Board of Finance Budget Hearing Agenda (PDF)

FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
BOARD OF FINANCE
AGENDA
Waterford Town Hall
Budget Hearing
Topic: Board of Finance Budget Meeting
Time: Mar 3, 2021 07:00 PM Eastern Time (US and Canada)
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Meeting ID: 835 5384 4066
Passcode: 802526
PHONE: 860-442-0553
www.waterfordct.org
sump
Wednesday, March 3, 202142
Zoom Meeting @ 7:00 p.m.
Find your local number: https://usO2web.zoom.us/u/kMJKubOHg
1. Call to Order
2. Public Comment
3. 10143 — Ethics Commission
4. 10132 — Conservation of Health
5. 10133 — Public Health & Nursing
6. 10120 ~ Miscellaneous Social Grants
7. 10119 — Youth and Family Services
8. 10135- Senior Citizens
9. 10137 — Recreation & Parks °
10. Adjournment
Ronald Fedor, Chairman

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Town of Waterford
ETHICS COMMISSION _
FISCAL YEAR 2022 BUDGET |
a
FUNCTION
2.50.040 - Establishment of an ethics commission.
“in accordance with the provision of Section 7-148h of the Connecticut General Statutes there is created an ethics
commission. This commission is empowered to investigate or to cause to be investigated allegations levied against
any town board, agency, commission, committee, official or employee of unethical conduct, corrupting influence, or
illegal activities. Allegations of criminal misconduct or violations of the state penal code shall be referred to the
police department or State's Attorney's office whenever such allegations come to the attention of the commission,
whether upon receipt of a complaint or during the course of an investigation. Notwithstanding provisions herein to
the contrary, established internal complaint procedures of any town board, agency, commission or committee, as
such procedures may be amended, shall take precedence over the procedures established herein as to allegations
levied against any town employee of such board or commission. Complaints which fall under the purview of an
established complaint procedure of an agency shall be referred to that agency for disposition. The commission may
issue subpoenas or subpoenas duces tecum, enforceable upon application to the superior court, to compel the
attendance of persons at hearings and the production of books, documents, records and papers. The commission
shall not initiate investigations on its own volition.
The financial needs of the commission shall be funded in the same manner as other Town funded boards and
commissions. The commission shall receive no compensation for their services as such, but shall be reimbursed for
their necessary expenses incurred in the performance of their duties.
Funding for the commission is comprised of clerical services (plus fringe benefits), operating services, and office
supplies.
Fa
—

Ethics Commission
Fiscal Year 2022
Town of Waterford
BUDGET
The total budget request for FY22 is $850. This request represents a $200 increase (30.77%) over FY21. The
primary increase is in professional services. The commission has an outstanding investigation that is projected to
be settled during the fiscal year 2022 and funds will be required for professional services throughout the
investigation.
10143-51210 Clerical and Technical (S600)
The recording secretary attends regularly-scheduled and special meetings as
necessary. She prepares agendas, takes minutes and maintains the commission’s files.
The position is paid hourly and is budgeted at .55 hours per week for 52.5 weeks.
10143-51920 FICA ($50)
Employer’s share of social security and Medicare taxes is paid at the mandated rate of
7.65% of gross wages.
10143-52030 PROFESSIONAL FEES ($150)
Funds are being requested for an outstanding investigation and possible claim.
10143-51920 OFFICE SUPPLIES ($50)
Stationery, envelopes, and tapes for recording hearings.

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ETHICS COMMISSION
Actual Expenditures
FY-2020 and
FY-2021 thru 1/1/2021
Nov-19 $156.15 $11.95 $168.10
Dec-19 $156.15 $11.95 $168.10
Jan-20 $0.00
Feb-20 $156.15 $11.95 $168.10
Mar-20 $171.77 $13.14 $184.91
Apr-20 $124.92 $9.56 $134.48
May-20 $0.00
Jun-20 $104.17 $7.97 $7.70 $119.84
$931.77 $71.30 $0.00 $0.00 $7.70 $1,010.77
Jul-20 $67.60 $5.17 $4.55 $77.32
Aug-20 $0.00
Sep-20 $0.00
Oct-20 $0.00
Nov-20 $68.71 $5.26 $73.97
Dec-20 $0.00
Jan-21 $0.00
Feb-21 $0.00
Mar-21 $0.00
Apr-21 $0.00
May-21 $0.00
Jun-21 $0.00
$136.31 $10.43 $0.00 $4.55 $0.00 $151.29


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Promoting
healthy
December 14,.2020
Town of Waterford |
First Selectman. Robert Brule
15 Rope Ferry Road
Waterford, CT 06385
First Selectman Brule:
At their December meeting, the Boatd of Directors of Ledge Light Health District
approved my proposal to increagé the FY22 member contributions from the current per
capita tate of $7.37 to. $7.59. Based on the population reported: tous: by the Department of
Public Health, ihe Town of Waterford’s F 22. contribution.to the District will be
$142,282.
As you are aware, the District has beetr able-to maintain a flat per capita rate of $7.37
since 2018, while the budgetary and. operational burden placed on our organization
conitinues-to inctéasé. This 3% increase will help to assure that our continued response to
the pandemic; and all of our public health responsibilities, continue to be met,
A detailed draft budget document for FY22 is-attached for your review. We have also.
included a report on.our activities and the services offered to. Waterford residents.
As you are aware from previous years, the FY22 budget will not be formally approved
until April, 2021, following a public hearing.
Sitoerely,
Stephen Mansfield; MPH, REHS
Director of Health
216 Broad Street ® New Landon, CT 06 320 * phone. 860,448, 4882 © fax. 860,448.4985 * wwwillhd.org
communities

