Long Range Fiscal Planning Agenda & Backup

FIFTEEN ROPE FERRY ROAD
PHONE: 860-442-0553
WATERFORD, CT 06385-2886
worw.waterfordct.org
Agenda
Long Range Fiscal Planning Committee
Town Hall Auditorium
Tuesday, January 14, 2025
6:00 — 7:30 pm
- Call to Order
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. Pledge of Allegiance
. Roll Call and Recognition of Staff and/or Board and/or Commission Members
. Public Comment
. Election of a Chair
. Consider and Act Upon the Minutes of the June 16, 2022 Meeting
New Business
. Adjournment.

Long Range Fiscal Planning Committee June 16, 2022
Meeting Minutes 5:30pm
Present:
Absent:
Staff:
Chair Richard Muckle, Gregg Attanasio, Kevin Petchark, Glenn Patterson (5:50
pm), Michael Rocchetti, Marcia Benvenuti
Robert Brule, First Selectman; Cheryl Larder, Tom Giard
Joseph Mancini, Director of Operations/Finance Board of Education, Abbas
Danesh, Treasurer, Kimberly Allen, Director of Finance, Gary Schneider, Director
of Public Works, Paul Koelle, Facilities Manager
Establishment of a quorum and call to order:
A quorum was established and a call to order was established at 5:40 pm,
June 16, 2022.
Pledge of Allegiance.
Roll call and recognition of Staff, Board or Commission Members by Chair
Richard Muckle.
Public Comment — None.
Consider and act upon the minutes of the March 17, 2022, meeting.
Motion by Marcia Benvenuti and seconded by Mike Rocchetti to approve the
meeting minutes of March 17, 2022.
Vote: 5-0-1 Abstain: Benvenuti Motion: Passed
Recap Discussion:
New Fleet Management software will be purchased July 1, 2022. The Director of
Finance will have a preliminary report on the implementation at the next
meeting.
Town Facilities Discussion:
Gary Scheider and Paul Koelle presented a brief overview of the current status of
the town facilities and presented recommendations that the town needs a
master facilities plan and will be going out to bid for such services. The Director
also recommended the town purchase a town-wide building management
system,

Long Range Fiscal Planning Committee
June 16, 2022
Page 2
Committee members posed questions regarding the current status and how the
data provided could be used to format a long-range plan for facilities. Members
requested the Director of Public Works and Facilities Manager take the current
status report and use it to create a document that includes long-term needs and
cost estimates that would be updated regularly as a “working document.”
Members requested that a list of the life expectancies of all facilities items be
created by the department. Committee members also requested that
Recreation and Parks and Board of Education facilities be added to the current
list. An updated list will be presented at the next meeting.
ARFP for a facilities study will be distributed by September 2022 with a potential
contract being award by December 2022. Once the plan is complete, it will be
combined with the working document to allow the committee to create and
propose a long-term facilities plan.
8. Confirmed next meeting date: August 18, 2022, at 5:30 pm at the Waterford
Town Hall Auditorium.
9. New Business: None
10. Adjournment:
Motion by Marcia Benvenuti and seconded by Gregg Attanasio to adjourn the
meeting at 6:50 p.m.
Vote: 7-0-0 Motion: Passed
Respectfully submitted,
Kimberly Allen, Secretary