Oswegatchie Fire Station Building Committee - Minutes - 10/16/2025

FIFTEEN
ROPE
FERRY
ROAD.
WATERFORD, CT
06365-2886
Oswegatchie Fire Station Building Committee Meeting
Members Preser Robert Tuneski, Rocco Bracciale, Wayne Gilpin, Paul Rafuse, Jennifer
Bracciale, Ted Olynciw, Matthew Blankenship, Timothy Sullivan
Members Absent: Richard Muckle
Guests: Purchasing Agent, Shea Davy, Kimberly Allen, David Stein, Steve Smith, Chris Pafias,
Atty. Kepple, Christopher Haley
Opening Remarks: This meeting will include the plan for bidding, bonding and construction.
Atty. Kepple acknowledged the hard work of the Building Committee.
Current Business: B. Tuneski asked for the thought process on awarding the bids and the time
K. Allen stated the Town will not wait to move forward until the money is in hand.
Rating workshop January 15, 2026
Bond then goes out to bid

K. Allen stated the bid process should begin now. It will take 6-8 weeks after the information is
S. Smith provided copies of the Project Schedule and spoke to that. (Attachment 1) Atty. Kepple
provided information from K. Allen and S. Smith built this information into the Project
Schedule. S. Smith will make a few adjustments to the schedule after information was shared
S. Smith indicated he and D. Stein will need approximately 2 weeks to finalize some bid
document items. He would like to meet with S. Davy to help develop the RFP. He believes this
could happen in November instead of December,
K. Allen distributed a financial report that will be updated and distributed at every meeting,
D. Stein — SPA will send templates to be reviewed by Atty. Kepple with the AIA documents.
This will allow the contractors to know what the terms and conditions are so at the time of award
there is little to no negotiation, The traffic piece of the Project Schedule has not been designed
as of now. This will be an item that may have to be bid as a separate package designed
concurrently when this is out to bid.
The need/desire on a traffic light was discussed. The minutes showing the vote for or against the
traffic light will be brought forward at the committee’s next meeting.
'S. Smith indicated the bid for the soil testing should go out the same time as the GC bid.
The current Oswegatchie Fire Station has had hazardous material testing done. Asbestos and
other material was found. The Town will need a specification to go with those results and Mystic
Air Quality is working on this within their contract price. These specs should be ready next
week to go into the bid package information.
T. Olynciw reminded the committee that the two properties need to be combined into a mylar
drawing which is required by the Town Clerk’s office and Planning & Zoning, The cost will
need to be approved in order to hire a surveyor for this job. Atty. Kepple received a quote from
Langan Engineering indicating the cost would be $3,000.00. Atty. Kepple will provide this quote
to the committee for action. After discussion it was decided the Town should provide the
The new invoice process was discussed.
1. SPA will review the invoice and sign and send to Downes
2. Downes will review and sign and send to Recording Secretary
3. Recording Secretary will email K. Allen the invoice
4, Recording Secretary will bring invoice forward for committee's approval
5. K_ Allen will refer to the minutes for approval and then process invoice.
The committee agreed to continue to meet once a month, on the first Thursday of the month,
until the need arises to meet more often or hold a special meeting.

A
discussion
was
held
on
certified
payroll
and
the
submission
requirements.
Old
Business:
T.
Olynciw’s
emails
will
be
added
as
correspondence.
The
next
meeting
is
scheduled
for
November
6,
2025.
