Representative Town Meeting (RTM) - Minutes - 08/15/2022

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FIBTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
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LEGISLATION & ADMINISTRATION COMMITTEE
MINUTES—SPECIAL MEETING Monpay, AuGusT 15, 2022 me
Members present: Richard Muckle, Susan Driscoll, Tom Dembek (by phone) Absent: Tim Fioravanti, Dave Wel
Also present: Finance Director Kim Allen, Town Attorney Nick Kepple 5
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1,,2.,3. With quorum established, meeting called to order by Chair Muckle at 5:34 p.m.
4, Public comment: None
5. Consideration of previous minutes: Motion by Dembek, second by Muckle, to accept the minutes of the
L&A Committee meeting of August 8, 2022, as presented. Voice vote: Unanimous.
6a. Consideration of Chapter 2.38 ordinances: Consensus that no further changes were needed to the July draft of
the Chptr 2.38 revisions. Discussion focused on associated changes to Chptr 2.12—i.e., how to follow standard
ordinance format of providing general guidance on duties to be assumed by new or reorganized departments,
without stepping into the realm of job description or policy specifics. Director Allen and Attorney Kepple
contributed suggestions on wording and confirmed that critical duties of the former IT Committee, such as
disaster recovery plans, have been included in job descriptions for the new IT staff now embedded in Finance.
Motion by Driscoll, second by Dembek, to insert the phrase “; managing the technology functions of the town
to ensure standardization, security, and functionality,” after the closing parenthesis in the second sentence in
Section 2.12.020(A). Voice vote: Unanimous.
Motion by Driscoll, second by Dembek, to report out the issue of the Chapter 2.38, Information Technology
Committee, ordinance review with a recommendation that the RTM approve the proposed revisions for
Chapter 2.38 and the associated proposed changes to Chapter 2.12, Finance Department, in order to have the
ordinances reflect the disbandment of the Information Technology Committee and the assumption of its duties
by IT-dedicated staff within the reorganized Finance Department. Voice vote: Unanimous.
6b. Consideration of Chapter 2.42 ordinances: Discussion on further revision to the proposed footnote, in light of
Atty Kepple’s confirmation that since only three of the member towns formally withdrew from the Route 11
Commission it effectively no longer exists but was not officially terminated under the terms set in state statutes.
Motion by Driscoll, second by Dembek, to amend the proposed footnote by removing references to the
Commission’s termination subsequent to all four members’ withdrawal and replacing with the phrases “reflect
Waterford’s withdrawal from” and “pursuant to the June 5, 2017, RTM Resolution.” Voice vote: Unanimous.
Motion by Driscoll, second by Dembek, to report out the issue of the Chapter 2.42, Route 11 Greenway
Authority Commission, ordinance review with a recommendation that the RTM approve the proposed
revisions so that the ordinances reflect the town’s 2017 withdrawal. Voice vote: Unanimous.
7. Adjournment: Motion by Dembek, second by Muckle, to adjourn at 6:10 p.m. Voice vote: Unanimous.
Submitted by
Susan Driscoll (L&A)
encl: Chptr 2.38 final revisions
Chptr 2.12 final revisions
Chptr 2.42 final revisions

Proposed Ordinance Revisions FINAL Drafi/Redline August 15, 2022
Chapter 2.38 - INFORMATION TECHNOLOGY COMMITTEE!
Footnote:
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Editor’s note_~-_An ordinance adopted XXXX XX, 2022, repealed the former Ch, 2.38, §§ 2.38,010 — 2.38.060, and amended
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ROTM. XX-XX-22)

Proposed Ordinance Revisions FINAL Draft/Redline Aug. 15, 2022
Chapter 2.12 - FINANCE DEPARTMENT!
Footnote:
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Editor's note_— An ordinance adopted XXXX XX, 2022, repealed the former Ch. 2,38, §6 2.38.010 ~ 2.38.060, and amended
Ch. 2.12, §2.12.020(A), to reflect the disbanding of the Information Technolegy Committee and the assumption of its prescribed
duties and functions by staff in the reorganized Finance Department.
2.12.010 - Created.
In accordance with Sections 5.15, 5.15.1 and 5.15.2 of the charter of the town, there shall be a department
of finance which shall be managed by a director of finance appointed by the board of selectmen.
(Prior code § 2-160)
2.12.020 - Duties.
A. The department of finance shall manage the centralized financial and information technology functions
of the town. Duties of the department shall include the processing and recording of financial
transactions (payroll, receipts, disbursements, accounting, records maintenance}; managing the
technology functions of the town to ensure standardization, security, and functionality; and such other
administrative duties as may be assigned by the first selectman.
8. The director of finance shall perform his/her duties in accordance with the job description and as
approved by the board of selectmen and under the administrative supervision of the first selectman.
The director of finance shall provide financial management advice and recommendations to the
policymaking bodies of the town. He/she shall provide budget preparation assistance to all
departments, He/she shall provide ail services requested by the town treasurer whose authority and
responsibilities are defined in Section 7-80 of the Connecticut General Statutes Annotated. He/she shail
serve as clerk and treasurer to the retirement commission of the town and provide such services as are
required by that commission.
(Prior code § 2-161)
{R.T.M. XX-XX-22 (part)}
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Proposed Ordinance Revisions FINAL Draft/Redline August 15, 2022
Chapter 2.42 - ROUTE 11 GREENWAY AUTHORITY COMMISSION#!
Footnote:
—f{i}—
Editor’s note _— An ordinance adapted XXXX XX, 2022, repealed the former Ch. 2.42, §§ 2.42.020 — 2.42.070, ta reflect
Waterford’s withdrawal from the Route 11 Greenway Authority Commission under Public Act 00-148 §40(D), pursuant to the
June 5, 2017, RTM Resolution...
Pursuantte Public Act 00-143 the Tewn-of Waterford establishes a Rente 1 Greenway authority
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Proposed Ordinance Revisions FINAL Draft/Redline August 15, 2022
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The-existence-of-th amission shall terminate at such time as-all ef its membertowns have-withdrawh-or
(RTM. XX-XX-22)
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