Board of Finance - Minutes - 06/14/2023

FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
PHONE: 860-442-0553
www.waterfordct.org
RECEIVED FOR RECORD
WATERFORD, CT
#3 N21 P32)
Board of Finance Wednesday, June 14, 2023
Regular Meeting Waterford Town Hall — 7:00 pm
Present: Chairman Glenn Patterson, John Sheehan, Kevin Petchark, Robert Tuneski,
Joe Filippetti, and Ronald Fedor
Absent: Robert J. Brule, David Peabody
Staff: Ryan McNamara, Director of Recreation and Parks; Dani Gorman, Human Services
Administrator; Maureen Fitzgerald, Environmental Planner; Jonathan Mullen, Planning
Director; Abbas Danesh, Treasurer; Joe Mancini, Board of Education Finance Director;
Kim Allen, Director of Finance; Maryellen McConnell, Recording Secretary.
1. Establishment of a quorum and call to order:
A quorum was established and the regular meeting of the Board of Finance was called to
order at 7:00 pm on June 14, 2023.
2. Public Comment: none.
3. Approval and acceptance of minutes:
Motion by John Sheehan and seconded by Ronald Fedor to approve the minutes of the
Board of Finance Meeting on May 17, 2023.
Vote: 4-0-2 Abstain: Glenn Patterson and Joe Filippetti Motion: Passed

Board of Finance Regular Meeting — June 14, 2023
Page 2
4. To consider and act ona request from Kim Allen, Director of Finance, on behalf of Youth and
Family Services for an FY23 Out of Series Transfer as follows:
Line | Org. Object | Object Approved Current Amount Amount Revised
No. | Code Code Description Budget Budget Increase Decrease | Budget
Amount Amount Amount
1 10119 51210 | Clerical 73,253.00 25067.00 (4,025.00) | 21,042.00
2 10119 52050 Dues, 550.00 (24.75) 25.00 0.25
Conferences
& Education
3 10119 52380 | Programs . 4,000.00 (1,180.00) {| 4,000.00 2,820.00
TOTAL 4,025.00 (4,025.00)
Motion by John Sheehan and seconded by Ronald Fedor to approve the Out of Series
transfer in the amount of $4,025.00.
Vote: 6-0-0 ; Motion: Passed
5. To consider and act ona request from Kim Allen, Director of Finance, on behalf of Senior
Services for an FY23 Out of Series Transfer as follows:
Line | Org. Object | Object Approved Current Amount Amount Revised
No. | Code Code Description Budget Budget Increase Decrease | Budget
Amount Amount Amount
i 10135 51110 | Administration | 159,774.00 | 45,933.00 (6,070.00) | 39,863.00
2 10135 52040 | Service 36,330.00 (2,507.00) | 3,500.00 993.00
Contracts
3 10135 52380 | Programs 150.00 (424.00) 2,500.00 2,076.00
4 10135 54050 | Auto 897.00 (70.00) 70.00 0.00
Equipment
TOTAL 6,070.00 | (6,070.00)
'
Motion by John Sheehan and seconded by Joe Filippetti to approve the Out of Series
transfer in the amount of $6,070.00.
Vote: 6-0-0 Motion: Passed