Projected Expenses
Personnel Services
Employee Salary-Cora
Benefits/Payroll Taxes-Core
Employee Salary-Grants
Benefits/Payroll Taxes-Grants
Non-Personnel Operating Expenses
Facilities, Utilities and Vehicles
Utilities
Maintenance
Security
Telephone & telecommunications
Data Connection
Vehicle Repair/Fees
Vehicle Fuel
Auto/Mileage Reimbursement
Auto Insurance :
Supplies and Equipment
Office Supplies
IT Supplies
Program Supplies
Postage, shipping, delivery
Equip rental & maintenance
Professional Services
Accounting fees
Legal fees
IT Consulting Fees
Medical Consulting Fees
Other Professional Service Fees
Insurance Agency Fee
Other Administrative Costs
Membership dues - organization
Books, subscriptions, reference
Staff development ;
Community Outreach and Engagement
General Liability Insurance
Property Insurance
Public Officials Insurance
Employment Practices insurance
Umbrella insurance
Travel
Gonference,convention, meeting
Other expenses
CHIP Implemantation/Accreditation Prep
Program development
Capital Assets
Grant. Non-Personnel
$18,000
$48,000
$500
$10,000
$6,500
$3,000
$4,000
$10,000
$7,171
$9,000
$34,000
$7,500
$6,500
$900
$13,500
$3,500
$25,200
$3,000
$2,500
$18,500
$2,500
$750
$2,500
$2,500
$8,000
$2,000
$1,700
$3,200
$3,500
$3,530,317
$1,251,580
$488,103 $2,667,588
$687 337
$240,568
$107,171
$57,900
$66,200
$26,650
$604,808


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VISITING NURSE ASSOCIATION OF SOUTHEASTERN CONNECTICUT, INC.
BUDGET NARRATIVE—TOWN OF WATERFORD
July 1, 2021 June 30, 2022
We annually estimate the expenditure for services for those residents who are uninsured and cannot afford to pay for care
with their own funds. This may change during the fiscal year if the agency receives additional grant money or donations
for indigent care. It may also change if an individual’s insurance changes during the year. Our near-term and far-term
plans are the same. We will continue to offer the clinics and services to the residents at the same level. As always, we
will to seek outside funds through a direct mail campaign and grant proposals to assist in providing visits to residents.
The budget for VNASC service is divided in two programs: clinic services and health promotion/indigent care. The
charge for the service to the town is the same hourly charge as in the comparison towns and in all the towns where the
VNA provides service, The difference in the budget total is based on the amount of service that the town provides
through the VNA to its residents. For instance, the East Lyme budget does not include the same level of health promotion
and indigent care as Waterford, because there is not the same level of need for the service in that area, The hourly charge
is $75. This is an increase of $1.50 per clinic hour (2%).
We believe we will be able to resume services at the previous level once the COVID-19 vaccine has been offered widely.
The submitted budget represents a level amount of clinic service.
The VNA of Southeastern Connecticut is committed to providing a cost-efficient service to the town at an appropriate
-Jevel. Any reduction of the budget below the current level will result in fewer services to the residents. A reduction in
services would be a decision made by Waterford’s governing body.
The agency is a state-licensed, Medicare-certified, JCAHO-accredited home care organization. VNASC is governed by a
community board of directors and is an affiliate of L+M Healthcare and Yale New Haven Health. Our Board
Chairperson is Irene Miller.
Indigent Care/Health Promotion
Home visits to residents at risk for handicapping conditions or hospitalizations are made under consultation with the
family physician. A plan is established to assist the resident to remain safely at home.
Home healthcare services including nursing, therapies, home health aide and social workers are provided under a plan of
care when the resident is uninsured or underinsured and meets the financial criteria for free or subsidized care.
There is a continued need for assistance with care for those who are struggling to stay independent at home. The need for
free care has reduced in the past few years due to the greater use of CT expanded Medicaid. At this time it is unknown
whether the expansion will continue. Some Medicaid waiver programs are helping elderly stay at home with the
assistance of Personal Care Attendants instead of the Home Health Aides previously provided through VNASC,

Visiting Nurse Association of Southeastern Connecticut
Proposed Service for the Town of Waterford
July 1, 2021-June 30, 2022
Program Estimated Estimated Service Program Cost
Units Cost
Screening 48 hours $75 /hour Multiple sites 3,600
Clinics/Health Ed
Flu Clinics 8 hours $75 /hour Multiple Sites 600
Senior Center 64 hours $75 /hour Nurse Managed 4,800
Hours Clinic
Homecare forthe | As needed but | $75 /hour Health | Homecare visits 19,000
indigent/ not to exceed Promotion visits | as needed within
Health Promotion | budget and indigent care | budget
Total Request $28,000

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MINUTES
Social Service Grants Review Committee-Special Meeting
Tuesday, January 12, 2021
Waterford Town Hall VIA ZOOM
Meeting ID: 436 089 7991
Passcode: 123123
One tap mobile
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Members Present: First Selectman Robert Brule, John W. Sheehan, Board of Finaftce, 7
Danielle Steward-Gelinas, RTM, Sally B. Ritchie, RTM
Staff Present: Kim Allen
BUDGET HEARINGS
- : irst Selectman Brule called the meeting to order at 10:0la.m. Mr. Brule introduced the
~ members of the Committee and explained the social service grant process to those present.
It was the consensus of the committee that further discussion of grant funding will
continue onto the Board of Selectmen’s budget hearing on February 2, 2021.
Thames Valley Council for Community Action ([VCCA), requesting $5,000,
Deb Monahan, Executive Director was present to review and discuss this request,
MOTION was made by Mr, Sheehan and seconded by Ms. Gelinas to tentatively approve a
total budget request in the amount of $5,000. VOTE: 4-6
Safe Futures requesting $6,500.
Karen Camboulives, and Mary Soussloff was present to review and discuss this request.
MOTION was made by Ms. Gelinas and seconded by Ms. Gelinas to tentatively approve the
total budget request in the amount of $6,500. VOTE: 4-0

