Oswegatchie Fire Station Building Committee - Minutes - 11/06/2025

FIFTEEN ROPE FERRY ROAD. WATERFORD, CT 06385-2886
Oswegatchie Fire Station Building Committee Meeting
November 6, 2025
Pledge of Allegiance
Meeting called to order at 6:31pm
Members Present:
Robert Tuneski, Rocco Bracciale, Wayne Gilpin, Paul Rafuse, Matthew Blankenship, Timothy
Sullivan, Richard Muckle
Members Absent: Jennifer Bracciale, Ted Olynciw
Guests:
Eric Cantar, Christopher Haley
Public Comment:
None
Opening Remarks:
None
Approval of Minutes:
MOTION by P. Rafuse, second M. Blankenship to acknowledge the discussion minutes
taken at the 10/16/25 and factor these into this current meeting minutes for approval at
the next scheduled meeting. (Attachment 1)
VOTE: Unanimous
Approval of Invoices:
MOTION by T. Sullivan, second R. Muckle to approve the payment of the Downes
invoice for $7,793.00. (Attachment 2)
VOTE: Unanimous

VOTE: Unanimous
Meeting adjourned 7:34pm
Respectfully submitted by:
Linda Finnegan, Recording Secretary

Attachment 1
FIFTEEN ROPE FERRY ROAD. WATERFORD, CT 06386-2886
Oswegatchie Fire Station Building Committee Meeting
October 16, 2025
*SPECIAL MEETING*
Pledge of Allegiance
Meeting called to order at 6:31pm.
Members Present: Robert Tuneski, Rocco Bracciale, Wayne Gilpin, Paul Rafuse, Jennifer
Bracciale, Ted Olynciw, Matthew Blankenship, Timothy Sullivan
Members Absent: Richard Muckle
Guests: Purchasing Agent, Shea Davy, Kimberly Allen, David Stein, Steve Smith, Chris Pafias,
Atty. Kepple, Christopher Haley
Public Comment: None
Opening Remarks: This meeting will include the plan for bidding, bonding and construction.
Atty. Kepple acknowledged the hard work of the Building Committee.
Current Business: B, Tuneski asked for the thought process on awarding the bids and the time
schedule associated with this.
K. Allen stated the Town will not wait to move forward until the money is in hand.
The schedule for the bonding is as follows:
Rating workshop January 15, 2026
Bond then goes out to bid
February 24, 2026 ~ Bids opened
March 10, 2026 ~ Closing/cash in hand

K. Allen stated the bid process should begin now. It will take 6-8 weeks after the information is
put out for the construction.
S. Smith provided copies of the Project Schedule and spoke to that. (Attachment 1) Atty. Kepple
provided information from K. Allen and S. Smith built this information into the Project
Schedule. S. Smith will make a few adjustments to the schedule after information was shared
tonight.
S. Smith indicated he and D. Stein will need approximately 2 weeks to finalize some bid
document items. He would like to meet with S. Davy to help develop the REP. He believes this
could happen in November instead of December.
K. Allen distributed a financial report that will be updated and distributed at every meeting,
(Attachment 2)
D. Stein — SPA will send templates to be reviewed by Atty. Kepple with the AIA documents
This will allow the contractors to know what the terms and conditions are so at the time of award
there is little to no negotiation. The traffic piece of the Project Schedule has not been designed
as of now. This will be an item that may have to be bid as a separate package designed
concurrently when this is out to bid.
The need/desire on a traffic light was discussed. The minutes showing the vote for or against the
traffic light will be brought forward at the committee’s next meeting.
S. Smith indicated the bid for the soil testing should go out the same time as the GC bid.
‘The current Oswegatchie Fire Station has had hazardous material testing done. Asbestos and
other material was found. The Town will need a specification to go with those results and Mystic
Air Quality is working on this within their contract price. These specs should be ready next
week to go into the bid package information.
T. Olynciw reminded the committee that the two properties need to be combined into a mylar
drawing which is required by the Town Clerk’s office and Planning & Zoning. The cost will
need to be approved in order to hire a surveyor for this job. Atty. Kepple received a quote from
Langan Engineering indicating the cost would be $3,000.00. Atty. Kepple will provide this quote
to the committee for action, After discussion it was decided the Town should provide the
surveyor.
The new invoice process was discussed.
SPA will review the invoice and sign and send to Downes
Downes will review and sign and send to Recording Secretary
Recording Secretary will email K. Allen the invoice
Recording Secretary will bring invoice forward for committee’s approval
K. Allen will refer to the minutes for approval and then process invoice.
yeene
The committee agreed to continue to meet once a month, on the first Thursday of the month,
until the need arises to meet more often or hold a special meeting.

