Long Range Fiscal Planning Committee - Minutes - 06/10/2025

PHONE: 860-442-0553
www.waterfordct.org
FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
_ =
1 8 @&
oP) on some Cod.
= _ Som
a) om
Long Range Fiscal Planning Committee Tuesday, Juné 10, 2025° =)
Regular Meeting Minutes BOE Conference \Roone- i]
1. Establishment of a quorum and call to order
A quorum was established and the Regular Meeting of the Long Range Fiscal Planning Committee
was Called to order at 6:02 p.m. on June 10, 2025.
2. Roll Call/Attendance
Members Present
e Ursula Morshead (RTM), Lindsey Khan (RTM), Harry Colonis (RTM) , Marcia Benvenuti (BOE)
Ron Fedor (BOF), Glenn Patterson (BOF), Kim Allen (Finance Director)
Members Absent
e Christina Jessuck (RTM), Mark Campo (RTM), Rob Brule (First Selectman), Thomas Giard
(Superintendent of Schools)
Others Present: Abbas Danesh (Town Treasurer)
3. Public Comment: None
4. Approval and acceptance of minutes from the Regular Meeting on February 25, 2025
Motion by Marcia Benvenuti and seconded by Ursula Moreshead to correct and approve the
February 25" minutes to reflect Marcia Benvenuti was in attendance.
Vote: 7-0-0 Motion: Passed
5. To consideration and act potential action to correct the date for the 4" quarter LRFPC meeting.
The published date (December 10, 2025) conflicts with the monthly Board of Finance Meeting.
Motion by Marcia Benvenuti and seconded by Lindsey Khan to reschedule the 4'" Quarter Meeting
from Wednesday December 10, 2025 to Tuesday, December 9, 2025.
Vote: 7-0-0 Motion: Passed

Follow-up discussion related to the Town-wide Building Maintenance Plan presented at the
February meeting.
There was no discussion specific to the buildings presented by the DPW director at the last meeting.
Members again noted the absence of the Fire Stations on the Town Buildings list. See item 8a. for
additional information.
There was extensive discussion regarding a list of 99 buildings and “infrastructure” items provided
by the Finance Director that are currently insured by the Town of Waterford. (List attached to these
minutes.)
The group discussed how to best categorize the items on the list, their dollar value, and whether
they should be included in a long-range facilities plan. The group determined the following:
a. The items on the list are best categorized by the responsible town department, as the
cognizant department is best suited to provide an estimated value for the item. To expedite
Department Head action on the list. Members Morshead and Khan will make their best
determination as to Department responsibility and the committee will ask the Department
Heads to review this pre-sorted list. (This approach is in lieu of forwarding an uncategorized
list to each Department Head and asking them to extract their responsible items.)
b. The replacement dollar value for these infrastructure items is a key factor in determining
their inclusion on a long-range facilities plan to extend the life of the asset.
c. Part of the inquiry to the Department Heads will be to ask if there are any issues they
foresee as significant infrastructure items that should be on a long-range maintenance plan.
Also, several group members felt that a Facilities Management plan should include (but not be
limited to) the following categories:
Buildings/Facilities (Existing lists provided by DPW and Waterford Schools)
Physical Infrastructure (Based on review of the Insured Items List)
Roads/Sidewalks
WUC Facilities
{T Infrastructure
This discussion will continue at the next LRFPC meeting.
Review and discussion of current documents comprising the current Board of Education Building
Maintenance Plan.
The group acknowledged receipt of updated documents and deferred discussion to the next
meeting with the Superintendent of Schools in attendance.
2

Continue discussion of the following items discussed at the February meeting.
a. Incorporating Fire Station Maintenance into the Town Facilities Plan
There was discussion around an appropriate time to discuss the Fire Department's facilities with the
new Fire Director. Finance Director Allen noted that based on the Fire Director’s current workload,
the 4" Quarter meeting would be the earliest the LRFPC should have him attend a meeting.
b. Results of the comparison of the Fleet Size in 2009 vs today.
Finance Director Allen provided a Fleet Totals History comparison sheet noting that the fleet is
reduced by 33 vehicles since 2009.
The group discussed a wide variety of Fleet-related topics for developing a long range plan
including:
* A potential change of purchasing policy to get better pricing on vehicles.
¢ Understanding whether outfitting town vehicles with GPS would help the Towns insurance
rates. Finance Director Allen noted that adding GPS is expensive and like would not help with
insurance rates.
e Looking at vehicle standardization (where possible) across Town Departments and
Waterford Schools
e The Finance Director noted that the Town is obtaining an Analysis Module for the Town’s
Fleetio Fleet Management software. The software will analyze repair and maintenance data
the DPW Garage has been feeding into the Fleetio System for over a year. It will (hopefully)
help identify trends, help predict problems, and aid in vehicle replacement decisions.
e There was discussion of ways to encourage vehicle users to reduce wear and tear on the
vehicles ie assigning a car to a person to provide accountability.
e The group discussed the heavy impact that the costs Fire Apparatus have on funding driving
potential funding for the Fleet Plan in the yearly budgets.
This discussion will continue at the next LRFPC meeting.

