Board of Finance Budget Hearing Agenda (PDF)

FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
PHONE: 860-442-0553
www.waterfordct.org
BOARD OF FINANCE 8
AGENDA =
1
wade *
Waterford Town Hall Monday, March 8, 2021
Budget Hearing Zoom Meeting @ 7:00 p.m.
Topic: Board of Finance Budget Meeting
Time: Mar 8, 2021 07:00 PM Eastern Time (US and Canada}
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Meeting ID: 843 7461 3305
Passcode: 859512
Find your local number: https://usO2web.zoom.us/u/kbYODUS4z2
1. Call to Order
2. Public Comment
3. 10113 — Economic Development Commission
4, 10114 — Conservation Commission
5. 10110 — Planning & Zoning
6. 10115 — Zoning Board of Appeals
7. 10118 — Building Department
8. 10141 — Flood and Erosion Control
9. Review Projected Revenue
10. Adjournment
Ronald Fedor, Chairman

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Town of Waterford
e waterfordct.org/economic-development-commission

Economic Development Commission
Fiscal Year 2022
Town of Waterford
BUDGET FUNCTION
The Waterford Economic Development Comimission engages new
and existing businesses to facilitate establishment and expansion of
co NTENTS commercial enterprise in Waterford, consistent with the Plan of
Conservation and Development. Ultimately, this benefits Waterford
BUDGET through a robust grand list and availability of commercial services.
FUNCTION............ 2
e EDC MISSION......2
« FY2019
EXPENDITURES . 3
e BUDGET
SUMMARY .......66 4
« BUDGET
EXPLANTIONS. BY
CATEGORY ......... 4
« HISTORY OF
C EXPENDITURES . 4
MEMBERS The EDC jena: will have. montnly, dutlositasks that
Kevin Marcks, Chair build relationships wiih « current. and | new businesses.
Edward Lusher
Ivan Kuvalanka The: EDC wil update a improve website aatenes: videos, and
Richard Lacombe information to promote Waterford to prospective Investors.
Stephanie Hughes
The EDC members will attend SeCTer meetings and host a bi-annual
ALTERNATES business ‘support meeting.
Eric Palmer . et
Gregory Attanasio Develop ne maintain an inventory of. vacant retail sites and available
sites in areas zoned for business deve lopment. The EDC will build
partnerships with the commercial real estate community,
Ns
Greate: a rereeues strategy to promote available |locations and recrull
appropriate businesses. : :

Economic Development Commission
Fiscal Year 2022
Town of Waterford
BUDGET SUMMARY
The total requested Economic Development Commission Budget tor FY2022 is $10,076. The
increase from previous budgets is requested to enable the Commission to engage a
professional videographer to begin updating marketing materials for the Town.
Line Number Description Amount Requested
10113-52050 Dues, Conferences and Education $ 7,851
10113-52060 Printing
10113-52070 _ Reimbursable E> x ae $150
TOTAL 
$ 10,076
* The professional fees line has not been funded in recent years but does exist in this budget.
BUDGET EXPLANATIONS BY CATAGORY
Advertising Line 10113-52010
$425 Requested
The EDC advertises projects and makes announcements in the New London Day. Advertisements are
. «, Placed to solicit participation in EDC initiatives, to invite members
aq of the community to volunteer as EDC members, and will be used
to advertise bi-annual meetings for business owners.
Dues, Conferences and Education Line 10113-52050
$7,851 Requested
Association with professional organizations, attendance at conferences & educational seminars, and
business oriented gatherings for the purposes of implementing and maintaining effective economic
development programs.
Southeastern CT Enterprise Region (SeCTer)...........cccccccessecessssessssseesessnneesereess a eceeeveneeteees $ 6,831
Regional business information, regional promotion, educational resources
Chamber of Commerce of Southeastern CT u.....c.cccccccscsscssssssssscsescetsccesearstevscanauacansvacetaees $ 220
Promotes local networking, facilitates communication & collaboration
CT Economic Development Association (CEDAS)......ccccesscssscssssssssecesccersscesevsrcssecsecarares $ 150
Economic development expertise, educational seminars & forums
Business meeting expenses, including shared costs of facilities and admission costs for economic
events, meetings and seminars

Economic Development Cammission
Fiscal Year 2022
Town of Waterford
Professional Fees Line 10113-52050
$1,500 Requested
The EDC will develop new professional video materials to promote Waterford. The existing Town
video is dated. The EDC plans to hire a professional videographer for a one-year period to create
video and still images of 12 events or places of interest. Each of the 12 segments would be finished to
stand alone as a short video clip. At the end of the year, these would be compiled into a new video
that highlights the Waterford’s amenities and economy.
Printing Line 10113-52060
$150 Requested
The EDC will develop new materials to distribute at seminars, trade shows, conferences and via mail.
These materials include flyers, postcards and business cards with information about the EDC and the
services it provides. Printing is also required to distribute draft and final versions of the strategic plan
currently being drafted and to submit grant applications to leverage funding for EDC projects.
Reimbursable Expenses Line 10113-52070
$150 Requested
EDC members often pay out of pocket for expenses associated with travel to seminars and business
meetings. This line item provides for the reimbursement of funds expended by EDC members in
providing services to the Town. This includes the cost of providing refreshments with to support bi-
annual meetings with the business community.
HISTORY OF EXPENDITURES AND
PROPOSED BUDGET
10118 ACTUAL BUDGET EXPENDITURES YTD PROPOSED
2015/2016 | 2016/2017 | 2017/2018 | 2018/2019 | 2019/2020 | 2020/2021 | 2021/2022
52010 | ADVERTISING 372 7 0 0 0 0 425
52020 POSTAGE 1 { 1 0 0 0 0
52030 PROF SS NAL N/A NIA N/A N/A NIA NIA 1,500
DUES,
52050 | CONFERENCES | 7,185 7,185 7,185 7,050 | 6,831 7043 7851
& EDUCATION
52060 PRINTING 542 10 O 0 0 0 150
, REIMBURSABLE
52070 OPENERS 0 282 15 0 0 0 150
TOTAL 8,100 8,255 7,200 7,050 6,831 7043 10,076


