Oswegatchie Fire Station Building Committee - Minutes - 08/20/2024

FIFTEEN ROPE FERRY ROAD WATERFORD, CT 06385-2886
Oswegatchie Fire Station Building Committee Meeting
August 20, 2024
Meeting called to order at 6:30pm
Pledge of Allegiance
Members Present: Robert Tuneski, Ted Olynciw, Rocco Bracciale, Wayne Gilpin, Jennifer
Bracciale, Paul Rafuse, Matthew Blankenship, Robert Swansen
Guests: Twig Holland, Fire Marshal/Acting Director Stephen Dubicki, Brian Baker, Atty. Nick
Kepple, Finance Treasurer Abbas Danesh, Dave Welch
Public Comment; None
Remarks:
B. Tuneski explained he would like to circle back on the items touched on last meeting.
Steve Smith, Downes Construction and David Stein, SPA will not be attending the meeting
today.
W. Gilpin distributed a personal statement to the committee members. (Attachment 1)
B. Tuneski disputed some of the statements in W. Gilpin’s statement.
MOTION by W. Gilpin, second by R. Bracciale, to approve the minutes from the August
6, 2024 meeting.
FOR: B. Tuneski, T. Olynciw, R. Bracciale, W. Gilpin, J. Bracciale, P. Rafuse, R.
Swansen
ABSTAIN: M. Blankenship, R. Muckle
Motion Passed
MOTION by R. Bracciale, second by T. Olynciw to approve the payment of the Barton
& Loguidice invoice for $6,671.31. (Attachment 2)

COMMENTS: A request was made for the recording secretary to provide invoice
balances each meeting,
VOTE: Unanimous
MOTION by R. Bracciale, second by T. Olynciw to approve the payment of Twig
Holland’s invoice of $850.00 (Attachment 3), and the Action Air invoice of $1,077.72.
(Attachment 4)
COMMENTS: A request was made for the recording secretary to provide a current total
of T. Holland’s invoices.
VOTE: Unanimous
MOTION by R. Bracciale, second by T. Olynciw to approve the payment of SPA’s
invoice of $28,240.00. (Attachment 5)
COMMENTS: An observation was made regarding the Boundary Survey & Wetland
Delineation expense. The percent complete on the invoice indicated this service was
100% complete. The question was whether or not there were going to be any further
invoices for this one service even though the Contract Amount had been depleted. B.
Tuneski will contact SPA regarding this question.
VOTE: Unanimous
B. Tuneski reported the rough estimate S, Smith had verbally provided regarding cost savings of
demolition of the existing fire house prior to building the new fire house. The estimated savings
would shave off approximately two months which would be a cost savings of $80,000.
MOTION by R. Muckle, second by T. Olynciw to build the new firehouse and then
proceed with the demolition of the existing firehouse.
VOTE: Unanimous
Id Business:
T. Olynciw questioned when the Project Manager contract would be finalized. Atty. N. Kepple
indicated it should be complete by the next meeting. There are only a couple of minor points to
be addressed.
T. Olynciw addressed the need to begin the process of performing a pre-demolition survey.
MOTION by T. Olynciw, second by R. Swansen for Purchasing Agent Shea Davy to
issue a REP for a pre-demolition survey of the current firehouse.
VOTE: Unanimous
Review and Discuss Spatial Needs:
a. Workout Room:
b. Meeting Room:

Atty. Kepple was asked his opinion of the agreement between the Town and Oswegatchie
regarding the meeting room. Atty. Kepple does not fee! the lease agreement holds the
committee responsible to include a meeting room. W. Gilpin wants the meet with
Oswegatchie’s attorney and obtain his opinon of how the lease reads. R. Bracciale noted
all types of training equipment for classes would be housed at Oswegatchie. R. Bracciale
also stressed the need for this room for debriefing after traumatic events which occur any
time of the day or night. Other rooms within the Town would not be readily available.
The current meeting room is designed for 35 people. Discussion ensued regarding
reducing the size of the meeting room.
MOTION by J. Bracciale, second by R. Bracciale to design the meeting room for 20
students and 2 instructors.
VOTE: Unanimous
. Number of Bays
The committee agreed the number of bays should be no less that two drive through bays
and one single bay.
|. Day Room:
After much discussion it was determined to hold on the decision of the size of this room.
Discussions ensued regarding the floor plan presented by SPA. T. Holland presented floor plan
options to assist in cost reduction. (Attachment 6)
MOTION to adjour by J. Bracciale
Meeting adjourned at 8:30pm
Respectfully submitted by:
Linda Finnegan, Recording Secretary