United Community & Family Services, requesting $8,000.
~Melissa Banks Floyd, Grants Manager, and Pam Kinder
MOTION was made by Mr. Sheehan and seconded by Ms. Gelinas to tentatively approve a
total budget request in the amount of $7,200. VOTE: 4-0
The Arc of New London County, requesting $1,800.
Penny Newbury was present to review and discuss this request.
“MOTION was made by Mr. Sheehan and seconded by Ms. Gelinas to tentatively approve a
budget request in the amount of $1,800. VOTE: 4-90
Historic Properties Commission, requesting $400. .
MOTION was made by Mr. Sheehan and seconded by Ms. Gelinas to tentatively appr ovea
budget request in the amount of $400. VOTE: 4— 0
Municipal Historian, requesting $800.
Robert M, Nye, Municipal Historian, was present to review and discuss this request.
MOTION was made by Mr, Sheehan and seconded by Ms. Gelinas to tentatively approve
the total budget request in the amount of $800. VOTE: 4-0
MOTION was made by Mr. Sheehan and seconded by Ms. Gelinas to tentatively approve
the total budget request in the amount of $250. VOTE: 4-0
Veterans of Foreign Wars; Post #6573, #9975, and American Legion #161, requesting
$1,994.
Gail was present to review and discuss this request
MOTION was made by Mr. Sheehan and seconded by Ms. Gelinas to tentatively approve
the total budget request in the amount $1,994. VOTE: 4- 0
Waterford Shellfish Commission, requesting $3,000
Doug Lawson was present to review and discuss this request.
MOTION was made by Mr. Shechan and seconded by Ms. Gelinas to tentatively approve
he total budget request in the amount of $2,000. VOTE: 4-0 .

Waterford-East Lyme Shellfish Commission, requesting $5,000
~ Deter Harris was present to review and discuss this request
}
MOTION was made by and seconded by to tentatively approve the total budget request in
the amount of $2,500. VOTE: 4-0
SouthEast Area Transit (SEAT), requesting $35,888
Michael Caroll, was present to review and discuss this request
MOTION was made by Ms. Gelinas and seconded by Ms. Ritchie s to tentatively approve
the total budget request in the amount of $35,888. VOTE: 4-0
Eastern Connecticut Conservation District, Inc., requesting $1,500.
Dan Mullins, was present to review and discuss this request
MOTION was made by Mr. Sheehan and seconded by Ms. Gelinas to tentatively approve a
budget request in the amount of $1,500. VOTE: 4- 0
Southeastern Connecticut Council of Governments (SCCOG), requesting $10,734.
Jim Butler, Executive Director spoke on behalf of SCCOG
{OTION was made by Mr. Sheehan and. seconded by Ms. Gelinas to tentatively approve
the total budget request in the amount of $10,734. VOTE: 4-0
New London Homeless Hospitality Center, requesting $5,000.
Steve Elci was present to discuss and review this request.
— MOTION was made by Mr. Sheehan and seconded by Ms. Ritchie to tentatively approve the
total budget request in the amount of $5,000. VOTE: 4-0
Sexual Assault Crisis Center of Eastern Connecticut requesting $1,000.
Georgette J. Katin, Executive Director spoke on behalf of SACCEC
MOTION was made by Mr. Sheehan and seconded by Ms, Ritchie to tentatively approve the
total budget request in the amount of $1,000. VOTE: 4 —0

Services Grant total $67,566
“MOTION was made by Mr. Sheehan and seconded by Ms. Ritchie to tentatively approve the
tal budget request in the amount of $67,566. VOTE: 4-0
Contribution to outside agencies $16,800-
MOTION was made by Mr. Sheehan and seconded by Ms. Ritchie to tentatively approve the
total budget request in the amount of $16,800. VOTE: 4-0
Total Social Service Budget-
MOTION was made by Mr. Sheehan and seconded by Ms. Ricthie to tentatively approve the
total Social Service Grants/Misc Budget for FY 21/22 in the total amount of $ 84,366.
VOTE: 4-0.
There being no further business to come before the Committee and upon a motion made by
Mr. Sheehan, seconded by Ms. Ritchie, and unanimously approved, the meeting was
adjourned at 1:09 p.m.
Respectfully Submitted,
Lindy Dupointe
Recording Secretary

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Town of Waterford Youth & Family Services FY 22 Budget ~ 10119
Youth & Family Services
Prepared by Dani Gorman, MS, Director
Presented on behalf of the Youth & Family Services Advisory Board
Mike Buscetto, Chairman
FY22: $232,634
FY 21:$244,743

WYES FY22
’ Waterford Youth & Family Services
FY 22 Annual Budget
Duties and Responsibilities of WYFS
Plans to Restrain Budgetary Growth
51000 Series Salaries
10119-51110 Administration
10119-51210 Clerical
10119-51920 FICA
52000 Series Services
10119-52020 Postage
10119-52030 Professional Fees
10119-52040 Service Contracts
10119-52050 Dues and Memberships
10119-52080 Phone
10119-52380 Programs
Total Budget Calculation
Personnel Cost Summary
Fringe Benefit Cost Summary
Inventory Update
Revenues
Fee Schedule
Grant Funding
Camp DASH Seasonal Staff
2021-2022
Index —
Page 3
Page 4
Page 5
Page 5
Page 5
Page 6
Page 6
Page 6
Page 7
Page 7
Page 7
Page 8
Page 9
Page 10
Page 11
Page 12
Page 13
Page 14
Page 15