pi 10f2 -
‘Ecorioritic. Development Commission.
December'10; 2020
WATERFORD ECONOMIC DEVELOPMENT COMMISS ON ahr
December 10,.2020
Zoom Virtual Meeting e020 DEC 15 PM I: 38
MEMBERS PRESENT: Chairman -Kevin Mareks, Stephanie Hughes, Bdward Lusher
MEMBERS: ABSENT: Ivan Kuvalanka,
ALTERNATES PRESENT: Eric Palmer, Greg Attanasio
£2 Combe
ALTERNATES ABSENT: None
STAFF PRESENT: Abby Piersall, AICP, Planning Director, Mark Wujtewiez, Planner
I, CALL TO ORDER/APPOINTMENT OF ALTERNATES
A quorum was established. K. Marcks called the meeting to order at 5: :00PM and appointed G.
Attanasio-for 1. Kuvalanika.
2. APPROVAL OF MINUTES. - November 12, 2020 meeting
MOTION: Motion made by K. Matcks, seconded. by E. Lusher to approve the minutes of the
November 12, 2020 meeting.
VOTE: 5-0 to. approve the minutes.
3. COMMISSION PROJECTS AND INITIATIVES:
a. Review and approve FY22 Budget
K. Marcks informed the members of the Commission of a phone meeting he had with 8, Huglies:
and the contact for creating potential video recordings tobe published onthe Town’s Website-and
also the EDC Webpage: He explained that the. estimated costs for producing the videos. were
included in the Budget request.
K. Marcks reviewed the budget with the members of the Commission noting that the:only
increase in the budget.request from last year’s. budget was the $2500.00 for the videographer ¢as
stated earlier.
A..Piersall discussed with the Commission the timing of the budget approval. process.
G, Attanasio questioned whether the EDC could add an ifem to the agenda to review events and
activities that can be included in the EDC discussions for each meeting, K. Mareks agreed. and
tasked the members of the Commission to come to.the next meeting with items, events in Town
for review.
MOTION: Motion made by G. Attanasio, seconded by E. Lusher to approve-the Budget Request
as written.
VOTE: 5-0
4, TOWN DEVELOPMENT PROJECT AND PERMITTING STATUS
M, Wujtewicz reviewed ongoing development projects with the Commission.
5. ‘PAYMENT OF BILLS ~ None
6 CORRESPONDENCE — None

a
Economic Development Commission
December 10; 2020
p. 20f2
7. OTHER BUSINESS — None
8, ADJOURNMENT
MOTION: Motion by E. Lusher, seconded by S, Hughes to adjourn at 5:30PM.
VOTE: 5-0
Respectfully Submitted,
Mark Wujtewicz
Planner


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CONSERVATION -
COMMISSION:
FISCAL YEAR 2022 BUDGET
Town of Waterford
httos:/Awww.waterfordct.org/conservation-commission
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Conservation Commission
Fiscal Year 2022
Town of Waterford
wor,
CONTENTS
BUDGET FUNCTION ....... 2
BUDGET FUNCTION
The Waterford Conservation Commission serves as the Inland
Wetlands Agency; reviewing applications, issuing permits and
enforcing activities affecting inland wetlands and watercourses in
accordance with the Waterford Inland Wetlands and Watercourses
FISCAL YEAR 2022
BUDGET SUMMARY ..3 regulations and CT General Statutes 22a-36 through 22a-45. The
BUDGET EXPLANTIONS Conservation Commission also carries out the. statutory
BY CATEGORY.......... 3 responsibilities of a municipal Conservation Commission,
HISTORY OF maintaining a survey of natural resources, reviewing land use
EXPENDITURES AND
PROPOSED BUDGET....... 6
MEMBERS.
Richard Muckle, Chair
Tali Maidelis, Secretary
David Lersch
Jessica Patierson
Geneva Renegar
Michael Stankov
Wade Thomas
ALTERNATES
lvy Plis
Julie Wainscott
proposals and making recommendations to other Boards and
Agencies on natural resource identification and protection, and Open
Space preservation.
The Conservation Commission conducted 14 regularly scheduled
meetings and 3 special meetings in FY 20/21 and reviewed and
approved 19 permit applications for activities in and adjacent to
inland wetlands and watercourses. Inland Wetland permits
authorized 0.43 acres of wetland fill, of which 0.40 acres involved
temporary disturbance restored to functioning wetland resource, and
0.03 acres of permanent fill. Temporary impacts approved involved
removal of invasive plant species and restoration of native wetland
vegetation.
\ SERVATION FEE HISTO R