Meeting
adjourned
7:38pm
Linda
Finnegan,
Recording
Secretary

Oswegatchie Fire Station >
Project Schedule DOWNES
Planned 2035 2026 2027
Tr) Name Duration Start Finish [ug [Sep [ Oct [Nov [ Dac | Jan [ Feb [ Mar [Apr [May [Jun | Jui [Aug [ Sep [ Oct [Now] Bec | Jon [ Feb | Mar [Apr [May] Jun | Jul [Aug]
Milestone
Milestone
01-Apr-27
———S
Milestone
M100 GC Notice to Proceed, Mobilization [?@-G5C Notice to Proceed, Mobilization
M900 TCO/Substantial Completion 07-Jan-27 ‘©+7CO/Substantial Completion
M990 Owner Occupancy 28-Jan-27 |@+Pwner Occupancy
M995, Construction Complete 01-Apr-27 (&@ Construction Complete
M1005 Project Closed Out 01-Apr-27 (°@| Project Closed Out
Phase 1New Fi... | Phase 1 New Fire Station 12-Feb-27 Phase 1 New Fire Station
PRE1010 ‘Schematic Design 04-Nov-24 @J
PRE1000__| Phase 1 Environmental Assessment 30-Apr-2.
PRE1020__| Design Development 20-Jan-2!
PRE1030. P&Z Application/ Initial Review 11-Mar-2! iew
PRE1040 SD Estimate & Rec« liation (24-Jan-25 |[4]}
PRE 1090 Construction Documents 45d| 21-Jan-25 16-May-25 GY Pocuments
PRE1130 P&Z Final Review/Approval 20d | 07-Apr-2539 | __ 29-Apr-25 GJ /Approval
_PRE1060 Conservation Review Process 30d | _ 15-Apr-25 GY | _ 23-Apr-25 GQ Jew Process
PRE1120 CT DEEP (Stormwater) 30d 15-Jul-25 GY ft DEEP (Stortnwater)
CD Estimate and Reconciliation 20d 25-Jun-25 J |timate and Re¢onciliation
Value Management & Pian Adjustements Od 25-Jun-25 | [a] Management & Plan Adjustements
RTM Bonding Approval 20d 06-Oct-25 GY ml ti Bonding Approval
PRE1190. Board of Selectman Approval Sd 09-Sep-25 EY | 8 Bodrd of Selectman Approval
PRE1180. Board Of Finance Approval 10d 10-Sep-25 G9} a Board Of Finance Approval
PRE1200 Bonding procurement/closing 1004 09-Mar-26 Bonding procurement/closing
PRE1220 Develop GC RFP 20d 12-Nov-25 Develop GC RFP
PRE1050 Phase 2 Environmental Soil Characterization 10d 28-Oct-25 Phase 2 Environmental Sqjl Characterization
PRE1110 Traffic Permit 20d 12-Nov-25 Traffic Permit
PRE1150__| _GCRFP Process/Bid Period 30d 26-Jan-26 FC RFP Process/Bid Period
—PRE1160 Scope Reviews and Recommendation to Award 10d 09-Feb-26 To a ‘and Recommendation to Award
PRE1170 RTM Approval to Award Sd 16-Mar-26 Approval to Award
PRE1140 Building Permit 20d 14-Apr-26 Building Permit
PRE1210 Town issue GC Cont Tod 30-Mar-26 wn issue GC Cont
Submittals/M...| Submittals Material Procurement 221d 12-Feb-27 Submittals /Material Procurement
Submit Stee! & Joist shop drawings 35d 19-May-26
@
Milestones
a crite waa Oswegatchie Fire Station
[pate [Revision [checked [approved
fsesae
em
Waterford
Connecticut
5-00-25 [Vodate

Oswegatchie Fire Station D>