WYFS FY22
To: Board of Selectmen, Board of Finance
From: Dani Gorman, Director of Youth & Family Services
Re: Duties and Responsibilities of Waterford Youth & Family Services ~ FY 22
State statute and town ordinance define the purpose of Youth & Family Services as the
fundamental source for programs, initiatives, and services that promote the emotional well-being
of its consumers. Through prevention, intervention, and rehabilitation services, residents up to
the age of 55 are provided with seamless access to our mental health care, diversified programs,
food bank, and human services. Since our inception in 1991, the department has promoted
quality care services that are responsive to the needs of the community.
The “seed” funding for Youth and Family Services is generated from the State of Connecticut
Department of Children and Families in the amount of fourteen thousand dollars ($14,000) per
year, but it is the Town’s allocation of the general government budget that allows the department
to carry-out the vast majority of its defined duties and responsibilities. Through grant funding
and community support, the department has successfully managed to enhance all aspects of
program operations and expand its capacity to deliver distinct, community-based services that
now include a food bank and social services programs.
In the past year, the department put into place extraordinary measures to sustain the quality of
life for residents hard hit by the pandemic and who faced unimaginable disruptions in their lives.
With detailed and immediate focus, programs were expanded to help residents of all ages secure
help with food, shelter, schooling, and many other basic human needs.
In FY22, the proposed budget is a reflection of how we can better meet the operational needs of
the department. With a duty and responsibility to all residents who continue to reach out to us at
unprecedented levels, it is vital that our staffing levels are on par with the demand for services.
The proposed budget reaffirms our ability and capacity to respond to the ever-evolving needs of
residents and recommit ourselves to making a difference in Waterford.

WYFS FY22
To: Board of Selectmen, Board of Finance
From: Dani Gorman, Director of Youth and Family Services
Re: Plans to Restrain Budgetary Growth
In FY 22, the Youth & Family Services’ budget presentation maintains its commitment to
restrain spending whenever possible. However during the past decade, residents (at record levels)
have increasingly turned to us for help with services that span from mental health to basic human needs
like food and housing. In Fiscal Year 20, we had 19, 998 contacts with residents and providers. These
purposeful interactions between staff and residents reflected engagements that provided children and
adults with resources, opportunities, and / or support. Residents, other town departments, schools, police,
courts and outside organizations have more and more looked to us as a hub or starting point for help. Data
collected from consumer satisfaction surveys have consistently shown the department has demonstrated a
capacity that “exceeds expectations” to provide support and coordinate efforts to deliver services that are
high quality, efficient, accessible and equitable. Even while survey results reflect excellence in our
industry, this has all been accomplished with a small core staff of 3 full time employees supported by an
auxiliary group of seasonal staff to keep our functions afloat and to meet the demand for our services.
In FY21, we have routinely retained the services of a seasonal employee at 19 hours per week / year-
round to contend with the gaps in coverage. Additionally, the demand for services necessitated the full
time clerk work overtime and work schedules of other seasonal employees reflect even more hours and
staff were utilized. All of this paid through grants and revenues collected from Camp DASH that hindered
the development of additional programs for our consumers.
It has become increasingly clear that seasonal / part-time staff cannot adequately augment the need for an
additional full time position that could provide support, coherence and continuity in the delivery of
services.
Within the 52000 series, all utilities were removed from the department’s budget as directed and
reassigned to the Public Works budget. A slight decrease was made to the service contract line due to a
new leasing contract and copier and an increase was made to the phone line item which is directly related
to the increased demand for our off-site and virtual services.
On behalf of our Chairman and the Youth & Family Services Advisory Board, I respectfully
present the Waterford Youth & Family Services Fiscal Year 2022 Budget for your review and
consideration:

WYFS FY22
SERIES 51000: Personnel / Salaries
Administration: 10119-51110
Director (DOH 12/01/08)
GGA Class D 261 Days $85,523
Longevity 1% $855
$86,378
Program Coordinator
GGA Class A 261 Days
$55,305
Clerical: 10119-51210*
Youth Services Secretary
Full Time, Active Status Grade F $5 $46,542
35 hour per week position
*4 $5,000 stipend received from BOE (see projected FY22 revenue) will be used to provide clerical
support.
~
| Total Salaries (Administrative + Clerical) 1 $188,225 |
FICA;: 10119-51920
Salaries: - $188,225
FICA Rate: _ x .0765 $14,399
Total FICA
TOTAL SERIES 51000: $202,624

WYFS FY22
SERIES 52000: Services
Postage: 10119-52020
Background: Postage expenses have remained low due to the department’s efforts to use
electronic mail whenever possible. No changes are proposed.
Budget Year Amount Requested Amount Spent
18-19 $200 $233
19-20 $200 $130
20-21 $200 YTD $51 [waneeenr_ |
| Postage Request FY 22 $200
Professional Fees: 10119-52030
Background: Contracted services are provided by licensed / self-insured clinicians. In the past couple of
years we have been able to utilize funding though grants. Costs associated with this line are consumer-
driven and off-set by grant funding. Based on recent trends and the current high demand for services due
to the pandemic, it is proposed to maintain this line at its current level of funding.
Budget Year Amount Requested Amount Spent
18-19 $10,810 $16,235
19-20 $24,000 $14,922
20-21 $22,000 YTD $9,537
[Professional Fees Request FY22 | $22,000 |
Service Contracts and Repairs: 10119-52040
Background: The only amount requested in this line is for the department’s leased copier. Cost
per month = $88.33.
Budget Year Amount Requested Amount Spent
18-19 $7,860 $1,200
19-20 $8,228 $1,247
20-21 $1,200 YTD $198
| Service Contracts Request FY 22 | $1,060 |

