Library Board of Trustees - Minutes - 07/30/2024

Waterford Public Library 
 
Board of Trustees  
Special Meeting 
Page 1 of 2 
 
 
 
Minutes of Meeting of 30 July 2024 
 
1. President Mim Furey-Wagner called the meeting to order at 6:00 p.m. 
 
Trustees present: L. Couture, N. Dragoli, B. Kyne, J. Lehet, J. Merrill, A. 
Rosenberg, A. Simpson.  Also present, C. Johnson, Library Director and Ex 
Officio Trustee Liaison H. Colonis, RTM Finance, Wage & Personnel Committee 
Chair. 
Not present, E. Boyce, C. Giordano, G. Ritter, and A. Robarge. 
  
2. Public Comment - none 
 
3. President’s Report - none 
 
4.  Executive Session - none 
 
5.  Old Business  
a.  TOW budget deficit for FY25.   
• A continuation of the discussion at the meeting of 9 July regarding the 
amount the endowment contribution for FY25. 
• As of 30 June the amount was $115,000 or 3.458% of the endowment. 
• A motion was made by J. Merrill, seconded by A. Simpson, to add $45,0000 
for a total amount of $160,000 or 4.8% of the three-year average of the 
endowment. 
• A discussion followed which included: The objective is for the endowment to 
fund books and materials.  What happens in other Departments without an 
endowment when their building supplies budget has been exhausted?  What 
will happen in future if the deficit is met with endowment funds this year?  
The community needs to know that the Town asked for a flat Library budget 
for the past several years.  This Fall a real budget needs to be presented.  
• A vote was taken. No one in favor.  All against. No abstentions. 
• A new motion was made by B. Kyne, seconded by A. Rosenberg, to add 
$36,889 to the endowment contribution for a total of $151,889 or 4.56%.  
This would cover the deficit of line items 54160 and 53010. 
• A vote was taken.  All in favor.  None against. No abstentions. 
 
 
 
 
 
 

 
Waterford Public Library 
 
Board of Trustees  
Special Meeting 
Page 2 of 2 
 
 
 
6.  New Business 
a.  Committee membership 
•   A. Simpson has accepted the chair of Personnel and Policy.  B. Kyne will 
join that committee. 
•   E. Boyce will become chair of Development & Fundraising in January. 
b.  FY25 Holiday Schedule 
•  A change was made to close at 5 p.m. on the Wednesday before 
Thanksgiving. 
c.  Board of Trustees email addresses 
•  A discussion of email addresses being used for Library business.  All were 
asked for a new format much like a “work” email address.   
•  A motion was made by L. Couture, seconded by B. Kyne to adopt a new 
email address for each of the Trustees.  A vote was taken.  All in favor.  No 
one opposed.  No abstentions. 
d.  CT State Library updated Best Practices 
•  This is a 60 page document with 5 sections.  It is intended as a tool to 
evaluate benchmarks of a library. 
•  A workshop for Trustees will be scheduled in future once the Director has 
reviewed. 
e.  New people counter. 
•  The old machine recently broke and a new beam was ordered and installed. 
•  The Traf-Sys machine, current cost of $2,205 plus cost of new wiring, will 
be addressed next year.  The daily count would be automatically recorded 
and broken down by hour which will be beneficial for staffing and meeting 
room use statistics. 
f.  The HVAC proposal should be submitted in a few weeks and will go out to   
bid in the Fall. 
 
7.  Adjournment 
•   A motion was made by B. Kyne, seconded by A. Simpson to adjourn.  A 
vote was taken.  All in favor.  No one opposed.  No abstentions.  The meeting 
adjourned at 7:07. 
 
Respectfully submitted 31 July 2024 
 
Joy S. Merrill, Secretary