Project Schedule DOWNES
Planned 2025 2026 2027
10 Name Duration Start Finish [Rog] Sep | Oct [Nov | Dec | Jan [Feb [ Mar [Ap 2 Jan [ Feb [Mar Jon [at [A
'PRO10OO Site Logistics and Start Up Submittals Tod 
istics and Start Up Submittals
PRO1120 Submittals for Pool Equipment 20d 28-Apr-26 [EE Sub: Equipment
PRO1030 ‘Submit Steel AB Plans tod | 31-Mar-26 14-Apr-26 tee! AB Plans
PRO1020 ion Shop Drawings 0d] 31-Mar-26 14-Apr-26 Roof Insulation Shop Drawings
PRO1090 Electrical Submittals 40d| 31-Mar-26 | 27-May-26 PES Submit Major Electrical Submitals
PROI1IO ‘Submit Finishes and Specialty Materials 60d | 31-Mar-26 24-Jun-26 Submit Finishes and Specialty Materials
PRO1040_—_| Submit Aluminum Window Shop Drawings 30d| 31-Mar-26 | 12-May-26
PRO1050 _| Submit Sitework Submittals 20d | 31-Mar-26 28-Apr-26
PRO1060___| Submit Rebar Shop Drawings 0d | 31-Mar-26 14-Apr-26
RO1080 ‘Submit Major Mechanical Equipment 25d| 31-Mar-26 | 05-May-26 pit Major Mechanical Equipment
PRO1100 ‘Submit Doors Frames and Hardware Submittals 26d| 31-Mar-26 | 06-May-26 Hpi Doors Frames and Hardware Submitas
~ PROWIO ‘Submit Electrical Switchgear 35d] 31-Mar-26 | 19-May-26 H fi lectrical Switchgear
PROI130 ‘Approve Foundation Rebar Shop Orawings 5d | 15-Apr-26 21-Apr-26 Foundation Rebar Shop Drawings
/_PRO1140 Fabricate and Delivery Concrete Rebar 10d| 22-Apr-26 05-May-26 Hae ‘and Delivery Concrete Rebar
PRO1I60 Steel AB Fab & Deliver tod| 29-Apr-26 | 12-May-26 tr AB Fab & Deliver
15d [29-Apr-26 _| 19-May-26 Approve Sitework Submittals
66d | 06-May-26 | 07-Aug-26 MEP Coordination
‘Approve Major Mechanical Equipment Yod| 06-May-26 | 19-May-26 Wve Major Mechanical Equipment
Approve Doors, Frames and Hardware Submittals 20d| "07-May-26 | 04-Jun-26 Approve Doors, Frames and Hardware Submittals
PRO1200 ‘Approve Aluminum Window Shop Drawings tod| 13-May-26 | 27-May-26
PROI210 ‘Approve Finishes and Specialty items 60d | 13-May-26 | 06-Aug-26
PRO1250 Major Equipment Procurement 100d | "20-May-26 09-Oct-26
PRO1230 ‘Steel Shop Drawings and Calculations tod | 20-May-26 | 05-Jun-26
~PRO1220 Electrical Switchgear Procurement 185d| 20-May-26 12-Feb-27
(pRO1240 ‘Approve Structural Steel & Deck/Joists Sd] 20-May-26 27-May-26
PRO1270 Fabricate and Delivery Aluminum Windows 60d| 28-May-26 | 20-Aug-26
PRO1260 ‘Approve Major Electrical Submittals 10d | 28-May-26 10-Jun-26
PRO1280 Fabricate & Delivery Struct Steel, Joist/Dec 45d] 04-Jun-26 | 06-Aug-26
"_PRO1300___| Fabricate and Deliver Doors & Hardware 65d| 05-Jun-26 04-Sep-26 je and Deliver Doors & Hardware
PRO1290 Fabricate and Delivery Door Frames 40d{ 05-Jun-26 31-Jul-26 aT. 1@ and Pelivery Door Frames