10.
New Business
a. Finance Director Allen provided a chart listing Town of Waterford Fund Investment Revenue for
the last ten years. The chart was provided for information purposes to help the LRFPC
understand that the “Rainy Day” dollars available in these Funds are invested by the Town
Treasurer to receive the maximum possible return to the taxpayers.
b. The investment revenue accumulates within these funds, increasing the “rainy day” dollars
available to the town to address extraordinary emergent issues.
c. Town Treasurer Danesh noted a significant decrease in investment revenue due to fund
balances being reduced by funding used for capital projects (less money to invest) and lower
interest rates on the invested dollrs.
Adjournment
Motion by Ron Fedor and seconded Harry Colonis to adjourn the meeting.
Vote: 7-0-0 Motion: Passed
The meeting adjourned at 7:32 pm.
Respectfully submitted,
Glenn Patterson LRFPC ,

Town Insured Property
BuildingNeme Street
Town Hall 45 Rope Ferry Road
Youth Services Bureau 200 Boston Post Road
Public Safety Complex 204 Boston Post Road
POLICE RADIO TOWER R204 Boston Post Road « Rear
OG POUND A200 Bostan Post Road - Rear
GAZEBO 170 Boston Post Road
Public Ubrary 43 Rape Ferry Road
JORDON PARK HOUSE -RECREATION BLG, 65 Rope Ferry Rod
Municipal Complex Suitding 1000 Hartford Tumpike
Uulity Buitding 1 1000 Hartford Tumpike
SAND SPREADER HANGER: 1000 Hartford Tumpike - Rear
PUBLIC WORKS SALT SHED 3000 Hartford Turnpike - Rear
MAINTENANCE BUILDING 308 Great Neck Road
COMFORT STATION (2} 304 Great Neck Road
FIRST AID. 301 Great Neck Road
Waterford High Schoo! 20 Rope Ferry Road
Synthetic Turk Feld 20 Rope Farry Road
HIGH SCHOCL MAINTENANCE DEPT. 20 Rope Ferry Road
HIGH SCHOOL TICKET BOOTHS 20 Rope Farry Road - rear
DUGOUTS (2} 20 Rope Ferry Road - rear
HIGH SCHOOL BLEACHER ANG PRESS BOOTH
Cohanzle School
Southwest Language and Arts Magnet Schoo!
SOUTHWEST SCHOOL SITE
Clark Lang Middle School
BOARD OF EDUCATION OFFICE
SPECIAL SERVICES BOARD OF EDUCATION
Evergreen Avenue Pump Station
Biue Hills Pump Station
Old Norwich Road Pump Station
STORAGE & COMFORT STATIONS
Baltes Court Pump Station
20 Rope Farry Road - rear
48 Dayton Road
51 Daniels Avenue
51 Daniels Avenue
105 Clark Avenue
18 Rope Ferry Road
15 Rope Ferry Road
Sak Miner Lane
‘35 Harvey Road
38 Old Nonwich Road
‘739 Vauxhall Street Extension
528 Mohegan Avenue Parkway
Property Values

Town Insured Property
BulldingName Street
SCOREBOARD VETERANS HELD 174 Boston Post Road
OUTDOOR LIGHTING « VETERANS FIELD 174 Boston Post Road
EMERGENCY COMMUNICATIONS CENTER 204 Boston Pest Road
FIRE COMMBSSION RADIO TOWER 204 Boston Post Road
Mago Point Pump Station 12 4th Street
STORAGE BUILOING 8S Miner Lane
STORAGE BUILDING 85 Miner Lane
Crossroads Purip Station 205 Parkway North
Shore Road Punip Station 2 Shore Road
COLONIAL DRIVE PUMP STATION A7R Colonial Drive
Old Barry Road Pump Station 33 Old Barry Road
Sriareood Rosd Pump Station 14 Briarwood Road
Police Station 41 Avery Lane
EDP - CAMERA SYSTEM - INTERIOR AND EXTERIOR CAMERAS Al Avery Lang
GARDINERS WOOD RD, PUMP STATION 302 Millstone Road East.
MARILYN RD. PUMP STATION 26 Marilyn Road
CRYSTAL MALL PUMP STATION B40 Hartlord Tumpike
STONEY BROOK PUPP STATION 1 Brook Sireet
RICHARDS GROVE RD. PUMP STATION 503 Mohegan Avenue Phuy,
WEIMES CT.PUMP STATION 43 Weimes Court
QUINLEY WAY PUMP STATION 35 Quiniey Way
NIANTIC RIVER RD. PUMP STATION 236A Niantic River Rosd
‘Quaker Hill Water Booster Station 9. Otd Colchester Road « Rear
OF MILL AD. PUMP STATION 25401 Mill Road
TOWN HALL AREA PARKS & REC QUTSUILOINGS 184 Boston Post Road
Eugene O'Neill Theater Center 305-309 Great Neck Road
Cottage 1 305-309 Great Neck Road
Cottage 2 205-309 Great Neck Road
Cattage 3 305-309 Great Neck Road
Production Cottage 305-309 Great Neck Road
Cartage $ 905-309 Grest Neck Road
Cottage 5 305-309 Great Neck Road
Property Values

