Oswegatchie Fire Station Building Committee - Minutes - 05/22/2024

FIFTEEN ROPE FERRY ROAD. WATERFORD, CT 06365-2886
Oswegatchie Fire Station Building Committee Minutes
May 22, 2024
Meeting called to order at 6:35pm
Pledge of Allegiance
Members Present: Robert Tuneski, Matthew Blankenship, Ted Olyneiw, Rocco Bracciale,
Jennifer Bracciale, Richard Muckle, Paul Rafuse
Members Absent: Wayne Gilpin, Elizabeth Sabilia
Guests: Twig Holland, Atty. Kepple, David Stein, Bob Banning
.
Public Comment: None
Opening Remarks: The intent tonight is to go over, review and approve the architect’s
contract. We will approve the Phase I invoice and Action Air boiler repair invoice, The
duplicate payment is a bookkeeping issue that should be handled by Finance.
Atty. Kepple reviewed the architect contract and indicated there were no issues between
the parties.
T. Olynciw stated he would be not be voting in favor of the contract due to his non-
concurrence with litigation after mediation. A letter from T. Olynciw was distributed to
the committee. (Attachment 1)
R. Bracciale questioned whether there is more cost associated with the architect having 2
reviews of each shop drawing. Atty. Kepple indicated there would be an additional
charge if the committee approves more than 2 reviews.
MOTION by R. Muckle, second by J. Bracciale to accept the architect contract as
provided.

VOTE:
FOR: B. Tuneski, R. Bracciale, J. Bracciale, R. Muckle, P. Rafuse, M. Blankenship
AGAINST: T. Olynciw
MOTION CARRIES
MOTION by R. Bracciale, second by J. Bracciale to approve payment of the Barton &
Loguidice Phase I invoice ($12,764.04) and Action Air invoice ($1,726.68)
VOTE: Unanimous
MOTION by R. Bracciale, second by R. Muckle to leave it to the Finance Dept. to work
out the details of the duplicate January 2024 payment and the remaining $487.50 owed to
T. Holland,
VOTE: Unanimous
SPA’s David Stein and Bob Banning presented a slide show with examples of their
buildings over the years.
1A “Preliminary Space Program” sheet was provided to committee members.
(Attachment 2)
2. “Buy American Act” helped fund the cost of the Hartford Building
3. The firm will provide schematics at the next meeting
4. Incentive payments from utilities have provided 45-50% of the MEP systems
Discussion ensued regarding the aesthetics of the new building.
B. Tuneski yielded the floor to R. Muckle as acting chair when leaving the meeting at
approximately 6:45pm.
R. Bracciale - Would SPA provide a timeline at the next meeting regarding when all the
spaces should be defined and any apparatus form versus function that needs to be
incorporated into the design. SPA will review previous schedule, realign as needed and
bring back to the committee
T. Holland asked SPA to expand on gray water. Others have had challenges keeping the
storage tank clean. SPA recommended to keep it simple at this time.
R. Bracciale - When options are provided for heating and cooling, etc. would historical
data for duration, maintenance and operating costs be able to be provided at the same
time. Conversation would begin with presenting the lowest possible code compliance
system up to the top of the line that is possibly a fit, review the costs of each applying
specific criteria to provide some numbers. J. Bracciale— Want environmentally friendly
options to be able to present to the boards.

A2 survey, identify wetlands, retention pond, etc. ~ Langan Engineering will perform
these services.
R. Muckle — What are SPA’s actions for the next meeting?
1. Map out game plan in terms ofa schedule
2. Break down certain topics for a series of meetings
3. Present topic and presentation from previous meeting
D. Stein - Homework ~ Use handout to compile together in a similar list; i.e., number of
bays, number of bunkrooms, dayroom, gear room x-number of spaces. Begin compiling
the size of the trucks and future trucks and number of staff or anticipated staff.
R. Bracciale ~ Provide some information regarding pre-engineered buildings; i.c., lead
times and cost versus masonry.
R. Bracciale ~ SPA to send recording secretary the floor plan of the North Stonington
Fire Department
MOTION to adjourn by R. Bracciale, second by J. Bracciale
VOTE: Unanimous
Meeting adjourned at 7:20pm.
Respectfully submitted by
Linda Finnegan, Recording Secretary