PROI310 Procure Finishes and Specilaty Materials 20d| 07-Aug-26 | 03-Sep-26 | 4 Procurd Finishes and Specilaty Materials
Construction __| Construction 210d | 31-Mar-26 28-Jan-27 Construction,
SiTE11000__| Temporary Fence 3d] 31-Mar-26 | 02-Apr-26 i
Progress FA summary
tical
f5-0ct-25

Oswegatchie
Fire
Station
D
Project Schedule DOWNES
Planned 2025, 2026 2027,
10 Name Duration Start Finish [Aug [ Sep | Oct [ Nov | Dec | Jan | Feb | Mar | Apr | May | Jun | Jul | Aug | Sep | Oct | Nov] Dec Jan [Feb [Mar [Apr [May | Jun | Jul [Aug]
SITEI1010 _| Clearing and Grubbing Bd] _O3-Apr-26 07-Apr-26
SITEI1020__| Erosion Control 2d| 06-Apr-26 07-Apr-26
SITEI1030__| Stripping Topsoil 1d |__ 08-Apr-26 08-Apr-26 J
SITEI1040__| Site rough grading 2d] 09-Apr-26 TB-Apr-26 high grading
'SITEI1050_| Sanitary Sewer Systems 20d | 09-Apr-26 | 07-May-26 tens
‘SITEI1060 | Storm Water Sewer Systems 15d [08-May-26 | 29-May-26 b-stdrm Water|Sevfer veel:
‘SITEI1070__| Underground FP/Domestic Water Line 1sd| 01-Jun-26 19-Jun-26 ind FP/Domestic Water Line
Building Stru Building Styuctural
'STRU1000 | Foundation Excavation Sd| 29-Apr-26 (05-May-26 ion |
Exeay ‘ign
‘STRU1010 FRP Foundation Footings 10d | 06-May-26 19-May-26 ‘oundatign Footings
‘STRU1020 FRP Foundation Walls/Pier Footings 15d] 13-May-26, 03-Jun-26 RP Foundation Walls/Pier Footings
‘STRU1030 Foundation Backfill/Protection Board 8d] 04-Jun-26 15-Jun-26 Foundation Ha stection Board
‘STRUI040 Underground Plumbing. 10d] 04-Jun-26 17-Jun-26 Inderground Plumbink
STRU1050___| Underground Electrical Sd] 11-Jun-26 47-Jun-26 \dergrqund Electric:
‘STRU1060 Prep for Slab-on-Grade 2d| 18-Jun-26 19-Jun-26
‘STRU1070 Place Concrete SOG 2d} 22-Jun-26 23-Jun-26
ul ig Er Building Envelope
ENVE1000 Install Exterior CFMF/Sheathing 20d | 24-Jun-26 22-Jul-26 IFMF/Sheathing
q ENVE1010 Roofing 15d 23-Jul-26 12-Aug-26
ENVE1020 Install Exterior AVB/Flashings @ Exterior 10d 23-Jul-26, 05-Aug-26 AVB/Flashings @ Exterior
ENVE1030 _| Install Veneer Masonry 15d| 06-Aug-26 26-Aug-26 heer Masonry
ENVE1040 install Exterior finish 10d | 12-Aug-26 25-Aug-26 ferior finish
ENVE1050 Windows & Glass 10d | _21-Aug-26 03-Sep-26 s & Glass
' ENVE1060 Install Exterior siding 10d | 27-Aug-26 10-Sep-26 [Exterior siding
~ENVE1070 | Building Enclosed Od 03-Sep-26 Building Enclosed
~ENVE1080 _| Temporary Environmental Controls. 15d| 04-Sep-26 25-Sep-26 ‘Tetpporary Environmental Controls
ENVE1090 _ | Roofing Sheetmetal and Copings tod] 11-Sep-26 | 24-Sep-26 Rogfing Sheetmetal and Copings
ENVE1100 ‘Set HVAC Equipment 10d 13-Oct-26 26-Oct-26 t HVAC Equipment.