Wayne H. Gilpin (lachenert 1)
6 Albacore Drive
Waterford, CT 06385-2602
@gmai
860-443-6821 (H)
860-884-4301 (C)
8/20/2024
At the Aug. 6, 2024 meeting Chairman Tuneski stated that “The Town” has issued several mandates
for the design of the new fire house. These include:
© Not including a meeting room.
# Not including an exercise room.
© There is to be a hard budget cap of $10M. Size and features are to be cut until that is
reached.
Who exactly authored these mandates is unknown to this member of the committee.
Thave several issues with this situation.
© First, the lease that the town will have with the Oswegatchie Fire Co. for the new building
states that the fire company will have regular scheduled use of the main meeting room for
department business. They cannot have use of a meeting room that does not exist.
* Second, NFPA 1583 states that firefighters should have periodic fitness assessments and an
exercise training program. How are firefighters to have a program if there is no designated
space or equipment? It was also conveyed that there cannot be an exercise room because it
will be a town owned building. That is completely false. The town police station has an
exercise room for their personnel. There are also exercise rooms at the high school and
community center for use by the public.
© Third, there would have been no chance that this project cost would exceed $10M if the
town had addressed the problem when it arose 15 years ago. In 2018 the cost estimates were
$4M. If the cost of a properly designed and constructed firehouse today exceeds $10M, it is
a result of the town forming and then abolishing two previous building committees.
Our meetings are open to the public. Any citizen, town official or not, has the right to attend and
express their opinions during public comment. Any board members can also comment at their own
meetings. They can vote as they see fit during their meetings. As elected officials their comments
and votes should be a matter of public record. We were given a charge by the RTM to design and
build a firehouse to serve the citizens and taxpayers for the next 50 years. The fact that someone is
trying to anonymously dictate the decisions of this committee is nothing but political backroom arm
twisting. I, for one, am not willing to provide cover for anyone’s lack of support for this project.
The goal of the fire service is to protect life and property in their coverage area. If there are people
in this town that don’t agree with that goal, let them stand and publicly state their opposition.
At our first meetings, more than a year ago, there seemed to be a consensus that we would plan for
the future. Now that decisions are being made, the goal seems to be to retreat from that and once
again do less than the minimum in order to save a few dollars. It is a disservice to future residents
and staff to again just kick the can down the road.
Respectfully,
Wayne H. Gilpin

Project 3261.053.001 Boston Rd Phase | & Haz Material Survey Invoice 9536
Reimbursable Expenses
PHOENIX ENVIRONMENTAL LABORATORIES, INC.
AP 126474 71312024 PHOENIX ENVIRONMENTAL 3,692.70
LABORATORIES, INC. /
U.S. ENVIRONMENTAL RENTAL CORP
AP 126697 7112024 U.S. ENVIRONMENTAL RENTAL 24.46
CORP /
AP 126696 7H1 112024 U.S. ENVIRONMENTAL RENTAL 109.55,
‘CORP /
Total Reimbursables 3,826.71 3,826.71
Unit Billing
718/2024 85.0 Miles @ 0.67 56.95
719812024 78.0 Miles @ 0.67 52.26
Total Units 109.21 109.24
Total this Phase $6,671.31
Total this Project $6,671.31
Total this Report $6,671.31
APPROVED FOR PAYMENT
Purch. onoen# PTOI¢S7R LT
VENDOR! oo BIR
|ACCTH
lAccta s
lAcct# 2O523- 23566703
APROED OF ATE
Page3,