Town Insured Property
BulldingName Street
Cattage 6 305-305 Graat Neck Road
Cottage 7 305-309 Great Neck Road
tron Sides Mansion Dormitory 205-209 Great Neck Road
Farm House - Theater Extension 308-209 Great Neck Road
Rugene O'Neill Barn - Theater 205-309 Great Neck toad
Henson Rehearsal Hall 305-309 Great Neck Road
£. O'NEILL -LAUNORY COTTAGE 905-309 Great Neck Road
E. O'NEILL -MAINTENANCE/THEATRE/STAGE SHOP 305-309 Great Neck Road
E, O'NEILL - LOG CABIN/CAFETERIA 305-309 Grest Neck Log Cabin
{9) PORTABLE CLASSROOMS [SOUTHWEST SCHOQK 51 Dantes Avenue
DUGOQUTS - CLARK CANE JR HIGH 105 Clark lane
Friendship Schoot and Conimunity Center 24 Rope Ferry Road
Portable Classroom 1 34 Dardais Avenue
Portable Classroom 2 52 Daniels Avenue
New Quaker tit Elementary Schoot 285 Bloomingdale Road
COMPUTERS - DISPATCH No Address Usted
New Oswegatchi¢ Elementary School 470 Boston Post Road
Great Neck School 165 Great Neck fload
Farga Road Water Tower 45 Fergo Road - Rear
FARGO ROAD SITE - RADIO 45 Fargo Road - Rear
ROGER'S Hitt SITE 35 South Bartlett Road
Roger’s Hil Water Tower 35 South Bardett Road
YOUTH FOOTBALL FIELD SHED 175 Gardiner Wood Road
OSWEGATCHIE RO. PUMP STATION 46K Oswegatchle Road
EAST NECK AD, PUMP STATION 
MW) East Neck Road
GRANITEVILLE PUMP STATION 314 Rope ferry Road
SEASIDE PUMP STATION 36 Shore Road
SHORE ROAD PUMP STATION ‘253A Shore Road
THAMES LANOING PUMP STATION 64 Scotch Cap Road
EOP INFRASTRUCTURE Various Locations
PRINTING/COPY EDP ‘Various Locations
Vauxhall Water Tower
861 Vauxhail Street
Property Vales

Town Insured Property
RutidingName Street,
industrial Drive Water Booster Station 1043 Hartford Road
DAYTON RD. WATER BOOSTER STATION 40 Dayton Road
HARRISON LANGING PUMP STATION $1 Benham Avenue
Property Values

FLEET TOTALS HISTORY
muds 70 a : : i a i : ‘196
Cs a > a 6 Be ; s _ 199
ares 46 2B a ar, ae ac a an)

2015
2016
2017
2018
2019
2020
2021,
2022
2023
2028 (71D)
FUND INVESTMENT REVENUE
SEWER
GENERALFUND © CNRFUND «© FLEETFUND «= INSURANCE «= MAINTENANCE © GENERAL UTILITY
(101) (205) (242) FUND (605} t2aa) (602)
195,427.94 41,267.79 $326.99 2,016.67 1,148.96 9.48
132,554.30 47,019.98 8,508.42 3,548.36 1,470.08 10.38
191,986.76 «3,478.80 «12,858.55 42,740.74 2,197.59 4,562.50
$38,220.36 «74,531.93 (26,636.67 27,587.98 $6,307.65 36,928.82
1,048,633.94 136,077.15 50,892.20 43,299.24 11,205.56 70,049.52
877,628.08 «119,535.64 29,135.06 62,558.82 5,932.48 47,264.59
96,926.93 12,472.93 2.77059 5,069.29 502.28 2,580.78
179,842.40 28,518.77 9,469.00 19,993.83 4,478.23 12,309.64
2,024,123,33 443,689.01 «138,827.00 230,691.19 26,784.24 183,589.00
$,093,638.48 612,889.12 234,580.00 310,698.20 41,635.95 327,757.06
3.734,816,43 358,904.21 120,787.07 101,560.27 25,497.40 179,220.87
WO1G 0956S 1,906,125.33 636,761.45 819,634.53 123,207.59 $63,282.55
10