Attachment 1
May 22, 2024
‘Oswegatchie Fire House Building Committee
| will not be voting in favor of the Contract between the Town of Waterford and Silver Petrucelli
& Associates, Inc for the following reason.
Para 8.2.4 states that if the parties do not resolve a dispute through mediation pursuant to
section 8.2 the method of binding dispute resolution shall be by the following; LITIGATION IN A.
COURT OF COMPETENT JURISDICTION
os
Judges do not like to hear or settle construction related cases since they simply have
limited knowledge of construction matters. Cases before a judge can take years to
resolve.
The American Arbitration Association was set up for that very purpose. Cases are heard
by those individuals having a deep knowledge of contract law and construction. In
small cases, under $100,000, there is a sole arbitrator. AAA also has whats called a
“Fast Track Method” where claims can be settled with a month or two. Yes, a few
months versus a few years.
Having been a General Contractor for over 50 years, where | have signed contracts with
owners or architects, | have always resolved claims first by mediation and if that did
not work then binding arbitration was chosen to resolve the issues.
It is just not right or fair to impose litigation on any firm with limited legal resources to
be subject to litigation with a wealthy owner with unlimited resources. Inmy
experience this is just a power play owners use to protong justified claims.
Having been a construction arbitrator for 35 years I know how quickly and efficiently
arbitration can settle disputes.
cerely,
Ted Olynciw, Committee Member and representative of the RTM assigned to this Committee
62 Twin Lakes Drive
Waterford, CT 06385

Fire House Facility Programming
| PRELIMINARY SPACE PROGRAM
Attachment 2
‘oparatus bays (ange width) 1309 wa ofsockto tack prefered
‘Apparatus bays (small with) 1009 ad Ofpack to back aefered
‘Apparatus Out baling 0] 1509 a]
Orngen/SCBA Sto a0 20] ofsdacent to apearatus bays w/outide access
Apparatus Storage 10] rc) Ofadpcent to apoarus bays
Work Benen Area 200 295 ofadiacent to apearatus bays
Buk Storage 300 Er) Ofsecure & non secure
Decon Room w/ shower 0] a3] adjacent to apparatus bays ight acon rom app bay
Wash & Ory Room ni ai] ‘lash & dyin decon oom
apparatus toilet a a ‘olwarm zone adjacent to decon
Sprinkler reom 709 d ico] 0]
Hose Ory Tower 209 d 200 a]
Janitors Closet E d 50] a]
Tock storage 309 ay o])5 30 cher 16 wide oes
Total Apparatus / Vehicle Storage i D
ipa
‘Meeting Room 1009 1033 a]
‘Meeting Room Table Storage x00) 20 fadcent to meeting room
Kitchen ro 352 a]
‘Dry storage/Pantey so 69 a]
Single User Toilet Radin (1 w/ shower) 7a} 6 ‘Ofna shower included
General storage 50] 5 Oluninished space
sais H a] Ofada (2) stairs @ 300s ea
Elevator n a] ‘fade (elevator at 1005
levator machine Room a} ql Ofaga (1) EMR at 00st
Tota Publ Space @f D
[Suppor Private Space
Vestibule 10] a
‘Receoton/Enty/obby 100] Tig nH
Dispatch/Radie Room 10] 162 a]
Office 120] of 132 ‘ofvew into meeting room
TiningScrambie Ae 3000 of 7000} a]
Data / Server dose / telephone 100 so] 0
‘Mechanical oom 250 1c] |part of atc space above apparatus alee Room
‘Total Support/Prvate Space t o
Total Net square footage af a
30% crevation (cornors& nruetre) of a
Total Gross square footage of a
Oswegatcie VEO
Proposed Space rogram
Sivee Petrceli + Associates, In sane Paget