Barton 443 Electronics Parkway
idi Liverpool, NY 13088
&Joguidice tic RieGeraaoe
Town of Waterford CT Agust 08/2028
15 Rope Ferry Road Project No: 3261,053.001
Waterford, CT 06385 bnvoice Noy ose
Project 3261.053.001 Boston Rd Phase ! & Haz Material Survey
Professional Services thru July 20, 2024
Phase 3 Phase II Site Investigation
Professional Personnel
Hours Rate Amount
AKERS, OLIVER 600 77.88 467.28
DUPRE, CASSANDRA 1.00 77.88 77.88
KANE, GRACYN 550 77.88 428 34
McCARTHY, BRIAN 675 151.42 1,022.09
MCKAY, PATRICK 600 123.30 739.80
Totals 25.25 2,736.39
Total Labor 2,735.39
Reimbursable Expenses
PHOENIX ENVIRONMENTAL LABORATORIES, INC.
71312024 PHOENIX 3,692.70
ENVIRONMENTAL
LABORATORIES, INC.
U.S. ENVIRONMENTAL RENTAL CORP,
711112024 U.S. ENVIRONMENTAL 24.46
RENTAL CORP
7/11/2024 «U.S. ENVIRONMENTAL 109.55
RENTAL CORP
Total Reimbursables 3,826.71 3,826.71
Unit Billing
71812024 85.0 Miles @ 0.67 56.95
711512024 78.0 Miles @ 0.67 52.26
Total Units: 109.21 109.21
Total this Phase $6,671.31
Total Amount Due $6,671.31
Outstanding Invoices
Number Date Balance
9173 7212024 4,772.24
Total 4,772.24

Project 3261.053.001 Boston Rd Phase | & Haz Material Survey
Invoice
9536
Billing Backup
Tuesday, August 6, 2024
Barton & Loguidice, LLC Invoice 9536 Dated 8/6/2024 9:29:43 PM
Project 3261,053.001 Boston Rd Phase | & Haz Material Survey
Phase 3 Phase I! Site Investigation
Professional Personnel
Hours Rate Amount
948 - AKERS, OLIVER 718/2024 3.00 77.88 233.64
Phase Il site survey
948 - AKERS, OLIVER 711512024 3.00 77.88 233.64
Water level readings at Firehouse
512 - DUPRE, CASSANDRA 7H212024 50 77.88 38.94
Site map location
512 - DUPRE, CASSANDRA 711912024 50 77.88 38.94
Discussion of sample results with PJM and BM, PFAS standards
discussions,
948 - KANE, GRACYN 711212024 250 77.88 194.70
Editing basemap for Town of Waterford and Patrick McKay
948 - KANE, GRACYN 7115/2024 3.00 77.88 233.64
Editing previous basemap to update and curate a new look with
B&L logos.
485 - MCCARTHY, BRIAN 71812024 25 181.42 37.86
8D
485 - MCCARTHY, BRIAN 71912024 4.00 151.42 151.42
data eval, project management
485 - McCARTHY, BRIAN 7/10/2024 1.00 151.42 151.42
report
485 - MCCARTHY, BRIAN 7012024 1.50 151.42 227.13
Phase Il Report
485 - MoCARTHY, BRIAN 711112024 1.00 151.42 151.42
Phase It report
485 - McCARTHY, BRIAN 711812024 1.00 151.42 151.42
map edit
485 - McCARTHY, BRIAN 711612024 4.00 151.42 151.42
report data overview
435 - MCKAY, PATRICK 71812024 3.00 123.30 369.90
Assemble equipment and information, trip to site, tevel run on
temporary wells, scan/save field notes, email info to 8M
435 - MCKAY, PATRICK 71912024 50 123.30 61.65
‘Attempt water levels, equipment problem, discussion wIKRG re
mapping, search for survey map
435 - MCKAY, PATRICK 711112024 1.00 123.30 123.30
Download data, set up table, review/discuss Phase Ii template
wiBM
435 - MCKAY, PATRICK 711612024 50 123.30 61.65
Review Phase I ESA files
436 - MCKAY, PATRICK 71712024 1.00 123.30 123.30
Review Phase | ESA files, work on background section of Phase Il
report Totals 25.25 2,735.38
Total Labor 2,735.39
Page2