i 3
3
Conservation Commission Sa]
Fiscal Year 2022
Town of Waterford
FISCAL YEAR 2022 BUDGET SUMMARY
The total requested ZBA Budget in FY 22 is $ 18,250. This is the same amount as the approved FY21
budget.
Line Number Description Amount Requested
10114-52010 Advertising $ 1,500
10114-52020 Postage $ 125
10114-52030 Professional Services $ 3,500
10114-52031 Planning Services $ 12,000
10114-52050 Dues, Conferences and Education $ - 600
10114-52060 Printing $ 25
10114-53020 Other Supplies $ 500
TOTAL 
$ 18,250
BUDGET EXPLANATIONS BY CATAGORY
Advertising Line 10114-52010
$1,500 Requested
The advertising account covers the cost of all legal notice
requirements required by State statute. This includes publication of
notices of public hearings, enforcement orders and notices of
decision on all Commission inland wetland agency actions.
Advertisements for public hearings and decisions of the Commission
are required to be published in a newspaper having general
circulation in Waterford. To off-set publication costs, the Commission requires an additional fee of
$400.00 when a public hearing is required for the legal notices. The costs of legal advertisements and
required publications of decision are not anticipated to diminish.
The requested budgeted amount is consistent with that approved for prior fiscal years.
Postage Line 10114-52020
$450 Requested
Postage expenditures include certified letter mailings required for Commission decisions on
applications and enforcement proceedings, correspondence to Town residents, and referrals to
municipal, State and Federal Offices.
The requested budget amount is consistent with that approved for the prior year.

OO
Conservation Commission a
Fiscal Year 2022
Town of Waterford
Professional Fees Line 10114-52030
$3,500 Requested
The professional services account is used to obtain professional technical reviews, retain expert
witnesses, chemical laboratory analyses and other professional technical assistance unavailable at
the municipal or State level which are needed to conduct the duties of the inland wetlands agency and
the Conservation Commission. These services may include assisting the Commission with technical
expert reviews of application documents, investigating complaints of wetland, soil or water quality
impacts, documenting violations of the inland wetlands and watercourses regulations, providing expert
testimony in court proceedings, or assisting the Commission in preparing natural resource surveys.
To carry out the responsibilities of the Inland Wetland and Watercourses Acct, it is critical that the
Commission have the ability to retain expert witnesses for determination of impacts to wetlands and
watercourses in order to reach and maintain defensible decisions. Court case law has established
that the finding of adverse impacts and justification for conditions of approval requires technical
expertise and expert evidence in the application record. The Commission uses the expertise of staff
members, and regional and state technical offices when available, however specific technical
expertise may be required during the application process within a limited time frame. Having sufficient
funding available to procure services when expert review is needed is essential in consideration of the
strict time frames established by State Statute for rendering decisions on inland wetland applications.
The Conservation Commission's application fee schedule allows the Commission to charge the
applicant for third party expert reviews and technical evaluations deemed necessary to assist in the
review of complex permit applications. However, the Commission continues to require funds for
obtaining professional expertise on items and activities not associated with complex permit
applications.
Expenditures under this item are difficult to predict and are related to the number and complexity of
permit applications, public hearings, and enforcement proceedings and technical requirements of the
Commission. The requested amount will fund an estimated 25-35 hours of service at rates of $100 -
$150/hr.
The Commission is requesting the same amount as approved for the previous fiscal year.
Planning Services Line 10114-52031
$12,000 Requested
The Conservation Commission conducts a water quality monitoring program of freshwater streams
and ponds in Waterford. Samples are collected at 30 locations in the early summer and late fall of a
calendar year to track water quality over the growing season and monitor changes in quality over time.
Sampling is conducted on Jordan Brook, Nevins Brook, Fenger Brook, Hunts Brook, Stony Braok, Oil
Mill Brook and its tributaries, Millstone (Beebe) Brook, Green Swamp Brook and a tributary stream to
Goshen Cove. Water quality parameters monitored include total coliform, e. coli and enterococci
bacteria, chemical oxygen demand, chloride, pH, suspended solids, and nutrient loadings from
nitrogen compounds and phosphorus.
The surface water quality monitoring program has been conducted for the past 18 years by the
Conservation Commission and has generated comprehensive data on the quality of the town’s water
resources. This data is used to evaluate potential impacts of land development on stream health and
to track changes in water chemistry over time. It also provides a scientific basis for the Conservation
Commission to establish required levels of storm water treatment for development proposals, and
water quality mitigation goals for enforcement proceedings.

fin,
Lm,
Conservation Commission ae
Fiscal Year 2022 ,
Town of Waterford
Planning Services Line 10114-52031-Continued
Jordan Brook, Oil Mill Brook and Stony Brook support native trout and high quality waters. Habitat
requirements for these fisheries include cool, oxygenated waters with suitable substrate conditions to
provide food and aquatic habitat. Alterations and loss of vegetative cover, soil erosion, flow
alterations and stormwater discharges can adversely impact the biological conditions of these
watercourses.
The 2018 State of Connecticut Integrated Water Quality Report, submitted by CT DEEP to the EPA,
identifies Alewife Cove, Niantic Bay and near-shore waters of Long Island Sound as not meeting
designated uses of habitat for fish and other aquatic life. In addition, Alewife Cove, Jordan Cove, and
areas of Niantic Bay and the Niantic River are listed as impaired for direct shellfish consumption due
to bacteria levels. Fenger Brook is listed as not supporting designated uses for aquatic life and
recreation.. Hunts Brook downstream of the Miller Pond dam is listed as not supporting fish and
aquatic life habitat.
The lower reach of Stony Brook south of Rte 1 has been identified as impaired for recreational use
due to bacteria. The State is developing restoration policies to improve water quality and habitat of
impaired waters.
Continued monitoring of these streams will assist the Town in tracking trends in water quality from
land use changes and provide indication of where water quality is becoming affected. This long-term
water quality monitoring is a critical part of the natural resource inventory work the Commission
conducts. Town staff conducts the sampling to minimize costs. Cost variations are linked to the
number of water samples collected.
The Commission is requesting the same amount for this item as approved in the previous fiscal year.
Dues, Conferences and Education Line 10114-52050
$600 Requested
Expenditures from this line item include membership dues, commission and staff training, attendance
at seminars and workshops. The Connecticut Inland Wetlands and Watercourses Act [CGS 22a-36 -
22a-45a] recommends members of inland wetland agency complete a comprehensive training
program developed by the CT DEEP. Commissioners also attend environmental education
conferences and legal seminars regarding inland wetlands to keep informed of changes to State
Statute or case law affecting application review practices, public hearing records and decision-making
for Inland Wetlands and Watercourse Regulations application. The Commission satisfies the
minimum required training recommended by CT DEEP for inland wetlands agencies.
The Commission is requesting the same amount for this item as the previous fiscal year to maintain
the level of training of its members.
Printing Line 10114-52060
$25 Requested
Expenditures under this line item include printing of oversized documents, maps and colored copies,
which cannot be printed or are unavailable at Town facilities. As a result of changes in court
procedures, some printing funds may be necessary to reproduce, in paper or digital format, large
documents and files.
The amount requested under this line item is the same as the prior fiscal year.

