Oswegatchie Fire Station Building Committee - Minutes - 07/05/2023

FIFTEEN ROPE FERRY ROAD WATERFORD, CT 06385-2886
Oswegatchie Fire Station Building Committee Special Meeting
Minutes
July 5, 2023
Meeting called to order at 6:33pm by Chairman Robert Tuneski
Pledge of Allegiance
Members Present: Robert Tuneski, Matthew Blankenship, Richard Muckle, Rocco Bracciale, Wayne
Gilpin, Ted Olynciw
Members Not Present: Elizabeth Sabilia, Michael Rocchetti
Guests: Twig Holland, Attorney Nick Kepple
e Public Comment: None
e Opening Remarks: None
e Motion to approve the minutes for June 20, 2023 as amended to attach Notional Design Schedule
— Rick Muckle
Second — Ted Olynciw
Voting — Unanimous
e June 20" meeting action items reviewed:
1. Ted received an email from Finance Director Kimberly Allen listing the following
payouts during the previous Oswegatchie Building Committee: (Attachment 1)
$41,600.00 to DRA for drawings
$4,700.00 to law firm Day Pitney, LLP
$1,200.00 to J.M. Albaine Engineering, LLC
Rocco asked if there was a schedule of values provided by the Finance Director. There
was no document available. Rocco to check minutes from the previous building
committee for schedule of values.

2. Twig made contact with Greg Smalley with DRA:
a) He confirmed the Town does own the drawings.
b) He had no knowledge of CAD files.
c) DRA is willing to resume working with the Town. He would need to do a
refresher of functionality.
d) The architects who had experience with building fire departments are either no
longer with the company or are about to retire. Twig reported that Rick Lawrence,
one of the architects, is currently only working part time.
e) Twig was to be contacted by Greg with information by July 5, 2023. Twig
reached out to him twice — there was no call back.
Rocco had been contacted by Greg:
a) The previous contract has no expiration date.
b) He would be willing to re-engage with the Town.
c) The price would be revisited to see if work could be done for the balance left on
the contract.
d) Recommended the Town to check their practices pertaining to resuming or
negotiate a new contract.
e) He confirmed DRA was paid for services rendered.
f) He noted that the designs were not even through the schematics.
Motion to dismiss the option of continuing with DRA — Rick Muckle
Second — Mark Parker
Voting — Unanimous
Upon deciding to discontinue the design with DRA, discussion shifted to agreeing on the building
approach, Design-Build vs. Design-Bid-Build. Twig recounted the differences between the two
approaches, which she had presented to the Committee at an earlier meeting. There was ample discourse
on how to proceed.
Motion to move forward with Design-Bid-Build — Rick Muckle
Second — Matt Blankenship
Voting — 6 Yay, 1 Nay
Discussion then focused on pursuing anew RFP. Twig summarized the rough time frame that it would
take to restart the RFP process and noted that it was well within the original notional schedule. She also
noted that DRA would be able to participate in the RFP process as competitor. From her research with
town SME’s, Twig noted that the on-call architects MCA and Wright Pierce would not be considered
relevant to this process as they have no experience designing fire departments.
Motion to move forward with RFP for architect and engineering firms subject to review by Twig
Holland — Wayne Gilpin
Second — Rick Muckle

Voting — Unanimous
Twig agreed to provide a draft RFP to the Committee for review at the next meeting, and will be
available to work with the Town’s purchasing agent Shea Moses to assist her in the final development
and issuance.
The committee reviewed the state of the design inputs. Director Howley noted that he had submitted
surveys to the town’s firefighters, paid and volunteer, full and part-time, and male and female, to get as
large a cross section of inputs as possible. The inputs have not been fully received nor tabulated, but will
be by the next meeting or two. In addition to these inputs, Ted Olynciw also identified the need to
compile some basic building / engineering inputs and volunteered to start compiling them. He agreed to
share his status at the next meeting. Robert Tuneski indicated that he has been in contact with the
Town’s Director of Development, Jonathan Mullen regarding coming to a future meeting and discussing
growth and future development for Waterford. This perspective will help with assessing some of the
design inputs.
Wayne Gilpin submitted the design inputs from the Oswegatchie Volunteers. These are captured as
Attachment 2, and are subject to review by the building committee at the next meeting.
It was noted that all the design inputs will be incorporated into a Design History Notebook to serve as a
record of the design process.
Motion to adjourn — Rick Muckle
Second — Rocco Bracciale
Respectfully submitted by:
Linda Finnegan, Recording Secretary

6/23/23, 2:28 PM
Total Expenditures
Frege. Kimberly Allen (kallen@waterfordct.org)
io tedclynciw@yahoo.cam
Bete Friday, June 23, 2023 at 09:18 AM EDT
Ted,
Here are the total expenditures.
ORG
Yahoo Mail - Total Expenditures
OBJECT DESCRIPTION YEAR AMOUNT VDR NAME/ITEM DESC COMMENTS
20523 57792 OSWEGATCHIE-BUILDING RENOVATIO 2023 1,200.00 JM ALBAINE ENGINEERING, LLC INSPECTION/ASSESSMENT BUILDING
20523 57792 OSWEGATCHIE-BUILDING RENOVATIO 2020 4,700.00 DAY PITNEY LLP PROF SERVICES 095052-0000000,0
20523 57792 OSWEGATCHIE-BUILDING RENOVATIO 2019 20,800.00 DRUMMEY ROSANE ANDERSON, INC Professional Services (Design
20523 5/192 OSWEGATCHIE-BUILDING RENOVATIO 2019 10,400.00 DRUMMEY ROSANE ANDERSON, INC Professional Services (Design
20523 57792 OSWEGATCHIE-BUILDING RENOVATIO 2019 10,400.00 DRUMMEY ROSANE ANDERSON, INC Professional Services (Design
47,500.00
There is a balance of $212,500 available.
Kirnberly Allen
Director of Finance
Town of Waterford
15 Rope Ferry Road
Waterford, CT 06385
kallen(@waierts
860.444.5842
860.440.0579 (fax}
Waterford
CONNECTICUT
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