Inte Interior Co 6 n Interior Construction
onstructio i "03-Aug-26 | 28-Jan-27 Interior Construction
CON1000 __| Set Door Frames @ CMU Partitions 03-Aug-26 07-Aug-26 ae t Dor Frames @ CMU Partitions
CON7010 _ | Non-Bearing CMU Partitions 15d | 03-Aug-26 | 21-Aug-26
CON1020 Install Plumbing Carriers/Water Supply Lines 15d | __ 10-Aug-26 28-Aug-26 i iers/Water Supply Lines
CON1040__| Fire Protection Mains/Branches 15d| 17-Aug-26 04-Sep-26 Fife Protection Mains/Branches
ae TN Surmany Oswegatchie Fire Station
[oa Revision [checked [approved
5-01-25 [vpdoxe

Project Schedule DOWNES
Planned 2025 2026 2027
Name Duration Start Finish | Aug [Sep | Oct [Nov | Bec | Jan | Feb | Mar [ Apr [May [Jon | Jul [Aug Jan [Feb [Mar May [Jun [Jul
‘CON1050__ | Overhead Ductwork/Boxes 25d | 17-Aug-26 | 21-Sep-26 hd Ductwork/Boxes
CON1030 _ | Overhead HVAC Piping/Ceiling Eqmt 20d | 17-Aug-26 14-Sep-26 HVAC Piping/Ceiling Eqmt
CONT060 | Electrical Overhead Raceways/Conduits/Panelboard T... tod] 17-Aug-26 | 28-Aug-26 H lectfical Overhead Raceways/Conduits/Panelboard Tubs
CON1070 _| Slab Moisture Mitigation tod] 24-Aug-26 | 04-Sep-26 ‘Moistlire Mitigation
CON1080__ | Plumbing Waste & Vent 20d| 24-Aug-26 | 21-Sep-26
CON7100__| Inwall Electrical@LGMF/Branch Wiring 15d| 31-Aug-26 | 21-Sep-26
CON1090_| Plumbing Insulation tod | 31-Aug-26 14-Sep-26
CON1110 _| Install LGMF Partitions/w Door Frames tod] 08-Sep-26 | 21-Sep-26
CONT120__ | Masonry Chase Walls tod| 15-Sep-26 | _ 28-Sep-26
CON1140__ | Low Voltage Systems Rough Tod | 22-Sep-26 05-Oct-26
CONT750_| GWBWalis 15d] 22-Sep-26 13-Oct-26
CON1150_ | HVAC Insulation Bd 22-Sep-26 01-0ct-26
CONT160__| Frame LGMF Ceilings/Soffits Fascias 8d] 23-Sep-26 02-Oct-26
CON1180__ | Install Ceramic Tile Walls @ Toilet Rooms 10d | 02-Oct-26 16-Oct-26 cry tall Ceramic Tile Walls @ Toilet Rooms
CON1170__ | Tape/Sand Walls, Tod | 02-0ct-26 16-06-26 SP |2pe/Sand Walls
CON1190__| Sheetrock @ GWB Ceilings/Soffits/Fascias 3d] 05-Oct-26 07-Oct-26 Sieptrock @ GWB Ceilings/Soffits/Fascias
CON1200 | Tape/Sand GWB Cellings/Soffits/Fascias, 43 | 07-0ct-26 15-Oct-26
CON1210_| install Plumbing Fixtures @ Toilet Rooms Tod | 19-0¢t-26 30-Oct-26
CON1230__| Epoxy Flooring tod] 19-Oct-26 30-Oct-26
CON1220 _| Prime & 1st Coat Paint tod] 19-Oct-26 30-Oct-26
CON1240__| Install Acoustical Ceiling Grid Od] 20-Oct-26 _| 02-Nov-26
CON1250__| Install Light Fixtures tod] 21-0ct-26 | 03-Nov-26
CON1260 | HVAC Eqmt Startups isd] 27-0ct-26 | _ 17-Nov-26
CON1270 _ | Install RGD's Sd] 28-0ct-26 | 03-Nov-26
CON1280__| Adjust Fire Protection Heads 3d] 29-0ct-26 | _ 02-Nov-26
CON1290 | Final Coat Paint 15d | 02-Nov-26 | 23-Nov-26
CON1360__ | Hang Doors/Hardware 15d | 02-Nov-26 | 23-Nov-26
CON1330__| Install Toilet Partitions 5d| 02-Nov-26 | _ 06-Nov-26
CON1310__| Install LV System Devices/Finishes (CCTV/Security, etc) Sd| 02-Nov-26 | 06-Nov-26
CONT340_| Install Misc Specialties Sd| 02-Nov-26 | 06-Nov-26
CON1350 ing Devices/Light Controls Tod | 02-Nov-26 | 16-Nov-26
con1320 lwork/Casework/Finish Carpentry 15d | 02-Nov-26 | 23-Nov-26 lwork/Casework/Finish Carpentry
CON1300 ‘Alarm Devices Sd| 02-Nov-26 06-Nov-26 Alarm Devices.