Conservation Commission Se
Fiscal Year 2022
Town of Waterford
a Other Supplies Line 10114-53020
$500 Requested
Funds in this account are used to purchase and maintain environmental testing/monitoring equipment,
safety equipment, survey flagging, and Conservation Easement and Non-Encroachment Boundary
Line markers for field markings. This equipment allows the Conservation Commission with its
professional staff to perform wetland identification, water testing, natural resource inventory and
conservation easement boundary marking that would otherwise require contracting for outside
professional services.
fi
The amount requested under this line item is the same as the previous year.
HISTORY OF EXPENDITURES
AND PROPOSED BUDGET
Approved
Funds
2016/2017 2017/2018 2018/2019 2019/2020 2020/2021 2021/2022
Actual Budget Expenditures Proposed
vo 10114
" DVERTIS .
Sew 52020, A ING $ 960.00 |$ 76500 |$ 469.80 |$ got65 |§ 1,500.00 |$ 1,500.00
‘
A
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52020 POSTAG 5 35.85. | $ 80.65 |S 50.12 |$ 10440 |$ 125.00 |$ 125.00
52 PROFESSIO ES
52030 TONAL FE g - § 2,900.00 |§ - § 3,500.00 |$ 3,500.00 | § 3,500.00
‘ PLANNIN
52034 G SERVICES § 10,126.00 |§ 10,665.00 |$ 12,000.00 |$ 12,000.00 |$ 12,000.00 {$ 12,000.00
"52050 DUES,CONFERENCES &
EDUCATION
‘52060 PRINTING
$ 345.00 | $ 545.00 |$ 485,00 | $ 455.00 | § 600,00 | $ 600.00
$ - $ - $ oe 48 - I$ 25.00 | § 25.00
‘ s
53020 OTHER: UPPLIES § 264.61 15 24337|/|$ 40437 |$ g40 /$ 50000 ]§ 500.00


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"PLANNING AND ZONING -
>OMMISSION
FISCAL YEAR 2022 BUDGE
Town of Waterford
Ke waterfordct.org/planning-zoning-commission

Planning & Zoning Commission
Fiscal Year 2022
Town of Waterford
CONTENTS
e BUDGET
FUNCTION........... 2
@ FY 21 BUDGET
SUMMARY ........... 3
e BUDGET
EXPLANTIONS BY
CATEGORY ......... 4
e HISTORY OF
EXPENDITURES . 8
e SALARY
WORKSHEET... 9
e FRINGE BENEFITS
WORKSHEET...10
LO,
BUDGET FUNCTION
The Waterford Planning and Zoning Commission budget includes
the cost of Commission services, such as application reviews,
long-range planning, and managing Waterford’s zoning
regulations. The Commission provides staff for all land use and
economic development services in Waterford. The Planning staff
provide expertise and assistance to the Board of Selectmen,
RTM, and other agencies in Waterford and beyond concerning
land use and economic development opportunities in Town.
This budget also includes funds for professional services and
technical support that address town-wide needs. Maintenance of
parcel data and Waterford’s Geographic Information Systems
(GIS), grant writing, and project management services are all
funded in this budget.
MEMBERS
Joseph Bunkley,
Chair
Timothy Bleasdale
John Bashaw
Gregory Massad
Joseph DiBuono
ALTERNATES
Karen Barnett
TOTAL FEES COLLECTED
m6Y 2021 Yio 12/9/2000
FEES INCLUDE ZONING COMPLIANCE PERMITS, LAND USE
APPLICATIONS AND MISCELLANEOUS. FEES.