WYES FY22
Dues, Conferences and Education: 10119-52050
Background: The annual dues is for Waterford to maintain its membership with the Connecticut
Youth Services Association (CYSA). Consisting of 99 member towns, CYSA advocates to
sustain or increase state funding.
Phone: 10119-52080
Budget Year Amount Requested Amount Spent
18-19 $475 $475
19-20 $475 $475
20-2] $550 YTD $550
| Dues, Conferences FY 22 $550
Background: The costs for this line applies to cell phones which are carried off-site and after-
hours.
Budget Year Amount Requested Amount Spent
4 18-19 $600 $1,473
_ 19-20 $1,500 $3,234
20-21 $2,200 YTD $1,325
| Phone Request FY 22 $2,200
Programs: 10119-52380
Background: Costs which are not covered by grants. A slight increase based on increased costs.
* Afterschool, Family, Youth Programs Supplies and Special Guests: 60 sessions, 2 family events,
1 youth event. ,
Other: $588 Cable TV for counseling waiting room = $49 per month (1 year) (Basic)
Budget Year Amount Requested Amount Spent
18-19 $3,321 $2,962
19-20 $3,321 $6,504
20-21 $4,000 YTD $776
| Program Request FY 22 | $4,000
| TOTAL SERIES 52000 - | $30,010

WYFS FY22
Total Budget Calculation
TOTAL BUDGET 2020 — 2022 (FY 22)
TOTAL SERIES 51000 $202,624
-|. TOTAL SERIES 52000 $30,010
$232,634

WYFS FY22
Personnel Cost Summary
Youth Services Bureau
FY 2021 — 2022 (FY 22) Budget
Line Position Date of Status Salary Salary | Longevity | FICA
Item Hire 2021 2022 Overtime
51110 Director 12/01/08 | Active $85,195 | $86,378 $855 $6,608
51110 Program Vacant $55,305 | $55,305 n/a $4,231
Coordinator
TOTAL > > > $137,073 | $141,683 $855 $10,839
51110
Line Position Date of Status Salary Salary | Longevity | FICA
Item Hire 2020 2022 Overtime
51210 Secretary 12/22/14 Active $42,339 | $46,542 n/a $3,560
Clerk
TOTAL > > > $42,339 | $46,542 > $14,399
51210
Total 51110 $142,538
Total 51210 $46,542
TOTAL $189,080
TOWN OF WATERFORD
9

WYFS FY22 -
FRINGE BENEFIT WORKSHEET
2020-2022 FISCAL YEAR
TOWN OF WATERFORD
PERSONNEL WORKSHEET - SAMPLE DEPARTMENT
2020/2021 FISCAL YEAR
51110 - ADMINISTRATION
12/01/08 | Director 40 | NIA $86,378 6,6608
Program .
01/17/19 | Coordinator 40 | NIA $55,305 4,231
a SE a Se
51210 - CLERICAL/TECHNICAL
12/22/14 Clerk 35 | $ 42,3390 46,542
WEEKS
TO
WORKDAYS BUDGET
261 §2
INVENTORY UPDATE
10

=
WYFS FY22
EQUIPTMENT AND VEHICLES in EXCESS OF $1,000
Department/A gency:
Equipment/Vehicles purchased or disposed
DESCRIPTION OF ITEM DATE OF PURCHASE COST LOCATION
N/A
Budgeted acquisition —
DATE OF ESTIMATED
DESCRIPTION OF ITEM PURCHASE ESTIMATED COST
N/A
TOWN OF WATERFORD
PROPOSED REVENUE BY DEPARTMENT
2021-2022 FISCAL YEAR
All revenues from each department must be listed in the following categories. Please add any revenue lines that
. 11

WYFS FY22
C are not listed below.
DEPARTMENT: Youth and Family Services
Alarm Monitoring
Alarm Penalties
Ambulance Subsidy
Beach Admission Fees
Benefit Assessments
Bulky Waste Fees
Conveyance Tax
Copy Fees
East Lyme Animal Control Fee
Enhanced E 9-1-1
Fines/Penaities
Hazardous Household Waste
Inspection Fees
Interes/Lien Fees
Inter-Municipal Revenues
C Miscellaneous
~ Permitting/Licensing Fees
| Program/Registration Fees
Recording Fees
Regional Communications Fees
Rentals
Sale of Recyclables .
State Operational Grants $14,000 $ 14,000 $14,000 $14,000
Tipping Fees
Versa Kart/Blue Box Purchases
*BOE Stipend $5,000 | $5,000 $5,000 $5,000
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
WATERFORD YOUTH SERIVES
FEE SCHEDULE
12

WYFS FY22
Program Fee Estimated YTD
Yearly Income
Afterschool $30 $4,050 $1,080
Programs
Waterford Youth Services Bureau Grant Funding*
Grant | 19-20 | 20-21 =| 21-22_—|
13

WYFS FY22
C DHMAS Local Prevention Council | $4,152 $4,152 $4,152
Gardiner Family Foundation (Donation) $15,000 $15,000 15,000
State Dept. of Education $14,000 $14,200 $14,200
State Dept. of Education Youth Enhancement $6,250 $10,300 $10,300
Total Grant Funding | $39,402 $43,652 | $43,652
*We continue to seek out alternative sources of funding and innovative opportunities which
permit us to sustain and / or “grow” programs and services.
Town of Waterford Youth & Family Services
Special Revenues Program* Staff |
C Average #
14