TOWN OF WATERFORD
ATTN: FIRE SERVICES.
15 ROPE FERRY RD.
WATERFORD, CT 06385
BARTON & LOGUIDICE, LLC
443 ELECTRONICS PARKWAY
LIVERPOOL, NY 13088
moozm<
s‘
Pp
ka
te)
Purchase Order
Fiscal Year 2024 Page: 1 of: 1
INVOICES, PACKAGES AND SHIPPING PAPERS.
ower 240640
Order #
‘Terms and Conditions under which this order is
‘sued can be found on the town's website at
www waterfordctors
TOWN OF WATERFORD
ATTN: FIRE SERVICES
204 BOSTON POST ROAD
WATERFORD, CT 06385
Vendor Phone Number Requisition Number
Delivery Reference
240822
Date Ordered ‘Vendor Number
Freight Method/Terms.
Depariment/Location
05/21/2024
2392
FIRE SERVICES.
Temi INO
ary Unit Price | Extended Price
[Phase | & Haz Material Survey
|Phase | ESA - Professional Personnel and mileage
Phase 2 Hazardous Material Survey
[Professional Personnel
3)Phase 2 Hazardous Material Survey
Reimbursable Expenses
an ** GL SUMMARY **#steeeseeetes
20523 - 57792
$12,764.04)
10 $5,506.96 $5,506.96
1.0 $4,773.86 $4,773.86
1.0 $2,483.22 $2,483.22
c \ose4
5
By: Paishen Daw.
a Purchasing Agent a
ag
DEPARTMENT COPY
$12,764.04
$12,764.04


Project 3261.053.001 Boston Rd Phase | & Haz Material Survey Invoice __ 8858
PHOENIX ENVIRONMENTAL LABORATORIES, INC.
4/10/2024 PHOENIX 125.17
ENVIRONMENTAL
LABORATORIES, INC.
4/10/2024 PHOENIX 208.23
ENVIRONMENTAL
LABORATORIES, INC.
ERIS INFORMATION, INC.
3/28/2024 ERIS INFORMATION, INC. 324.00
Total Reimbursables 2,483.22 2,483.22
Total this Phase $7,257.08
Total Amount Due $12,764.04
Outstanding Invoices
Number Date
8494 4/2/2024
Total
Balance
4,839.92
4,839.92
APPROVED FOR PAYMENT
eunenoncens 24QLUO sv 224
venoor# oA SFR —
jAccT# $
|ACCT# —_—_$_____
|ACCT# ia As 12,724.04
ACCT $___
$-22-2Y
TROD OF DATE
Page?

Barton 443 Electronics Parkway
idi Liverpool, NY 13088
&Joguidice ic a eaerenaD
Town of Waterford CT May 13, 2024
48 Rope Ferry Road Project No: 3261.053.001
Waterford, CT 06385 Invoice No: 8858
Project 3261.053.001 Boston Rd Phase | & Haz Material Survey
Professional Services thru April 20, 2024
Phase 1 Phase! ESA
Professional Personnel
Hours Rate Amount
DUPRE, CASSANDRA, 34.25 74.88 2,564.64
JOHNSTONE, TALLY 2.00 85.28 170.56
LESNIAK, GREG 2.00 145.60 291.20
McCARTHY, BRIAN 17.00 145.60 2,875.20
Totals 55.25 5,501.60
Total Labor 5,501.60
Unit Billing
3/26/2024 8.0 Miles @ 0.67 5.36
Total Units 5.36 5.36
Total this Phase $5,506.96
Phase 2 Hazardous Material Survey
Professional Personnel
Hours Rate Amount
DINGMAN, BRYCE 1.00 190.32 190.32
McCARTHY, BRIAN 1.50 145.60 218.40
REEVES, SEBASTIAN 29.50 118.56 3,497.52
RIGGE, JOHN 75 190.32 142.74
SAVINO, TAMMY 50 85.28 42.64
‘SPRAGUE, BENJAMIN 8.00 85.28 682.24
Totals 41.25 4,773.86
Total Labor 4,773.86
Reimbursable Expenses
REEVES, SEBASTIAN
3/2112024 REEVES, SEBASTIAN —_—_ Albany to Waterford CT, 120.60
dinner, hotel
312112024 REEVES, SEBASTIAN Lodging 96.15
3/21/2024 REEVES, SEBASTIAN Meal - Dinner 31.87
3/22/2024 REEVES, SEBASTIAN —_Meal - Breakfast 12.96
3/22/2024 REEVES, SEBASTIAN Waterford CT back to Alb 120.60
‘AMERISCI NEW YORK
4/10/2024 AMERISCI NEW YORK 221.76
4111/2024 AMERISCI NEW YORK 4,108.80
FEDERAL EXPRESS
411112024 FEDERAL EXPRESS 59.08
411112024 FEDERAL EXPRESS 54.00