TOWN OF WATERFORD
ATTN: FIRE SERVICES
15 ROPE FERRY RD.
WATERFORD, CT 06385
["moozm<-] [Loa —— y
Purchase Order
Fiscal Year 2025 Page: 1 of: 1
THIS NUMBER MUST APPEAR ON ALL
INVOICES, PACKAGES AND SHIPPING PAPERS,
wee 200287
‘Terms and Conditions under which this order is
{issued can be found on the town's website at
veiw waterford on
5
BARTON & LOGUIDICE, LLC
443 ELECTRONICS PARKWAY TAREE iC eoe
EVEREOCE NYgiccce) 204 BOSTON POST ROAD
5] WATERFORD, CT 06385
‘Vendor Phone Number Requisition Number Delivery Reference:
250328
Date Ordered Vendor Number Freight Method/Terms Department/Location_
‘09/03/2024 2392 FIRE SERVICES
Tem# Description/PariNo TY [UOMI NUnit Price | Extended Price
lOswegatchie Fire Department
1|Phase II Site Investigation 1.0 | EACH} $6,671.31 $6,671.31
com GL SUMMARY. “sresnsrorere
20523 - 57792 $6,671.31
By Pend ey Dav.
Purchasing Agent - DEPARTMENT COPY aE ie erst


Twig Holland, C.P.M.
2 Gulfview Court
Milford, Connecticut 06460
Invoice to:
Town of Waterford Date: 30 June 2024
Oswegatchie Fire Station Building Committee Period: 1 ~ 30 June 2024
c/o Robert Tuneski and Linda Finnegan Due: 31 July 2024
15 Rope Ferry Road
Waterford CT 06385-2886
Via email
Consulting services to the Oswegatchie Fire Station Building Committee for project initiation;
per the hourly rate of $150.00 for consulting + $25.00 per hour travel time as follows:
4 Jun Attendance at building committee meeting 17S hours 262.50
4 Jun Travel time to meeting 2.00 hours $0.00
16Jun Review and comment on PM agreement 150 hours 225.00
18Jun Attendance at building committee meeting 173 hours 262.50
18 June Travel time to meeting 2.00 hours $0.00
‘Sub-total Consulting Time 5.00 hours $750.00
Sub-total Travel Time 2.00 hours__100,00
Total $850.00
a
APPROVED FOR PAYMENT
PURCH. ORDER #

Waterford Fice Services
204 Boston Post Rd
Waterford, CT 06385 US
Waterford Fire Services
Invoice Summary
Scope of Work
131 Adams st
Manchester, CT 06042
860-645-8838
Invoice 6464 Aug 16, 2024
Job Number 242697
Payment Terms ‘Net30
Total Due $1,077.72
Due Date Sep 15, 2024
441 Boston Post Ra
Waterford Fire Engine 4
Waterford, CT 06385
1Linvestigate the reported|ssue of no hot water and suspected bad safety switch oa the boller.
2. Conduct a thorough inspection ofthe boiler and burner
3. Source and replace the ignition transformer.
4. Perform overall burner maintenance, including replacing the fi
Resolution:
strainer, nozzle, and cad cel eye.
Upon artival on June 13, 2024, the technician found the boiler in an operations’ state. The dispatcher later informed the technician that the boiler had
’been reset on Saturday and had been running since. Without an active alarm, thorough troubleshooting was limited. However, a weak spark was identified
from the ignition transformer. The technician sourced a new ignition transformer from the local FW Webb and ceplaced it. Additionally the fiter, strainer,
nozzle, and cad celt eye were replaced as part of overal burner maintenance to ensure the boiler’s continued operation, it was noted thatthe boiler is
oor condition, and the building is scheduled for demolition within the next two years. but the town of Waterford wishes to keep the unit operational as
long as possible.
sme ‘APPROVED FOR PAYMENT 0 2 Pes
Labor - Regutar Tim} une 13, 2024 - Latipr- Rgpular Time s $150.00 $750.00
aa Pounce, SORE RY Qs
Boller Kit a Bonar { 1 so772 saar72
vewoon 9 Bae ! : =
Acct s
acct $ Subtotal sion
_ Taxable Subtotal $750.00
ACTH - s 4077.22) Soles Tax Rate ox
Tax 
0.
core : Amount $0.00
a Total s1o7172
S-¥-ay
STOTT ORE
Terms of Service
Ail payments to be submitted to our Controller. Chandra Butler | Phone: 860-645-8838 ext. 272 | Email: chandca@actionairsystems.com . Aternate
Payment Method: Visit www actionairsystems.com and click the orange "Pay BF button at the top right-hand comer of the web page.

