Oswegatchie Fire Station Building Committee - Minutes - 06/20/2023

FIFTEEN ROPE FERRY ROAD WATERFORD, CT 06385-2886
Oswegatchie Fire Station Building Committee
Meeting Minutes
June 20, 2023
Meeting called to order at 6:30pm by Chairman Robert Tuneski
Pledge of Allegiance
Members Present: Robert Tuneski, Mark Parker, Rocco Bracciale, Wayne Gilpin, Michael
Rocchetti, Ted Olynciw
Not Present: Elizabeth Sabilia
Guests: Town Attorney Nick Kepple, Twig Holland, Chris Pafias, Dave Welch
e Public Comment: None
e Opening Remarks:
1. Bob explained the agendas will be issued just prior to the meeting but compliant with
town requirements pending information to be gathered.
2. Bob provided copies of an “Oswegatchie Fire Station Notional Design Schedule” that
he prepared to review and discuss.
e Ted Olynciw requested an amendment to the meeting minutes of June 6, 2023 as follows:
“In addition, Ted could not find any documents within the Town regarding the previously
existing buried fuel tanks nor any removals or installation of new tanks.”
e Motion to approve the minutes for May 16, 2023 and the minutes for June 6, 2023 as
amended - Bob Tuneski
Second — Wayne Gilpin
Voting — Unanimous
e Attorney Kepple advised the committee to approach the Board of Selectmen (BOS)
regarding waiving the bid process. He noted that a letter from the Chairman to the BOS

justifying waiving the bid process if it is viewed by the committee as the lowest cost best
value solution for the Town, would be the way to proceed.
e Director Howley’s Space needs update and Staffing update tabled.
e Motion to hold the next meeting on July 5, 2023 at 6:30pm — Matt Blankenship
Second — Wayne Gilpin
Voting — Unanimous
e It was decided via consensus that at the July 5" meeting a decision to continue with DRA
or to proceed with an alternate approach, e.g. re-start the design process with another
architectural / engineering firm. This decision point, is in general agreement with the
notional schedule provided.
e Twig provided explanation of RFQ and RFP
1. RFQ -— Request for Qualifications — Invitation for firms to submit their qualifications.
Committee would submit the minimum qualifications to be considered.
2. RFP — Request for Proposal — Committee can set the requirements. A fee structure
would accompany submittal.
e Action Items:
v¥ Ted to confirm amount of money paid to contractor DRA with Finance Director
Kimberly Allen.
¥ Twig to attempt to make contact with DRA to determine the possibility and evaluate
the feasibility / desirability of re-engaging with the Town of Waterford.
Y¥ Twig to look into the Town’s on-call engineering firms (MCA and WP) for potential
applicability to the building committee’s charge.
Y Bob will arrange for Jonathan Mullen to attend an upcoming meeting to speak with
the committee regarding coordinating public input and sharing his forecasts and plans
for the Town’s growth.
v¥ Attorney Kepple, Twig, Mike and Rocco (as a sub-committee) to mect with Director
Howley to identify staffing and space needs.
Motion to adjourn — Matt Blankenship
Second — Mike Rocchetti
Voting - Unanimous
Meeting adjourned at 8:11pm
Respectfully submitted by:
Linda Finnegan, Recording Secretary

Oswegatchie
Fire
Station
Notional
Design
Schedule
For
Review
and
Discussion
June
20,
2023

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5/2/23
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15
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5/2/23
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5/22/23
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15
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5/23/23
6/12/23
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Review
Project
15
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Tue
Mon
7/3/23
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6/13/23
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7/4/23
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7/4/23
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Approved
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11/7/24
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