WYFS FY22
Seasonal / Occasional | Grade | Employees Youth Services
Position | Program
© Camp D.AS.H.
Seasonal Assistants Ol 3-8 s Afterschool Camp
e Parent / Caregiver
Programs
e Recess Programs
e Camp D.A.S.H.
Camp Assistant 04 25-50 ¢ Afterschool Camp
Activities
e Recess Programs
® Camp D.A.S.H.
Youth Services Assistant | 10 5-10 P
Afterschool Camp
Activities
@® Weekend Programs
® Recess Programs
e Camp D.A.S.H.
Camp Director ll 5 e Afterschool Camp
Activities
« Recess Programs
* All positions listed have been vetted through the Personnel Review Board and Human Resources. None
of the positions are contractual in nature and / or defined as “independent contractors.”
Camp D.A.S.H. is 6-8 week summer camp program, offered M-F from 7:30am-5:30pm. The ‘camp
(seasonally) employs approximately 60 people with each staff person engaging in 15-35 hours per week.
Camp tuition payments subsidize all salaries, supplies, activities, and fringe benefits.
Camp D.A.S.H. inspired afterschool programs are offered during the school year in 6-8 week cycles per
program. Each afterschool program (seasonally) employs 33 staff. Program fees and grants subsidize
salaries, supplies, activities, and fringe benefits.
Recess / special programs are often Camp D. A.S.H. inspired mini workshops and take place during the
holidays or weekends. Based on need, each program (seasonally) employs 3-5 staff. Salaries are paid
through grant funds.
None of these positions exceed 988 hours per year.
15


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SENIOR SERVICES |
FISCAL YEAR 2022 BUDGET |
Town of Waterford
FUNCTION
‘ ~ Shapter 4.4 of the Waterford Town Ordinances constitutes and outlines the creation of the Senior
~ Services Commission.
2.72.060 — Duties
The commission shall:
A. Identify, analyze and evaluate services and facilities for Waterford senior citizens provided by public and private
agencies of the community, state and federal governments;
B. Formulate and administer policy while continuously studying conditions and needs of Waterford senior citizens in
relation to housing, economics, employment, health, transportation, recreation and other matters concerning their
welfare; and
C. Define the term "senior citizen" as it shall be construed for the purpose of administering the duties and
responsibilities of the commission.
2.72.080 - Finances.
The financial needs of the commission shall be funded in the same manner as other town commissions, except that
any gifts and donations, without limitation, to the Waterford senior citizens commission shall be deposited in the
Waterford citizens commission's special revenue account and used for the specific purposes designated at the time of
the donation/gift.

Senior Services
Fiscal Year 2022
Town of Waterford
, a
F .
“pecember 22, 2020
Robert Brule, First Selectman
Town of Waterford
15 Rope Ferry Road
Waterford, CT 06385
Dear Mr. Brule,
Enclosed for review is the Senior Citizens Commission’s proposed budget for Fiscal Year 2022 in the amount of $491,489. This
figure represents a 10.33% decrease over last Fiscal Year ($548,127). The total dollar reduction from last year is $56,638.00.
Part of this reduction was realized by the moving of Community Center maintenance costs toa centralized town building
maintenance budget. The amount moved out of our building maintenance lines is $53,365. This still leaves'a true reduction in the
Waterford Senior Citizens Commission budget of $3,273.00 from the previous fiscal year. This budget is the result of hard work
done by staff and commission members to recognize that we are in very difficult financial times. Our goal was to present as leana
budget as possible while still acknowledging that we are serving the most vulnerable population in the middle of a worldwide
pandemic.
This budget supports services for Waterford seniors including transportation, Meals-On-Wheels, Medicare counseling, remote
activities, drive-out and drive-in luncheons, assistance with TVCCA Energy Assistance applications, follow-up with Protective
Services for the Elderly referrals, and the planning and executing of remote, distanced events such as outdoor concerts. During
the months of January through October of 2019, 8,590 meals were delivered to homebound seniors in Waterford. During those
same months in 2020, 11,902 meals were delivered to Waterford seniors. That is an almost 39% increase.
_ Transportation remains a vital service to-seniors. During the beginning of the pandemic, our buses were not running. We
_ _2ded to make some physical modifications to our buses in order to ensure the safety of both our riders and drivers. It is worth
“Hoting that all of our mini-bus drivers are also seniors. During the time that our buses were off the road, seniors were able to
access unlimited medical rides through the Eastern Connecticut Transportation Consortium. Now our buses are back on the road
and transporting people to essential destinations such as medical appointments, the grocery store and yes, hair salons. We will
again be making a request that our riders help defray the cost of fuel to run the vans. It is difficult at this point to predict what
that amount may be. It has, however, been made very clear just how much the seniors of Waterford value this service and how
very grateful they are that the drivers are once again delivering them safely to their destinations. Transportation has added back
a bit of independence for our senior residents.
Thank you so much for your continued support of the work that we do. This has been a very challenging time but we have found
creative ways to keep seniors connected to the community.
Respectfully Submitted,
Lisa L. Cappuccio Carol Sanders, Chairperson Kathleen McNamara, Co-Vice Chair
Senior Services Director Senior Citizens Commission Senior Citizens Commission

Senior Services
Fiscal Year 2022
Town of Waterford
‘BUDGET SUMMARY
The FY22 Senior Services Commission budget request is $56,628 (-10.33%) lower than the FY21 budget. The main
decrease comes from all building maintenance expenditures being moved to the District’s Facility Maintenance
Budget (account 10111).
Series 1000 Personnel Costs
e Salaries increased based on negotiated union contracts.
Series 2000 Services
e Decreases are directly related to facility maintenance costs being transferred to account 10111.
Series 3000 Materials & Supplies
e COVID 19 directly reduced transportation due to closures. This reduced need is reflected in a decreased
fuels & lubricant budget request.
Series 4000 Equipment
Lon There is no fitness equipment to be replaced.
Sos