Planning & Zoning Commission
Fiscal Year 2022
Town of Waterford
FISCAL YEAR 2022 BUDGET SUMMARY
Line Number Description Amount Requested
Personnel Costs
10110-51110 Administration 108,835
10170-51120 Inspection 272,386
10110-51210 Clerical 149,889
10110-51810 Overtime 5,139
10110-51910 Fringe Benefits 7,705
10110-51920 F.ILC.A. 41,613
10110-52010 Advertising 4,000
40110-52020 Postage 450
10110-52030 Professional Fees 20,000
10110-52040 Service Contracts and Repairs 16,741
10110-52050 Dues, Conferences and Education 2,721
10110-52060 Printing 450
10110-52070 Reimbursable Expenses 200
Materials and
- Supplies
10110-53010
10170-53090
Office Supplies
Fuels and Lubricants
Office Furniture and Equipment
$ 634,914

Planning & Zoning Commission 48
Fiscal Year 2022
Town of Waterford
BUDGET EXPLANATIONS BY CATAGORY
Advertising Line 10110-52010
$4,000 Requested
“S& Legal advertisements are required for announcing public hearings
_ and decisions. The Department maintains a New London Day
subscription to verify the accuracy of all required legal ads. The
_ Department pays for all advertising associated with applications.
“= Applicants reimburse the Town for the cost of public hearing notices.
Reimbursements generally offset 25% of total advertising expenditures each year.
The Commission also places and pays for required advertisements for projects it sponsors. The
Commission publishes legal notices for commission-sponsored public hearings and provides notice for
public meetings. In FY21, the Commission will continue working on adoption of updated sections of the
Zoning Regulations. Updates will require paying for legal advertisements. Advertisements average
$200.00 each.
Postage Line 10110-52020
$450 Requested
Postage is used for normal communications with applicants and the public, and for required
certified/return receipt postage for decision letters and abatement orders. Postage funding is also
required to support neighborhood mailings to alert people about specific planning initiatives that may
affect them.
Professional Fees Line 10110-52030
$20,000 Requested
Professional services are sought for projects that require specific expertise and technical
capacity that exceed the typical job duties of the planning staff. The department provides the
vast majority of planning services in-house. Certain projects require professional support.
Examples include conducting property surveys, traffic impact analysis, market analysis,
reviews of engineering design by professional engineers, software development and advanced
GIS services. This line would also be used to hire consultants as needed to conduct reviews of
development applications and matters before the Commission that are not paid for by applicants. The
Department would reserve up to $5,000 annually from this line to hire planning interns to complete
specific projects in partnership with Town staff.
In addition to planning-related professional services, funds to support zoning enforcernent are also
needed. The Department is increasing efforts to address long-term zoning violations. The Zoning
Enforcement Officer manages and resolves most violations. Some cases, most often involving
significant accumulation of junk, unregistered vehicles, and other items, require additional support. The
Town Attorney assists when Cases cannot be resolved at the Department level and court action may be
necessary. In some cases, the Town may gain the ability to perform cleanup on a property. One path to
cleanup involves the Town hiring a contractor to remove debris and placing a lien on the property to
recoup those funds in the future. To do this, funds need to be available to hire contractors. The cost to
remove material will vary with each case. Recent costs for contractor services have ranged from $1,000
to $5,000.

Planning & Zoning Commission oe
Fiscal Year 2022
Town of Waterford
service Contracts and Repairs Line 10110-52040
$16,741 Requested
Printer and Copier Contracts- $4,917
The Department uses a large format plotter on a daily basis. This machine can scan, copy, and print
large plans and is also used by the Assessor and Town Clerk. The plotter is subject to a $3,500 annual
lease. The Department also leases a black and white copier which is used for the majority of printing.
The Ricoh yearly lease is $1,060, plus $.00714 per copy. The Department budgets for 50,000 copies
per year, which equates to $357 in copies. The total cost of this service is $1,417.
Annual GIS Parcel Mapping and Web Hosting Services - $8,500
Waterford undertook a competitive bid process in 2017 to select a GIS service provider. Tighe&Bond
was awarded a contract in 2018 to serve as an on-call provider and to complete annual parcel updates
and web hosting for a public GIS interface. Parcel updates form the basis for the Assessor's data and
for all permitting activity in the Town. The public GIS site is a significant upgrade from the Town's
previous platform. The site provides users with information ranging from zoning to floodplain data and
is an important tool for people reviewing properties for potential development.
Cellular Phone Plans - $1,980
Cellular phones were purchased for the Director and field staff in FY17. Each phone requires a wireless
plan to cover phone, text and data fees. The plans are $55 per month. Each phone will cost $660 per
year to operate. The total cost of cellular plans is $1,980.
Software Licenses - $1,344
The Department maintains a Survey Monkey membership. This service provides the ability to develop
simple or complex surveys to support a variety of functions. Projects in FY22 that will benefit from having
access to Survey Monkey include the Plan of Preservation, Conservation, and Development, the
Affordable Housing Plan, small business outreach, and department performance surveys. The cost is
$384 per year and provides flexibility in survey design.
The Department began using Adobe Pro software in 2020, in response to the need to generate more
complex PDF documents and share information during the COVID-19 Pandemic. The software has
proven to be a critical element in efficient production of digital material. The cost per business license
is $192 per year. 5 licenses total $960 per year.

