,067.00) 1,299.81
PAGE 1 123,702.00 (367,067.00)
PAGE 2 230,890.00
PAGE 3 12,475.00
TOTAL 367,067.00 (367,067.00)
Explanation
PLEASE SEE ATTACHED
Department Head Date
Director of Finance Date
First Selectman Date
Commission/Board Approval Date
Revised 9/9/20

FY23 YEAR-END INTER-DEPARTMENT TRANSFERS
PAGE 1
© #1-2, Verizon increased their monthly fees after the budget was approved and more gas
used than anticipated
© 8 #3-4, FICA increased due to approved salary increases and Infoshred costs increased after
budget approved.
e §6#5, Additional audit fees not invoiced
© #6-7, Salary increase after budget approved and costs of pricing books increase no
budgeted
e #8, Postage rates increased
© #9-12, Raises approved after budget approved and postage rates increased
e 6 #13, Contractual salary increase
° #14-17, Additional OT needed to cover training, Postage rates increased
e #18-19, Contractual salary increases after budget approved and fuel costs increased
PAGE 2
© #1-5, FICA increased with salary increases, Postage rates increased, Increased fees for
implementation services of new timekeeping system, Additional needs for town-wide
office supplies
e #6, Increased services for Data Center and legal actions
© 6#7, Increase in salary after budget approved
© = #8-12, | Additional costs for building maintenance and increased use of fuel oil and water
° #13, Additional office supplies
© #14-20, Employee payout unbudgeted, additional funds needed for property maintenance and
higher than anticipated program costs
PAGE 3
e #1-4, Unbudgeted property upkeep costs and unexpected vehicle repairs
© #5-6, Salary increases after budget approved
e #7-8, Lower than anticipated Workers’ Comp and Healthcare costs
© #9, Changes in staffing reduced our MERS share
e #10, Staff openings reduced the cost of salary paid

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