Board of Finance Regular Meeting — June 14, 2023
Page 3
6. To consider and act on a request from Kimberly Allen, Finance Director, for an FY23 Out of
Series Transfer as follows:
Line | Org. Object | Object Approved Current Amount Amount Revised
No. | Code Code Description Budget Budget Increase Decrease | Budget
Amount Amount Amount
1 10107 51910 | Fringe 2,372.00 715.17 (700.00) 15.17
Benefits
2 10107 51810 | Overtime 2,650.00 907.23 (156) 751.23
3 10107 54010 | Furniture 2,113.00 (286.05) 287 0.95
4 10107 52070 | Reimbursable | 100.00 (178.35) 179 0.65
Expenses
5 10107 52020 | Postage 3,700.00 (389.81) 390.00 0.19
TOTAL 856.00 (856.00)
Motion by John Sheehan and seconded by Ronald Fedor to approve the Out of Series
transfer in the amount of $856.00.
Vote: 6-0-0
Motion: Passed
7. To consider and act on a request from Kimberly Allen, Finance Director, on behalf of
Information Technology for an Out of Series Transfer as follows:
Line | Org. Object | Object Approved Current Amount Amount Revised
No. | Code Code Description Budget Budget Increase Decrease | Budget
Amount Amount Amount
1 10147 51210 Clerical and 125,787.00 | 6,535.43 4,387.00 10,922.43
Technical
2 10147 52050 Dues, 15,080.00 12,223.76 (4,387.00) | 7,836.76
Conferences
TOTAL 4,387.00 (4,387.00)
Motion by John Sheehan and seconded by Joe Filippetti to approve the Out of
Series Transfer in the amount of $4,387.00
Vote: 6-0-0
Motion: Passed

Board of Finance Regular Meeting — June 14, 2023
Page 4
8. To consider and act on a request from Kimberly Allen, Finance Director, on behalf of the
Board of Selectmen for an FY23 Out of Series Transfer as follows:
Line | Org. Object | Object Approved Current Amount Amount Revised
No. | Code | Code Description Budget Budget Increase Decrease Budget
Amount Amount Amount
1 10101 | 51210 | Professional 2,300.00 2,091.42 (1,683.00) 408.42
Fees ;
2 10101 | 53020 | Other 150.00 (982.11) 983.00 089
Supplies
3 10101 | 53090 | Fuels & 1,000.00 (459.26) 700.00 240.74
Lubricants
TOTAL 1,683.00 (1,683.00)
Motion by Robert Tuneski and seconded by Ronald Fedor to approve the Out of Series
transfer in the amount of $1,683.00.
Vote:
6-0-0
Motion: Passed
9. To consider and act on a request from Kim Allen, Director of Finance, on behalf of the
Assessor for and FY23 Out of Series Transfer as follows:
Line | Org. Object | Object Approved Amount Amount Revised
No. | Code Code Description Budget increase Decrease | Budget
Amount Amount
1 10104 | 51110 | Administration | 169,295.00 | 12,441.00 181,736.00
2 10104 | 52030 | Professional 250.00 12,441.00 | 12,691.00
Fees
TOTAL 12,441.00 | 12,441.00
Motion by John Sheehan and seconded by Ronald Fedor to approve the Out of Series
Transfer in the amount of $12,441.00
Vote:
6-0-0
Motion: Passed

Board of Finance Regular Meeting — June 14, 2023
Page 5S
10.
11.
To consider and act on a request from Chief Marc Balestracci for an additional
appropriation in the amount of $65,343 for operating line 10129-51110 for an employee
retirement payout per the negotiated union contract
Motion by John Sheehan and seconded by Ronald Fedor to approve and transfer the
amount of $65,343 from Contingency to line #10129-51110.
Vote: 6-0-0 Motion: Passed
To consider and act on a request from Jonathan Mullen, Planning Director, to request an
additional appropriation in the amount of $766,181 to designated line #31123-
57857 (Civic Triangle Upgrades/Dredging) and forward onto the RTM as required.
Motion by Joe Filippetti and seconded by Ronald Fedor to approve and transfer the
amount of $766,181 from the Unassigned General Fund Balance to line 31123-7857
Civic Triangle.
Jonathan Mullen and Mim Wagner both made statements requesting funding to
complete the dredging of the pond. Run off from Route 1 has polluted the pond along
with algae that have over run the pond and is killing off the fish. Along with dredging
the pond there will be a boardwalk, which will be ADA compliant, making it accessible
for all residents of the Town of Waterford. ARPA funding is in place for the walkways.
There will also be pickle ball courts, relocation of the score board, removal of the fence
and expanded parking at the library. Once the material from the pond has dried, it will
be shipped to a facility in either New York or New Hampshire to be processed. While it
is not hazardous, it can’t be used again.
Statement from John Sheehan: | will not be supporting this project. We need to fund
street and building repairs first before we dredge the pond.
Vote: 5-1-0 No: John Sheehan Motion: Passed