DA
Town of Waterford
SILVER PETRUCELLI + ASSOCIATES
3190 WHITNEY AVENUE HAMDEN CT 06518
31 STATE STREET NEW LONDON CT 06320
203 230 9007 silverpetrucellicom
15 Rope Ferry Road Date
Waterford, CT 06385-2886
Project 23.352 Waterford - Oswegatchie
Invoice number
24-980
08/01/2024
Station
Professional services through July 31, 2024
Contract _ Percent Total Prior Current
Description Amount__ Complete Billed Billed Billed
‘Schematic Design Phase 66,200.00 20.00 13,240.00 0.00 13,240.00
Design Development [Not Authorized] 110:344.00 0.00 0.00 0.00 0.00
Construction Document Phase (Not Authorized - 000 0.00 0.00 0.00 0.00
Fee TBD]
Bid Phase (Not Authorized - Fee TBD} 0.00 0.00 0.00 0.00 0.00
Construction Administration [Not Authorized - Fee 0.00 0.00 0.00 0.00 0.00
780)
Boundary Survey & Wetland Delineation 15,000.00 100.00 __15,000.00 0.00 15,000.00
Total 191,544.00 14.74 28,240.00 0.00 28,240.00
invoice toa | 28,240.00
APPROVED FOX + AYMENT
Purch oroen# PSQIEL Fy
VENDOR I DZSH H
|ACCTH |
—C tose co ——
ACCT#
acct’ MOS23-5 22 § = 225 BW
240
ACTH _ 3
TROVE DAE
Town of Waedors tnvoce number 36-980 Tnvoie date 0802028
Page tof?

Town of Waterfors lovorce umber 24-980
Project_23.382 Waterford - Oswogatchia Fir Station Date osvorao2e
Invoice Summary
Contract Total Prior Current
Descript ‘Amount Billed Billed Billed
‘Schematic Design Phase 6,200.00 13,240.00 0.00 13,240.00
Design Development [Not Authorized] 110,344.00 0.00 0.00 0.00
Construction Document Phase [Not Authorized - Fee TBO] 0.00 0.00 0.00 0.00
Bid Phase [Not Authorized - Fee TBD] 0.00 0.00 0.00 0.00
Construction Administration [Not Authorized - Fee TBD] 0.00 0.00 0.00 0.00
Boundary Survey & Wetland Delineation 15,000.00__ 18,000.00 9.00 15,000.00
Total__191,544.00___ 28,240.00 (0.00 28,240.00
‘Aging Summary
Invoice Number Invoice Date__Outstanding_ Current Over 30 Over 60. Over 90___Over 120
24-980 0810972024 28,240.00 28,240.00
Total 28.2400 28,240.00 0.00 0.00 ‘0.00 0.00
Approved by
David J. Stein
Project Manager
Town of Watertors
Invoice number 24-980
voce date 08017202
Page 2 of 2

Purchase Order
Fiscal Year 2025 Page: 1 of: 1
THIS NUMBER MUST APPEAR ON ALL
INVOICES, PACKAGES AND SHIPPING PAPERS
TOWN OF WATERFORD
Purchase
ATTN: FIRE SERVICES
45 ROPE FERRY RD. Order # 250286
WATERFORD, CT 06385
Terms and Conditions under which this order is
issued can be found on the town's wobsite at
‘worn waterfordet ony
SILVER PETRUCELLI & ASSOCIATES INC
3190 WHITNEY AVENUE VIN HIRE SERVICES
HAMDEN, CT 06518 204 BOSTON POST ROAD
WATERFORD, CT 06385
‘Vendor Phone Number Requisition Number Delivery Reference:
50329
Date Ordered ‘Vendor Number Freight Method/Terms Department/Location’
09/03/2024 1738. FIRE SERVICES
Description/Partno ind Unit Price _ | Extended Price
|Oswegatchie Fire Department
Schematic Design Phase 10 $13,240.00] $13,240.00 |
Boundary Survey & Wetland Delineation 10 $15,000.00] $15,000.00
ce ** GL SUMMARY
20523 - 57792 $28,240.00]
By: shew Dav: ;
Purchasing Agent - DEPARTMENT COPY tes tae? 28 3a0-00