Or
Planning & Zoning Commission coe
Fiscal Year 2022
Town of Waterford
Dues, Conferences and Education Line 10110-52050
$2,721 Requested
Department staff are committed to maintaining professional certifications and keeping current with
information and issues in the field of planning. Involvement with regional and national organizations,
attending conferences and seeking opportunities to improve the technical skills of all department
members supports high quality work product that benefits Waterford residents and business owners.
Whenever possible, staff seeks out free educational opportunities. There are some instances where
valuable educational opportunities are not free. Enabling staff to participate in these events generates
positive returns for the town by exposing staff to new technical information, legal updates in the field
and information about grants that may benefit Waterford.
The Department maintains membership in the American Planning Association for two staff members.
APA membership is tiered based on salary. Currently the Planning Director and Planner maintain APA
membership. American Planning Association staff members are also required to maintain membership
in their State Chapters. The CT Chapter of the American Planning Association charges 35% of the
national dues for membership. The total cost for membership dues is $1,021.
The Planning Director is required to maintain AICP (American Institute of Certified Planners) status as
a condition of employment. Maintaining the AICP designation requires APA membership (listed above),
State chapter membership (listed above), and AICP Dues. AICP Dues are $175.00.
Conference attendance and continuing education are a critical aspect of professional development.
Participating in conferences allows staff to meet continuing education requirements for professional
certifications and to stay current on legal issues, emerging trends and technical skilis related to their
jobs. The following conference fees are included in this budget.
Southern New England Chapter of the American Planning Association (SNEAPA) Annual Conference -
$275
The SNEAPA annual conference provides planning staff with educational and networking
opportunities in the immediate region. Attending conferences with peers from Connecticut and
Southern New England towns helps staff learn about local projects and funding opportunities that
benefit Waterford. Legislative updates and legal developments of the past year are presented at
this conference, which helps staff stay current on important planning and zoning issues.
Connecticut Association of Zoning Enforcement Officials (CAZEO) - $510
CAZEO is the professional organization for the Zoning Official. CT Zoning Enforcement Official
Certification is required in Waterford’s job description for the Zoning Official. CAZEO membership
costs $50 per year. Maintenance of CTZEO status requires attendance at 7 annual meetings which
cost $30.00 each. The Department hired a new Zoning Official in 2020 who will be required to apply
for CAZEO certification. The application cost is $250.
Association of State Floodplain Managers (ASFPM)/Connecticut Association of Floodplain Managers
(CAFM) - $240
The Zoning Official acts as Waterford’s Floodplain Administrator. The Floodplain Administrator is
responsible for ensuring the Town's compliance with the requirements of the National Flood
Insurance Program (NFIP). Compliance with the NFIP enables Waterford property owners to
purchase flood insurance. Annual membership in the ASFPMis $140. Annual membership in the
CAFM is $50.00. Annual CAFM conference registration is $50.

in
Planning & Zoning Commission
Fiscal Year 2022
Town of Waterford
One-day training seminars - $500
Throughout the course of the year, various training seminars are conducted by State, Federal and
educational institutions. These training opportunities afford staff the opportunity to improve
technical skills, learn about upcoming policies and laws and learn about grant opportunities and
best practices from other communities and organizations that can benefit Waterford. Trainings may
be conducted as webinars or on-site. The trainings are typically one-time events, therefore it is
difficult to anticipate exact costs. Typically, these events range from $30.00 to $150.00 per
attendee. The $500 requested also includes a $200 annual charge for an online planning education
website. This service provides on-demand training for a wide variety of planning topics and is
available to the entire department.
Printing Line 10110-52060
$450 Requested
Funds are expended for printing oversized documents, reprinting of plans and studies, aerial
photographs, posters and zoning maps. Color copies produced by the Town’s printing service cost the
Department $.07/per copy. The Planning Department will continue to expand its efforts to engage the
community in various planning projects. Part of the cost of public engagement includes printing flyers,
maps, letters and postcards to send to residents and business owners.
Reimbursable Expenses Line 10110-52070
$200 Requested
This line covers reimbursements to commissioners and staff members for out-of-pocket expenses.
Examples of expenses include parking fees at job-related meeting, mileage for travel to work-related
events when a town vehicle is not available and materials for public outreach programs.
Office Supplies Line 10110-53010
$2,750 Requested
The Department routinely purchases office supplies that are not included in the supply purchasing
program managed in the Finance Department. Items the Department purchases from this line include
recordable DVDs, thumb drives, display boards, and commissioner name plaques. Cleaning supplies
and personal protective equipment are also funded from this line. The Department estimates that
$350.00 will be needed for the supplies listed above in FY22.
The Department maintains a desktop color printer for daily work. Until FY18 the cost of color ink
cartridges was paid through the purchasing program in Finance. Color printing is required to produce
documentation for violations, evidence for court proceedings and to print project-related maps and
images for customers. The Department uses the Town printing services for bulk printing of flyers,
postcards or other large jobs, but daily color printing is still necessary. Whenever possible, staff prints
in black and white to avoid unnecessary use of the color printer. The estimated cost for color ink
cartridges is $1,200. Plotter paper and toner for the large format copier is anticipated to cost $1,200 in
FY22.
Fuels and Lubricants Line 10110-53090
$595 Requested
The Planning and Zoning Commission pays the fuel for two vehicles shared by staff including the
Planning Director, Environmental Planner, Planner and Zoning Official. This budget also pays for fuel
for a vehicle assigned to the Tax Assessor which is operated on a daily basis for field work. The
Department estimates using approximately 340 Gallons at $1.35 per gallon. $595 is requested.