A discussion was held on certified payroll and the submission requirements.
Old Business: T. Olynciw’s emails will be added as correspondence.
New Business: None
The next meeting is scheduled for November 6, 2025.
Meeting adjourned 7:38pm
Respectfully submitted by:
Linda Finnegan, Recording Secretary

DOWNES
CONSTRUCTION
200 Stanley Street
New Britain, CT 06050
Attachment 2
860-229-3755
DATE: ‘August 31,2025
INVOICE 10: 25010852007
INVOICE NUMBER: 007
Invoice To: 
Send Paymont To:
‘Town of Waterford Downes Construction Company, LLC
415 Rope Ferry Road 200 Stanley Street
Waterford, CT 06385 Now Britain, CT 06050
‘Attn: Accounting
CONTRACT ID: 25-01-0552 CUSTOMER ID: WATERFORD
‘Oswegatchie Fire House PO#:
Location:
eo Devarpton ‘contact | Percent | Total Previous | Tota'Trs | Gaance
« ‘Amount | Compicte | Bled po Ivica Finish
‘000Preconstvction 7793000 10000 7793000 © To.43700 7.78300
0t0Conetucton 213,72000 213,720.00
s020Reimbursobies 10000.00 10.000.00
Tota [165000] 250s =] rrawoo] _rorareo] _rreseo] _zzaraoc]
Contract Summary
Original contract amount 301,650.00
Approved changes 0.00
Revised contract amount 301,650.00
Invoiced to date 77,930.00
Romaining to invoice 223,720.00
Porcont billed 25.83 %
Rotainage balance 0.00
Submitted by: Steger on
Steven Smith ister

SILVER PETRUCELLI + ASSOCIATES
=f 5190 WHITNEY AVENUE HAMDEN CT 06518
D 311 STATE STREET NEW LONDON CT 06320
Attachment 3
203 230 9007 silverpetrucelli.com
Town of Waterford Invoice number 25-2803
Linda Finnegan Date 1101/2025
15 Rope Ferry Road
Waterford, CT 06385-2886 Project 23.352 Waterford - Oswegatchie Fire
Station
Professional services through October 31, 2025.
Contract. Percent Total Prior Current
Description ‘Amount__Complete Billed Billed Billed
‘Schematic Design Phat 66,200.00 100.00 66,200.00 66,200.00 0.00
Design Development 110,344.00 100.00 110,344.00 110,344.00 0.00
Construction Document Phase 286,000.00 100.00 286,000.00 286,000.00 0.00
Bid Phase 22,000.00 227 500.00 0.00 500,00
Construction Administration 132,000.00 0.00 0.00 0.00 0.00
Allowances - Traffic Engineering PO 250608 42,500.00 7.06 3,000.00 3,000.00 0.00
Allowances - Geotechnical Borings 36,000.00 2143 7,600.00 7,500.00 0.00
Allowances - Hazardous Material Testing 25,000.00 0.00 0.00 0.00 0.00
Allowances - Boundary Survey & Wetland 15,000.00 100.00 15,000.00 15,000.00 0.00
Delineation
Allowances - High Performance Buildings 25,000.00 0.00 0.00 0.00 0.00
Total__759,044.00 64.36 488,544.00 488,044.00 500.00
Invoice total 500,00]
Town of Watertord Tavoce number 25-2803 Invoice date 17072025
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‘Town of Waterford Invoice number 25-2803
Project _23.352 Waterford - Oswogatchle Fire Station Date swo172025,
Invoice Summary
Contract Total Prior Current
Description “Amount Billed Billed Billed
‘Schematic Design Phase 66,200.00 66,200.00 66,200.00 0.00
Design Development 110,344.00 110,344.00 110,344.00 0.00
Construction Document Phase 286,000.00 286,000.00 286,000.00 0.00
Bid Phase 22,000.00 500.00 0.00 500.00
Construction Administration 132,000.00 0.00 0.00 0.00
Allowances - Traffic Engineering PO 250608, 42,500.00 3,000.00 3,000.00 0.00
Allowances - Geotechnical Borings 35,000.00 7,500.00 7,500.00 0.00
Allowances - Hazardous Material Testing 25,000.00 0.00 0.00 0.00
Allowances - Boundary Survey & Wetland Delineation 15,000.00 15,000.00 15,000.00 0.00
Allowances - High Performance Buildings 25,000.00 0.00 0.00 0.00
Fire Protection Design 0.00 400.00 400.00 0.00
Total 759,044.00 488,944.00 488,444.00 500.00
Aging Summary
Invoice Number Invoice Date___ Outstanding Current Over 30 Over 60 Over 90__ Over 120
25-2803 1170972025 500.00. 500.00
Total ‘500.00 500.00 0.00 0.00 0.00 0.00
Approved by:
David J. Stein
Project Manager
Town of Wateord Invoice number 252808 Invoice date 11/01/2025
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