Project '3261.053.001 Boston Rd Phase | & Haz Material Survey Invoice 8858
Cc Billing Backup Monday, May 13, 2024
Barton & Loguidice, LLC Invoive 8858 Dated 5/13/2024 9:24:12 AM
Project 3261.053.001 Boston Rd Phase | & Haz Mat
Phase 1 Phase | ESA
Professional Personnel
Hours Rate Amount
512- DUPRE, CASSANDRA 3/25/2024 275 74.88 205.92
Request for CT DEEP file room, Phase | set up in Miles
512- DUPRE, CASSANDRA 3/26/2024 375 74.88 280.80
Photo upload, CT DEEP file room visit
512- DUPRE, CASSANDRA 3/27/2024 3.25 74.88 243.36
Update of reports from municipal and database report
12- DUPRE, CASSANDRA 3/28/2024 2.00 74.88 149.76
Phase | updates, municipal records, general background
512- DUPRE, CASSANDRA 3/29/2024 1.50 74.88 112.32
Writeup of database report, interview, formatting
512- DUPRE, CASSANDRA 41212024 375 74.88 280.80
Phase I writeup, finalization of database report
512 - DUPRE, CASSANDRA 41312024 3.50 74,88 262.08
Phase | updates, finalize site visit section, additional reports,
municipal records
512 - DUPRE, CASSANDRA 41512024 425 74.88 318.24
Contact with Director Howley about PFAS report, phase | draft
finalized, photo log, figures
(_512- DUPRE, CASSANDRA 41712024 175 74.88 131.04
Format update to B&L standard format, photo log finalize
512 - DUPRE, CASSANDRA 41912024 275 74.88 205.92
Edits to phase | with 8M, appendices compilation
512- DUPRE, CASSANDRA ast712024 250 74.88 187.20
Phase | edits from BM and GL
512 - DUPRE, CASSANDRA rg2024 250 74.88 187.20
Finalize phase Is, review wtih BM, formatting
952 - JOHNSTONE, TALLY 4y1912024 2.00 85.28 170.56
439 and 441 Boston Post Phase I ESAs for Cassie Dupre
290 - LESNIAK, GREG 4nn112024 1.00 145.60 145.60
Report Review
290 - LESNIAK, GREG 4y1212024 1.00 145.60 145.60
Report Review
485 - McCARTHY, BRIAN 3/25/2024 1.00 145.60 145.60
budget review
485 - MCCARTHY, BRIAN 3/29/2024 50 145.60 72.80
invoicing issue on this, follow up with nick.
485 - McCARTHY, BRIAN 41212024 1,00 145.60 145.60
call to Bob tenaski, review
485 - McCARTHY, BRIAN 41812024 50 145.60 72.80
review
485 - McCARTHY, BRIAN 41512024 1.00 145.60 145.60
Phase 1 review
(C 485--MccARTHY, BRIAN 418/2024 2.00 145.60 291.20
review of phase 1
Page 3