CON1370__| Final Above Ceiling Inspections 2d] 04-Nov-26 | 05-Nov-26 ing} Above Ceiling Inspections
Bd
Current
@
Milestones
bbe and Oswegatchie Fire Station

Oswegatchie Fire Station
Project Schedule DOWNES
Planned 205 2026 2077
1D Name Duration Start Finish [Aug | Sep | Oct [ Nov | Oec | Jan | Feb | Mar | Apr [May] Jun | Jul | Aug] Sep | Oct [Nov] Dec | Jan | Feb | Mar | Apr [May] Jun | Jul [Aug]
CON1380__| Padout Ceiling Tod] 06-Nov-26 | 20-Nov-26
CON1410 ‘Accessories 3d] 09-Nov-26 _| 12-Nov-26
CON1390 rm Ringout [10d] 09-Nov-26 23-Nov-26
CON1400_ | install Flooring/Base 25d 09-Nov-26 15-Dec-26
_ |con7420 | Testing, Balancing and inspections tod | 24-Nov-26 | _08-Dec-26 inspections
_CON1430_ | Pre-Punch/Broom Clean Sd] 16-Dec-26 | _22-Dec-26 lean
| con1440_— | Finai Completion All Trades sd 23-Dec-26 30-Dec-26 I Trades
~ _CON1450__| Punchlist & Final Cleaning 10d | _23-Dec-26 07-Jan-27 leaning
~CON1460__| Final Inspections & Substantial Completion 5d 31-Dec-26 07-Jan-27 ks substantial Completion
CON7470__ | Owner Move-in / Occupancy 15d] 08-Jan-27 | 28-Jan-27 in / Occupancy
Site Concrete 15d] 27-Aug-26 17-Sep-26
Stormwater Detention Systems 10d] 11-Sep-26 | 24-Sep-26
siTeu1020__ | Paving tod | 25-Sep-26 | 08-Oct-26
SITEIN030 _| Site Improvements 30d| 17-Nov-26 _| _30-Dec-26 Improvements
| SiteSignage Sd] 31-Dec-26 07-Jan-27 ite Signage
Phase 2 Demoli... | Phase 2 Demolition of Existing Bldg. 60d | 08-Jan-27 | 01-Apr-27 jase 2 Demolition of Existing
~DEMO1000 | Adjust temporary fence 24] 08-Jan-27 11-Jan-27 just ternporayy fence
~DEMO1010__| Exist Bldg Hazmat Removal 15d] 12-Jan-27 | O1-Feb-27 #t-Fxist Bldg Hazmat Removal
DEMO1020 Demolition of exist bldg. 20d | _02-Feb-27 01-Mar-27 fet n of exist bldg.
DEMO1030__| Backfill existing foundations grade site 70d | 02-Mar-27 | _ 15-Mar-27 !ackfill existing foundations /grade
DEMO1040_| Site Concrete Sd] 16-Mar-27 | 22-Mar-27 oar Concrete
DEMO1050 Paving - Sd] 23-Mar-27 | 29-Mar-27 faving.
DEMO1060 _| Site Improvements 7 3d) 30-Mar-27 | O1-Apr-27__| ite Improvements
Closeout Closeout == 40d|_05-Feb-27 | _ 01-Apr-27 — fo
CLOS1000__| Final Completion (OSMs/Asbuilts, etc... |__ 40a] 05-Feb-27 | 01-Apr-27 _ \+SEEEEEEEEED-Final Completion (O&Ms/Asbui
ee mnie Oswegatchie Fire Station
Revision [checked [Approved
n5.0ct25 [vedate

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