Legislation & Administration Standing Committee of the RTM Public Hearing & Special Meeting Agenda (PDF)

FIFTEEN ROPE FERRY ROAD
PHONE: 860-442-0553
WATERFORD, CT 06385-2886
www.waterfordct.org
AGENDA
LEGISLATION & ADMINISTRATION STANDING COMMITTEE of the RTM
PUBLIC HEARING FOLLOWED BY SPECIAL MEETING
Monday, August 8, 2022/5:30 P.M. - Waterford Town Hall
Louise Appleby Room
PUBLIC HEARING &
m3
1. Call to Order i
2. Pledge of Allegiance i
3. Roll Call a
4. Public Comment on proposed amendment to the Waterford Code of Ordinances,
Chapter 2.38 — Information Technology Committee & Chapter 2.12 — Finance
Department.
5. Public Comment on proposed amendment to the Waterford Code of Ordinances,
Chapter 2.42 — Route 11 Greenway Authority Commission.
6. Adjournment
SPECIAL MEETING
1. Call to Order
2. Roll Call
3. To consider and act upon the July 13, 2022 Meeting Minutes.
4. Consideration and possible action on items referred to committee:
A. Review of Ordinance 2.38 — Information Technology Committee, RTC 10/04/21 and
Review of Chapter 2.12 — Finance Department. (The review of Chapter 2.12 was a result of
changes to Chapter 2.38)
B. Review of Ordinance 2.42 — Route 11 Greenway Authority Commission, RTC 04/04/22
5. Adjournment

Members present: Richard Muckle, Tom Dembek, Susan Driscoll
Members abserit: Tim Fioravanti, Dave Welch
Also present: Finance Director Kim Allen, Town Attorney Nick Kepple, Paul Goldstein (RTM):
FIPPEEN ROPE FERRY ROAD
WATERFORD, CT'66385-2886
PHONE; 800-442-0953
wwwiwaterfordetorg
LEGISLATION & ADMINISTRATION COMMITTEE ;
MINUTES—SPECIAL MEETING WEDNESDAY, JULY 13,2022 _
92 :OLHY Qf Wir 2202
‘1, 2.,3. With quorum established, meeting called to order by Chair Muclde at 5:37 p.m.
4,
5.
6a.
6b:
Public commenti None
Consideration of previous minutes: Motion by Dembek, second by Driscoll, to-accept the minutes of the L&A
Committee meeting of March 15, 2022, as presented. Voice vote: Unanimous.
Consideration of Chapter 2.38-ordinances: Discussion ensued on logistics of the recent reorganization initiated - ~
by the First Selectman—e.g,, whether a new department was created, how the IT budget would be handled. ~
Director Allen explained that IT staff had been hired as additional personel within the Finance department;
the IT budget would remain separate, but under. her management; and the duties and functions of the former
IT Committee were covered under the new staff's job descriptions and policies. Discussion followed on the
need, for transparency and precedence within the ordinances regarding departmental duties, to:also document
the:reorganization within the Finance ordinanices.
Motion by Driscoll, second by Dembek, to delete the text of Chapter 2.38 and substitutea footnote explaining
that the Information Technology Committee was disbanded and its functions are now the responsibility of
IT-dedicated staff within Finance, Voice vote: Unanixnous,
Motion by Driscoll, second by Dembek, to revise the Duties section of the Chapter 2.12-Finance Department
ordinances by adding to the-first sentence in.Section 2.12.020 (A) the words “and information technology” so
that it will read “The department of finance shall mariage the centralized financial and information technology
functions of the town.” Voice vote: Unanimous.
Cotisideration of Chapter 2.42 ordinances: Discussion on whether the other member's also withdrew from the
Greenway Commission, since the state no longer plans to extend Route 11. Attorney Kepple will confirm the
other towns’ actions, so we can document termination of the Comimission in the ordinances.
Motion by Driscoll, second by Muckle, to delete the text of Chapter 2.42 and substitute a footnote explaining
termination of the Commission by the member towns’ withdrawal. Voice vete: Unanimous,
Adjournment: Discussion and consensus to tentatively schedule a public hearing, followed by a committee
meeting, on all three ordinance revisions Monday, Aug. 8, contingent upon timing of the legal ad/public notice.
Motion by Dembek, second by Driscoll, to adjourn the meeting at 6:24 p.m. Voice vote: Unanimous.
Submitted by
Susan. Driscoll (L&A)
enck Chptr 2.38 revisions Draft 1
Chptr 2,12 revisions Draft 1
Chptr'2.42 revisions Draft 1

Proposed Ordinance Revisions DRAFT 1 July 13, 2022
Chapter 2.38 - INFORMATION TECHNOLOGY COMMITTEEH!
Foainate:
“ L ~~
Editor's note. — An ordinance adopted XXXX XX, 2022, repegled the former Ch. 2.38, §6 2.38,010 — 2.38,060, and amended
fh, 2. 2.12.0: to reflect the disbanding of the information Tec Cammittee and the assumption of its prescribed
tles and functions by staff in the reorganized Finance Department,
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PPHSETOH;

RTM. XX-XX-22

Proposed Ordinance Revisions DRAFT 1 July 13, 2022
Chapter 2.12 - FINANCE DEPARTMENT!
Footnote:
—{1}—
Editor’s note_—~ An ordinance adopted XXXX XX, 2022, revealed the former Ch, 2.38, $§ 2.38,010~ 2.38.060, and amended
Ch. 2.12, §2.12.020(A), to reflect the disbanding of the Infarmation Technology Committee and the assumption of its prescribed
duties and functions by staff in the reorganized Finance Denartment,
2.12.010 - Created.
in accordance with Sections 5.15, 5.15.1 and 5.15.2 of the charter of the town, there shail be a department
of finance which shall be managed by a director of finance appainted by the baard of selectmen.
(Prior code § 2-160)
2.12,020 - Duties.
A, The department of finance shall manage the centralized financial and information technology functions
of the town. Duties of the department shall include the processing and recording of financial
transactions (payroll, receipts, disbursements, accounting, records maintenance) and such other
administrative duties as may be assigned by the first selectman.
8. The director of finance shail perform his/her duties in accordance with the job description and as
approved by the board of selectmen and under the administrative supervision of the first selectman.
The director of finance shall provide financlal management advice and recommendations ta the
policymaking badies of the town. He/she shall provide budget preparation assistance to all
departments. He/she shall provide all services requested by the town treasurer whose authority and
responsibilities are defined in Section 7-80 of the Connecticut General Statutes Annotated, He/she shall
serve as clerk and treasurer to the retirement commission of the town and provide such services as are
required by that commission.
(Prior code § 2-161)
{B.T.M. XX-XX-22 (part)
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Proposed Ordinance Revisions DRAFT | July 13, 2022
Chapter 2.42 - ROUTE 11 GREENWAY AUTHORITY COMMISSION
Feotnote:
—fj-
Editor's note_— An ordinance adapted XXXX XX, 2022, repealed the former Ch. 2.42, §§ 2.42.020 - 2.42.070, to reflect the
lermination of the Route 11 Greenway Authority Commission under Public Act 00-148 §40(D} subsequent to the withdrawal of
the four member towns (Waterford, East lyme, Salem, Montville),
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f
Proposed Ordinance Revisions
{R.TLM. XX-XX-22)
DRAFT 1 July 13, 2022
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