Project ___3261.053.001 ‘Boston Rd Phase | & Haz Material Survey Invoice 8858
485 - MCCARTHY, BRIAN “41972024 150 145.60 218.40
review report #439
485 - MCCARTHY, BRIAN 4110/2024 2.00 145.60 291.20
review #441
485 - MCCARTHY, BRIAN 411212024 1.50 145.60 218.40
review
485 - McCARTHY, BRIAN 4115/2024 2.00 145.60 291.20
edits, corres order lien report
485 - MCCARTHY, BRIAN 411612024 1.50 145.60 218.40
edits,
485 - MCCARTHY, BRIAN 419712024 2.00 145.60 291.20
Edits,
485 - MCCARTHY, BRIAN arigi2024 50 145.60 72.80
edits, finalizeTotals 55.25 5,501.60
Total Labor 5,501.60
Unit Billing
3/26/2024 8.0 Miles @ 0.67 5.36
Total Units 5.36 5.36
Total this Phase $5,506.96
Phase 2 Hazardous Material Survey
Professional Personnel
Hours Rate Amount
151 - DINGMAN, BRYCE 4115/2024 1.00 190.32 190.32
Rot reviews:
485 - McCARTHY, BRIAN 4110/2024 1.50 145.60 218.40
review report
405 - REEVES, SEBASTIAN 3/25/2024 3.50 118.56 414.96
COC, ship, check samples
405 - REEVES, SEBASTIAN 3/26/2024 250 118.56 296.40
Oraft report
405 - REEVES, SEBASTIAN 3/27/2024 1.50 118.56 17.84
CTEL
405 - REEVES, SEBASTIAN 3/28/2024 50 118.56 59.28
Report draft
405 - REEVES, SEBASTIAN 41912024 1.00 118.56 118.56
upload proj. files to M-Files
405 - REEVES, SEBASTIAN 41212024 2.00 118.56 237.12
report review
405 - REEVES, SEBASTIAN 41312024 3.00 118.56 355.68,
Report review
405 - REEVES, SEBASTIAN 41412024 5.00 118.56 592.80
Cont. report review, lab license
405 - REEVES, SEBASTIAN 15/2024 50 118.56 59.28
Check report
405 - REEVES, SEBASTIAN 41812024 4.00 118.56 474.24
Report
405 - REEVES, SEBASTIAN 41912024 2.00 118.56 237.12
CT License
Page 4

Project___3261.053.001 Boston Rd Phase | & Haz Material Survey Invoice 6858
405 - REEVES, SEBASTIAN 4/10/2024 300 118.56 355.68
Finalize report and send
405 - REEVES, SEBASTIAN 4/12/2024 1.00 118.56 118.56
‘Add CT ELAP
140 - RIGGE, JOHN 4/10/2024 75 190.32 142.74
report
952 - SAVINO, TAMMY 3/26/2024 50 85.28 42.64
Set up Fed Ex mailing of samples for SLR
723 - SPRAGUE, BENJAMIN 4/2/2024 8.00 85.28 682.24
441 Boston Post Road Survey Report
Totals 41.25 4,773.86
Total Labor 4,773.86
Reimbursable Expenses
REEVES, SEBASTIAN
EX 00000003825 3/21/2024 REEVES. SEBASTIAN / Albany to 120.60
7 Waterford CT, dinner, hotel
EX 00000003825 3/21/2024 REEVES, SEBASTIAN / Lodging 96.15
7
EX 00000003825 3/21/2024 REEVES, SEBASTIAN / Meal - Dinner 31.87
7
EX 00000003825 3/22/2024 REEVES, SEBASTIAN / Waterford CT 120.60
7 back to Alb
EX 00000003825 3/22/2024 REEVES, SEBASTIAN / Meal - 12.96
7 Breakfast
AMERISCI NEW YORK
AP 121758 411012024 AMERISCI NEW YORK / 221.76
AP 121844 41112024 AMERISCI NEW YORK / 1,108.80
FEDERAL EXPRESS
AP 121778 411112024 FEDERAL EXPRESS / 59.08
AP 121778 4/11/2024 FEDERAL EXPRESS / 54.00
PHOENIX ENVIRONMENTAL LABORATORIES, INC.
AP 121766 4110/2024 PHOENIX ENVIRONMENTAL 125.17
LABORATORIES, INC. /
AP 121765 411012024 PHOENIX ENVIRONMENTAL 208.23,
LABORATORIES, INC. /
ERIS INFORMATION, INC.
AP 421035 3/28/2024 ERIS INFORMATION, INC. / 324,00
Total Reimbursables 2,483.22 2,483.22
Total this Phase $7,257.08
Total this Project $12,764.04
Total this Report $12,764.04
Pages


Purchase Order
Fiscal Year 2024 Page: 1 of: 4
[THIS NUMBER MUST APPEAR ONALL_|
INVOICES, PACKAGES AND SHIPPING PAPERS.
TOWN OF WATERFORD
{iL * Purchase
ATTN: FIRE SERVICES
{| 45 ROPE FERRY RO Order # 240562
{| WATERFORD, CT 06385
ba Terms and Conditons under which this ordr is
issued can be found on the town's website at
nw waterford os
ACTION AIR SYSTEMS, INC‘ TOWN OF WATERFORD
131 ADAMS STREET
| MANCHESTER, CT 06402 ATTN: FIRE SERVICES.
204 BOSTON POST ROAD
WATERFORD, CT 06385
Vendor Phone Number Requisition Number:
240710
Date Ordered | ‘Vendor Number Freight Method/Terms Department/Location
03/07/2024 | 2356
FIRE SERVICE:
Hemi Description/PartNo. Qty Unit Price | | Extended Price
|Oswegatchie Fire Department
Delivery Reference
Remove and install new expansion tank 1.0 $1,726.68 $1,726.68
** GL SUMMARY ***
e@ 20523 - 57792 $1,726.68
By: Peed she. Dav.
Purchasing Agent op
DEPARTMENT COPY $1,726.68