10135 Senior Citizens Commission FY 2021/2022
on
quest
is
Proposed Itemized Budget
GGA Contract 7/1/16-06/30/20
Director
DOH 4/12/2017 Class D $ 40.0268 | 2,088 261 83,576
Assistant Director
DOH 6/11/2018 Class B $ 31.5512 2088 261 65,879
Administration Total
$149,455
Clerical Staff
Senior Services Assistant
DOH 11/4/1995 AS-9/S-7 $ 31.0417 1827 261 56,713
Longevity = 600 600
Sick Incentive (compensation for sick
leave earned in excess of the max. 140
wdays) 652 652
(. _#ffice Support Technician
DOH 9/19/2016 AS-5/S-6 $ 24.4231 1827 261 44,621
Enrollment Clerk
DOH 10/2/2013 PT-07/S-2 $ 14.00 7 1 98
Enrollment Clerk
DOH 9/01/2015 PT-07/S-2 $ 14.00 7 1 98
Transportation Staff
(FY '20 we had 5,413 fares) Our transportation
service was: shut down in March due to COVID-
19.
(1) Driver RM
DOH 06/25/1996 TC-2/S-7 $ 24.3600 992 156 24,165
(1) Driver PB
DOH 12/3/2012 TC-2/8-5.5 $ 22.6300 992 156 22,449
(1) Driver PD
DOH 07/22/2013 TC-2/8-5 § 22.0900 992 156 21,913
(1) Driver RT
DOH 6/1/2018 TC-2/S-2.5 $ 19.5400 375 50 7,328
(1) Substitute Driver EM *
DOH 9/10/2018 SO 9/S3 $ 16.8100 25 5 420
*This position drives for occasional high
census days, i.e. picnic, hiking, evening
program, etc.
[Community Café Manager
< OH 0 AS-4/S-1 $ 18.1600 832 208 15,109
“[(2) MOW Driver PT-9/S-4 delivering
meals 4 days/week. $ 14.00| 1352 208] 18,928

10135 Senior Citizens Commission FY 2021/2022
Proposed Itemized Budget
Regular Part-time Employee
Paid Time Off
Shifts are covered by substitute drivers
in order to provide service. Used SO-
11/S-2 as wage to. calculate the
replacement time.
(3) Regular Driver's Vacation Hrs $ 16.8100 179 3,009
(3) Regular Driver's Sick Time Hrs $ 16.8100 76 1,278
Clerical/Technical Total $217,381
Chair Yoga ** **Instructors were $ 30.91 1.5 48 2,226
Pilot Trend Class ** voars Seetinettem |% 30.91| 1.5 36] 1,669
Line Dance/ fna Dance Party 4 52380 for details on $ 28.00 4.5) = - 72 3,024
numbers.
_SynergyTM* $ 30.91 1.5 48 2,226
(_jlemory Support Class $ 2082) 12.0 12] 2,998
Instructor Total $14,369
Gommission/Clerical ~
DOH 11/4/1996 AS-9/S-7 $ 46.5626 20 10 931
Overtime Total $931
51920 FICA
$149,455 X 7.65% = 41,433
$217,381 X 7.65% = 16,630
$14,369 X 7.65% = 1,099
$ 931 X 7.65% 71
FICA Total $29,233

10135 Senior Citizens Commission FY 2021/2022
Proposed Itemized Budget
aa
NOTE: Program promotion achieved at no cost
through cable access channel, Waterford Times,
The Day calendar section, press releases, the
website, social media, electronic message boards
and podcasts.
ConnDot requires notices to be published in The
Day paper as part of the 5310 Grant application.
200
200
200
Podcast - Waterford Senior Buzz
12
144
144
eetess e
In FY ‘22 the newsletter will be published
bi-monthly. It is printed in house and delivered in
buik to local housing and assisted living sites.
Newsletter is also available on line.
Advertising Total
$344
Annual Permit Fee for Newsletter
200
200
200
730 Newsletters x .295 = $215
Six mailings per year.
215
1,290
1,290
Charges for Address Services Requested for
forwarding mail or address changes. YTD-1
pieces at .62 each. Anticipating 30 address
corrections for FY '22.
18
18
Pieces of Mail per Month - (50 x .50 (metered
mail)= 25.00) X 12 Months.
25
12
300
300
Postage Total
$1,808
Funding for written and verbal translation services
for individuals with Limited English Proficiency,
sign language interpreters for meetings and public
hearings. Services must be provided to the public
upon request under Title VI of the Civil Rights Act.
Fee is only charged if the service is used. Service
is available for all Town Departments but is
coordinated through Senior Services. Phone
translation services are .85/minimum. Sign
language minimum interpretation cost is $100 for
travel per session or meeting.
450
450
ADA Total $
450

fo,
10135 Senior Citizens Commission FY 2021/2022
Proposed Itemized Budget
Shared costs of Community Center with Recreation and Parks listed below.
Full Time custodian to clean the Community
Center. Base salary and benefit estimate was
quoted by BOE.
66,994
=
66,994
33,497
Quarterly Inspection/Supplies of Fitness
Equipment. Recommended In CIRMA Facility
Inspection
400
800
400
Lease of a RICOH networked
copier/printer/scanner/fax machine is shared with
the Recreation and Parks Department.
88
12
1,056
528
Basic cable service. from Atlantic Broadband.
51
12
612
306
52040-Senior Services Non-shared Expense
Monthly cost for printed copy only (5.0070) per
click. Average 16,000 copies per year.
10
12
120
120
(1)Verizon Wireless PDA for includes hot spot for
internet connectivity to conduct Benefit Check Ups,
Energy Assistance, Rent Rebate, Medicare Open
Enrollment, at home visits and housing sites.
37
12
444
444
Color Copy charges for office brochures and
program literature.
0.07
100
7
7
Info Shred (Shredding for confidential documents)
19
4
76
76
Staff regularly utilizes free trainings offered through
CIRMA & CHOICES. Some ADA, CASCP, and
other conferences require a participation fee.
Service Contracts & Repairs Total
$35,378
Certified Food Protection Manager Program course
1@180 per Ledgelight Health District. Required
for licensing food preparers in the CC kitchen.
Class VI License. 180 { 180 180
Annual DSS, Fair Housing, and CASCP and
ADACC Conferences. Municipal Agent Training. 150 1 150 150
CT Association of Senior Center Personnel-
Membership Fee for Director and Assistant
Director- 2 @ 50.00 ea. 100 1 100 100
Americans with Disabilities Act Coalition
of Connecticut, (ADACC) Membership. 100 4 100 100
Ee
Dues, Conferences, & Education Total

