Oswegatchie Fire Station Building Committee - Minutes - 04/16/2024

FIFTEEN ROPE FERRY ROAD. WATERFORD, CT 06385-2886
Oswegatchie Fire Station Building Committee Minutes
April 16, 2024
Meeting called to order at 6:32pm
Pledge of Allegiance
Members Present: Robert Tuneski, Wayne Gilpin, Ted Olynciw, Matthew Blankenship, Rocco
Bracciale, Jennifer Bracciale
Members Absent: Elizabeth Sabilia, Richard Muckle, Paul Rafuse
Guests: Director Howley
© Public Comment: None
* Opening Remarks:
B, Tuneski reported the lease between the Town and Oswegatchie has been signed and
the information was forwarded to Director of Finance Kimberly Allen. The architect's
contract was sent to Atty. Nick Kepple who indicated he would have it back to the
Director of Finance by 4/17/24. At that time the contract will be forwarded to the
Purchasing Agent Shea Davy to issue. Expect to have the architect and project manager
at the committee's next meeting on May 7, 2024.
T. Olynciw indicated Atty. Kepple expects the policies & procedures would be available
by the closing on the property. B. Tuneski suggested Atty. Kepple lay out everything that
needs to be agreed to by the closing in June.
Atty. Kepple breifly looked at the Phase I report. Some asbestos and lead was found,
PCBs were okay and there was no mention of PFAS. The recording secretary will email
the report to committee members.

°
Review and approval of meeting minutes of 3/19/24:
MOTION by T. Olynciw, second by J, Bracciale to approve the March 19, 2024 meeting
minutes
VOTE Unanimous
March 5" minutes were amended by removing the transcribed comments of Brian Baker
and attaching a copy of his comments.
MOTION by W. Gilpin, second by T. Olynciw to approve the March 5, 2024 meeting
minutes as amended
FOR B Tuneski, T. Olynciw, R. Bracciale, W. Gilpin, J. Bracciale
ABSTAIN M. Blankenship
Discussion ensued regarding J. Bracciale’s comment that people are asking questions about what
the fire service is going to look like in regards to this building. B. Tuneski agreed that this
committee needs to be able to explain why we are doing what we are doing
.
Review of consultant Twig Holland’s March invoice
MOTION by R. Bracciale, second by M. Blankenship to approve the payment of Twig
Holland’s March invoice of $1,862.50.
VOTE Unanimous
Review of Barton & Loguidice invoice for Phase I Environental Study
MOTION by R. Bracciale, second by M. Blankenship to approve the payment of Barton
& Loguidice invoice of $4,839.92.
VOTE Unanimous
W. Gilpin presented pictures and a description of a fire station under construction in Twin Falls,
Idaho.
Discussion regarding the committee visiting newly built fire stations in the area in order to get
configuration ideas.
Will have a more detailed agenda for the meeting with the architect and project manager.
Attempt will be made to schedule for the May 7" meeting. Ask architect to lay out a schedule up
toa start date.
Current Status:
a. Phase | status:
Covered in opening remarks

b. Architect, Project Manager appropriations and authorizations:
Covered in opening remarks
* Discussion of Design Attributes:
Director Howley
a. 11,000 sq. ft. should accommodate our needs
b. Three drive-through bays are in the current building and should suffice. Current
apparatus is sufficient and would be evaluated with future community growth,
cc. Currently one large bunkroom with six bunkbeds. Recommend maximum six
bunkrooms. W. Gilpin recommended the bunkrooms be individual rooms due to
COVID experience, sexual harassament, etc.
d. Definite need for a training room.
Robert Tuneski:
a. Director of Planning & Zoning Jonathan Mullen to be asked for growth potential
‘on this side of Town.
Jennifer Bracciale:
a. Consider displaying the antique truck and awards in the lobby
+ New Business:
© Adjournment:
MOTION to adjoum by M. Blankenship
Meeting adjourned 8:05pm
Respectfully submitted by
Linda Finnegan, Recording Secretary