ACTIONS fF
SYSTEMS INC.
92411531242387
‘st Linda Finnagan
Location: Waterford Fe Engine &
‘Adoress: 441 Boston Post Re, Waterford, CT, 08385,
‘ate. Mar, 2024
‘Action A Systems pleased to proude the folowing roposdl fot expansion tanks replacement
‘Sop of Work:
|LEXPANSION TANK REPLACEMENT
Fursh ator and mater to eplacefnsal new expansion an
Asset
tl Sx Hyd 3250+-100psg Expansion Tank
Mate
oie Kt
Piping MateralsFitings
aber
{LABOR TO INSTALL
137 Adame St, Manchester, CT, 06082
Ph: (860) 645-0038
sii668
Type
80 ote)
ay Unit Pico ‘subtotal
1 s7s018 70918
1 19750 18750
Material Total 97668
ey ate ‘subtotal
. $125.00 $730.00
Labor Total $780.00
NOTE: THE TANK IS CURRENTLY IN STOCK WHILE SUPPLIES LAST, TIME IS OF THE ESSENCE.
xehslons:
‘© Labor and or materia cost, incuding extra elagerant andor relevant cZeut clean up materials, to execute proper cleanup of elrigerant cit that
‘exceeds the above detined scope
‘Labor and or material costs for leak testing and o troubleshooting of exsting piping in attempt to corec future refrigerant loss and or compressor fate
‘© Labor and or materia cost for replacement of piping andor other components ofthe retigrantcxeul arsocated te above scope of work
‘+ tdenttcaton, testing, containment, abatement, removal, handing Wansportation and o cisposa of any maleril deemed hazardous under loca, sate or
Federal quotes.
‘+ Any system components, materals ot abot not spectiealyizeiiied a the above scope oF work
1+ Pricing supple vais or 20 day rom date of propoeal
Total cost for Proposed work:
Total
$1726.68


Tank You
Latania DeLeon
Phone 860-645-8898, et 226
Ce Rick Adkins, Ops Mae
Pore: 860-645-0838, 260


ees 131 Adams St
ACTIONRi Manchester, CT 06042
c ‘SYSTEMS INC, 860-645-8838,
: Invoice 6134 May 15, 2024
Waterford Fire Services Job Number J242387
204 Boston Post Rd
Waterford, CT 06385 US. Go) Due Upon Receipt
Total Due $1,726.68
Due Date ‘May 15,2028
Waterford Fire Services Waterford Fire Engine 4 ‘441 Boston Post Rd
Waterfors, CT 06385,
Unda Finnagan
Invoice Summary
¢
Terms of Serfice
Expansion Tank Replacement
m Name Description
Labor - Regular Time LABOR - FORINSTALL 6 $125.00 $750.00
Boiler kit Boller kit 1 s7a93a $709.18
Piping Materials Ping Moteriais/Fitings 1 18750 $1870
8 3172668
APPROVED FOR PAYMENT Supers! raed
Taxable Subtotal $0.00
purch.orver# PY) 462 v4 Sales Tax Rate 038%
enon 92 Bn Tax Amount $0.00
Total 3172668
|ACCT# s
ace- 205-23 -SP792s_, Tle {|
\tyounave any hOGA éconcemning the bina on ths voice lease contact disnata
concerning payrfent on this invoice, please contact Chandra Butler at controller@actior
CT Lc#303447-RAigp9008220-MA LictS04-SM-B-CT MCOG9O3707 [AA/EOE | Si
C
Sa22Y
feactionairsystems.com or call ext 226. I you have any questions
irsystems.com
IW/W/01S-BE & DAS Certified
APPROVED EY ‘ATE