Board of Finance Regular Meeting — June 14, 2023
Page 6
12.
13.
To consider and act on a request from Tom Girard, Superintendent of Schools on behalf
of the Board of Education, for an additional appropriation in the amount of $483,672 to
fund the following:
a. $243,335 —Eversource on-bill financing charge for energy efficiency project
equipment ,
b. $142,800 —Chromebook replacement cycle for 2023-2024 school year
. $38,050 - iPad replacement cycle for the 2023-2024 school year
d. $59,487 — HVAC inspection of all 5 schools as newly required by the State of CT
Mation by John Sheehan and Ronald Fedor to hold for consideration.
Amended Motion by John Sheehan and Joe Filippetti to reduce the request by $59,487
for the HVAC Inspection for a new amount of $424,185.
Vote: 5-0-1 Opposed: Ronald Fedor Motion: Passed
Motion by John Sheehan and seconded by Joe Filippetti to approve and transfer the
amount of $180,850 for Chromebook and iPad replacements to appropriate from the
CNR undesignated fund balance line 205-31520 to a new CNR project number to be
determined.
Motion by John Sheehan and seconded by Joe Filippetti to appropriate $243,335 from
the Eversource financing charge to appropriate from the from the CNR undesignated
fund balance line 205-31520 to a new CNR project number to be determined.
Vote: 6-0-0 Motion: Passed
Annual Capital Review per Board of Finance Policy 3.01. The Board reviewed the Capital
Project Status Report dated June 1, 2023. Discussion items included:
e Town Hall Bathroom projects, there are two capital projects going on at the
same time.
@ Control Panel Retro Fit — they are using ARPA funds first, as they do expire on
, June 30, 2023.
e Purchase Orders — can we put a date of when the items will arrive? We can put
that it will arrive in the Fall of 2024.
® Cross Road Traffic Study — this is on hold pending future development of the old
airport property.
* Nevins Cottage — possibly they may tear down the cottage, if that happens all
donations will have to be returned to everyone who donated.

Board of Finance Regular Meeting — June 14, 2023
Page 6
14. Old Business:
a. Continue discussion around revising BOF Policy 1.01, Board of Finance Budget
Guidelines to include Performance Metric’s. Discussion will resume when the BOF
Budget Guidelines for FY25 are submitted for review/approval later this year.
b. Continue discussion of a potential BOF policy governing the use of the Unassigned
Fund Balance of General Fund to adjust the Mill Rate. The Finance director
provided a draft revision of BOF Policy 1.03 for the Board’s consideration. Chairman
Patterson also provided a document discussing a process to determine
circumstances where the Unassigned General Fund balance could be used to
mitigate an increase in the Mill rate. Discussion of both documents will continue at
the next BOF meeting. .
15. New Business:
1. John Sheehan brought up going back to having a secretary just for the Board of
Finance. This was and would be a part time position, about 19 hours per week and
this would alleviate the stress on the Administrative Assistant from this Finance
Department. This will have to be before the Personne! Review Board to be
approved. Discussion of this item will be continued at the next BOF meeting.
2. Abbas Danesh, Treasurer, spoke with the board about fraudulent checks that
scammers tried to cash. This started in 2021, again in 2022 and again in 2023.
Thanks to the process we have with the bank, these checks were not processed. He
will keep the board advised if this does happen again.
16. Liaison Reports: None
17. Correspondence:
a. Virginia Bielucki, Town Accountant, Status of Contingency FY23 dated May 23, 2023.
b. April 2023 Special Revenue Reports.
18. Adjournment:
Motion by Ronald Fedor and seconded by John Sheehan to adjourn the regular meeting
of the Board of Finance at 9:02 pm.
Respectfully submitted,
A h
John Sheehan, Clerk Maryellen McConnell, Recording Secretary