‘Twig Holland, C.P.M.
2 Gulfview Court
Milford, Connecticut 06460
Invoice to:
Town of Waterford Date: 21 March 2024
Oswegatchie Fire Station Building Committee Period: 1~ 21 March 2024
c/o Robert Tuneski and Linda Finnegan Due: 30 April 2024
15 Rope Ferry Road
Waterford CT 06385-2886
Via email
Consulting services to the Oswegatchie Fire Station Building Committee for project initiation;
per the hourly rate of $150.00 for consulting + $25.00 per hour travel time as follows:
5 Mar — Telecon and email
/town purchasing re: environmental
survey scope of services and fees. 2S hours $37.50
5 Mar Attendance at building committee meeting. 2.00 hours $300.00
5 Mar Travel time to meeting 2.00 hours $0.00
6 Mar Develop list of specialty consultants and soft costs. 1.00 hours 150.00
7 Mar — Telecon w/committee chair; refine and email consultant
and soft costs by phase; prepare and email to chair draft
project process overview by function (2.5 total; 30 min
@ no charge). 2.00 hours 300.00
11 Mar Telecon w/SP+A and committce chair; refine and email
soft cost estimates and telecom notes. 2.75 hours 412.50
11 Mar Powerpoint presentation & handout of project phases &
functions 17S hours 262.50
13 Mar —_Telecon w/committee chair re: project costs 2Shours we
19Mar Attendance at building committee meeting 2.00 hours 300.00
19 Mar Travel time to meeting 2.00 hours $0.00
Sub-total Consulting Time 11.75 hours $1,762.50
Sub-total Travel Time 4.00 hours__10
Total $1,862.50

443 Electronics Parkway
Barton.idi : Liverpool, NY 13088
I ice Lic .
&Ieguid 315-457-5200
‘Town of Waterford CT Apatl 02, 2024
15 Rope Ferry Road Project No: 3261.053.001
Waterford, CT 06385 Invoice No: Ca
Project 3261.053.001 Boston Rd Phase | & Haz Material Survey
Professional Services thru March 23, 2024
Phase 1 Phase | ESA
Professional Personnel
Hours Rate Amount
DUPRE, CASSANDRA 10.25 74.88 767.52
GALLIPEAU, NICHOLAS 25 85.28 21.32
McCARTHY, BRIAN 4.00 145.60 582.40
Totals 14.50 1,371.24
Total Labor 4,374.24
Unit Billing
3/22/2024 Miles from office to site, to 86.0 Miles @ 0.67 87.62
municipal offices, to office
Total Units 87.62 57.62
Total this Phase $1,428.86
Phase 2 Hazardous Material Survey
Professional Personnel
Hours Rate Amount
DINGMAN, BRYCE 75 190,32 142.74
DUPRE, CASSANDRA 450 74,88 336.96
REEVES, SEBASTIAN 24.25 118.56 2,875.08
Totals 29.50 3,354.78
Total Labor 3,354.78
Unit Billing
312112024 84.0 Miles @ 0.67 56.28
Total Units 56.28 56.28
Total this Phase $3,411.06
Total Amount Due $4,839.92


Project 3261,053.001 Boston Rd Phase | & Haz Material Survey Invoice 8494
Billing Backup Wednesday, April 3, 2024
Barton & Loguidice, LLC Invoice 8494 Dated 4/3/2024 11:45:59 AM
Project 3261.053.001 Boston Rd Phase | & Haz Material Survey
Phase 1 Phase | ESA
Professional Personnel
Hours Rate Amount
001113 DUPRE, 9132028 1.25 74.88 93.60
CASSANDRA
Phase | discussion with BM and ERIS order, contact with muni
offices
001113 DUPRE, 20/2024 1.50 74.88 112.32
CASSANDRA
Check in on timing with town, contact with fire chief, prep for field
‘work tomorrow
001113 DUPRE 3/21/2024 5.00 74.88 374.40
CASSANDRA
Phase | site walk and municipal recordsCT DEEP online records
research
001113 DUPRE, 222024 250 74.88 187.20
CASSANDRA
Phase I municipal research
000802 GALLIPEAU, 37/2024 25 85.28 21.32
NICHOLAS
setting up terms
001211 McCARTHY, BRIAN 3/11/2024 50 145.60 72.80
review of project, | am PM on this
001211 McCARTHY, BRIAN 3/12/2024 50 145.60 72.80
site review
001211 McCARTHY, BRIAN 3/13/2024 1.00 145.60 145.60
corres with cassie and Sebastian, corres with Howley, set up time
for interview,
001211 McCARTHY, BRIAN 3/13/2024 1.00 145.60 145.60
corres wtih Cassie and Sebastian, Call to Howley, review site
aerial,
001211 McCARTHY, BRIAN 3/14/2024 1.00 145.60 145.60
project coordination with cassie and Sebastian
Totals 14.50 1,371.24
Total Labor 4,371.24
Unit Billing
312212024 Miles from office to site, to 86.0 Miles @ 0.67 87.62
municipal offices, to office
Total Units 587.62 57.62
Total this Phase $1,428.86
Phase 2 Hazardous Material Survey
Professional Personnel
Hours Rate Amount
000077 DINGMAN, BRYCE —3/7/2024 50 190,32 95.16
Page?