Planning & Zoning Commission 8
Fiscal Year 2022
Town of Waterford
Office Equipment Line10110-54060
$1,440 Requested
The Planning Department is transitioning to digital applications to reduce the amount of paper used in
the development process and to respond to the need to access digital material and virtual meetings
more frequently. Three webcams are requested, at a cost of $80 each, totaling $240. One large TV
monitor and a laptop are requested to enable the department to better host virtual meetings, review
projects with applicants, and collaborate on department projects.. A large (55 inch) monitor, cords, and
mounting equipment is expected to cost $600. $600 is requested $600 is requested to replace two old
desk chairs that do not provide adequate support throughout the work day. A laptop in anticipated to
cost $800 will also be requested through the IT budget to support the Planning & Zoning Commission
transition to a digital platform.
HISTORY OF EXPENDITURES AND
PROPOSED BUDGET
sotto ACTUAL BUDGET EXPENDITURES (1220) | PROPOSED
2016/2017 | 2017/2018 | 2018/2019 | 2019/2020 | 2020/2021 | 2021/2022
51110 | ADMINISTRATION 97,273 99,080 | 101,557 | 104,807 | 58,855 108,835
51120 INSPECTION 252,459 | 257,053 | 269,213 | 232647 | 156518 | 272,386
51210 | CLERICALTECHNICAL | 144,906 | 147,802 | 139,624 | 136367 | 980,017 149,889
51810 OVERTIME _ 1,908 2,412 2,204 1,819 3,821 5,139
51910 | FRINGE BENEFITS 5,692 1,580 3,338 4,119 474 7,705
51920 FCA. 36,941 37,420 37,121 34,559 24,208 41,613
52010 | ADVERTISING 2,822 3,055 2,255 3,835 3,255 4,000
52020 POSTAGE 711 304 460 504 215 450
52030 | PROFESSIONAL FEES | 23,670 12,245 20,225 8,373 10,000 20,000
SERVICE
52040 | | CONTRACTS & 49,260 14,011 15,295 16,783 2,115 16,741
REPAIRS
DUES,
52050 | CONFERENCES & 4,622 3,212 1,905 2,677 2,811 2,721
EDUCATION
52060 PRINTING 303 122 20 29 412 450
s2070 | RE heee 0 0 0 0 200 200
53010 | OFFICE SUPPLIES 345 1,601 1,421 2,698 1,566 2,750
53090 | FUELS & LUBRICANTS | 607 597 519 480 647 595
54060 | Ee eee | 390 23 476 744 514 4,440
TOTAL 591,908 580,608 | 595,632 | 550,528 | 345,619 | 634,914

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Planning & Zoning Commission
Fiscal Year 2022
Town of Waterford
FRINGE BENFIT WORKSHEET
TOWN OF WATERFORD
FRINGE BENEFIT WORKSHEET
2020-2021 FISCAL YEAR
LINE S1910 LINE 51920.
a
0.00 o.00
PLANNER 75.00 3,740.00 3,815.00 291.85
ENVIRONMENTAL PLANNER 75.00 3,720.00 3,815.00 291.85
(ONING OFFICLAL 75.00 75.00 5.74
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0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00

Planning‘and Zoning Commission
December 14, 2020
py 1 of3.
MINUTES
Remote Access.
Planning & Zoning Commission December 14, 2020:
‘Waterford Town Hall 6330 PM
Members Present: J. Bunkley, J. Bashaw, T. Bleasdale, J. DiBuono
Members: Absent: G. Massad
Alternates Present: kK, Barnett a _
Staff: Present: A. Piersall, Planning Director; M. Wujtewicz, Planner; D. Choisy,
Recording Secretary
Chairman Bunkley called the meeting to order6:30. K. Barnett was appointed to sit-for:G. Massad..
2 APPROVAL OF MINUTES.
MOTION: Motion made by J. Bashaw, seconded by T. Bleasdale, to-approve the minutes: of the
November 23, 2020 meeting as written.
3. RECEIPT OF APPLICATIONS
#PL-20-28 — Request of the Town of Waterford Utility Commission for municipal improvement in
accordance with Section 8-24 of the Connecticut General Statutes for extension of the-public water
main infrastructure Foster Road. .
This application was received after the agenda was posted. M. Wujtewicz stated that the
Commission can vote it onto the agenda under Item #4.
4, APPLICATION REVIEWS
#PL-20-16 —
~— Request of Fabcon Precast, applicant, Mathon Fund I LLC, owner for Special Permit
id: Site Plan approval to construct'a concrete product manufacturing. facility ‘on property located at
140 Waterford Parkway South, IP-1 Zone, in accordance with Sections 13, 22 and 23 of the Zoning,
Regulations as shown on plans entitled “Inland Wetlands, Special Permit & Site Plan. Appligption « “
for'Concrete Manufacturing Plant” dated July 17, 2020. . =
aa
A, Piersall informed the Commission that a letter withdrawing this application was received fom oo
the applicant’s agent. The Commission accepted the withdrawal of application HPL220-16, o
MOTION: Motion made by J. Bashaw, seconded by T. Bleasdale, to add review of oy a
Application #PL-20-28 to the agenda. a <
#PL-20-28— Request of the Town of Waterford Utility Commission for municipal improvement in
accordance with Section 8-24 of the Connecticut General Statutes for extension of the public water
main infrastructure Foster Road.
The Commission reviewed the Staff Report prepared by M. Wujtewicz. This application is
presented tothe Commission in accordance with Section 8-24 of the CT General Statutes. The
project consists of extending the public water main infrastructure within a portion of Foster Road.
The immediate purpose of the installation is to ptovide fire service to 70 Foster Road which is