4.
15,
16.
(Attachment 6)
Town of Waterford
Oswegatchie Fire Station Project
Design and Functional Elements for Discussion with Silver Petrucelli Architects
Residential Spaces:
Health and fitness space: Design for three machines (eg treadmill, elliptical, weights) for use
by max two (2) people. Note: treadmill requires minimum 6° open space behind it; consider
eliminating treadmill for elliptical machine and weights only.
Training room: design for 20 students + two instructors, with adjacent storage for equipment
used in training (rescue, CPR models). Look at including lockable corridor doors to prevent
access from training & toilet rooms to more private bunk, shower, laundry and office areas
(doors can remain open for easy access from offices when training room not in use).
Kitchen / day room: reduce room size.
Pantry: Look at eliminating the pantry by incorporating full-height storage cabinetry in the
main kitchen/day room.
Front Office: Eliminate this room — only two offices are needed.
Hall Bath at Offices: Change to unisex toilet and sink only; keep accessible from offices and
training room.
Dispatch Room: Can this be deleted? (need input from Rocco)
Storage Room: Delete, or explain why it's necessary.
Janitor’s Closet: Delete and instead, make janitor’s closet on apparatus side accessible from
residential side via fire rated door.
Bunk rooms: Are these rooms required to be ADA compliant? If yes, bunk rooms measure
too small for door swing to allow ADA access with three bunks per room; look at enlarging
slightly to be ADA compliant.
. Wet Wall: Look at using the apparatus / residential firewall as a wet wall, with plumbing for
kitchen, toilet rooms, laundry adjacent to mechanical, decon and gear wash functions
(basically flip the existing residential plan to the other side of the space to eliminate
long plumbing runs).
. The existing schematic includes nearly 600 sf of circulation space; try to reduce,
Apparatus Bays - Optimize because these are lowest-cost spaces to construct
. Plan mezzanine space over the mechanical room. Access via stairs in bay arca alongside
mechanical room, or stairs in mechanical room, so doors opening into apparatus bays are not
blocked.
Combine bulk and apparatus storage spaces and/or locate in the mezzanine (need input from
Rocco).
Mechanical Room: Reduce the size ~ or eliminate ~ this space by putting all hvac equipment
outdoors / rooftop, and/or using split systems for heating and cooling; look at putting hot
water heater in laundry area, which is also adjacent to kitchen and showers. Relocate
workbench, SCBA storage, bulk storage areas to former mech room space; relocating these
spaces also reduces the need for the third bay, half of which is unused.
Flexible Wire Wall System: If mech room cannot be eliminated or down-sized and the
workbench/SCBA rooms have to remain as presently shown, look into purchasing a flexible

17.
18.
19.
wire-wall system vs constructing solid, immovable walls. This would also allow borrowed
light into the main bay area via clerestory windows. Link to example
;ww.uline.com/ Product’ Detail/H-10999-3, Safety-Guards-Barriers/ Wire-Security-
ith-Sliding-Door-] 6-x-1 6-x-10-3-Sided?pricode=WB6648& gadtype=pladeid=H-
3&yad_source=1 &yclid=CjwKCAjwSqC2BhBREiwAvgad LgeRnOatsuVx_sGCIZbub83J27
6uxNO1mBiw3Ed|O8Sh12L1 BjKuexoChu0QAvD_BwE
Look at lower-cost options for outdoor storage, eg a Home Depot shed.
Previously discussed: Move outdoor, workbench, SCBA, apparatus block into third bay
(leaves half bay open).
Previously discussed: Eliminate jogs at bunk/sprinkler and office/dispatch areas.
Word Holland’Schematic Design - SPA Discussion Points.docx