Project 3261.053.001 Boston Rd Phase | & Haz Material Survey Invoice 8494
Project setup
000077“ DINGMAN. BRYCE 3/11/2024 25 190.32 47.58
schedule coordination
001113 DUPRE, 3/21/2024 250 74.88 187.20
CASSANDRA
Hazardous material survey training with SLR
001113 DUPRE, 222024 200 74.88 149.76
CASSANDRA
Hazardous material survey training with SLR
o00ss8 REEVES, yiv2024 1.25 118.56 148.20
SEBASTIAN
Minor coordination
000858 REEVES. sigi2024 175 118.56 207.48,
SEBASTIAN
Project coordination
000858 REEVES, 3182024 150 118.56 177.84
‘SEBASTIAN
Prep for survey
000858 REEVES, si2or2024 3.00 118.56 355.68,
SEBASTIAN
haz prep, hotel
000858 REEVES, 3/21/2024 875 118.56 1,037.40
SEBASTIAN
Travel/ survey
000858 REEVES. 3122/2024 8.00 118.56 948.48
SEBASTIAN
survey/ travel
Totals 29.50 3,354.78
Total Labor 3,354.78
Unit Billing
3/21/2024 84.0 Miles @ 0.67 56.28
Total Units 56.28 56.28
Total this Phase $3,411.06
Total this Project $4,839.92
Total this Report $4,839.92
Page 3


Purchase Order
Fiscal Year 2024 Page: 1 of: 1
[__THIS NUMBER MUST APPEAR ONALL |
INVOICES, PACKAGES AND SHIPPING PAPERS,
TOWN OF WATERFORD
N Purchase
Aenea oar’ 240642
WATERFORD, CT 06385
Terms and Conditions under which this order
‘sued can be found on the town's website at
www. waterfordct.org
s
BARTON & LOGUIDICE. LLC a
A || TOWN OF WATERFORD
443 ELECTRONICS PARKWAY 8] ATTN: FIRE SERVICES
204 BOSTON POST ROAD
ps WATERFORD, CT 06385
LIVERPOOL, NY 13088
‘Vendor Phone Number Requisition Number Delivery Reference
240823
Date Ordered) Vendor Number Freight Method/Terms: Depariment/Location
05/22/2924, 2392 FIRE SERVICES
Hem#. Deséfiption/PariNo ary. Unit Price _| Extended Price
[Phase | & Haz Material Survey
Phase | ESA - Professional Personnel & mileage 1.0 $1,428.86 $1,428.86
Phase 2 Hazardous Material Survey - Professional Personnel & 1.0 $3,411.06) $3,411.06
mileage
20523 - 57792 $4,839.92)
By: she. Dav-
Ree ee DEPARTMENT COPY Sisi0.92


Twin Falls, Idaho Firehouse
Comments: Wayne Gilpin
Building 2 stations. This one will have a Battalion Chief & LT. Other station will be
aLT only. Offices and adjoining bunkrooms for officers.
Design phase 8 months, Construction 1 year. Est. costs $7.6M & $6.1M w/o land.
Training facility $3M. https://magicvalley.com/news/local/twin-falls-city-council-
approves-contracts-for-new-fire-stations/article_a5186154-2816-5704-a2fc-
b79443363a82.html
Three double depth, drive thru bays. Interior water connections to refill engine
tanks.
Bifold instead of overhead bay doors.
1. More headroom
2. Very quick opening
3. Easier to open manually in the event of an opener failure. Doors can be
reached regardless of failure location, unlike overhead doors.
4. Time delay closure. Doors will close after a predetermined time unless
electric eye is activated.
Gear storage & decon area are all on the opposite side of the bays from the living
quarters and day room. Space provision for compressor. For the present, an
access port to bring in hose to refill cascade system.
Polished concrete floors in common areas and hallways. Easy to maintain, but
possibly slippery when wet?
Individual unisex bunkrooms. Alert system is programable for each room. No
need to wake a FF that is not being dispatched. Each bunkroom has 4 separate
personal, lockable closets between the hallway and room for storage for 4
different shift members. No need to empty out the room after every shift.
Fitness room has full side overhead exterior bay door. Easy access to install and
remove exercise equipment and can be opened during use when temperate.

Kitchen has full wall windows. Outside patio for relaxation and dining w/ natural
gas connection for grill.
Day room has sink and coffee bar. Storage lockers for each firefighter for their
personal food items.
Lobby for public entrance with public restrooms. Remainder of the building can
be secured.
Dedicated IT room.
“Pivot North Architecture and Rice Fergus Miller are collaborating with the Twin
Falls Fire Department on the master plan of five fire station”
https://pivotnorthdesign.com/portfolio/civic/twin-falls-fire-department-
masterplan/