Planning and Zoning Commission
December 14,.2020
currently under construction and the need for sprinklers and fire service is requited. The overall
impact of extending the water service will be to provide a communal benefit as it would. allow
future:domestic water services as well as fire services to be run off this main to all adjacent parcels,
not just one. It also allows the additional benefit of a fire hydrant being located within the Town’s.
tight-of-way and thereby being beneficial to all the adjacent structures.
One‘of the roles of the Commission is to review requests that involve municipal improvements, In.
accordance with CGS Section 8-24: “No municipal agency or legislative body shall (1).locate,
accept, abandon, widen, narrow or extend any street, bridge, parkway or other public-way;(2)
locate, relocate, substantially improve, acquire land for, abandon, sell.or lease any airport, park,
playground, school or other municipally owned property oF public building, (3) locate or extend
any public housing, development, redevelopment or urban renewal project, or (4) locate or extend
public utilities and terminals for water, sewerage, light, power, transit. and other ” purposes, until the
propesal to take such action has been referred to the commission for a report...’
In this application, the extension of the public water main qualifies as a CGS 8-24 improvement
subject to review by the Commission.
The Commission must also find that the improvement is consistent with the Town’s 2012 Plan of
Préservation, Conservation and Development, hereinafter the Plan. The extension of the public
water main within Foster Road meets one of the criterions of the Plan by investing in infrastructure
‘in order to promote and to support business and economic development.
Further: ‘support of the application proposal identified in the Plan is found as highlight of the future
‘Land Use Plan in that “Waterford will continue to support its desired growth patterhs through the
provision of appropriate utility infrastructure.”
MOTION: Motion made-by J. Bashaw, seconded by T. Bleasdale, to find that:
1. The-proposed extension of the public water main within Foster.Road is a Municipal
Improvement that qualifies for a CGS 8-24 review by the Planning & Zoning
Commission.
2. The extension of the Public Water Main is supported by the 2012 Planof =
Preservation, Conservation and Development in that it is ‘consistent with the Plan by
investing in infrastructure in order to promote and to.support business and economic:
development.
3. The extension of the Public Water Main is further supported by the 2012 Plan of |
Preservation, Conservation and Development by continuing to support Waterford*s’
desired growth patterns through the provision of appropriate utility infrastructure.
And to-approve Planning and Zoning CGS8-24 Application #PL-20-28 for the extension of the
public- water main within Foster Road by finding the proposal consistent with the Town of
Waterford 2012 Plan of Preservation, Conservation and Development.
VOTE: 5-0
5. CORRESPONDENCE
No correspondence was reviewed.

Planning.and Zoning Commission
December 14,'2020
ped of 3.
6. ADMINISTRATIVE REVIEW
FY 2022 Budget
The Commission reviewed the proposed budget.
MOTION: Motion made by J. Bashaw, seconded by T. Bleasdale, to approve the FY 2022
Budget.
7. ADJOURNMENT
MOTION: Motion made by J. Bashaw, seconded by T. Bleasdale, to adjourn the meeting at
6:53,
VOTE: 3-0
Respectfully Submitted, |
Recording Secretary


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ZONING BOARD OF
APPEAIS:
FISCAL YEAR 2022
BUDGET
Town of Waterford
waterfordct.org/zoning-board-of-appeals _
é a

Zoning Board of Appeals
Fiscal Year 2022
CONTENTS
e BUDGET
FUNCTION ...........2
e BUDGET SUMMARY
AND EXPLANTIONS
BY CATEGORY.....3
° HISTORY OF
EXPENDITURES.. 5
BOARD
MEMBERS
Joshua Friedman,
Chair
Cathy Newlin,
Vice Chair
Ann Darling, Secretary
Michele Kripps
Warren Mackenzie
BOARD
ALTERNATES
Jason Maryeski
Danielle McCarty
Darcy Van Ness
BUDGET FUNCTION
The Zoning Board of Appeals has three primary functions, as defined in
state statute:
This budget provides the necessary funding to support the ZBA’s work.
Application fees are required and offset costs to manage the ZBA. For
example, in FY20 the ZBA received $1,740 in application fees and spent
$2,407. Advertising for public hearings accounts for the majority of ZBA
expenditures.
"HISTORY OF EXPENDITURES

Zoning Board of Appeals
Fiscal Year 2022
BUDGET SUMMARY
Cc* The total requested ZBA Budget in FY22 is $4,310. This is equal to the approved FY21 ZBA Budget.
Line Number Description Amount Requested
10115-52010 Advertising $ 3,700
10115--52020 Postage $ 160
10115-52050 Dues, Conferences and Education $ 400
10115-53010 Office Supplies $ 50
TOTAL 
$ 4,310
Advertising Line 10115-52010
C $3,700 Requested
The ZBA is required under the Connecticut General Statutes to advertise
notice of public hearings and Board actions. The cost of each advertisement
i: depends on the complexity of the actual applications. Average advertising
costs for individual applications in the last five years ranged from $215 to
over $600. Total annual advertising costs can vary significantly from year to year based on the number
of applications the ZBA receives.
Waterford updated its application fee structure in 2014. This change has resulted in application fees
generally offsetting advertising costs. Advertising costs for complex applications sometimes do
exceed the fees collected. If the ZBA initiates a change to the fee schedule, Planning Department staff
would perform analysis and draft language to modify litle 16 in the Waterford Code of Ordinances.
Z .

fm,
4
Zoning Board of Appeals
Fiscal Year 2022
Postage Line 10115-52020
$160 Requested
All ZBA public hearing notices and actions are sent via certified mail to the
applicants. Property owners and agents also receive these mailings. Each
certified letter costs approximately $6.75. The department has seen an
increase in ZBA applications over the last several years. $160 is requested,
which matches the FY21 funding request.
Dues, Conferences and Education Line
10115-52050 $400 Requested
Current and New ZBA members benefit from several educational opportunities throughout the fiscal
year. The State of Connecticut offers a training seminar specifically targeted to ZBA members that is
held annually in the spring. The CT Association of Zoning Enforcement Officers (CAZEO) hosts
monthly meetings that address relevant topics and current issues in zoning practice. The annual CT
Bar Association conference also typically includes sessions geared toward zoning practice and
current legal matters. Access to these training opportunities helps ZBA members at all stages of their
service to the Town to maintain an understanding of relevant zoning issues. $400 is requested i