10135 Senior Citizens Commission FY 2021/2022
Proposed Itemized Budget
(1)-Non-complex Physical @ 210.00 includes drug
screening, TB test, and form fee for newly hired
employee. (Chest x-ray fee of $100 included if
necessary).
310
620
620
Background checks are conducted for all newly
hired personnel & volunteers. Cost of checks
range from approx. $31-$90 based on the
extensiveness of the check. 10 background checks
@ $60 each.
60
15
900
900
Physical Examinations Total $1,520
The following is a list of programs. currently offered
or in planning and led by contractual instructors
or volunteers. (0) generally indicates a volunteer
led program or self sufficient group.
Currently 247 individuals are enrolled in fee-based
fitness classes. Number enrolled in class column
reflects actual number of participants: in each class
as of 11/30/19, or estimated if * appears by figure.
Ex. Pitch-There are two different Pitch groups.
Each group has 8 - 10 players.
Alzheimer and Bereavement Support Groups 12* 0 12 0
Casual Bridge (Volunteer Facilitators MWF) 20 0 144 0
Canasta 19 0 48 0
Brain Flex (Menta! Aerobics) 11 0 36 0
Cribbage (meets twice a week) 12 0 96 0
Evening Series Seminar (Volunteer
Presenters) 20* 0 4 0
Hearty Moves -Fitness Class
Meets 2 times/week 28 50 90 4,500
Living Will Clinic (Consumer Law Project for
Elders Facilitates) 10 0 1 0
People with Arthritis Can Exercise
Co-sponsored with East Lyme Senior Center 15 50 48 2,400
Pinochle (meets TU and FR) 20 0 96 0
Pitch Games (meets 3 days week) 18 0 144 0
Probate Court Counseling 3 0 12 0
Senior Quilting Program (Volunteer Led) 15 0 72 0
Pickle Ball (Donations will be accepted to
replace equipment). 44 0 144 0
trength Training |
Class meets twice a week 22 50 96 4,800

10135 Senior Citizens Commission FY 2021/2022
Proposed Itemized Budget
Strength Training 1]
Class meets twice a week 22 50 96 4,800
Strength Training III
Class meets twice a week 23 50 96 4,800
Healthy Stretch 20 50 48 2,400
Tai Chi
(3) 12 week sessions. 28 70 36 2,520
Program supplies. such as: resistance bands,
balls, cards, etc. 150 150
Programs Total $ 26,370
Chair Yoga_TM* 25| $ 30.91 41.5 48 2,226
Dance Party ** 201$ 28.00 1.5 72 3,024
Synergy TM 10] $ 30.91 1.5 48 2,226
na Pilot Trend Class ** 0}$ 30.91 1.5 36 1,669
( ; Yoga ** 25| $__ 30.91 1.5 48] si 2,226
Total «+ 141,370
“Total program budget with employees $37,740. Coreen
**This section is for informational
purposes only. This shows historical
information on program costs.
TOTAL PROGRAM INCOME FOR FY'09 (FITNESS) $ 24,758
TOTAL PROGRAM INCOME FOR FY10(FITNESS) $ 27,213
TOTAL PROGRAM INCOME FOR FY'11 (FITNESS) $ 25,666
TOTAL PROGRAM INCOME FOR FY'12 (FITNESS) $ 28,257
TOTAL PROGRAM INCOME FOR FY'13 (FITNESS) $ 28,690
TOTAL PROGRAM INCOME FOR FY'14 (FITNESS) $ 29,657
TOTAL PROGRAM INCOME FOR FY'15 (FITNESS) $ 27,988
TOTAL PROGRAM INCOME FOR FY'(6 (FITNESS) $ 29,694
TOTAL PROGRAM INCOME FOR FY'17 (FITNESS) $ 29,136
TOTAL PROGRAM INCOME FOR FY'18 (FITNESS) $ 30,746
TOTAL PROGRAM INCOME FOR FY'19 (FITNESS) $ 33,543
TOTAL PROGRAM INCOME FOR FY'20 (FITNESS) $ 26,054
YTD INCOME as of 10/31/20 (FITNESS) ZERO
PROJECTED INCOME FY '22. (FITNESS) 15,800
Bd
SERVICES TOTAL $66,400

10135 Senior Citizens Commission FY 2021/2022
Proposed Itemized Budget
Seals for the newsletter. Must use 3 per letter so
that document can move freely through the sorter at
the PO. $24.00 per box of 8000. 16 2 32 32
Ink cartridges for DeskJet printer used primarily for
off-site Rent Rebate, Energy Assistance, and Benefit
Check up applications. 10 3 30 30
Paper for newsletter that is produced in house.
1,500 newsletters x 3 sheets x 6 editions/year.
2,500 sheets per case. 11 cases @ $37/case. 37 11 407 407
Full Color - Newsletter .14 a page @ 1,000 140 140
Unique supplies which cannot be purchased through
the Finance Department such as; specialty papers &
envelopes for greeting card outreach program. 30
Office Supplies T